PWS Portable Latrines and Handwashing Stations Pine Valley CA.pdf

PERFORMANCE WORK STATEMENT

FOR

PORTABLE LATRINES & HANDWASHING STATIONS

PINE VALLEY, CA

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide and maintain portable latrines and handwashing stations defined in this PWS. The contractor shall perform to the standards in this contract.

1.2 Objectives: The Contractor shall provide and maintain portable latrines and handwashing stations.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): See Quality Assurance Plan (QASP).

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays: Contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 8:00 AM to 5:00 PM Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Period of Performance Base Year: 14 August 2023 to 13 August 2024

Option Year 1: 14 August 2024 to 13 August 2025

Option Year 2: 14 August 2025 to 13 August 2026

1.6.6 Type of Contract: The Government anticipates the award of a firm fixed price type contract.

1.6.7 Access and General Protection Policy and Procedures:

1.6.7.1 FPCON: N/A

1.6.7.1.1 HPCON: N/A

1.6.7.2 Physical Security: N/A

1.6.7.3 Escorts: N/A

1.6.7.4 Personnel Security Clearance Requirements: N/A

1.6.7.5 Background Checks: N/A

1.6.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: N/A

1.6.7.7 Access to Government Information Systems: N/A

1.6.7.8 Key Control: Reserved

1.6.7.9 Lock Combinations: Reserved

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: N/A

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following contractor personnel are considered key personnel by the government: SFC Diana McInnis, Contracting Officer and SSgt Denise Hinojosa, Contract Specialist. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer Contract Manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.11 Special Qualifications or Certifications: N/A

1.6.11.1 IA/IT Training Certification: N/A

1.6.12 Identification of Contractor Employees: N/A

1.6.12.1 Badging of Contractor Employees: N/A

1.6.12.2 Uniform: N/A

1.6.13 Contractor Travel: Reserved

1.6.14 Other Direct Costs (ODC): Reserved

1.6.15 Data Rights: Reserved

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: Reserved

1.6.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.3 INFORMATION ASSURANCE: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period: Reserved

1.6.19 General Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Level I Training: N/A

1.6.19.2 OPSEC Awareness: N/A

1.6.19.3 Information Assurance (IA) Training: N/A

1.6.19.4 Information Assurance (IA)/Information Technology (IT) Training: N/A

1.6.19.5 Threat Awareness Reporting Program (TARP Training): N/A

1.6.19.6 iWATCH Training: N/A

1.6.19.7 OPSEC Training: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.12. Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ALMS Army Learning Management System ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation ATCTS Army Training Certification Tracking System AT Anti-Terrorism CAC Common Access Card CFR Code of Federal Regulations CI Counter Intelligence CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DD Form 254 Department of Defense Contract Security Requirement List DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FHP Force Health Protection FCG Foreign Clearance Guide FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property IA Information Assurance IAW In Accordance With IT Information Technology JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer LOA Letter of Authorization NCIC-III National Crime Information Center Interstate Identification Index NIST National Institute of Standards and Technology ODC Other Direct Costs OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Safety and Health Administration OPSEC Operation Security PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SCR Service Contract Reporting SOP Standard Operating Procedures TE Technical Exhibit U.S.C. United States Code

PART 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Property: N/A

418th CSB Vs 1 202108

PART 4

CONTRACTOR FURNISHED FACILITIES AND EQUIPMENT

4.1 Contractor Furnished Facilities and Equipment – General

4.1.1 The contractor shall procure material, equipment, and supplies, which are incidental to the provision of services of this PWS. The contractor shall ensure on-site maintenance personnel are equipped with proper individual / hand tools for the effort to be completed (i.e. general mechanics tools). The Government will not provide individual tools to be used by maintenance personnel under this effort. Each employee mechanic must have their own tools. The Government has revoked its assumption of risk regarding individual tools used under this effort. At no time will the Government be responsible for the replacement of lost, damaged, or broken individual tools.

4.1.2 Except for those items and services specifically stated in Part 3 as Government-furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions as stated in specific sections of this PWS and as identified in the Purchasing/Invoicing Guide.

4.1.3 Contractor-furnished equipment or items, inoperable or unserviceable for any reason, must be removed from the U.S. Government’s Installation within ten (10) business days after failure. The condition of contractor-furnished equipment shall not relieve the contractor of responsibility to provide services as required in this contract. The contractor shall immediately notify the KO and COR, in writing, of circumstances regarding delay of work due to equipment or material problems.

4.1.4 The contractor shall furnish additional telephone and peripheral equipment requirements not furnished by the U.S. Government, if required. All additional costs must be approved in writing by the KO prior to the items being placed in service.

