PWS PR 20-02371.pdf

4 Nov 2020 i

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DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER

TINKER AIR FORCE BASE, OKLAHOMA 73145

Performance Work Statement (PWS)

TYPE OF WORK: Repair of B-52 Power Drive Unit Controller

PURCHASE REQUEST: FD2030-20-02371

REVISION: 00 DATE: 4 Nov 2020

PREPARED BY:

Steve Ramirez

422 SCMS/GUME

TINKER AFB, OK. 73145-3031

DSN 884-8270

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REVISION SHEET

Note: All revisions to the contents of this PWS will now be listed on this Revision Sheet. The original content of this PWS will not be removed, but will be superseded or added to by the paragraph revisions shown on this page.

Revision Date Paragraph Paragraph is added or revised to read as follows:

N/A iv

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PREFACE SHEET

END ITEM RECEIVED AS END ITEM TO BE DELIVERED AS

END

ITEM NO

NATIONAL STOCK

NO(S)

PART NO(S) NATIONAL STOCK

NO(S)

PARTS NO(S)

0001 6110-01-323-9165FG 405-10014-516 6110-01-323-9165FG 405-10014-516

737433R 737433R v

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Table of Contents REVISION SHEET ii PREFACE SHEET iii

1 DESCRIPTION OF SERVICES/GENERAL INFORMATION 1

1.1 PURPOSE 1

1.2 PRE-AWARD SURVEY REQUIREMENTS 1

1.3 INITIAL PRODUCTION EVALUATION (IPE) REQUIREMENTS 2

1.4 QUALITY PROGRAM AND INSPECTION SYSTEM REQUIREMENTS 2

1.5 OBSOLESCENCE STATEMENT 4

1.6 CONDEMNATION CANDIDATES 4

1.7 SUPPORT EQUIPMENT (SE), INCLUDING SPECIAL TOOLS (ST) AND SPECIAL

TEST EQUIPMENT (STE) 5

1.8 PRECIOUS METALS RECOVERY PROGRAM 6

1.9 NUCLEAR HARDNESS REQUIREMENT 6

1.10 CONFIGURATION MANAGEMENT 6

1.11 PARTS CONTROL PROGRAM 6

1.12 COUNTERFEIT PREVENTION PLAN (CPP). 7

1.13 OZONE DEPLETING SUBSTANCES (ODS) 9

1.14 LEAD (Pb) FREE ELECTRONICS 9

1.15 TECHNICAL ORDER MAINTENANCE 10

1.16 CONTRACTOR IDENTIFICATION 10

1.17 GENERAL WORK REQUIREMENTS 10

1.18 SPECIFIC WORK REQUIREMENTS 11

1.19 SPECIAL REQUIREMENTS 14

1.20 SAFETY AND HEALTH REQUIREMENTS 15

1.21 SURGE/MICAP/CRITICAL ITEMS 15

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1.22 MISSION ESSENTIAL SERVICES 16

1.23 DELIVERY SCHEDULE 16

1.24 INFORMATION REQUESTS 16

1.25 REPORTING REQUIREMENTS 16

2 SERVICE SUMMARY 17

2.1 SERVICE SUMMARY 17

3 GOVERNMENT PROPERTY 19

3.1 GOVERNMENT FURNISHED MATERIAL, EQUIPMENT, AND PROPERTY 19

3.2 DISPOSITION OF GOVERNMENT PROPERTY 19

3.3 REPORTING LOSS OF GOVERNMENT PROPERTY 20

3.4 DISCREPANCIES INCIDENT TO SHIPMENT 21

APPENDIX A – Definitions 22 APPENDIX B – Applicable Documents, Technical Orders, Directives, and Technical Guidance 26 APPENDIX C – Contractor Full-Time Equivalent Reporting 29 APPENDIX D – Data Item Description (DID) List 30 APPENDIX E – Category of Repair Descriptions 31 APPENDIX F CAVAF CFM Reporting Requirements 35

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1 DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 PURPOSE

1.1.1 The purpose of the Performance Work Statement (PWS) is to define the repair requirements for the items specified on the Preface Sheet of this PWS. The Contractor is responsible for having the repair capabilities to include appropriate technical data, repair documents, and license agreements, required to accomplish this repair. The Contractor is responsible for the scheduled delivery of a quality product.

1.2 PRE-AWARD SURVEY REQUIREMENTS N/A

1.3 INITIAL PRODUCTION EVALUATION (IPE) REQUIREMENTS N/A

1.4 QUALITY PROGRAM AND INSPECTION SYSTEM REQUIREMENTS

1.4.1 The Contractor shall establish, document, and maintain a quality system as a means of ensuring that the end item conforms to specified requirements. The quality system shall be in accordance with contract requirements. Each end-item identified as serviceable shall be delivered to the Government defect free.

