PWS PMO Reacquisition October 2024.pdf

PERFORMANCE WORK

STATEMENT FOR

PROGRAM MANAGEMENT SUPPORT (PMO)

REACQUISITION CONTRACT

Buckley Space Force Base (BSFB) Date: 15 October 2024

Table of Contents

Section Number and Title Page Number

1.0 DESCRIPTION OF SERVICES 3

2.0 SERVICE SUMMARY 6

3.0 GENERAL INFORMATION 9

APPENDIX 1 15

1. DESCRIPTION OF SERVICES.

1.1. The Contractor shall provide all work specified by this Performance Work Statement (PWS) unless otherwise designated as “performed by others.” The Contractor shall provide all personnel, personal protective equipment, and other items not provided to perform all tasks and functions for Buckley Space Force Base (BSFB) as defined in this PWS. The Contractor shall provide all managerial oversight, direction, and coordination for all functions and requirements identified in this PWS to ensure effective, efficient, and economical operation of all activities outlined. The contract objective is for the Contractor to perform service consistent with stated thresholds in the following areas:

The Contractor will provide six Full-Time Equivalent (FTE) for:

Program Manager Facility Interior Utility Systems Sub-Activity Management Plan (AMP) Manager Two Material Control Technicians Two Dorm Maintenance Personnel

1.2. Program Manager

1.2.1. Provides complete facility planning and programming for assigned projects by establishing facility and infrastructure requirements critical for mission accomplishment;

proposing the most effective and economical means of satisfying those requirements;

identifying the year in which they will be required; and acquiring both the authority and resources necessary to meet facility requirements identified by the planning process.

1.2.1.1. Ensures present and future programming recommendations are realistic, achievable, and make efficient use of resources.

1.2.1.2. Prepares accurate programming documentation/packages, cost estimates, and other required reports within established timelines.

1.2.1.3. Accurately assesses inspection, maintenance, replacement, or repair requirements, schedules, and costs.

1.2.2. Works with organizational managers and budget personnel to obtain and verify information used to justify and gain Congressional funding approval for proposed facility programs/projects.

1.2.2.1. Promotes program/project items using valid reasoning and sound engineering/architectural principles.

1.2.2.2. Advises the government on the validity, feasibility, achievability, and efficiency of proposed projects based on constraints related to scheduling, cost, manpower, etc.

1.2.2.3. Develops programming documents for Secretary of the Air Force/Installation, Environment and Energy (SAF/IE) approval and/or Congressional notification.

1.2.3. Coordinates projects with other engineers in a variety of disciplines, architects, and planners as well as contracting officers, tenant organization representatives, and construction agents such as from private contracting companies, Army Corps of Engineer, and the AF Civil Engineer Center. Obtains appropriate coordination to preclude omission of design considerations in a consistent manner.

1.2.4. Contractor supporting this position at the base level shall:

a. Have at a minimum an Associate’s Degree and/or 3-7 years of experience.

b. Perform non-routine and complex assignments involving responsibility for planning and conducting a complete project of relatively limited scope or a portion of a larger and more diverse project.

c. Select and adapt plans, techniques, designs, or layouts; contact personnel in related activities to resolve problems and coordinate the work; review, analyze, and integrate the technical work of others.

d. Have effective written and verbal communication skills in English and be proficient in developing and presenting professional engineering communications and presentations.

e. Be proficient in engineering mathematical calculations and unit conversion.

f. Be proficient in the use of MS Office software, including but not limited to: MS Excel, PowerPoint, Outlook, and Word.

g. Have experience in project or construction management for multidisciplinary facility sustainment, repair, renovation, and new construction.

h. Have experience in facility project scheduling associated with project execution.

i. Have experience with on-site project inspection.

j. Have experience with project cost estimating and methodologies.

k. Have experience in preparation of turnkey, design-build, and traditional construction/repair contract statements of work.

l. Have working knowledge of applicable engineering-related codes and standards.

1.3. Facility Interior Utility Systems Sub-AMP Service Support

1.3.1. Recommends appropriate members from across the squadron and installation are assigned to and actively participate in the Sub-AMP Working Groups at least quarterly.

