PWS PMO Reacquisition DRAFT .pdf

PERFORMANCE WORK

STATEMENT FOR

PROGRAM MANAGEMENT ORGANIZATION (PMO)

REACQUISITION CONTRACT

Buckley Space Force Base (BSFB)

Original Date: 1 Mar 2024

Table of Contents

Section Number and Title Page Number

1.0 DESCRIPTION OF SERVICES 3

2.0 SERVICE SUMMARY 6

3.0 GENERAL INFORMATION 10

APPENDIX 1 14

1. DESCRIPTION OF SERVICES.

1.1. The Contractor shall provide all work specified by this Performance Work Statement

(PWS) unless otherwise designated as “performed by others.” The Contractor shall provide all personnel, personal protective equipment, and other items not provided to perform all tasks and functions for Buckley Space Force Base (BSFB) as defined in this PWS. The Contractor shall provide all managerial oversight, direction, and coordination for all functions and requirements identified in this PWS to ensure effective, efficient, and economical operation of all activities outlined. The contract objective is for the Contractor to perform service consistent with stated thresholds in the following areas:

The Contractor will provide two Full-Time Equivalent (FTE) for:

Program Manager

Facility Interior Utility Systems Sub-Activity Management Plan (AMP) Manager

1.2 Program Manager

1.2.1 Provides complete facility planning and programming for assigned projects by establishing facility and infrastructure requirements critical for mission accomplishment; proposing the most effective and economical means of satisfying those requirements; identifying the year in which they will be required; and acquiring both the authority and resources necessary to meet facility requirements identified by the planning process.

1.2.1.1 Ensures present and future programming recommendations are realistic, achievable, and make efficient use of resources.

1.2.1.2 Prepares accurate programming documentation/packages, cost estimates, and other required reports within established timelines.

1.2.1.3 Accurately assesses inspection, maintenance, replacement, or repair requirements, schedules, and costs.

1.2.2 Works with organizational managers and budget personnel to obtain and verify information used to justify and gain Congressional funding approval for proposed facility programs/projects.

1.2.2.1 Promotes program/project items using valid reasoning and sound engineering/architectural principles.

1.2.2.2 Advises the government on the validity, feasibility, achievability, and efficiency of proposed projects based on constraints related to scheduling, cost, manpower, etc.

1.2.2.3 Develops programming documents for Secretary of the Air Force/Installation, Environment and Energy (SAF/IE) approval and/or Congressional notification.

1.2.3 Coordinates projects with other engineers in a variety of disciplines, architects, and planners as well as contracting officers, tenant organization representatives, and construction agents such as from private contracting companies, Army Corps of Engineer, and the AF Civil

Engineer Center. Obtains appropriate coordination to preclude omission of design considerations in a consistent manner.

1.2.4 Personnel Qualifications: All Contractor personnel assigned and supporting this contract shall:

a. Have at a minimum an Associate’s Degree and/or 3-7 years of experience.

b. Performs non-routine and complex assignments involving responsibility for planning and conducting a complete project of relatively limited scope or a portion of a larger and more diverse project.

c. Selects and adapts plans, techniques, designs, or layouts; contacts personnel in related activities to resolve problems and coordinate the work; reviews, analyzes, and integrates the technical work of others.

d. Have effective written and verbal communication skills in English and be proficient in developing and presenting professional engineering communications and presentations.

e. Be proficient in engineering mathematical calculations and unit conversion.

f. Be proficient in the use of MS Office software, including but not limited to: MS Excel, PowerPoint, Outlook, and Word.

g. Have experience in project or construction management for multidisciplinary facility sustainment, repair, renovation, and new construction.

h. Have experience in facility project scheduling associated with project execution.

i. Have experience with on-site project inspection.

j. Have experience with project cost estimating and methodologies.

k. Have experience in preparation of turnkey, design-build, and traditional construction/repair contract statements of work.

l. Have working knowledge of applicable engineering-related codes and standards.

m. Have or must obtain a Secret security clearance.

1.3 Facility Interior Utility Systems Sub-AMP Service Support

1.3.1. Recommends appropriate members from across the squadron and installation are assigned to and actively participate in the Sub-AMP Working Groups at least quarterly.