1.4.2 The Contractor shall assist the Defense Contract Management Agency (DCMA) investigation of all Deficiency Reports (DRs) submitted against reportedly defective items repaired by the Contractor to determine the root cause for deficiencies reported by the customer. The Contractor shall ensure each DR is processed in accordance with (IAW) T.O. 00-35D-54, USAF Deficiency Reporting and Investigating System. When the Contractor receives a DR or quality deficiency report (QDR), the Contractor shall ensure DRs include: Analysis of data to determine extent and cause of deficiencies, analysis of trends in processes or performance of work to prevent recurrence, and introduction of required improvement, corrections, and monitoring of the effectiveness of corrective action taken. Timely correction and reporting of defects found and corrective action to prevent repeated discrepancies shall be an integral part of the Contractor’s procedures. Corrective action will extend to the performance of all subcontractors. When defective trends begin to develop or when the specific cause(s) of defects that render a product unserviceable cannot be identified and corrected without an evaluation of an exhibit, such exhibit(s) shall be requested by the Contractor for purposes of investigation.

1.4.3 The Contractor shall report any Government Furnished Property (GFP), for the work accomplished as outlined in this PWS that is damaged, malfunctioning, or otherwise unsuitable for use to the ACO using a Report of Shipping (Item) and WebSDR. Reports shall be accomplished in accordance with the current issue of T.O. 00-35D-54.

1.4.4 The Contractor shall support quality audits as required by the ACO. These audits could require that one or more end items be removed from the production line and subjected to any combination of inspection, testing, disassembly, or assembly, to determine that the standards of performance and technical conformance meet the requirements of this PWS. Upon completion of the quality audit, the Contractor shall incorporate into the repair process such

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corrective action(s) as are necessary to eliminate the cause(s) of any defects as directed by the

ACO.

1.4.5 The Contractor shall support quality assurance reviews to be conducted at the site of repair at the request of the Government throughout the contract period.

1.4.6 The Contractor shall support a quality acceptance review by the DCMA representative at the site of repair for each end item generated under the terms of this contract.

1.4.7 Requests for deviation/waiver shall be submitted to the PCO through the ACO. Work shall not be initiated on assemblies/components affected by deviation/waiver pending approval/disapproval.

Requests shall include the consideration to be provided if the government accepts the deviation and, where applicable, the following: contract number; NSN and P/N of end item and lowest part/assembly affected, a complete description of the contract requirement affected and the nature of the deviation, effect on cost/price and delivery schedule, description of deviation/waiver, number of units (and serial numbers as applicable) to be delivered in this configuration, any impacts to logistics support element, justification for deviation/waiver, and information on remedial or corrective actions to prevent recurrence.

1.4.8 Government Industry Data Exchange Program (GIDEP)

1.4.8.1 The Contractor shall participate in the GIDEP practices described below in accordance with the DOD-wide practice outlined in Topic 26A of the Defense Acquisition Deskbook (DAD). The Contractor shall review GIDEP ALERTs/ Problem Advisories, and other GIDEP Failure Experiences Reports (FER) for potential impact to hardware both in repaired and delivered items. The Contractor shall notify the PCO, via Telecom or Electronic communication within two

(2) business days of discovery if a FER will negatively impact system performance. For FERs that identify parts or materials that are noncompliant to hardware specification or drawings but do not affect performance requirements of production items, the Contractor shall dispose of the parts or material through its internal quality assurance processes. The Contractor shall review GIDEP Diminishing Manufacturing Sources and Material Shortages (DMSMS) notices for applicability to the operational hardware being delivered. The Contractor shall identify GIDEP related failures and/or material acquisition problems at each Program Management Review (PMR) and Technical Interchange Meeting (TIM). The Contractor shall support GIDEP urgent Data Request (UDR) efforts and, when applicable, take advantage of the Calibration Procedures, Metrology Documents, and Technical Manuals available at no cost to GIDEP participants to reduce the overall contract cost.

1.5 OBSOLESCENCE STATEMENT

1.5.1 The Contractor is responsible for identifying sources for required components prior to commencing work under this contract. Upon receipt of the contract or subsequent delivery order, the Contractor shall identify any required components that are no longer available. Within thirty

(30) calendar days after receipt of this contract or subsequent delivery order, the Contractor shall notify the ACO in writing if it is unable to perform the contract or delivery order due to unavailability of required components, and that there is no suitable substitute available for such component. The notification shall include supporting documentation showing the Contractor has made a reasonable effort to obtain the parts and is unable to do so. The government may consider an equitable adjustment in the specification, delivery time/or price rather than terminating the contract or delivery order.

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1.6 CONDEMNATION CANDIDATES

1.6.1 The Contractor shall repair all items unless the ACO provides direction in writing that a particular item is excluded from these requirements. The Contractor shall report end items that have been determined to be Beyond Economical Repair (BER) in which the repair cost will exceed 75% of the latest procurement cost amount. The contractor shall provide pictures of each BER item in JPEG format, as well as the estimated cost of hours and parts to bring the part to serviceable condition. The Contractor shall report condemnation candidates to the PCO through the ACO within thirty (30) calendar days of discovery. The Contractor shall not condemn repairable or recoverable items without prior approval of the PCO through the ACO. The Contractor shall ensure non-repairable items are disposed of IAW the Contractor’s Government- approved property procedures.