1.3.2. Maintains accountability of entire asset inventory and preventative maintenance schedules.

1.3.3. Implements Higher Head Quarters (HHQ) standards for real property account and linear segmentation to define all Sub-AMP assets.

1.3.4. Coordinates mission priorities for each asset through local leadership.

1.3.5. Develops and maintains a process to ensure all physical feature, cost account, asset performance, and life-cycle programming data is accurately associated with those specific assets.

1.3.6. Performs annual review of applicable NexGen-IT or other database information to maintain accurate inventory with assigned Sub-AMP asset. Ensures accurate capitalization of all Sub-AMP assets upon receipt of required documentation.

1.3.7. Performs semi-annual review of asset inventory with respect to performance date (failures, service calls, man-hours/material cost, energy use, etc.) to detect any abnormalities with respect to the expected lifecycle performance.

1.3.8. Evaluates and identifies the root cause of the abnormalities.

1.3.9. Determines the magnitude and impact of the abnormalities on factors such as energy use, system reliability, mission risk, and plant operation cost.

1.3.10. Recommends the scope and cost alternatives for solution/requirements to remedy root causes of abnormality to mitigate risk and maximize return on investment. Aligns requirement to proper execution methods (Preventative Maintenance, In-Service Work Program, Assets Management Program).

1.3.11. Coordinates Facility condition inspection Visits (e.g., Sustainable Infrastructure Assessments [SIA]) and makes available appropriate PR data from assessment to Real Property Office.

1.3.12. Contractor supporting this position at the base level shall have the following educational and experience levels (Energy Management Certification (such as Certified Energy Manager [CEM]) from the Association of Energy Engineers, or equivalent):

a. A minimum of a Master’s degree in engineering, architecture, mathematics, or physical sciences substantially relevant to facility and infrastructure type projects from accredited institutions within the 50 United States and a minimum of 3 years of military facility/infrastructure energy related experience are required.

OR

b. A Bachelor’s degree in engineering, architecture, mathematics, or physical sciences substantially relevant to facility and infrastructure type projects from accredited institutions within the 50 United States and 6 years military facility/infrastructure energy related experience.

OR

c. A Bachelor of Science degree from accredited institutions within the 50 United States and a minimum of 10 years’ of military facility/infrastructure energy related experience and have a current CEM Certification.

OR

d. A minimum of a 2 year technical degree in mechanical or electrical field from accredited institutions within the 50 United States and a minimum of 20 years’ military facility/infrastructure experience (ten of which shall be energy related) and have a current CEM Certification.

e. For the purposes of paragraphs 1.3.12.a, 1.3.12.b, and 1.3.12.c above, the following shall apply:

i) Professional Registration as an Architect or Engineer shall credit the staff member with an additional 4 years’ experience.

ii) A current CEM certificate shall credit the staff member with an additional 3 years’ experience.

iii) For example: A CEM with a Bachelor of science degree from an accredited institution in the United States and 5 years military facility/infrastructure energy related experience and who is a registered professional engineer and who has a current CEM certificate shall be considered to have 12 total years energy related experience.

1.3.13. Shall successfully complete WMGT 131 SMS (Sustainment Management System) BUILDER Level 1 and WMGT 231 SMS BUILDER Level 2. Courses will be completed through Air Force Institute of Technology (AFIT) and are online and self-paced. These courses will provide a foundational knowledge of BUILDER to understand the role it plays in CE processes and how it dovetails with Assess Management Principles. This training will be provided by and paid for by the Government.

1.4. Material Control Technician

1.4.1. Provides supply operation support pertaining to specialized or unique supplies, equipment, and parts requiring unusual degrees of protection in shipment and storage, or other items that are unique to the organization’s mission or are seldom handled.

1.4.2. Conducts extensive searches for information pertaining to complex and/or unusual supply transactions and patterns.

1.4.3. Researches different databases and publications to extract data.

1.4.4. Researches problems surfaced by customers and resolves issues or routes to appropriate analyst with information setting forth findings.

