PWS (Preview Only).pdf

B.5 PERFORMANCE WORK STATEMENT

PURPOSE:

Oklahoma City VA Health Care System requires a multi-year, contracted Grounds Maintenance Services with the intent of ensuring the grounds are Well-manicured, Clean and Safe throughout the areas identified in this

PWS, contributing to a Visual and Aesthetic Appeal, for all VA Health Care System visitors and staff, whilst ensuring cost effectiveness and service efficiency in support of the VA Mission.

The Contractor shall furnish all contract oversight, management, Technically Trained Personnel, uniforms, equipment, tools, materials, supplies, storage, insurances and transportations necessary to provide commercial

Grounds Maintenance Services for OKC VAHCS in accordance with this PWS. This is a non-personal services contract. The Contractor, its employees, agents and subcontractors shall not be considered VA employees for any purpose of fulfilling the PWS and shall be considered employees of the Contractor.

All contract services will be performed at the following location and during the periods of performance, as well as the terms and conditions stated within this Performance Work Statement (PWS).

PERIOD OF PERFORMANCE: Refer to the Price Schedule for the services months at each location during each contract period of performance.

LOCATION OF PERFORMANCE:

Oklahoma City VA Health Care System (OKC VHS)

921 NE 13th St.

Oklahoma City, OK 73104

Lawton (Main)

4303 Pitman St.

Ft Sill, OK. 73503

Lawton North

2640 Miner Rd.

Ft. Sill, OK. 73503

BACKGROUND:

Ground’s maintenance, in general, at Oklahoma City VA Health Care System in Oklahoma City has been performed by contractors. Details of the former contract, VA256-15-C-0193, can be viewed on www.fpds.gov

(Federal Procurement Data System) and USAspending.gov. The incumbent has been performing both grounds maintenance and grounds housekeeping. Additional seasonal services, such as snow removal and ice prevention, have been performed by VA staff and will continue unchanged. Ground’s housekeeping will no longer be a part of this contract. The VA does not expect the successful contractor to be responsible for dead plants observed and noted by both parties during Inventory and Orientation Reporting, and as approved by the

COR.

TASKS AND REQUIREMENTS

The Oklahoma City VA Health Care System in Oklahoma City is approximately fourteen acre campus.

(bounded on the north by NE 16th St, bounded on the east by N Kelley Ave, bounded on the south by NE 13th

St, and bounded on the west by McMechan Pkwy). The Lawton /Ft. Sill VA has two Clinics. First one Lawton

(Main) is approximately 3.25 acres located on Ft. Sill, Oklahoma (southeast of Thomas St and Pitman St located at the northwest corner of Reynolds Army Health Clinic). The second one is Lawton North and is approximately 4 acres. Contractor must ensure each Requirement and each Desired Outcome listed in this PWS is satisfied and that Constraints are honored and respected with the intent of successfully achieving the Purpose of this PWS. If the contractor has any conflicts or challenges with these they should consult the COR or CO.

The atriums inside OKC VAHCS on the ground floor are included in this contract.

REQUIREMENT DESIRED OUTCOME CONSTRAINTS

GROUNDS MAINTENANCE

1. Mowing Lawns must remain healthy with a green appearance providing Visual and Aesthetic Appeal, remaining 3 inches during the growing season, and consideration given to seasonal climate changes.

a. Lawns must also be maintained at a height of 2 to 4 inches during growing season (April through October), on a weekly basis, as a minimum, and every other week during inclement weather involving long periods of rain.

b. CHEMICALS - pre-emergent for the prevention of crabgrass must be in accordance with VA allowable chemicals

c. GRASS CLIPPINGS AND DEBRIS from leaf blowing must not be blown onto cars.

d. Turf must be maintained in a green condition throughout the year (with exclusion to the snow season) without holes or brown patches.

e. Bruising, scalping or rough cutting of turf is not permitted.

f. All grass clippings shall be removed or mulched to show no visible signs.

g. Care shall be taken to avoid damage to tree trunks, shrubs, sprinklers and other structures when trimming.