1.6.2 The Government reserves the right to accept or reject the BER assessment by the Contractor.

1.6.3 The disposition of condemned items will be determined on a case-by-case basis by the PCO.

1.7 SUPPORT EQUIPMENT (SE), INCLUDING SPECIAL TOOLS (ST)

AND SPECIAL TEST EQUIPMENT (STE)

1.7.1 The Contractor shall provide the necessary equipment required to disassemble, analyze, troubleshoot, repair, and test assets, assemblies and/or parts that are maintained under this contract

1.7.2 The SE required to accomplish the scope of work to be completed on end-items under this contract is listed in the Technical Orders (TOs) or original equipment manufacturers (OEM) repair procedures listed in Appendix B of this PWS. If the equipment specified in the TO or OEM repair procedures is not designated as Government furnished in this contract, the Contractor shall be responsible for furnishing identical or suitable substitute SE from commercial sources.

1.7.3 If the Contractor intends to substitute SE, a list of the proposed substitute SE shall be provided to the PCO with the proposal. If a Pre-Award Survey (PAS) is required, at the time of the PAS conference, the Contractor shall demonstrate to the PAS team that suitable substitute SE can be acquired and meets the standards stipulated in the technical data or OEM repair procedures by the following actions:

Displaying drawings, schematics, or specifications which illustrate that the prospective Contractor understands the exact nature of the work to be performed and the SE required performing the tasks.

Explaining the capabilities of substitute SE to ensure that it is adequate to perform the specified testing requirements.

Defining how substitute SE will be designed, built, and calibrated without assistance from the Government, by an internal engineering capability, or the services of a recognized outside engineering agency as approved by the cognizant engineering activity.

1.7.4 The equipment shall be in possession of the contractor prior to the Initial Production Evaluation (IPE) team visit if an IPE is required.

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1.7.5 The Contractor shall show documentation certifying the accuracy of all calibrated SE to the ACO prior to work performed as outlined in the PWS.

1.7.6 Support Equipment Calibration Requirements. The Contractor shall ensure documentation certifying the accuracy of all calibrated SE is made available to the ACO prior to performing work. The Contractor shall ensure SE calibration is maintained throughout the performance of this contract. Upon request, the Contractor shall show calibration data to the ACO for each SE item as follows:

a. SE part number and serial number

b. Date calibrated

c. Calibration due date

d. Calibration source

e. Calibration procedure used

f. Is and was data

g. Facsimile of the current stamped calibration sticker affixed to SE item

h. Verification of full performance compliance IAW this PWS for SE items that received a limited calibration or not requiring calibration

i. Traceability to the National Institute of Standards and Technology

1.7.7 Repair Line Maintenance. The Contractor shall maintain repair lines needed to accomplish the scope of work to be completed on end-items under this contract.

1.8 PRECIOUS METALS RECOVERY PROGRAM N/A

1.9 NUCLEAR HARDNESS REQUIREMENT

1.9.1 Overall nuclear hardness of the system/subsystem shall not be reduced due to the repair procedures. Nuclear hardness requirements are cannot be waived. The Contractor shall notify the PCO if the work degrades the nuclear hardness of the item within one (1) business day of determination. The Contractor shall not continue maintenance actions until Government approval is obtained from the PCO.

1.10 CONFIGURATION MANAGEMENT

1.10.1 Engineering Change Proposal (ECP): The Contractor shall submit to the PCO, who shall inform the appropriate government entity of any change notice, design change notice, engineering order, engineering change order, engineering change notice, specification change notice or other change that would affect the configuration of the item. Any changes made without written approval from the contracting agency shall require removal at the Contractor’s expense.

The Contractor shall request government approval of all ECP changes, including substitute parts changes, through Notice of Revision (NOR) within five (5) calendar days of receipt of the Delivery Order. ECPs shall be submitted in accordance with (DID) DI-SESS-80639E. ECPs submitted shall be technically accurate, complete, clearly written, and systematically account for the proposed configuration changes. The NOR is forwarded to the custodian of each specification, drawing, associated list, or other applicable document(s) so they can make the required documentation changes.

1.10.2 Configuration Change: Changes to the configuration shall be made only when approved by the Cognizant Engineer. Examples of such changes are ECPs generated as the result of diminishing

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sources, reliability and maintainability, safety, and preferred spares. Records shall be maintained which readily and systematically account for configuration changes from the baseline configuration.

1.11 PARTS CONTROL PROGRAM

1.11.1 The Contractor shall establish, document, and maintain an internal parts control program (PCP) for the work associated with this PWS.

1.11.2 The Contractor shall establish the Program Parts Selection List (PPSL) for an end-item or system from the applicable documents in the following order of precedence:

a. Illustrated Parts Breakdown (IPB) TO

b. OEM Parts List.

1.11.3 Contractor shall obtain approval through the PCO to use any parts not contained in the PPSL.

The Contractor shall maintain configuration of items worked under the scope of this contract as identified in the applicable end-item or system IPB TO or OEM Parts List if there is no IPB TO.

The Contractor shall notify the PCO via e-mail of any configuration discrepancies noted between the applicable IPB and OEM Parts List, the engineering drawings, and the current configuration of the end-item. The Contractor shall obtain written authorization from the cognizant engineering activity through the PCO for deviations from the IPB or OEM Parts List prior to implementation.

