PWS Portable Toilet Contract FY24 With a Base and 4 Option Years.docx

Performance of Work Statement

For Portable Toilet

U.S. ARMY HERITAGE AND EDUCATION CENTER

PART 1

GENERAL INFORMATION

1.GENERAL: This is a non-personal services contract to provide portable, chemical toilets to the USAHEC and USAWC. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide portable, chemical toilets to the USAHEC and USAWC as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

Portable toilets are a (1) “regular or standard toilet” or a (2) “handicapped or ADA” toilet.

1.1.1 A “regular or standard” toilet is an enclosed, non-flushing, individual portable chemical toilet with inside locking device, 45-gallon holding tank (minimum) capacity with toilet seat, toilet paper holder and hand sanitizer dispenser (wall mounted).

1.1.2 A “handicapped or ADA” (Americans with Disabilities Act) toilet is an enclosed, non-flushing, individual portable chemical toilet with inside locking device, 45-gallon holding tank (minimum) capacity with toilet seat, toilet paper holder and hand sanitizer dispenser (wall mounted). The ADA portable toilets are ADA compliant with grab bars and an interior space that allows a wheelchair to turn 360 degrees within the enclosed, portable toilet.

1.1.3 “Cleanings” will include the removal of waste from the toilet and disinfection of all surfaces of portable toilets. As part of cleaning, recharge chemicals in the holding tank per chemical manufacturer’s recommendation. Ensure portable toilet(s) have a clean outside appearance and all moving components function properly. Ensure each portable toilet, after cleaning, has been restocked with a minimum of four (4) full rolls of toilet paper or two (2) full jumbo rolls (minimum 750 ft. two-ply) and restocked with hand sanitizer.

1.2 Background. The U.S. Army Heritage & Education Center (USAHEC) is the lead agency for educating a broad audience on the heritage of the Army by acquiring, preserving, and making available historical records, materials, and artifacts.

The USAHEC are building a series of outdoor exhibits called the Army Heritage Trail (AHT). These exhibits represent different phases of US Army history as it relates to individual Soldier’s stories. It is the USAHEC’s intention to provide consistent quality educational interpretation on the trail using historically accurate interpreters in period costumes.

1.3 Objectives: The portable toilets will ensure that the Army Heritage Trail always presents a proper image to the public by providing clean and appropriate toilet facilities for the public to utilize along the trail during their visit. Special events on the Army Heritage Trail and at the USAHEC and USAWC will also present a proper image to the public by providing clean and appropriate toilet facilities for the public to utilize. Both regular and ADA toilets will be available stocked with toilet paper and hand sanitizer.

1.4 Scope: Services include providing portable chemical toilets, and portable toilet services/maintenance at the U.S. Army Heritage and Education Center (USAHEC) along the Army Heritage Trail as required. Contractor will be required to provide 4 Portable Toilet (2 regular and 2 handicapped) to remain on AHT year-round. Contractor will provide portable, chemical toilets to special events at the USAHEC and the U.S. Army War College (USAWC).

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to work on the following recognized holidays:

1.6.4 Hours of Operation: Services shall be performed during normal duty hours, 7:00 AM – 4:00 PM Monday through Friday, excluding Federal Holidays and Base closures. Event Special Cleanings will occur on Saturday after 5pm, once the event has closed, for safety reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at The U.S. Army Heritage and Education Center and the U.S. Army War College.

1.6.6 Type of Contract: The government will award a firm, fixed price (FFP) contract.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will provide no services.

3.2 Facilities: The Government will provide no facilities.

3.3 Utilities: The Government will provide no utilities.

3.4 Equipment: The Government will provide no equipment.

3.5 Materials: The Government will provide no materials.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall provide the chemical; portable toilets and any supplies needed to secure or stake the down the toilets. The contractor will provide the cleaning supplies and the supplies to resupply the toilets with chemicals, toilet paper and hand sanitizer.