All damages shall be reported to the COR, and the

Contractor shall promptly make the necessary repairs at no cost to the VA.

h. To ensure the lawns meet the Desired Outcome in this

PWS, the contractor may consider the following at their discretion:

i. Use of hoses and portable sprinklers to supplement the existing sprinkler system where necessary. [NOTE: The current sprinkler system functionality cannot be relied upon unless the

COR provides written notice to the Contractor.

If and when the sprinkler and irrigation system is functioning the responsibility for managing its settings and controls remains with the COR.]

ii. Aerating, reseeding, or removing and replacing turf, as necessary, during the year as a result of bare, dead or unhealthy turf.

iii. Aerating, reseeding, or performing thatch removal, as necessary.

2. Lawn Edging Lawn edges must be maintained to reveal clean, crisp lawn lines on and around edges bordering streets, curbs, walkways, tree wells, trees and shrub beds on a weekly basis, as a minimum, and every other week during inclement weather involving long periods of rain.

All edges shall be trimmed after each mowing to include cutting all grasses along walls, fences, poles, guy wires and edging all grasses along curbs, sidewalks, mowing strips or any other objects within or immediately adjacent to turf areas.

3. Landscape

Maintenance

Bedding area items must be replaced as needed when original planted items can no longer serve their intended purpose, for example, due to disease or frost.

The COR must approve each replacement (plant type and color) before the contractor makes replacement.

4. Plant

Maintenance and

Pruning

Plants must remain healthy, alive and green, with a

Visual and Aesthetic Appeal and consideration given to seasonal climate changes. This includes plants in portable containers, located outdoors on VA property, such as planters and pots. This includes portable containers at entry ways, on patios, and in pavilions.

a. For the purpose of achieving this outcome, watering and fertilization of all plant materials and trees is at the discretion of the contractor, this includes the application of mulch.

b. Fertilizers and mulch, if used, are to be provided by the contractor at no additional cost to the government, and once installed will become the property of the government.

c. Contractor must make attempts to maintain plants that appear to be dying and can be recovered. Contractor must notify the COR and obtain approval from the COR before removing plants that appear to be dying or appear to be dead. Often a plant may appear to be dead but given the appropriate horticultural attention and ingredients (e.g. sunlight, water, seasonal climate changes) it may return to life. Refer to Inventory and

Orientation Report in this PWS.

d. Except for plants less than a year old and/or an act of

God, the Contractor is to replace dead plants at no additional cost to the government, with a similar variety to the one being replaced and approved by the COR prior to planting. Once installed new plants become the property of the government.

5. Tree Trimming/

Branch Removal and Pruning

All trees must be free from dead limbs and trimmed. Tree trimming and pruning - performed in accordance with techniques and methods common to the industry. Signs and road blocks must be implemented as necessary to maintain safety for pedestrians and vehicles. The latter must be coordinated with the COR at least 48 hours in advance of service.

a. Dead limbs must be trimmed to trunk and dead limbs discarded.

b. Tree trimmings shall be to a length that is safe and uniform in appearance but not cropped short.

c. Plants pruned improperly or damaged shall be replaced by the Contractor, at no cost to the VA, with plants of the same type and size. Replacement plants must be approved by the COR at least 48 hours in advance.

d. Excessive pruning or stubbing back shall not be permitted, unless Contractor has received prior approval from the COR.

e. Pruning cuts shall be made cleanly, in one plane, and with no tearing of the bark.

f. Stockpiling of debris on site is not allowed.

g. Contractor shall be responsible for removing damaged, broken or dying tree limbs below fourteen (14) feet, trimming for vertical clearance up to fourteen (14) feet and structural trimming of trees that are less than fourteen (14) feet in height.

h. All trees shall be trimmed to meet the minimum safety clearance of:

i. Fourteen (14) feet over streets

ii. Twelve (12) feet over driveways and parking lots

iii. Eight (8) feet over pedestrian walkway and circulation areas

iv. Four (4) feet over buildings

v. One (1) foot from buildings

i. Contractor shall be responsible for the identification of trees requiring pruning / trimming.

j. Any tree damaged above fourteen (14) feet shall be reported in writing to the COR.

k. Tree branches growing against electrical and mechanical equipment, building windows and doorways, across neighboring fences and / or laying over one story building roofs and gutters shall be reported in writing to the COR.