1.11.4 Contractor shall ensure all Contractor Furnished Material (CFM) or parts used for replacement equals or exceeds the quality of the original material or parts. The material or parts shall be entirely suitable for repair of the end item for its intended purposes, and shall be completely interchangeable without alterations of either the subassemblies or the end item. The Contractor shall only use replacement parts purchased directly from the end-item OEM or purchased from DLA. In the event that parts are not available from either of these two sources for a pending repair operation, the Contractor shall receive written authorization from the cognizant engineering activity through the PCO for any deviations from the aforementioned sources. In the instance that surplus components are available, the cognizant engineering activity reserves the right to approve or disapprove the material. Contractor shall obtain written authorization for its usage from the cognizant engineering activity through the PCO.

1.11.5 The Contractor shall keep records for the life of the contract to allow traceability of the sourcing of replacement parts for each end item repaired. These records shall be furnished for inspection upon Government request.

1.12 COUNTERFEIT PREVENTION PLAN (CPP)

**NOTE: Reference CPP, on file with engineer.

1.13 OZONE DEPLETING SUBSTANCES (ODS)

1.13.1 This requirement, including available technical documentation, does not require the contractor to use Class I Ozone Depleting Substances (ODS) as identified in Air Force policy, nor is it written so that it can only be met by the use of a Class I ODS.

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1.14 LEAD (Pb) FREE ELECTRONICS

1.14.1 The use of lead (Pb) free solder and/or components/assemblies in the repair of the subject items is considered a potential safety risk and is therefore prohibited. All requirements related to Pb-free Tin (Sn) items also apply to Pb-free Zinc and other metallurgical alloys known to demonstrate whisker formation, when used for electronic soldering or electronic component finish. The contractor shall ensure that the risks associated with lead (Pb)-free solder and finishes are fully considered and effectively mitigated. The Contractor shall provide case-by-case notifications to the cognizant engineering activity through the PCO if lead (Pb) free solder and/or components/assemblies must be considered, and will assist the cognizant engineering activity in assessing the risk associated with the use of such materials. The Contractor shall obtain approval from the PCO before proceeding.

1.14.2 The contractor shall avoid the use of alloys known to be susceptible to whisker formation in electronic soldering and finishing. When approved lead (Pb) free solder and/or components/assemblies are used in the repair of the subject items, the Contractor shall ensure the affected items are marked in accordance with IPC J-STD-609, "Marking, Symbols and Labels of Leaded and Lead-Free Terminal Finish Materials Used in Electronic Assembly.”

1.14.3 The contractor shall comply with GEIA-STD-0005-1, GEIA-STD-005-2, GEIA-STD-0006 and IPC- J-STD-609 to assure the performance, compatibility, reliability, safety and verifiability of Pb-free product(s). This compliance requirement shall include special design considerations, manufacturing process controls, test and qualification requirements, quality inspection and screening, marking and identification, maintenance and repair processes, and other steps taken to mitigate risks to ensure the reliability and quality of hardware for the intended application.

1.15 TECHNICAL ORDER MAINTENANCE N/A

1.16 CONTRACTOR IDENTIFICATION

1.16.1 Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.17 GENERAL WORK REQUIREMENTS

1.17.1 The work performed under this contract is to repair the items specified on the Preface Sheet of this PWS. The work encompasses the disassembly, cleaning, inspection, maintenance, re-assembly, testing, and finishing actions required to return the item to a serviceable condition.

The work shall be accomplished IAW documents as specified in Appendix B. Additional TOs, directives and other publications listed in Appendix B will be used as guidance to support the repair stipulated in this PWS.

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1.17.2 When a particular repair is constrained for lack of repair materials that are not, and shall not be immediately available, the Contractor may request authorization to cannibalize subassemblies or parts between failed inducted assets in order to expedite repairs. Cannibalization requests shall be sent to the PCO for approval through the Equipment Specialist. Such cannibalization actions should only be considered upon exhaustion of all other sources of repair materials. The Contractor shall not initiate any cannibalization action unless such action shall satisfy all repair material requirements for the item in question. The Contractor shall not remove any piece parts from serviceable units. The Contractor shall replace, at the Contractor’s expense, all cannibalized subassemblies with repaired or new subassemblies and replace all cannibalized parts with new parts. The Contractor shall ensure the contract delivery schedule is not negatively affected by the removal of any subassemblies or parts from any inducted end item. The Contractor shall not condemn cannibalized end items or subassemblies without prior approval.

The Contractor shall maintain configuration control of these items at all times. Exchanges should not cause damage to government property, loss of warranty, or cause the Government to incur any additional costs.

1.17.3 NSNs and Part Numbers are subject to change as the baseline changes at the system level.

Such configuration changes may drive Contract Line Item Number (CLIN) additions and/or deletions, as mutually agreed in writing between the government and the Contractor. Form, fit, function and interface (F3I) capabilities shall not be changed, modified, or altered except when approved by Government Configuration Control Board (CCB) and an Engineering Change Proposal (ECP) has been submitted by the Contractor and approved by the Government. In addition, it typically describes how the proposed change will be implemented along with providing estimated schedules and associated costs.