1.4.5. Inputs screening requests to obtain logistics data on existing national stock numbers.

1.4.6. Consolidates input from different sources for batch input. Analyzes interrelationships of data in different databases to ensure consistency and accuracy.

1.4.7. Provides supply support for production, overhaul, repair, or other operations for equipment and/or parts requiring special handling.

1.4.8. Responds to specific case requests from offices/individuals desiring additional identification data, verification, and/or comparison of one-of-a-kind item or when deviations from normal supply procurement and acquisition programs are required.

1.4.9. Reviews requisitions, supporting documents, and reference material to determine if priority supply action is required, the status of the action, changes in requirements, and unexpected requirements.

1.4.10. Expedites delivery of urgently required items through correspondence and/or telephone calls to inventory control points, manufacturers, or other organizations.

1.4.11. Coordinates actions with transportation, production, or other supply units.

1.4.12. Determines and establishes new procedures needed to accommodate unique program requirements.

1.4.13. Writes internal technical procedures and instructs others as necessary to ensure all requirements and deadlines are met.

1.4.14. Determines stock level needs for non-recurring, specialized items based on usage, inventory, project demands, seasonal demands, changing customer needs, and projected depletion.

1.4.15. Conducts extensive and exhaustive research of catalog databases and information to locate more cost effective available substitutes and new products.

1.4.16. Completes complex requisitions.

1.4.17. Identifies potential discrepancies and resolves those which involve special program requirements for urgent, critical shortage items requiring specialized procedures and efforts.

1.4.18. When situations are encountered which are not covered by specific guidelines, researches manuals, regulations, plans, and other directives for evaluation/development of new or revised policies and procedures.

1.4.19. Prepares recurring and special reports.

1.4.20. Compiles statistics from data requiring substantial analysis, interpretation, and development of new formats.

1.4.21. Assignments encompass a variety of problem situations and are performed with considerable independence.

1.4.22. Assembles retrieved information into different formats to meet different requirements (e.g., program reviews, status reports, unmet customer needs, other similar areas, etc.).

1.4.23. Selects best sources from which to obtain information.

1.4.24. Extracts and assembles data from files and other records. Compiles statistics, status, and other supply information. Develops lists of supply sources for items.

1.4.25. Compiles and prepares recurring status reports, reports for customers, audits, Inspector General (IG), and other requests.

1.4.26. Prepares charts for briefings on performance and capabilities of different supply organizations and sources.

1.4.27. Performs comparative analyses of reports of supply activities submitted by lower echelons.

1.4.28. Alerts analyst or supervisor of discrepancies and gaps in reported transactions and statistics.

1.4.29. Performs administrate office support functions and maintains cooperative working relationships with team members, related functions, and operating officials.

1.4.30. Performs a wide variety of record keeping, updating manuals on policies, directives, reporting, and informational duties in support of the organization’s programs, functions, and projects.

1.4.31. Provides guidance to other employees on changes to regulations, policies, and procedures. Provides technical assistance and guidance to supply specialists, operating officials, and employees on the regulatory requirements for submitting and processing a wide variety of supply transactions.

1.4.32. Conducts on-the-job training for new personnel in all phases of assigned work.

Instructs on specific tasks and job techniques.

1.4.33. Conducts quality reviews of work. Identifies, develops, and conducts remedial training based on quality reviews.

1.4.34. Reviews supply system changes, updates procedures, and provides guidance to employees based on review of changes.

1.4.35. Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

1.4.36. Independently plans and performs complex office automation duties requiring different approaches and methods from one assignment to another, such as using different packages to: edit lengthy and complicated reports; collect, select, organize, and provide information; track the status of a number of projects assigned to the organization; and resolve incompatibility problems in transferring text from one software package to another when menu options and specific software instructions are not available.

1.4.37. Develops methods and procedures for office automation tasks and identifies and solves problems in existing methods or procedures. Uses word processing software to create, copy, edit, store, retrieve, and print forms, memos, and letters; uses database or spreadsheet software to create, enter, revise, sort, or calculate, and retrieve data for reports; and uses graphic software to provide graphs and charts for reports and presentations.