6. Bush, shrub, and hedge Trimming and Pruning

Must be free of dead branches, leaves and weed growth, and be neat and healthy in appearance, and must not obstruct access on walkways.

a. All shrubs and vines shall be pruned to correspond to and enhance their natural form and flowering habit.

b. Shrubs and vines shall be pruned often enough to maintain the optimum size and conformation, to provide adequate clearance and visibility and to maintain walkways free from obstructions.

c. Shrubs shall be pruned using selective cut to lateral branches, or to the point of origin (thinning cuts).

Shrubs shall not be sheared or hedged unless specifically required by the COR.

d. Keep shrubs one (1) foot off face of building where necessary. Maintain a clearance of two (2) feet off face of building where a mow band occurs.

7. Leaf Removal Landscape (including mulch areas and turf areas) and paved surfaces including but not limited to sidewalks, pathways, driveways, and fenced mechanical areas must be free of leaf build-up.

8. Weeding Mulch areas / flower beds must be weed and trash free.

9. Plant - weed and disease control

Landscape (including mulch areas and turf areas) and paved surfaces including but not limited to sidewalks, pathways, driveways, and fenced mechanical areas shall be free of weeds. Contractor must also take measures to

No weeds taller or wider than two (2) inches are allowed in any of the serviced areas.

prevent crabgrass. Other plants must remain free of damage during and after performance of this requirement.

10. Pest Control Pests include bag worms which infect and consume tree limbs, gophers, moles and other pests which destroy the turf, grounds, shrub areas and plant beds causing soil and turf to break and concave. Trees, turf, grounds, shrub areas and plant beds are to be free of pests. Turf is to remain even, with no holes, no weakened soil areas and strong to the step, remaining safe for pedestrians.

a. Soil tamping and re-turfing or reseeding is acceptable and encouraged.

b. Elimination of food source through use of pesticides is also acceptable.

c. Refer to sections on Safety and Chemicals

11. Drain Cleaning Drains and gutters on the grounds must be free of leaf build-up to ensure drains and gutters are clear for use as intended.

12. Removal of

Waste-type Items

All unusable and waste type items (for example: garden refuse, fallen leaves, and tree limbs) collected by the contractor during the performance of this contract must be removed from the location by the contractor.

13. Paved Pedestrian

Areas

To keep paved pedestrian areas neat and clean. Contractor shall power-wash building entrances, designated walkways, bus stops, eating areas, and loading docks at a minimum of once per month to ensure a clean and neat environment.

OTHER MISCELANEOUS CONSTRAINTS

Special Notes about Lawton / Ft. Sill VA Clinics

The grounds consist almost entirely of small lawn/turf areas with trees. Former mulched flower beds have been mowed over and have been maintained as lawn/turf areas. The southeast corner of the VA property has a line of large rocks along the border of the property line. The surface is mainly flat although the large rocks define an area that is sloped (sloped area not for the VA to mow).

Flower Beds (mulch areas)

a. The VA Health Care System may undergo changes in the plants that are on site during this contract. The Contractor is to expect plants will remain or be added in existing flowerbeds and containers. In addition one or two trees will be added annually, from time to time, during the performance period. Anything above two trees, the CO will inform the Contractor of changes in plants (including trees) in the lawn/turf areas

(non-flowerbeds/non-mulch areas).

b. Any new plants in the flowerbeds will be maintained by the Contractor under this contract.

Construction

From time to time VA Health Care System may undergo construction. The CO will advise the Contractor of such areas as they occur and which areas the Contractor will no longer be responsible to maintain.

Medical Center Policies

Each VA Health Care System has policies that are updated from time to time. The COR can provide more detailed information to the contractor of these upon commencement of the contract and throughout the term of the contract, as needed, especially policies and constraints regarding parking, possession of weapons, cell phone use and photography as well as smoking on VA property. Violations of such policies may result in individual fines or citation answerable in the United States (Federal) District Court.