1.18 SPECIFIC WORK REQUIREMENTS

1.18.1 Receipt and Handling: The Contractor shall perform a receiving visual inspection upon receipt for any shipping or packaging damage. Items received which are damaged, misidentified, misdirected, or incomplete shall be reported through PCO by contractor’s discrepancy report.

1.18.2 Inspection: The Contractor shall inspect each item for serviceability/repairable condition as part of repair, unless called out in Appendix E. Contractor’s inspection and repair documents shall reflect all inspections/repair steps required for each specific part.

1.18.3 Basic repair requirements: The Contractor shall provide the necessary labor, materials, parts, facilities and equipment required to disassemble, analyze, troubleshoot, repair, and test assets, assemblies and/or parts that are maintained or repaired under this contract. These services also include alignment, adjustment, calibration, testing, movement, storage and reporting status related services to the repair and return of items to the users. Work performed under this work specification includes all actions necessary to ensure that the repair activity returns the serviceable end item with the same form, fit, function, and testability to the Government, including updating to the latest hardware/software configuration approved and funded by the government.

The extent of repair required to assure a serviceable end item efficiently serves its intended purpose shall be determined by the inspection, test, bench check, and required disassembly.

Repaired items shall pass all OEM specifications, validated by the Special Test Equipment final acceptance test. Any component parts that do not meet specified inspection requirements, or if

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there is any doubt as to its serviceability or longevity shall be replaced at the Contractor’s expense. This includes any part requiring replacement due to catastrophic failure, fatigue failure, or normal deterioration.

1.18.4 If different categories of repair are cited in the contract, these categories will be listed in this PWS as Appendix E - Category of Repair Descriptions. If there is no Appendix E, the contract makes no distinction between categories of repair.

1.18.5 If the TO does not address the repair of consumable parts, this part shall be replaced with a new part.

1.18.6 In the case of utilizing a developed repair for salvaging a recoverable part, Contractor shall propose their repair procedure along with substantiating documents for evaluation and possible approval. This request for evaluation must be submitted to the cognizant engineering office for approval through the PCO. The Government will not be responsible for any costs associated with development of any repair procedures unless those procedures have been negotiated and approved by the PCO.

1.18.7 Over and Above: The Contractor shall execute Over and Above at the request of the PCO in the following areas: surge operations, any required proposals, missing components, and as requested or directed by the PCO. Over and Above repairs will only be considered for work discovered during the course of performing maintenance and repair efforts that are:

a. Within the general scope of the contract; and

b. Not covered by the line item(s) for the basic work under the contract

c. Obvious handling damage (e.g. broken or bent connectors) not attributable to Seller.

d. Components returned that exhibit damage due to misuse, mishandling, missing parts, FOD and accident to include battle damage, water damage or damage from a crash.

e. Replacement of non-Seller piece parts and the removal of non-Seller piece parts.

f. Replacement of any major sub-assembly (i.e. Printed Wiring Boards, Complete Circuit Card

Assemblies, Chassis/Covers).

g. Over and above charges will apply to any of the following items that need to be replaced in the repair of the PDUC P/N 737433.

1.18.7.1 The Contractor shall complete a supply discrepancy report using webSDR for missing parts within two (2) calendar days after the asset is removed from the shipping container and shall be reported to the PCO through the ACO. The Contractor shall obtain approval from the PCO prior to performing over and above work or work outside of scope.

1.18.7.2 Over and above conditions for the Power Drive Unit Controller will be identified and will be quoted individually as required. Units quoted as an Over & Above effort will be held until approval is received and the TAT will not apply. Approval should be provided within seven (7) calendar days.

1.18.8 End Item Identification and Marking: The Contractor shall ensure each repaired end item is permanently and legibly marked with the end item part number, serial number, and Contractor's identification. This identification shall include the Contractor's CAGE and the date of repair. The identification shall be permanently affixed to the end item IAW Technical Order 00-25-260, Asset Marking and Tracking item Unique Identification (IUID) Marking Procedures.

1.18.9 Item Unique Identification (IUID) of Government Property: For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252- 211.7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics Information System (FLIS). The Contractor shall ensure all assets subject to marking are recorded in the DoD IUID Registry.

1.18.10 Quality Acceptance and Processing:

1.18.10.1 Quality acceptance of each end item shall be performed prior to packaging and transportation.

Quality acceptance shall be performed by DCMA at the repair site. Quality acceptance documentation for each end-item shall be maintained by the Contractor as part of the item document package throughout the life of the contract.

1.18.10.2 Following quality acceptance by DCMA QAR, the Contractor shall notify the Production Management Specialist (PMS) via email of the completion of repaired end-items. The contractor shall ship each asset in accordance with Ship to Instructions provided in the Order for the asset’s repair. Within one (1) business day of shipment, the Contractor shall provide proof of shipment through delivery of an acceptance in CAVAF under Proof of Shipment. The Proof of Shipment shall include the carrier and tracking number.