1.4.38. Transmits and receives documents and messages electronically using personal computers or work stations that are networked or linked to other computers or workstations.

1.5. Dorm Maintenance Personnel

1.5.1. Contractor personnel shall be physically, medically qualified for performing the duties to which they are assigned. Shall be technically qualified in the field of general maintenance, as a minimum, have two (2) years’ experience responsible for maintenance and repair of commercial building infrastructure systems.

1.5.2. The contractor shall perform maintenance and repair for two dormitory buildings.

Work shall be performed, and documentation shall be maintained to the standards set forth in this contract, the NFPA and all other applicable codes and regulations.

1.5.3. Replacement Parts Documentation. All replacement parts, components and materials shall be provided by the government and annotated on all preventive maintenance and unscheduled maintenance work orders. Each item shall be required to annotate the following nine data points: The Item ID equivalent to the contractors tracking number, U/P (Unit of Purchase) i.e., each box, case, dozen, U/P Quantity (1 each, 12/box, 42/case), short item description, long item description, manufacturer, manufacturer Cat No., source of supply, and vendor item type. Only new replacement parts, components, and materials not already annotated must be provided to the Government.

1.5.4. The contractor shall provide preventive maintenance (PM) and emergency repairs on Real Property Installed Equipment (RPIE). Work includes but is not limited to:

replacement of stained, damaged or broken ceiling tiles, replacement of cracked or broken cover plates for outlets and switches, tightening of door handles and knobs, HVAC filter replacement, spot patch and painting, correct minor clogs of toilets, urinals and sinks, and replacement of light bulbs in ceiling.

1.5.5. The Government will provide the contractor access to NexGen for PM and unscheduled work tasks and will be used to manage all work.

1.5.5.1. Contractor shall retrieve work tasks daily for PMs and once completed will close out work task. All PMs are to be completed in the month scheduled.

1.5.5.2. Emergency corrective action maintenance shall be continuously worked until completed, or safe and reduced in priority (urgent or routine).

1.5.5.3. Contractor shall retrieve urgent and routine unscheduled work tasks daily.

Urgent corrective work tasks shall be completed in five calendar days and routine corrective maintenance shall be completed within thirty calendar days.

1.5.5.4. Contractor will update NexGen daily with status of all work tasks.

1.5.4.5. If work is outside their scope, contractor shall create a new unscheduled work task for CE to complete.

1.5.6. Response and Completion Times. Response and completion times shall be required as follows:

Classification Response Completion Emergency Within 15 minutes Continuous until safe Urgent Within 4 hours Within 5 duty days Routine Within 5 duty days Within 30 calendar days

1.5.7. The contractor shall, at all times, keep work areas including mechanical and equipment rooms clean and free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. These work areas also include spaces such as mechanical rooms, equipment rooms, storage rooms, electrical rooms, and communication rooms. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe, and workmanlike condition.

1.5.8. Door and Locking Systems. The contractor shall be responsible for the maintenance and repair of doors locks, keys, cores, cypher locks automatic doors, ADA doors, and sensor doors. Cutting of keys and core pin settings shall be done by CE.

1.5.9. Contractor shall establish and implement methods of ensuring all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. Where the text refers to “keys”, it shall be understood to refer to keys, electronic access cards or other access methods. The contractor shall not duplicate any keys issued by the Government. The contractor shall be provided keys or allowed access to all buildings and rooms requiring services. Keys provided to the contractor shall not be removed from the installation. All keys not issued for the day shall be retained in a designated and locked key box.

1.6. Personnel Qualifications: All Contractor personnel assigned and supporting this contract shall:

a. Perform non-routine and complex assignments involving responsibility for planning and conducting a complete project of relatively limited scope or a portion of a larger and more diverse project.

b. Select and adapt plans, techniques, designs, or layouts; contact personnel in related activities to resolve problems and coordinate the work; review, analyze, and integrate the technical work of others.

c. Have effective written and verbal communication skills in English.

d. Be proficient in the use of MS Office software, including but not limited to: MS Excel, PowerPoint, Outlook, and Word.

e. Have or must obtain a Secret security clearance.