CONTACT POINTS

Contractor Point of Contact (POC)

The Contractor shall specify an individual who shall serve as a single point of contact (POC) for all Contract related business. Contractor must provide the COR and Contracting Office with the POC contact details, to include cell phone and email, as a minimum:

a) Within 14 business days of contract award,

b) Within 30 business days after contract Option Year renewal, and

c) Within 5 business days prior to a change in the POC by the Contractor.

The POC must be easily accessible by phone and return COR calls within 48 hours of a voice message left by the COR.

Contracting Officer’s Representative (COR)

Upon contract commencement, the Contracting Officer will notify the Contractor in writing as to the COR assigned to this contract, and upon reassignment of a new COR, as applicable. Contractor shall only respond to requests for service from the COR or the CO.

If service is requested from any source, other than the COR or the CO, the Contractor is to advise the individual of this requirement and refuse to respond. Any billing resulting from unauthorized service will not be paid by the government.

Authority of the COR

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract. In the event the Contractor affects any changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and no adjustment will be made in the contract price or schedule to cover any increase in costs incurred as a result thereof. The Contracting Officer shall be the only individual authorized to accept nonconforming work, waive any requirement of the contract, and/or modify any term or condition of the contract. The

Contracting Officer is the only individual who can legally obligate Government funds. No costs chargeable to the proposed contract can be incurred before receipt of a fully executed contract or specific authorization from the Contracting Officer. Oral orders may be placed by the COR directly with the Contractor’s Representative, followed by written* confirmation from both parties prior to the service commencing, and only for services, quantities and periods within the scope of this PWS and Price/Cost Schedule. (*Written confirmation does not include cell phone text messages for the purpose of ordering.)

Government Alternate Points of Contact (POC) – Emergencies Only

The COR will identify Alternate Points of Contact (POC) to be used only for instances of emergencies when the COR is not easily contactable. These will be individuals in supervisory or managerial roles within the same department as the COR. The contractor will be provided this information within 5 days after contract award and within 48 hours of a change to this information. An Alternate POC does not replace the COR nor do they replace the Contracting Officer during the performance and administration of this contract, nor does it relinquish or diminish the Contractor’s requirements in relation to the performance of this

Contract.

CONTRACTOR PERSONNEL SPECIFICATIONS AND REQUIREMENTS

At all times during performance of Services, in accordance with this PWS, the Contractor must ensure Contractor personnel:

a) Be able to function professionally amongst the general public in a hospital and health care environment. Where possible, a warm-natured and humane approach from

Contractor personnel is preferred during the performance of services.

b) Be able to read, understand and apply printed rules, detailed orders, and instructions.

c) Be familiar and compliant with this PWS and all Contractual requirements.

d) Wear Contractor-issued identification name tags in a way that are visibly displayed on the uniform in a prominent manner, being clearly visible to the general public.

e) Maintain a neat, clean, professional and personal hygienic appearance. Be fully clothed at all times, to include long slacks or pants and shirt, buttoned up from neck to waist.

Clothing shall be clean each day. Any soiled clothing should be as a result of contracted work at the location that day. Tank tops as outer garments are prohibited. Shoes/boots will have no holes or loose soles. Steel-toed shoes will be required in accordance with

OSHA requirements.

f) Shall not engage in loud or boisterous behavior or use profane or abusive language.

g) Maintain Decorum at all times. During the performance of services care and consideration must be given to VA visitors and staff. All Services must be performed with minimal disturbance or hindrance to VA Health Care System visitors and staff.

h) While not a requirement, Contractors are encouraged to wear Contractor branded clothing for ease in distinguishing contractor personnel from a distance.

i) Be compliant with VA Safety and OSHA regulations while on VA Health Care System property.

j) Be compliant with parking requirements at each VA Health Care System and park only in the designated parking areas as assigned by the COR.

SAFETY AND SECURITY

Check In/Out Procedures

Prior to commencement of, and immediately after each service visit, the Contractor or

Contractor’s authorized Personnel, must check in and out with the COR. Only individual

VA Engineering staff, as delegated by the COR, can coordinate check in and check out procedures for the Contractor in the absence of the COR. Due to heightened security requirements, the Contractor and/or his authorized service personnel will be required to wear a VA issued ID Badge which will be obtained at the beginning of the contract and turned in upon contract completion. Two forms of state or federal issued identification, with the same name (one with a photo), are required along with fingerprints to obtain a VA Badge. If needed, a temporary VA Badge will be signed for upon arrival and turned in when leaving.