4.1.5 All contractor furnished vehicles shall be maintained in a neat, presentable, and operational condition and shall meet Government safety inspection standards. The contractor’s vehicles not meeting standards shall not be operated or stored on U.S. Government installations. The contractor shall provide a sign on the right and left side of contractor furnished vehicles with the contractor's company name and telephone number.

4.2 Materials and Equipment

4.2.1 The contractor shall use the equipment type and size suitable for the required operation and shall operate the equipment from existing Government-furnished electrical power sources. The contractor shall affix a highly visible, permanent contractor’s nameplate on all contractor-owned equipment. The contractor shall ensure that if commingling of U.S. Government and contractor-furnished equipment occurs, each set of equipment is easily identifiable and can be separated for inspection and inventory as required.

4.2.2 The contractor shall maintain a sufficient quantity of on-hand materials and supplies to perform all work required under this Contract. Failure on the part of the contractor to provide sufficient quantities and quality of supplies and materials within the specifications of the Contract shall not be cause for reduction in any service or performance. The contractor shall maintain stocks to ensure continuous operation of critical systems as approved by the KO. Critical systems are those that are directly related to health care, safety, and mission accomplishment. The contractor shall provide a system for rapid procurement of items whose usage levels do not require maintenance of on-hand stocks.

This system shall include a list of vendors for each such mission-critical repair item, information on availability, and expected delivery times.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for portable latrines and handwashing stations.

5.2. Portable Latrines: The following minimum criteria shall be met at the time of the acceptance inspection:

5.2.1 Materials: The Contractor shall provide materials to support the cleaning and maintenance of the portable units, such as, but not limited to: liquid soap, paper towels, cleaning supplies, fresh water, toilet tissue, and spill kits.

5.2.2 Equipment: The Contractor shall provide equipment to support the requirements of this contract, to include, but not limited to: portable chemical latrines, hand washing stations with soap dispensers, personal protective equipment, support trucks and equipment.

5.2.3 Spills: The Contractor is responsible for all spills and cleanup associated with the portable latrines and handwashing station. The Contractor shall execute due diligence in the prevention of spills. Any and all spills, regardless of size, shall be reported to the applicable Environmental Division.

5.2.4 Upon notification, the Environmental Division will determine what, if any, further action needs to be taken.

Cleanup of all spills caused by the Contractor will be done IAW Federal, State and Local laws and Environmental Division guidance. Furthermore, this is the responsibility of the Contractor at no cost to the Government. The Contractor shall ensure all employees are knowledgeable on spill prevention procedures and capable of following required spill plans.

5.2.5 Dumps: The Contractor is responsible for dumping all grey water at their own expense IAW State laws.

5.2.6 Permits: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work.

5.2.7 Maintenance: The Contractor shall perform routine scheduled maintenance on all units to ensure serviceability.

5.2.8 If repairs are required they will be performed during the scheduled servicing or the unit will be replaced within twenty-four (24) hours with a serviceable unit.

5.2.9 Any unit, whether anchored or not, which has tipped over by weather or personnel use shall be set-up and re-serviced within twenty-four (24) hours after notification by KO or COR.

5.2.10 At time of maintenance other than routine, the Contractor shall provide the COR with the service performance ticket in accordance with industry practices. The service ticket shall indicate service performed and shall be signed by the Contractor and Government on the date that the service was performed.

5.3 Portable Latrine Serviceable Unit Standards:

5.3.1 Each latrine shall be in serviceable condition, single-type occupancy; roofs, sides, and floors shall be free of leaks, cracks and holes.

5.3.2 Each unit shall be well-ventilated to vent all fumes from remaining in unit.

5.3.3 Each unit shall have a spring-loaded closing mechanism to close when released. The door shall have sufficient tension placed on it to prevent wind from blowing it open when the unit is unoccupied. Each door shall have a workable inside lock.

5.3.4 Container tanks shall be watertight and free of leaks.

5.3.5 Each latrine shall have a toilet seat, urinal, and toilet paper holder(s); all hinges and other pertinent parts shall be undamaged and usable.

5.3.6 Each unit shall be able to withstand wind velocity up to 75 MPH and at the Contractors’ option may be anchored to ensure personnel safety and prevention of tipping over.

5.3.7 Each unit shall have a clearly readable Unique Identification Number (UID), visible on the exterior of the unit for identification.

5.4 Portable Hand Washing Stations Serviceable Unit Standards:

5.4.1 Each hand washing station shall be in serviceable condition; structure shall be free of leaks, cracks and holes.

5.4.2 Units shall have (a) soap dispenser(s) and paper towel dispenser(s) to support the unit.

5.4.3 Units shall have separate fresh and gray water tanks with sealable lids.

5.4.4 Each unit shall have a clearly readable UID visible on the exterior of the unit for identification.

5.5 Cleaning & Stocking of Units:

5.5.1 The Contractor shall clean/service and provide sufficient quantities of toilet paper to ensure availability of supplies until the next scheduled service for each portable latrine as described in Attachment 2.