2.0. SERVICE SUMMARY (SS): The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of Government validation and confirmation of services provided. These thresholds are critical to mission success.

Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective PWS Para. Performance Threshold

Assessment Method

SS-1

Manage Facilities, Sustainment, Restoration and Modernization (FSRM) project planning and development

1.2.1-1.2.3 No more than two deviations from the monthly project list review

Periodic review at least once a month and possibly more if needed of project list.

SS-2

Prepare FSRM project approval documents

1.2.2-1.2.2.3 No more than two deviations from the monthly project list review.

100% Government review and acceptance

SS-3

Actively participate in the Sub-AMP Working Group meeting quarterly

1.3.1 No more than two

missed meetings annually.

The COR will review notes from quarterly meeting notes for participation.

SS-4

Maintains accountability of entire asset inventory and PM scheduling.

1.3.2-1.3.6

No more than two missed entries and scheduling per month

Monthly surveillance.

SS-5

Performs semi-annual and annual review of applicable NexGen-IT or other database information to maintain accurate inventory with assigned Sub-AMP asset

1.3.6, 1.3.7 100% Compliance semi-annual and annual review.

100% Government review and acceptance

SS-6

Monthly Status Reports

2.1 100% Compliance per month.

COR will verify each month’s report is received.

SS-7

Preventive Maintenance Completion Rate

1.5.4.1, 1.5.4.5 100% of the scheduled preventive maintenance shall be completed in the month they are scheduled

100% Government review and acceptance

SS-8

Emergency Corrective Maintenance Completion Timeliness

1.5.4.2, 1.5.4.5 100% of the emergency corrective maintenance shall be continuously worked until completed, or

100% Government review and acceptance safe and reduced in priority (Urgent or Routine)

SS-9

Urgent and Routine Corrective Maintenance Completion Timeliness

1.5.4.3, 1.5.4.5 95% of the urgent corrective maintenance shall be completed or reduced in priority (Routine) in five (5) calendar days; 95% of the routine corrective maintenance shall be completed within thirty (30) calendar days

100% Government review and acceptance

Deliverables: All deliverables shall be delivered to the 460 CES COR no later than the specified dates stated in the SS in Section 2.0.

2.1. Monthly Status Report (MSR): MSR shall be due on the tenth (10th) workday following the close of the calendar month.

The MSR shall contain the following information:

• Brief description of requirements;

• Contractor names associated with each task or accomplishment;

• Brief summary of accomplishments during the reporting period and significant events regarding the contract;

• Deliverables submitted or progress on deliverable products;

• Any current or anticipated problems; and,

• Brief summary of activity planned for the next reporting period.

2.2. Organization Conflict Of Interest (OCI): The Government requires that a Contractor-provided OCI Mitigation Plan be submitted at the time of proposal. The offeror’s plan will show the Contractor acknowledges:

- There will be restraints on their eligibility to bid on future contracts for which they developed specifications.

- There will be company-sponsored OCI training provided to employees within 30 days after contract award. An overall non-disclosure agreement will be signed by each employee within 30 days after the contract is awarded. This is to address information relating to internal base information not available to the public concerning the organization’s plans or programs, related opinions, clarifications, interpretations and positions. Signed non-disclosure statements will be provided to the CO.

2.3. Quality Control: The Contractor shall provide and maintain a Quality Control Plan (QCP) that contains, as a minimum, the items listed below to the CO for acceptance not later than ten

(10) business days after award. The CO will notify the Contractor of acceptance or required modifications to the plan. The Contractor shall make appropriate modifications and obtain acceptance of the plan within thirty (30) calendar day from the date of award.

The QCP shall include the following minimum requirements:

• A description of the inspection system to cover all major services and deliverables. The description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title of inspectors.

• A description of the methods to be used for identifying and preventing defects in the quality of service performed.