1.3.2. Maintains accountability of entire asset inventory and preventative maintenance schedules.

1.3.3. Implement Higher Head Quarters (HHQ) standards for real property account and linear segmentation to define all Sub-AMP assets.

1.3.4. Coordinates mission priorities for each asset through local leadership.

1.3.5. Develops and maintains a process to ensure all physical feature, cost account, asset performance, and life-cycle programming data is accurately associated with those specific assets.

1.3.6. Performs annual review of applicable NexGen-IT or other database information to maintain accurate inventory with assigned Sub-AMP asset. Ensures accurate capitalization of all

Sub-AMP assets upon receipt of required documentation.

1.3.7. Performs semi-annual review of asset inventory with respect to performance date (failures, service calls, man-hours/material cost, energy use, etc.) to detect any abnormalities with respect to the expected lifecycle performance.

1.3.8. Evaluates and diagnoses the root cause of the abnormalities.

1.3.9. Determines the magnitude and impact of the abnormalities on factors such as energy use, system reliability, mission risk and plant operation cost.

1.3.10. Recommends the scope and cost alternatives for solution/requirements to remedy root causes of abnormality to mitigate risk and maximize return on investment. Aligns requirement to proper execution methods (Preventative Maintenance, In-Service Work Program, Assets

Management Program).

1.3.11. Coordinates Facility condition inspection Visits (e.g., Sustainable Infrastructure

Assessments [SIA]) and makes available appropriate PR data from assessment to Real Property

Office.

1.3.12. Contractors supporting this task order at base level shall have the following educational and experience levels (Energy Management Certification (such as Certified Energy Manager

[CEM]) from the Association of Energy Engineers, or equivalent):

a. A minimum of a Master’s degree in engineering, architecture, mathematics, or physical sciences substantially relevant to facility and infrastructure type projects from accredited institutions within the 50 United States and a minimum of 3 years of military facility/infrastructure energy related experience are required.

OR

b. A Bachelor’s degree in engineering, architecture, mathematics, or physical sciences substantially relevant to facility and infrastructure type projects from accredited institutions within the 50 United States and 6 years military facility/infrastructure energy related experience.

OR

c. A Bachelor of Science degree from accredited institutions within the 50 United States and a minimum of 10 years’ of military facility/infrastructure energy related experience and have a current CEM Certification.

OR

d. A minimum of a 2 year technical degree in mechanical or electrical field from accredited institutions within the 50 United States and a minimum of 20 years’ military facility/infrastructure experience (ten of which shall be energy related) and have a current

CEM Certification.

e. For the purposes of paragraphs 1.3.12.a, 1.3.12.b, and 1.3.12.c above, the following shall apply:

i) Professional Registration as an Architect or Engineer shall credit the staff member with an additional 4 years’ experience.

ii) A current CEM certificate shall credit the staff member with an additional 3 years’ experience.

iii) For example: A CEM with a Bachelor of science degree from an accredited institution in the United States and 5 years military facility/infrastructure energy related experience and who is a registered professional engineer and who has a current CEM certificate shall be considered to have 12 total years energy related experience.

1.3.13. Have or must obtain Secret security clearance.

1.3.14. Shall successfully complete WMGT 131 SMS (Sustainment Management System)

BUILDER Level 1 and WMGT 231 SMS BUILDER Level 2. Courses will be completed through Air Force Institute of Technology (AFIT) and are online and self-paced. These courses will provide a foundational knowledge of BUILDER to understand the role it plays in CE processes and how it dovetails with Assess Management Principles. This training will be provided by and paid for by the Government.

2.0. SERVICE SUMMARY (SS): The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The

SS and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of Government validation and confirmation of services provided. These thresholds are critical to mission success.

Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial

Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective PWS Para. Performance

Threshold

Assessment Method

SS-1

Manage Facilities, Sustainment, Restoration and Modernization

(FSRM) project planning and development

1.2.1-1.2.3 No more than two deviations from the monthly project list review

Periodic and monthly review of project list.