1.18.11 Preservation, Packaging, and Packing:

1.18.11.1 The Contractor shall package the items IAW the Air Force Material Command (AFMC) Form 158 (Packaging Requirements).

1.18.11.2 The Contractor shall ship assets IAW the AFMC Form 158, preservation, packaging, and packing requirements stated in the contract. The term “Preservation, Packaging, and Packing” is to mean the entire package; this includes, but is not limited to the assets’ wraps, barriers, cushioning, blocking, bracing, and unit intermediate containers.

1.18.12 Asset Damages: The Contractor shall initiate a Supply Deficiency Report (SDR) in accordance with DLM 4000.25, Vol. 2, Chap. 17, and Reporting of Supply Discrepancies upon receipt of assets received in other than the contracted packaging requirements (coded data or Special Packaging Instructions (SPI) drawings). The PCO may authorize the following exceptions to these requirements when no damage has occurred:

a. Items packaged before the current SPI date.

b. An alternate pack may be used, provided the prime ALC approves and issues a deviation number, which would be annotated on the exterior container.

c. The next larger size fast pack, PPP-B-1672, type I or type II may be used for shipments with priorities 01-08 with approval.

d. The use of the next larger standard pack container for unserviceable items.

1.18.13 Shipping Documentation and Delivery:

1.18.13.1 The Contractor shall ensure that all items shipped are marked with the appropriate condition code.

1.18.13.2 The Contractor shall ensure the appropriate tag is attached showing the actual condition of each item shipped:

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a. Serviceable tag is DD Form 1574/1574-1 (Yellow).

b. Unserviceable (repairable) tag is DD Form 1577-2/1577-3 (Green).

c. Unserviceable (condemned) tag is DD Form 1577/1577-1 (Red).

1.18.13.3 Shipments under this contract shall be by Commercial Bill of Lading (CBL) by the fastest traceable means.

1.18.13.4 Items repaired as a result of a confirmed quality deficiency shall be shipped at the Contractor’s expense.

1.18.14 Reusable Containers: Contractors shall maximize the use of reusable containers by reclaiming and reusing containers marked as “Reusable Container” for the return of assets to the contract designated activity. When shipping containers are received that meet the requirements of the AFMC Form 158, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158. Contractor shall do a webSDR report when assets are received incorrect or containers damage beyond use to receive new replacement containers.

1.18.15 Manufacture/Procurement of Containers: Manufacturing or procurement of fiberboard or wood containers and the costs associated with these functions shall be in accordance with the terms of the contract. Special design containers or fixtures of metal or plastic construction shall not be manufactured or procured without prior approval of the program manager/item manager.

Negotiation shall be conducted through the applicable ACO.

1.18.16 Excess Material: The Contractor shall package any Government owned material being reclaimed by the Government which is excess to contract fulfillment in accordance with contract terms. Packaging instructions for material not covered in the contract shall be obtained from the

PCO.

1.19 SPECIAL REQUIREMENTS

1.19.1 Reliability and Maintainability (R&M) Requirements: The Contractor shall meet R&M requirements. R&M requirements will be met when the system/sub-system/component has passed all tests required by applicable TOs, drawings, specifications and regulations.

1.19.2 Environmental Stress Screening (ESS): The Contractor will only be required to perform Environmental Stress Screening if expressly required in the individual technical order or OEM repair instructions.

1.19.3 Electrostatic Discharge (ESD) Control Requirements: All electrical/electronic items containing components in Federal Stock classes 5905, 5955, 5961, 5962, 5963, and 7042 are classified as ESD controlled items. (Reference MIL-HDBK-773, Paragraph 5.1). The Contractor shall handle, replace, and package such items according to MIL-STD-1686C and MIL-HDBK-263B.

1.19.4 Test Stand: There is a non-recurring engineering requirement to move the test stand from storage to the repair test area and setup, check out with the Government provided gold unit, calibration of instrumentation and final commissioning tests. The estimate includes no test stand hardware replacement as a result of being moved and stored. Any additional hardware or

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troubleshooting required to commission the stand will be considered above and beyond and require a proposal update. This activity is required for the execution of the recurring work identified in this PWS.

1.20 SAFETY AND HEALTH REQUIREMENTS

1.20.1 While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The Contractor shall notify the (ACO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two (2) business days, for any damage to government property less than $500,000.00 during the execution of the contract.

1.20.2 Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

1.20.3 If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

1.21 SURGE

1.21.1 In the event that the Department of Defense (DoD) experiences an unplanned spike or sudden increase in demand, due to major theater warfare or a national emergency, contractor commits to work collaboratively to accelerate delivery.

1.22 MISSION ESSENTIAL SERVICES N/A

1.23 DELIVERY SCHEDULE

1.23.1 The delivery schedule shall be in accordance with the basic contract delivery schedule and definitized on each individual delivery order. The Contractor shall meet the delivery schedule.

The Contractor shall deliver repaired items under this contract to the destination specified within the negotiated delivery schedule of the contract.