• A description of the records to be kept to document inspections and corrective or preventative actions taken.

• All records of inspections performed shall be retained and made available to the

Government upon request throughout the contract performance period, and for the period after contract completion, until final settlement of any claims under this contract.

2.4. Contract Manager: The Contractor will assign a Contract Manager off-site to manage the Contractor personnel assigned to this contract. The Government will contact the Contract Manager when issues of non-compliance or underperformance arise.

2.5. Quality Assurance: The Government will evaluate the Contractor’s performance of this PWS on a monthly basis. For those tasks listed in the SS, the COR will follow the method of surveillance specified. Government personnel will record all surveillance observations. When an observation indicates defective performance, the COR will require the Contract Manager to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation. It acknowledges that the Contractor has been made aware of the non-compliance. Government surveillance of tasks not listed in the SS or by methods other than those listed in the SS (such as provided in the inspection clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be in accordance with the terms of the award.

2.6. Unsatisfactory Work: Performance by the Contractor to correct defects found by the Government as a result of quality assurance surveillance or by the Contractor as a result of quality control, shall be at the Contractor’s expense and without additional reimbursement by the Government. Unless otherwise negotiated, the Contractor shall correct or replace all non-conforming services or deliverables not later than five (5) workdays after notification of non-conformance.

2.7. Initial Business Meeting: Within five (5) business days following the contract award date, Contractor will meet with 460 CES to review goals and objectives of this contract and to discuss technical requirements. All deliverables shall be delivered to the 460 CES COR no later than the specified dates stated in the SS 2.0.

2.8. Reserved

3.0. GENERAL INFORMATION:

3.1. Contracting Officer’s Representative (COR) Designation: After award, the CO will appoint a COR and issue a COR Designation Letter stating the authority of the COR. The Contractor will receive a copy of the written designation.

3.2. Hours of Operation: Working hours will be between 6:30 A.M. and 5:00 P.M., not to exceed eight (8) hours on any given day, Monday through Friday, with the exception of Government holidays or base closures. Overtime is not approved on this contract. Contractor positions are considered non-mission essential.

3.2.1. Federal Holidays:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

3.2.2. In the event of weather, natural disasters, riots or civil disturbances Contractor personnel will conform to customer agency delayed reporting, early release, and base closure requirements.

3.3. Contractor Identification: Contractors shall wear identification such as: a badge, shirt, or other form of identification that clearly identifies them as Contractors while working at Government facilities (The Common Access Card or other identification card shall not act as this form of identification).

3.4. Place of Performance: Normal work duties shall be performed only at the 460 CES facility offices at BSFB. Site visits to other facilities within BSFB may be required.

3.4.1. The Government will provide rent-free use of buildings including heating, electricity, water, and sewer. There shall be no smoking except in authorized smoking areas. If a hazard is identified, Contractor personnel shall notify the facility manager and COR. No minor alterations or modifications shall be made to the facilities without prior written approval of the facility manager. For major alterations or modifications, Contractor personnel shall notify the facility manager who in turn will contact the Base Civil Engineer. The Contractor shall maintain a file copy of all alteration or modification work requests required for furnished facilities. Emergency verbal requests and follow-up shall be the responsibility of the facility manager. The Contractor shall adopt workaround plans in the event that maintenance, repair, or remodeling to facilities requires relocation of functional areas. The facility manager and COR will review and approve all workaround plans before activation.

3.4.2. Security, Fire, and Medical Services. The Government will provide police and fire protection. In the event of a medical emergency, Aurora ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis. From a government land line, dial 911 for emergencies; or dial 720-847-9117 from a cell phone.

Dial 720-847-9252 for non-emergency BSFB Security Forces and 720-847-9925 for non-emergency BSFB Fire Dept. NOTE: Dialing 911 from a cellular phone on BSFB will connect to off base authorities who need to know you are calling from BSFB. Response time may be delayed.

3.4.3. Additionally, the Contractor shall: Practice utility conservation and operate under conditions that prevent the waste of utilities. Lighting shall be used only in areas where work is actually being performed. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by Contractor personnel.