SS-2

Prepare FSRM project approval documents

1.2.2-1.2.2.3 No more than two deviations from the monthly project list review.

100% Government review and acceptance

SS-3

Actively participate in the

Sub-AMP Working Group meeting quarterly

1.3.1 No more than two

observed failures per quarter.

Quarterly meeting notes

SS-4

Maintains accountability of entire asset inventory and PM scheduling.

1.3.2-1.3.6

No more than two observed failures per month

Periodic monthly surveillance.

SS-5

Performs semi-annual and annual review of applicable NexGen-IT or other database information to maintain accurate inventory with assigned Sub-AMP asset

1.3.6, 1.3.7 100% Compliance semi-annual and annual review.

100% Government review and acceptance

SS-6

Monthly Status Reports

2.1 100% Compliance per month.

COR will verify each month’s report is received.

Deliverables: All deliverables shall be delivered to the 460 CES COR no later than the specified dates stated in the SS in Section 2.0.

2.1. Monthly Status Report (MSR): MSR shall be due on the tenth (10th) workday following the close of the calendar month.

The MSR shall contain the following information:

• Brief description of requirements;

• Contractor names associated with each task or accomplishment;

• Brief summary of accomplishments during the reporting period and significant events regarding the contract;

• Deliverables submitted or progress on deliverable products;

• Any current or anticipated problems; and,

• Brief summary of activity planned for the next reporting period.

2.2. Organization Conflict Of Interest (OCI): The Government requires that a Contractor-provided OCI Mitigation Plan be submitted at the time of proposal. The offeror’s plan will show the Contractor acknowledges:

- There will be restraints on their eligibility to bid on future contracts for which they developed specifications.

- There will be company-sponsored OCI training provided to employees within 30 days after contract award. An overall non-disclosure agreement will be signed by each employee within 30 days after the contract is awarded. This is to address information relating to internal base information not available to the public concerning the organization’s plans or programs, related opinions, clarifications, interpretations and positions. Signed non-disclosure statements will be provided to the CO.

2.3. Quality Control: The Contractor shall provide and maintain a Quality Control Plan (QCP) that contains, as a minimum, the items listed below to the CO for acceptance not later than ten

(10) business days after award. The CO will notify the Contractor of acceptance or required modifications to the plan. The Contractor shall make appropriate modifications and obtain acceptance of the plan within thirty (30) calendar day from the date of award.

The QCP shall include the following minimum requirements:

• A description of the inspection system to cover all major services and deliverables. The description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title of inspectors.

• A description of the methods to be used for identifying and preventing defects in the quality of service performed.

• A description of the records to be kept to document inspections and corrective or preventative actions taken.

• All records of inspections performed shall be retained and made available to the

Government upon request throughout the contract performance period, and for the period after contract completion, until final settlement of any claims under this contract.

2.4. Contract Manager: The Contractor will assign a Contract Manager off-site to manage the

Contractor personnel assigned to this contract. The Government will contact the Contract

Manager when issues of non-compliance or underperformance arise.

2.5. Quality Assurance: The Government will evaluate the Contractor’s performance of this

PWS on a monthly basis. For those tasks listed in the SS, the COR will follow the method of surveillance specified. Government personnel will record all surveillance observations. When an observation indicates defective performance, the COR will require the Contract Manager to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation. It acknowledges that the Contractor has been made aware of the non-compliance. Government surveillance of tasks not listed in the SS or by methods other than those listed in the SS (such as provided in the inspection clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be in accordance with the terms of the award.

2.6. Unsatisfactory Work: Performance by the Contractor to correct defects found by the

Government as a result of quality assurance surveillance or by the Contractor as a result of quality control, shall be at the Contractor’s expense and without additional reimbursement by the

Government. Unless otherwise negotiated, the Contractor shall correct or replace all non-conforming services or deliverables not later than five (5) workdays after notification of non-conformance.

2.7. Initial Business Meeting: Within five (5) business days following the contract award date, Contractor will meet with 460 CES to review goals and objectives of this contract and to discuss technical requirements. All deliverables shall be delivered to the 460 CES COR no later than the specified dates stated in the SS 2.0.

