PWS Portable Latrines and Trash Removal - 120 RSG.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

PORTABLE LATRINE AND TRASH REMOVAL EQUIPMENT AND SERVICES SUPPORT120TH RSG TY24 ANNUAL TRAINING

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform services; portable latrine delivery and service and trash (zero sort recycling, construction and general) removal at 8 locations over two weeks, as defined in this PWS.

1.2 Background: The Maine Army National Guard is conducting Annual Training at multiple locations throughout the State of Maine and requires services supporting portable latrines and waste management/removal.

1.3 Period of Performance (PoP): The Period of Performance shall be 31MAY to14JUN 2024. Specifics of PoP by location are contained in the Technical Exhibits.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0700 to 1800 (7am to 6 pm) as specified in the Technical Exhibits, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

COR: CW4 Peter Fournier – TEL: (207)430-5462 e-mail address: peter.j.fournier.mil@army.mil

Performance shall be at Woodville Training Area (55 Pelkey Rd, Chester Maine), Deepwoods (Stud Mill Road, Milford Maine), Lake Saint George State Park (W. Lake George Park Rd Skowhegan, Maine), FMS2 (64 Mt. Apatite Drive Auburn, Maine), Auburn REC ( IVO 301 Stevens Mill Rd Auburn, Maine), Brewer Project, (Sid Arey Drive Brewer, Maine), Augusta IRT, (Maine Veterans Cemetery Veterans Memorial Way Augusta, Maine), Spector Training Area, (Airline Road, Cherryfield, Maine). The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.2 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Identification of Contractor Employees: All contractor employees working on Government facilities shall wear identification badges or uniforms distinguishing themselves as such.

1.4.8 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.9. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.10 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: N/A

3.2 Materials: N/A

3.3 Equipment: N/A

3.4 Services: N/A

3.5 Utilities: N/A

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Delivery and Placement: The Contractor shall provide all necessary personnel, equipment, tools, labor, transportation, supervision and any necessary to deliver, set up, service, and pick up portable latrines and dumpsters at the dates specified. Each fully functional unit will be placed within 50 meters of the requested locations based on the convenience of the vendor in order to facilitate safe and efficient operations.

5.1.1 The equipment shall be set in the designated location no later than one day before scheduled use and no greater than 5 business days prior to the scheduled first day of use upon request by the COR or designated government representative.

5.1.2 All portable latrines and dumpsters shall be in place and set-up by the time and date designated in Technical Exhibit 3.

5.1.3 The contractor shall furnish all supplies and equipment necessary for full operation of the portable latrines and dumpsters. The contractor shall report initial placement and in-service status of all required items to the Government COR designated in paragraph 1.4.4 by telephone or email by noon on the first day of performance.

5.2 Equipment Servicing:

5.2.1 Portable Latrines and Dumpsters: Units shall be clean, in good condition, and without defects at time of delivery.

5.2.2 On Site Services: All portable latrines and dumpsters shall be serviced as designated in Technical Exhibit 4 unless otherwise needed as designated in 5.2.3.3.

5.2.3 In terms of general conditions Contractor shall (include but not limited to):

5.2.3.1 Pump out, extract, empty, or otherwise remove waste, trash, recyclable materials, and/or construction materials from all portable latrines and dumpsters based upon on site services agreement.

5.2.3.2 Replace, within 8 hours, any portable latrines or dumpsters that are unserviceable and/or undesirable.

5.2.3.3 Respond to site directly to repair “emergency conditions” (e.g. overflowing dumpsters) within four (4) hours; respond to “non-emergency conditions” (e.g. full latrines before agreed upon service schedule) on-site within twelve (12) hours of a report from the COR.

5.2.3.4 Ensure portable latrines are fully stocked with toilet paper and tanks full.

5.2.3.5 Provide coverable trash dumpsters.

5.2.3.6 Provide coverable zero sort recycling dumpsters.

5.2.3.7 Provide 30yd dumpster for construction waste material.

5.3 Timely Removal of Equipment:

5.3.1 The equipment shall be removed no later than 1200 (noon) on the last day of scheduled use and shall be coordinated with the Government COR.

5.3.2 The contractor shall report final removal of units from designated locations.

5.4 Provide Additional Equipment, Movement of Equipment, or Servicing Upon Request:

5.4.1 Servicing Upon Request: The contractor shall service portable latrines and dumpsters upon request of the designated Government representatives.

5.5 Contractor Manpower Reporting Application (CMRA):

5.5.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Maine Army National Guard via a secure data collection site.

5.5.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil. Reporting must be done concurrent to submitting final invoice with proof of reporting provided directly to contracting specialist

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

TECHNICAL EXHIBIT 1

Deliverables Schedule

TECHNICAL EXHIBIT 2

Performance Requirements Summary

Random Inspection; Customer Feedback

100% inspection

Random inspection; Customer Feedback

TECHNICAL EXHIBIT 3

Delivery Schedule

W. Lake George Park Rd Skowhegan, ME

W. Lake George Park Rd Skowhegan, ME

W. Lake George Park Rd Skowhegan, ME 120 People on site

Brewer, ME 75 people on site

Auburn, ME 55 people on site

Auburn, ME 55 people on site

Veterans Memorial Way Augusta, ME 40 people on two sites

June 06 Woodville Training Area

June 14 64 Mt. Apatite Drive Auburn, ME

June 14 64 Mt. Apatite Drive Auburn, ME

June 14 Maine Veterans Cemetery Veterans Memorial Way Augusta, ME

June 14 Maine Veterans Cemetery

TECHNICAL EXHIBIT 4

Service Schedule

W. Lake George Park Rd Skowhegan, ME

W. Lake George Park Rd Skowhegan, ME

W. Lake George Park Rd Skowhegan, ME

Brewer, ME

Auburn, ME

Auburn, ME

Veterans Memorial Way Augusta, ME

Auburn, ME

Auburn, ME

Veterans Memorial Way Augusta, ME

Ver. June 2021