1.23.2 Joint Chief of Staff SURGE backorders and MICAPs shall take precedence over the routine schedule.

1.24 INFORMATION REQUESTS

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1.24.1 The Contractor shall ensure responses to requests for information and data are only provided to customers with a need-to-know in the performance of official duties. All requests between the Government and the Contractor shall go through the PCO.

1.25 REPORTING REQUIREMENTS

1.25.1 Contractor shall provide quality, on time reporting in accordance with the reporting requirements specified in the DD Forms 1423s, Contract Data Requirements List (CDRL) of this contract.

1.25.2 In addition, the Contractor shall maintain a document package containing the following documentation for each item produced: (contractor format acceptable)

a. Maintenance Data Sheet

b. Test Data Sheet

c. Quality Acceptance Review Documentation

d. Parts replaced listed by each serial numbered end item repaired

1.25.3 Asset Visibility Reporting: The Contractor shall report IAW Commercial Asset Visibility Air Force (CAV AF). The Contractor shall submit data IAW CAV AF Statement of Work, CAV AF Users Guide, and IAW (DID) DI-MGMT-81838 within 24 hours of change in Condition Code (receipt, induction, completion, or shipment).

1.25.4 Government Property Inventory Property: Contractor shall provide in Microsoft Excel (.xls or .xlsx compatible) format. The contractor shall conduct an annual 100% physical inventory over the course of a year’s time of each NIIN as not to impede maintenance operations. Upon completion of each NIINs 100% physical inventory, the contractor shall provide the AF government an inventory listing of the result of all AF Government Furnished Property (GFP) in the contractor's possession, by contract, and by National Stock Number (NSN). The Contractor shall submit a Table for each designated repair facility / DoDAAC location for which the contractor has received inventory during the reporting period, including Subcontractor facilities. The report should include all AF Government Furnished Property in possession of the Contractor IAW (DID)

DI-MGMT-80441C.

1.25.5 Meetings and Conferences: The Contractor shall support meetings (e.g., teleconferences, Program Management Reviews (PMR), Technical Interchange Meetings (TIM), etc.) with the Government if requested. The Contractor shall provide meeting facilities.

1.25.6 Teardown Deficiency Report (TDR): The Contractor shall provide a factual narrative analysis of a deficiency which has been noted on equipment. The TDR report shall be in accordance with

(DID) DI-PSSS-81534A.

1.25.7 Contract Depot Maintenance (CDM) Production: The Contractor shall develop and deliver the Contract Depot Maintenance (CDM) Production Report for all end items in accordance with (DID) DI-PSSS-81995 at the end of each month. The CDM production report shall be in unlocked form using Microsoft Excel with the following: NSN, Delivery Order Number, CLIN, P/N, SN, and Assets on Hand, Assets in Work, Condemnations, Supply Discrepancy Reports (SDRs) and open estimated repair dates for items in work.

1.25.8 Technical Report – Study Services: The Contractor shall develop and deliver the technical report that has fully documented results of studies or analysis performed IAW DI-NISC-80508B.

(obsolescence report)

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2 SERVICE SUMMARY

2.1 SERVICE SUMMARY

2.1.1 Contractor performance shall be measured and assessed, using the Performance Objectives listed in Table 2-1. The Contractor service requirements are summarized into performance objectives that relate directly to the mission essential items. The performance threshold describes the minimum acceptable levels of service for each requirement. In the event the performance objective is not met, the Contractor shall be given forty-five (45) calendar days after notification to correct the unacceptable performance, if such correction is possible. The Contractor shall immediately take corrective action in accordance with the performance threshold(s). In cases where the Contractor fails to implement corrective action, the PCO will take appropriate measures.

2.1.2 Service Summary (SS) Requirements: The Contractor shall ensure the performance objectives, thresholds, and support for surveillance methods are achieved as follows:

2.1.3 Performance Objectives and Thresholds: The Contractor shall achieve performance thresholds identified in Table 2-1 of this PWS. The PMS, DCMA Quality Assurance Representatives (QAR) and PCO will exercise surveillance over the performance thresholds.

The absence of any contract requirement from the SS shall not detract from this enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The performance thresholds are designed to:

1) Align Contractor performance with objectives

2) Focus on critical success factors in meeting performance thresholds

3) Reflect performance goals

4) Promote continuous improvement in performance

TABLE 2-1 SERVICE SUMMARY

Performance Objective PWS Reference Performance Standard

SS-1. Quality Product:

Each end-item identified to the Government shall be inspected and delivered to the Government as serviceable asset.

Para. 1.4.1 No more than three (3) percent of Material, Supply, or Product Quality Deficiency Reports per Calendar year of units produced.

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SS-2. Delivery Performance:

The Contractor shall deliver repaired items under this contract to the destination specified within the negotiated delivery schedule of the contract.

Para. 1.23.1 100% of end-items shall be delivered to the destination specified within the negotiated delivery schedule.

SS-3. Data Reporting:

Contractor shall provide quality, on time reporting in accordance with the reporting requirements specified in the DD Forms 1423s, Contract Data Requirements List (CDRL) of this contract.

Para. 1.25.1 100% of reports furnished in accordance with the reporting requirements specified in the DD Forms1423s, Contract Data Requirements List (CDRL), of this contract.