All Badges must be worn at or above the waist and facing forward. A temporary Badge must be turned in before leaving the premises, otherwise the person signing for it will be required to pay for the unreturned temporary ID Badge.

Standard Business Hours and Federal Holidays

VA Health Care System standard operating hours occur between 8:00am and 4:30pm

Monday-Friday excluding Federal holidays.

Performance Outside Standard Business Hours

Contractor must coordinate all services with the COR and document these in the Service

Report. This means the contractor may perform services outside the Standard Business Hours to accommodate the needs of this PWS in conjunction with the particular climate and seasonal changes.

• Oklahoma City VA HCS is a full functioning medical center during standard business hours as well as after hours and on weekends, except traffic and pedestrian activity is somewhat reduced outside standard business hours.

• Lawton / Ft. Sill VA Clinic is a clinic that usually has staff and patients on site during standard business hours and have only government vehicles parked on site during non-standard business hours.

Non-Winter Performance Hours

In situations that do not require immediate services, such as regular Grounds Maintenance the contractor may perform services on holidays observed by the Federal Government.

However, this will be at the contractor’s discretion and by coordination with the COR at least

48 hours in advance of the service date and documented in the Service Report.

Federal Holidays

The Federal Government observes the following days as holidays.

New Year’s Day January 1st *

Martin Luther King’s Birthday Third Monday in January

Presidents Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth National Independence Day June 19th*

Independence Day July 4th *

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans’ Day November 11th *

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th *

*Holidays that fall on Saturday are observed on the preceding Friday. Holidays that fall on Sunday are observed on the following Monday.

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President of the United States to be a Federal holiday

Safety and Compliance

The Contractor must perform services and ensure equipment functions in accordance with:

a) local, state, and federal Occupational Safety and Health guidelines and legislation, to include Occupational Safety and Health Administration (OSHA), the American

National Standards Institute (ANSI) safety guidelines;

b) local, state, and federal guidelines and legislation, as well as VA Health Care System

Directives and guidelines, relating to chemicals and usage of chemicals, to include pesticides;

c) local, state, and federal Fire and Safety legislation and guidelines, to include VA

Health Care System directives and legislation on Fire and Safety, as well as the latest published edition of NFPA-99 (Health Care Facilities Code);

d) local and state environmental laws as well as Environmental Protection Agency (EPA) regulations, Federal Insecticide, Fungicide and Rodenticide Act (FIFRA), involving pesticide use and other pest control procedures;

e) USDA bio-based certification;

f) Title 29 code of Federal Regulations (CFR) 1910.20, Access to Employee Exposure and Medical Records;

g) 29 CFR 1910.132, Personal Protective Equipment;

h) 29 CFR 1910.134, Respiratory Protection;

i) 29 CFR 1910.1200, Hazard Communications

The Contractor is responsible for all charges, fees, applications and procurement of all permits, licenses, registrations and certificates, pursuant to lawful application of the provision of services.

As required by law, all Contractor personnel performing on-site pesticide application must be certified by the State of Oklahoma. Where there is a conflict between applicable regulations, the most restrictive will apply.

Bio Hazardous Waste

Contractor is not responsible for the cleanup of bio hazardous waste and materials, such as, but not limited to, bodily fluids, vomit, blood or any material deemed to be a biohazard, from the grounds. Contractor must immediately notify the COR of the location of bio hazardous waste and materials on the grounds.