5.5.2 Each latrine and handwashing station shall be cleaned weekly per date/time listed in Attachment 2.

5.5.3 Latrines shall be emptied of waste materials and shall be refilled with standard commercial sanitizing chemicals.

5.5.4 Hand washing stations shall be emptied of gray water and all fresh water tanks shall be refilled. Soaps and paper towels will be replenished.

5.5.5 All units shall be disinfected with a germicidal detergent each time the unit is serviced and all detergent residues shall be wiped up prior to departing unit.

5.5.6 Each latrine shall be damp-cleaned on all interior surfaces of unit where they are free of all human waste, soiled toilet articles, and dirt; sanitized; and left ready for immediate occupant usage. Each latrine will be refilled with three (3) toilet paper rolls at each scheduled cleaning.

5.5.7 Each hand washing station shall be damp-cleaned on all surfaces of unit where they are free of waste, soiled articles, soap residue and dirt; sanitized; and left ready for immediate usage.

5.5.8 The Contractor shall leave the area in and around the latrine(s) in a sanitary state. A sanitary state is defined as the immediate ten (10) foot area surrounding the unit(s) being litter- free, and there being no evidence of any waste spill from the unit(s), either while filling or emptying.

5.5.9 The Contractor shall restock each latrine with a minimum supply of three (3) full rolls of clean toilet paper in addition to any remaining partial rolls. Toilet paper must be biodegradable and safe for waste water treatment facilities or septic systems.

5.5.10 The Contractor shall restock the hand washing stations by refilling all soap dispensers, paper towel holders, and fresh water tanks to full capacity.

5.5.11 Contractor shall transport all chemicals in accordance with Hazardous Materials Regulations (HMR) Title 49 Code of Federal Regulation (CFR). Chemicals shall not be stored in the passenger compartment of the vehicles.

5.6 Emergency Services: Government has the right to request cleaning services in addition to the scheduled cleaning requirements, at an additional fee per unit. Government may request additional cleaning of one or all of the units on site. The Contractor shall have twenty-four (24) hours to be on site and clean requested unit(s) after notification is received.

5.6.1 Services outside normal duty hours are considered emergency services and are to be distinguished from routine services. Emergency services will be authorized by the KO prior to performance.

5.7. Service Contract Reporting (SCR): Reserved

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.1.3 Army Directive 2014-05, Policy and Implementation Procedures for CAC Credentialing Access for Uncleared Contractors

6.1.4 DOD 5220.22-M, National Industrial Security Program Operating Manual

6.1.5 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.6 Joint Travel Regulation (JTR)

6.1.7 AR 735-5, Policies and Procedures for Property Accountability

6.1.8 DODD 8570.01, Information Assurance Training Certification and Workforce Management

6.1.9 DOD 8570.01-M, Information Assurance Workforce Improvement Program

6.1.10 AR 25-2, Information Assurance

6.1.11 DODI 2000.16 DoD Antiterrorism (AT) Program

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachments:

7.1.1 Attachment 1 – Performance Requirements Summary

7.1.2 Attachment 2 – Portable Latrines & Handwashing Station Schedule

ATTACHMENT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The standard should relate to timeliness, quality, or quantity (metrics) of service required by the Contractor is stated in the PWS verbiage. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Performance Standard

Performance Threshold

PRS 1

Maintenance, Para 5.2.7 thru 5.2.10

No more than three valid customer complaints per month 100% Compliance

PRS 2

Portable Latrines, Para 5.3

No more than three valid customer complaints per month 100% Compliance

PRS 3

Portable Hand Washing Stations, Para 5.4

No more than three valid customer complaints per month 100% Compliance

PRS 4

Cleaning & Stocking of Units, Para 5.5

No more than three valid customer complaints per month 100% Compliance

PRS 5

Emergency Services, Para 5.6

No more than three valid customer complaints per month 100% Compliance

ATTACHMENT 2

Portable Latrines & Handwashing Station Schedule

Start Date

End Date

Unit

POC

# of Portable Latrines

# of Hand

Washing Stations

Location

Cleaning

Dates/Time

Remarks

AUG

AUG

CW2

Michael Evans

Campo Border Patrol Station 3255 Old Hwy 80, Pine Valley, CA, 91962

Thursday Afternoon

POC Email michael.a.evans242.mil@army.mil

POC Number 406-465-3581

TOTAL 4 2