3.4.4. Automated Data Processing Equipment (ADPE). The Government will provide all ADPE and associated supplies.

3.4.5. Client Support Administration Services (CSA): The Government shall perform CSA duties on all Government-furnished ADPE including installation, maintenance, repair, replacement, troubleshooting, and upgrading associated hardware and software. When ADPE issues arise, personnel shall contact the COR and CSA where the facility is located.

3.5. Reserved

3.6. Operations Security (OPSEC) Requirements within Contracts

3.6.1. PURPOSE: Contractor(s) shall comply with all provisions of AFI 10-701, dated 23 Jul 2019, and applicable AFSPC Supplement. The OPSEC Program will provide the structure to ensure that OPSEC requirements are met for the awarded contract as well as all subcontracts. This plan is to protect critical information related to the development, re-acquisition contract, and subcontracts.

While critical information, indicators, threat information, risk assessment, OPSEC Standard Operating Procedures (SOP), and all updates will be provided under separate cover, this plan covers general vulnerabilities and the required countermeasures that will mitigate and lower the risk to the contract development. All required OPSEC training will be provided free to mission partners and Contractors from the Government OPSEC Coordinators

3.6.2. ORGANIZATION: This OPSEC Program and its requirements apply to all contracted and subcontracted elements and personnel supporting the PMO re-acquisition contract. Personnel will participate in the OPSEC program.

3.6.3. REQUIREMENTS:

a. OPSEC Process.

i. Critical information. A critical information list and updates will be provided under separate cover after contract award to the Contractor Project Manager/OPSEC Officer(s) for dissemination to contracted and subcontracted employees who are supporting the contract, are involved in technical development, and handling critical information.

ii. Threat Assessment. A formal threat assessment and all updates will be provided under separate cover after contract award to the Contractor Project Manager/OPSEC Officer(s) for dissemination to subcontractors who are supporting the contract, are involved in technical development, and handle critical information. A general threat assessment will be provided in the SOP.

iii. Vulnerability Analysis. Vulnerabilities (and indicators) of the contract may reveal critical information. A more detailed list will be provided after contract award to Contractor Project Manager/OPSEC Officer(s) for dissemination to contracted and subcontracted personnel who support the contract, are involved in technical development, and handle critical information.

iv. Risk Assessment. The 460 CES/CC has determined that certain risks associated with vulnerabilities and indicators are unacceptable and must be mitigated through countermeasures.

v. Countermeasures.

1. Awareness Training. Contractor Project Manager/OPSEC Officer will ensure face-to-face OPSEC awareness training is conducted for their personnel and will ensure that the critical information list, threat information, and list of countermeasures in the form of an OPSEC SOP (provided after contract award) are provided. In addition, they will provide OPSEC program contact information for reporting and feedback.

2. General Countermeasures. In conjunction with OPSEC awareness training, an OPSEC SOP (provided after contract award) will be provided to Contractor Project Manager/OPSEC Officer for dissemination to contract and subcontract personnel who support the contract, are involved in technical development, and handle critical information.

b. Roles and Responsibilities.

i. Contractor Project Manager/OPSEC Officer(s). The OPSEC Officer(s) is located at the awarded company.

1. The awarded company/contract owner will ensure that the Contractor Project Manager OPSEC/Officer will complete OPSEC training to develop skills, which may include the following:

• Threat assessment;

• Identification of critical information;

• Identification of OPSEC indicators;

• Analysis of OPSEC vulnerabilities;

• Assessment of risk;

• Countermeasures development and implementation;

• Contingency and emergency planning;

• Awareness training development and presentation.

2. Training will be delivered via instructor-led briefing.

3. Will ensure that all awarded employees working in support of the contract, involved in the technical development, and handling critical information receive OPSEC awareness training, threat information, vulnerability information, critical information, vulnerability information, and the OPSEC SOP (Countermeasures). The OPSEC Officer(s) will maintain employee training records which must be made available if they are requested from the 460 CE OPSEC Program Manager.