4.3. Equipment: The Contractor shall supply the equipment to drop off and pick up the portable toilets and to clean the waste from the toilets.

PART 5

SPECIFIC TASKS

5. Specific Tasks

5.1 Basic Services.

5.1.1 Provide 2 regular toilets and 2 handicapped accessible toilets as defined in 1.1.1 and 1.1.2 to remain on AHT for year-round usage.

5.1.2 Provide regular portable toilets as defined in 1.1.1 for special two-day (or weekend) events. There is a maximum of two (2) special two-day events per year. There is a maximum of 50 regular portable toilets for two-day or “weekend” events.

5.1.3 Provide ADA portable toilets as defined in 1.1.2 for special two-day (or weekend) events. There is a maximum of two (2) special two-day events per year. There is a maximum of 12 regular ADA toilets for two-day or “weekend” events.

5.1.4 Provide two regular portable toilets as defined in 1.1.1 for special 1-day (or graduation) event. There is a maximum of four special 1-day events per year.

5.1.5 Provide one ADA portable toilet as defined in 1.1.2 for special 1-day (or graduation) event. There is a maximum of four special 1-day events per year.

5.1.6 The contractor shall be responsible for placing the portable toilets in a safe and secure manner at the designated locations. Exact placement of portable toilets will be directed by the Facility Manager, USAHEC. The contractor shall be required to stake down or secure the portable toilets to prevent them from blowing over. The contractor shall be liable for any damages that may arise, caused by the failure to properly place and secure the portable toilets.

5.1.7 Replace and repair portable toilet(s) determined to be unsafe for use within one (1) working day of notification.

5.1.8 Delivery of the portable toilets will occur no earlier than three (3) days prior to the event. Contractor can request to deliver earlier at no additional cost to the government.

5.1.9 Pick-up of the portable toilets will occur no later than two (2) days after the event. Contractor can request to pick-up the toilets later at no additional cost to the government, maximum number of delayed pick-up days is seven (7) days.

5.2 Unit of Measure:

5.2.1 Portable Chemical Toilets that support item 5.1.1 will be on a lease period that runs 12 consecutive months (or monthly lease toilets). A mechanism for monthly billing and payments will be in place.

5.2.2 Portable chemical toilets that support item 5.1.2 and 5.1.3 will be on a lease for period 2 days (or weekly lease toilets).

5.2.3 Portable chemical toilets that support item 5.1.5 and 5.1.6 will be on a lease for period 1 day (or weekly lease toilets).

5.3 Cleaning

5.3.1 Scheduled Service. Cleaning of toilets that are on AHT year-round is to be done weekly in accordance with the definition given in 1.1.3. This shall be a part of the monthly fee for the year-round toilets and shall not be priced separately.

5.3.2 Special Event Cleanings. Provide a cleaning as defined in 1.1.3 for each portable toilet on the site for the two-day or special event. The cleaning must occur in the evening of the first day for a large two-day or weekend event to mitigate the heavy use of the toilet. There is a maximum of 66 toilets (62 and the 4 left on the trail all year long). Maximum of one special cleaning per two-day event (or weekend). This shall be considered part of the fee for use of the toilets and shall not be priced separately.

5.4 Damage to Portable Chemical Toilets.

5.4.1 Contractor shall notify the COR immediately if a portable chemical toilet is damaged other than normal wear and tear.

5.5 Disposing of Waste

5.5.1 Dispose of waste or residue in compliance with the Federal, State and County regulations. All costs of waste disposal shall be included with the service. Submit the material description and concentration level of non-formaldehyde chemicals and additives to be used in the portable toilets and the waste disposal location(s) to be utilized within 10 days of contract award.

PART 6

SECURITY CONSIDERATIONS

6. SECURITY CONSIDERATIONS:

6.1. Access and general protection/security policy and procedures. Contractor and all associated sub-contractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6.2. For contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

6.3 iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award.