Chemicals and Pesticides

When using all chemicals and pesticides the Contractor must:

a) Not apply any chemical or pesticide product that has not been previously approved in writing by the COR.

b) Ensure the chemicals and pesticides are in accordance with the U.S. Environmental

Protection Agency (EPA). Transport, handling and use of all chemicals and pesticides shall be in strict accordance with the manufacturer’s labels and all applicable Federal, state, and local law and regulations.

c) Ensure the chemicals and pesticides are not stored on VA property.

d) Contractor personnel to use appropriate Personal Protective Equipment (PPE) for the type of potential hazard.

e) Only employ the least hazardous material and the most precise application technique for chemical use.

f) Only employ the least hazardous material, the most precise application technique, and minimum quality of pesticide necessary to achieve control.

g) Ensure the pesticides do not include herbicide 2, 4-Dichlorophenoxyacetic Acid (2, 4-

D). VA has banned the use of this on all Veterans Health Administration facility grounds, which include all premises listed herein.

h) Obtain written approval from the COR prior to formulating pesticides from concentrate on the premises.

i) Only apply pesticides according to need and not by schedule and also obtain written approval from the COR prior to application. As a general rule, application of pesticide shall not occur unless visual inspections or monitoring devices indicate the presences of pests in the specific area. Preventive pesticide treatments of areas where surveillance indicates a potential insect infestation are acceptable on a case-by-case basis.

Signs for Chemical and Pesticide Use

Contractor must notify the COR and clearly display signs at the VA informing VA staff and visitors of the time and date chemicals or pesticides are to be used on the grounds.

Signs must be approved by the COR with advance notice so signs can be displayed at least 48 hours prior to chemical or pesticide use. Signs must remain posted during chemical or pesticide use.

CONTRACTOR FURNISHED EQUIPMENT / PROPERTY (CFE / CFP)

To be updated upon contract award and as necessary. Contractor furnished property and equipment must be properly labeled, to include company name, address, and phone number.

GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE / GFP)

Water, Electricity, and Access Keys

Water is available for use by the contractor for the purpose of performing services per this PWS. Neither hoses nor any other watering equipment will be supplied by the

Government. Contractor shall collect water access and applicable keys at the beginning of each service visit from the COR, and return the same keys to the COR, at completion of that same service visit. The contractor shall use electricity from existing outlets at the location. Electric extension power cords will not be provided by the Government. The contractor shall conserve water and electricity to the maximum extent possible during the performance of Services in accordance with this PWS and comply with local city ordinances to include local city water tips for water preservation. When operational and functioning, ground sprinklers operate at night and all over grassy areas.

Grounds, Building Exterior and Parking Lots

Upon completion of each service, Contractor must leave the Area(s) in which Services were performed, in the same manner, or better than, in which they were found: clean, undamaged, safe and free of hazards considered unsafe for VA customers and staff. Any

GFP or GFE damaged due to work performed by the Contractor shall be repaired or replaced to its original condition and finished at no cost to the Government.

Parking Spaces

Contractor parking arrangements will be made available and must be coordinated with the COR. If parking on VA property drivers must comply with VA Security requirements. The VA does not validate or reimburse parking costs or violations of

Contractor’s or their personnel under any circumstances.

QUALITY

Conformance Standards

Refer to section on Safety and Compliance in this PWS

Rework or Remedy

Rework or Remedy is defined as performing the Service again until the Purpose of this

PWS is achieved in full. This involves less than Satisfactory Service by the Contractor and as noted by the COR. Rework or Remedy occurs at no additional cost to the

Government. Payment will be withheld until all services are performed to the Satisfactory level in accordance with this PWS and as documented by the COR.

DELIVERABLES

Inventory and Orientation Report

Upon award of this contract and immediately prior to commencement of services the

COR will provide the Contractor POC with an escorted tour and visual inspection of the grounds and equipment identified in this PWS. It is the contractor’s responsibility to identify, in an Inventory and Orientation Report, areas that are not to the standards of this

PWS. Prior to commencement of services the Contractor POC must provide Inventory and Orientation Report to the COR and the CO. The VA shall remedy areas that are required to meet the standards of this PWS prior to commencement of services and that would otherwise cause the vendor additional expense not reasonably anticipated from the terms of this PWS.

Service Reports

Contractor shall provide the COR with individual Service Reports pertaining to daily and weekly tasks and requirements performed at the location. All Service Reports are to be signed and dated by designated Contractor POC and provided to the COR at the end of each daily performance.