4. Will ensure that all awarded company contracts (subcontract level) that support the contract, involved with technical development and the handling of critical information will include OPSEC requirements in accordance with this OPSEC Plan, as well as a requirement for a flow down in all tier one and below subcontracts that support the contract and are involved in the technical development and handling of critical information.

ii. The OPSEC Subcontractor. Will comply with ALL OPSEC requirements aforementioned as the Contractor Project Manager/OPSEC Officer.

3.6.2. Schedule. The awarded company, Contractor Project Manager/OPSEC Officer(s) and Supervisor/OPSEC rep shall follow this schedule:

a. The Contractor Project Manager/OPSEC Officer and Supervisor/OPSEC rep will be identified within 30 days of contract award.

b. The Contractor Project Manager/OPSEC Officer(s) will receive OPSEC training within 60 days of contract award, as determined by the 460 CES OPSEC Program Manager. They will receive refresher training every 180 days (six months). Refresher training must be delivered via an instructor-led briefing. New employees on the contract will receive training within 5 days of starting date.

c. The Contractor Project Manager/OPSEC Officer(s) will ensure that personnel working in support of the contract, are involved in the technical development, and handle critical information will receive face-to-face OPSEC awareness training within 90 days of contract award or within 30 days of the signing of the DD Form 254. Training will be repeated every 365 days (12 months). It is estimated that 100% of all personnel who are working on contracts that support the PMO re-acquisition project who are involved in the technical development will be handling critical information.

3.7. Security: Tasks required under this contract are unclassified and all Contractor employees are required to obtain and maintain a National Agency Check Investigation (NACI) clearance.

3.8. Security Requirements. The Contractor shall comply with all BSFB security requirements.

BSFB is a controlled/restricted area and special security procedures are utilized to deter espionage, sabotage, and theft of Air Force resources. The Contractor shall be responsible for security of work areas in cooperation with applicable base agencies. The Contractor shall obtain all necessary cards, passes, buttons, decals, or other items required for access to the area or areas in which work will be performed. Upon completion or termination of the contract, or an individual’s employment on the job, the Contractor shall immediately retrieve the identification media issued above and surrender it to the BSFB, 460 SFS, Visitor’s Control Center, or Building 1553.

Contract Award •Contract Awarded

30 days •contractor Project Manger/OPSEC Officers and Supervisor/OPSEC rep identified within 30 days

60 days •contractor Project Manger/OPSEC Officers and Supervisor/OPSEC rep trained & successfully complete Awardness Training within 60 days. Refressh every 180 days (6 months)

90 days

•All personnel under OPSEC Plan receive face-to-face OPSEC Awareness training within 90 days of contract award or 30 days of DD Form 254 signing. Refresh every 365 days (12 months). New employees on the contract will receive training within 5 days of starting date

240 days •Refresher training for OPSEC Officers Supervisors every 180 days

365 day •Refresher training for all personnel every 365 days

Contract Completion •Contract Completion

3.9. Security Officer. The Contractor shall appoint, in writing to the CO and COR, the name of their employee who will arrange all needed security support for this PWS.

3.10. Security Arrangements. To gain unescorted access on to BSFB, the Contractor will obtain a Defense Biometric Identification System (DBIDS) card. The DBIDS paperwork must be submitted to the COR for Security Forces approval before the card can be issued to the Contractor. The Government will assist the Contractor to coordinate security matters with the 460th Security Forces Squadron (SFS) and other base agencies, as needed.

3.11. Replacement of Personnel: The Contractor shall provide replacement personnel if an employee will be out of the office longer than two weeks due to illness, vacation, or the need to hire a new worker.

3.12. Problem Resolution: The Contractor shall bring problems, or potential issues, affecting performance to the attention of the COR and CO as soon as possible. Verbal reports will be followed up with written reports when directed. This notification shall not relieve the Contractor of its responsibility to correct problems for which they are responsible. The Contractor will work cooperatively with the Government to resolve issues as they arise.

Appendix 1

References AFI 10-701, Operations Security Guidance

The latest versions can be found at http://www.e-publishing.af.mil/