2.8. Reserved

3.0. GENERAL INFORMATION:

3.1 Contracting Officer’s Representative (COR) Designation: After award, the CO will appoint a COR and issue a COR Designation Letter stating the authority of the COR. The

Contractor will receive a copy of the written designation.

3.2. Hours of Operation: Working hours will be between 6:30 A.M. and 5:00 P.M., not to exceed eight (8) hours on any given day, Monday through Friday, with the exception of

Government holidays or base closures. Overtime is not approved on this contract. Contractor positions are considered non-mission essential.

3.2.1. Federal Holidays:

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Juneteenth – 19 June

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

3.2.2. In the event of weather, natural disasters, riots or civil disturbances Contractor personnel will conform to customer agency delayed reporting, early release, and base closure requirements.

3.3. Contractor Identification: Contractors shall wear identification such as: a badge, shirt, or other form of identification that clearly identifies them as Contractors while working at

Government facilities (The Common Access Card or other identification card shall not act as this form of identification).

3.4. Place of Performance: Normal work duties shall be performed only at the 460 CES facility offices at BSFB. Site visits to other facilities within BSFB may be required.

3.4.1. The Government will provide rent-free use of buildings including heating, electricity, water, and sewer. There shall be no smoking except in authorized smoking areas. If a hazard is identified, Contractor personnel shall notify the facility manager and COR. No minor alterations or modifications shall be made to the facilities without prior written approval of the facility manager. For major alterations or modifications, Contractor personnel shall notify the facility manager who in turn will contact the Base Civil Engineer. The Contractor shall maintain a file copy of all alteration or modification work requests required for furnished facilities. Emergency verbal requests and follow-up shall be the responsibility of the facility manager. The Contractor shall adopt workaround plans in the event that maintenance, repair, or remodeling to facilities requires relocation of functional areas. The facility manager and COR will review and approve all workaround plans before activation.

3.4.2. Security, Fire, and Medical Services. The Government will provide police and fire protection. In the event of a medical emergency, Aurora ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis. From a government land line, dial 911 for emergencies; or dial 720-847-9117 from a cell phone . Dial

720-847-9252 for non-emergency BSFB Security Forces and 720-847-9925 for non-emergency

BSFB Fire Dept. NOTE: Dialing 911 from a cellular phone on BSFB will connect to off base authorities who need to know you are calling from BSFB. Response time may be delayed.

3.4.3 Additionally, the Contractor shall: Practice utility conservation and operate under conditions that prevent the waste of utilities. Lighting shall be used only in areas where work is actually being performed. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by Contractor personnel.

3.4.4. Automated Data Processing Equipment (ADPE). The Government will provide all ADPE and associated supplies.

3.4.5. Client Support Administration Services (CSA): The Government shall perform CSA duties on all Government-furnished ADPE including installation, maintenance, repair, replacement, troubleshooting, and upgrading associated hardware and software. When ADPE issues arise, personnel shall contact the COR and CSA where the facility is located.

3.5. Reserved

3.6 Operations Security (OPSEC) Requirements within Contracts

3.6.1. PURPOSE: Contractor(s) shall comply with all provisions of AFI 10-701, dated 23 Jul 2019, and applicable AFSPC Supplement. The OPSEC Program will provide the structure to ensure that

OPSEC requirements are met for the awarded contract as well as all subcontracts. This plan is to protect critical information related to the development, re-acquisition contract, and subcontracts. While critical information, indicators, threat information, risk assessment, OPSEC Standard Operating Procedures

(SOP), and all updates will be provided under separate cover, this plan covers general vulnerabilities and the required countermeasures that will mitigate and lower the risk to the contract development. All required OPSEC training will be provided free to mission partners and Contractors from the Government

OPSEC Coordinators

3.6.2. ORGANIZATION: This OPSEC Program and its requirements apply to all contracted and subcontracted elements and personnel supporting the PMO re-acquisition contract. Personnel will participate in the OPSEC program.