Each Service Report must describe the:

a) scheduled Services performed during the applicable Service period:

indicating building numbers and directional location of each area serviced on the property, such as N (north), S (south), E (east), W (west), SW (southwest) and so on

b) hours performed during the applicable Service period,

c) identify sub-category of services performed, e.g. weed removal, tree trimming, leaf removal etc.

d) Contractor Personnel in attendance during the applicable Service period, to include their full name

e) Defects, deficiencies, and damages of any kind, e.g. damaged site furniture

f) Details of GFE requiring maintenance

g) Record of pesticides/herbicides applied (type, amount, application area, weather conditions)

Safety Data Sheet

Contractor must provide a Safety Data Sheet (SDS) identifying all chemicals used in the performance of this service, to include respective labels. Either a paper version or emailed version of the SDS must be provided to the COR within:

a) 15 business days of contract award,

b) 15 business days after contract extension, and

c) 5 business days of a change in chemical usage.

The COR will provide written approval and/or initial the Contractor’s SDS for the

Contractor’s record.

Chemicals and Pesticide Notifications

Contractor must notify COR in writing, and obtain written approval from the COR, at least one week in advance of any application where the chemicals or pesticides are applied to an area of ten (10) square feet or greater.

DEFINITIONS

Bedding areas – means bush, shrub, hedge, and flower beds

Contractor Employees – has the same meaning as Contractor Personnel

Contractor Personnel - has the same meaning as Contractor Employees

CO – Contracting Officer

COR – Contracting Officer’s Representative

Lawton / Fort Sill VA Clinic – referred to in this document as Lawton

POC – Point of Contact

PWS – Performance Work Statement

Pruning of plant material means the following for the purpose of this contract:

1. To maintain clearance from other plants or facilities, and

2. To correct shape, particularly to correct for wind disfiguration, and

3. To provide visibility of pedestrians and motorists, and

4. To maintain walkways free from obstruction, and

5. To eliminate or reduce potentially hazardous situations.

SDS - Safety Data Sheet

Services - Grounds Maintenance Services

Technically Trained Personnel – are personnel and/or employees who shall be suitably knowledgeable in the Grounds Maintenance Services, and have a background with appropriate use of chemicals, in order to satisfactorily perform services in accordance with the PWS. Also known as Contractor Personnel or Contractor Employees or

Technicians.

Visual and Aesthetic Appeal means the following for the purpose of this contract:

1. plants that are Scaled appropriately in relative size when positioned in the garden, on the property and in proportion to the spaces provided, with consideration to the plant’s position around the building structure, immediate environment, regular activity as well as consideration to allowing the plant to benefit from natural light,

2. plants that provide Simplicity (meaning uncluttered, with minimal to nil complexity), as well as minimal visual stimulation, suitable to the environment of the plant’s position,

3. plants that, when positioned in a particular environment, provide a Variety of texture, form, seasonal interest and color, without sacrificing Simplicity, suitable to the environment of the plant’s position. In addition, it also means plants that provide color suitable to the environment, if incorporating color. For example, highly used pedestrian areas may afford a vibrant visual appearance of warm, highly saturated hues (e.g. red, orange, yellow) whereas a single, quiet outdoor sitting area may require calmer visual appearance of cooler hues (e.g. blue, purple, green),

4. plants that create Balance, be it symmetrical or asymmetrical, so as to provide a stable and durable effect,

5. plants that provide a Sequence and transitional flow of plant elements or types when moving from one area to another and are suitable to the environment of the location. For example, requirements for lengthy and highly used pedestrian areas will vary from that of a single, quiet sitting area.

NFPA – National Fire Protection Association

OSHA - Occupational Safety and Health Administration

ANSI - American National Standards Institute

EPA - Environmental Protection Agency

CFR - Code of Federal Regulations

FAR – Federal Acquisition Regulation

FIFRA - Federal Insecticide, Fungicide and Rodenticide Act

VA Mission - To fulfill President Lincoln's promise "To care for him who shall have borne the battle, and for his widow, and his orphan" by serving and honoring the men and women who are America's veterans.

B.6 MAIN VA MEDICAL CENTER OKLAHOMA CITY – OUTLINED MAP

B.7 LAWTON MAIN – OUTLINED MAP

B.8 LAWTON NORTH – OUTLINED MAP