2.1.4 Contractor Performance Evaluation: The Contractor shall be aware that the evaluation of performance will occur when the PMS evaluates the service of the Contractor to determine whether or not it meets the performance measures of the contract. The Contractor's failure to meet Table 2-1requirements for this item shall result in the possibility of a unsatisfactory or marginal under the Contractor Performance Assessment Review (CPAR) and remedies as allowed under Federal Acquisition Regulation (FAR) 52.246-4 Inspection of Services-Fixed Price.

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3 GOVERNMENT PROPERTY

3.1 GOVERNMENT FURNISHED MATERIAL, EQUIPMENT, AND PROPERTY

3.1.1 Government Furnished Material (GFM): No GFM will be provided.

3.1.2 Government Furnished Equipment (GFE): Not applicable.

3.1.3 Government Furnished Property (GFP):

3.1.3.1 No GFP will be provided other than the units to be repaired.

3.1.3.2 The Contractor shall not obtain GFP through the utilization of requisition codes assigned exclusively to this contract for any other contracts.

3.1.3.3 The Contractor shall not transfer GFP charged to this contract to any other contract, contractor, or activity without the advance approval of the PMS through the PCO.

3.1.3.4 The government reserves the right to withdraw any GFP in possession of the Contractor to supply other urgent USAF requirements. If any item so removed by the government is still required to complete the contract, the Contractor shall take appropriate action to replace the removed item.

3.2 DISPOSITION OF GOVERNMENT PROPERTY

3.2.1 These instructions apply to all government owned property. Within ninety (90) calendar days prior to contract expiration, the Contractor shall submit a letter to the managing ALC requesting disposition instructions in the transfer of GFP. A listing identifying GFP shall include the NSN, part number/CAGE, noun, quantity, condition code, and dollar value, and the list shall be submitted through the ACO to the PMS for disposition instructions.

3.2.2 If a follow-on contract is being awarded or, is in the negotiation or solicitation stage, the existing GFP may be retained to the extent required to support the current contract and/or the follow-on contract.

3.2.3 The Contractor shall comply with preservation, packaging, and packing instruction as specified in the basic contract and/or on the AFMC Form 158 (Packaging Requirements).

3.2.4 The Contractor shall comply with the Transportation Data on the DD Form 1653 and Transportation Appropriations Form when returning government property.

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3.3 REPORTING LOSS OF GOVERNMENT PROPERTY

3.3.1 Definitions: As used in this clause—

a. “Government property” is defined in the clause at FAR 52.245-1(a), Government Property.

“Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to—

1) Items that cannot be found after a reasonable search;

2) Theft;

3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

b. “Unit acquisition cost” means—

1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

3.3.2 Reporting loss of Government property:

3.3.2.1 The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

3.3.2.2 Unless otherwise provided for in this contract, the requirements of DFARS 252.245-7002 paragraph (b)(1) does not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to Theft; Inadequate storage; Lack of physical security; or “Acts of God.”

3.3.2.3 This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

3.4 DISCREPANCIES INCIDENT TO SHIPMENT

3.4.1 Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These http://www.dcma.mil/aboutetools.cfm

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discrepancies shall be reported and resolved using the DoD web-based application AF WebSDR link located within the CAV AF system described in the CAV AF SOW. This system of reporting a Supply Discrepancy Report (SDR), formerly called a Report of Discrepancy (ROD), has been developed in compliance with DoD Manual 4140.01-V1 and Defense Logistics Manual 4000.25 Volume 2, which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms (SF Form 364) is permitted. A copy of the form shall be forwarded through the PCO and Quality Assurance (QA) activity for corrective action.

3.4.2 Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and ACO immediately upon discovery for corrective action in addition to AF WebSDR submittal.

3.4.3 Contract line items received with missing components (Missing on Induction, (MOI)) the Contractor shall process a SDR SF Form 364 (Report of Discrepancy) immediately upon discovery in accordance with DLM 4000.25, Vol. 2, Chap. 17 and provide a copy of submitted MOI SDR form to the ACO and PCO within two (2) calendar days of discovery.

3.4.4 Misdirected shipments of GFP shall be immediately reported by telephone to the Property Administrator (PA) followed by written notification within three (3) working days. The PA will issue appropriate disposition instructions for the misdirected items. Misdirected items received by the Contractor which are not part of this contract will not be receipted into CAV AF.

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APPENDIX A

Definitions

The following definitions are applicable to this PWS:

Acceptance Test Procedure (ATP): All-inclusive procedure where repaired items must pass all OEM specifications, and validated by the Special Test Equipment final acceptance test.

Administrative Contracting Officer (ACO): A contracting officer assigned the responsibility for the post award functions related to the administration of a government contract in the field. The ACO is normally located in the Defense Contract Management Agency (DCMA) office. The ACO is responsible for ensuring the Contractor performs in accordance with the terms of the contract.

Calibration: A comparison between two instruments, one of which is a standard of known accuracy, to detect, and correlate or adjust any variation in the accuracy of the instrument being compared.

Cannibalization: Authorized removals of a specific assembly, subassembly,…