3.6.3. REQUIREMENTS:

a. OPSEC Process.

i. Critical information. A critical information list and updates will be provided under separate cover after contract award to the contractor Project Manager/OPSEC

Officer(s) for dissemination to contracted and subcontracted employees who are supporting the contract, are involved in technical development, and handling critical information.

ii. Threat Assessment. A formal threat assessment and all updates will be provided under separate cover after contract award to the contractor Project Manager/OPSEC

Officer(s) for dissemination to subcontractors who are supporting the contract, are involved in technical development, and handle critical information. A general threat assessment will be provided in the SOP.

iii. Vulnerability Analysis. Vulnerabilities (and indicators) of the contract may reveal critical information. A more detailed list will be provided after contract award to contractor Project Manager/OPSEC Officer(s) for dissemination to contracted and subcontracted personnel who support the contract, are involved in technical development, and handle critical information.

iv. Risk Assessment. The 460 CES/CC has determined that certain risks associated with vulnerabilities and indicators are unacceptable and must be mitigated through countermeasures.

v. Countermeasures.

1. Awareness Training. Contractor Project Manager/OPSEC Officer will ensure face-to-face OPSEC awareness training is conducted for their personnel and will ensure that the critical information list, threat information, and list of countermeasures in the form of an OPSEC SOP (provided after contract award) are provided. In addition, they will provide OPSEC program contact information for reporting and feedback.

2. General Countermeasures. In conjunction with OPSEC awareness training, an OPSEC SOP (provided after contract award) will be provided to contractor Project Manager/OPSEC Officer for dissemination to contract and subcontract personnel who support the contract, are involved in technical development, and handle critical information.

b. Roles and Responsibilities.

i. Contractor Project Manager/OPSEC Officer(s). The OPSEC Officer(s) is located at the awarded company.

1. The awarded company/contract owner will ensure that the contractor Project

Manager OPSEC/Officer will complete OPSEC training to develop skills, which may include the following:

• Threat assessment;

• Identification of critical information;

• Identification of OPSEC indicators;

• Analysis of OPSEC vulnerabilities;

• Assessment of risk;

• Countermeasures development and implementation;

• Contingency and emergency planning;

• Awareness training development and presentation.

2. Training will be delivered via instructor-led briefing.

3. Will ensure that all awarded employees working in support of the contract, involved in the technical development, and handling critical information receive OPSEC awareness training, threat information, vulnerability information, critical information, vulnerability information, and the OPSEC

SOP (Countermeasures). The OPSEC Officer(s) will maintain employee training records which must be made available if they are requested from the

460 CE OPSEC Program Manager.

4. Will ensure that all awarded company contracts (subcontract level) that support the contract, involved with technical development and the handling of critical information will include OPSEC requirements in accordance with this OPSEC Plan, as well as a requirement for a flow down in all tier one and below subcontracts that support the contract and are involved in the technical development and handling of critical information.

ii. The OPSEC Subcontractor.

1. Will comply with ALL OPSEC requirements aforementioned as the contractor Project Manager/OPSEC Officer.

3.6.4. Schedule. The awarded company, contractor Project Manager/OPSEC Officer(s) and

Supervisor/OPSEC rep shall follow this schedule:

a. The contractor Project Manager/OPSEC Officer and Supervisor/OPSEC rep will be identified within 30 days of contract award.

b. The contractor Project Manager/OPSEC Officer(s) will receive OPSEC training within 60 days of contract award, as determined by the 460 CES OPSEC Program Manager. They will receive refresher training every 180 days (six months). Refresher training must be delivered via an instructor-led briefing. New employees on the contract will receive training within 5 days of starting date.

c. The contractor Project Manager/OPSEC Officer(s) will ensure that personnel working in support of the contract, are involved in the technical development, and handle critical information will receive face-to-face OPSEC awareness training within 90 days of contract award or within 30 days of the signing of the DD Form 254. Training will be repeated every

365 days (12 months). It is estimated that 100% of all personnel who are working on contracts that support the PMO re-acquisition project who are involved in the technical development will be handling critical information.

3.7. Security: Tasks required under this contract are unclassified and all Contractor employees are required to obtain and maintain a National Agency Check Investigation (NACI) clearance.

3.8. Security Requirements. The Contractor shall comply with all BSFB security requirements.

BSFB is a controlled/restricted area and special security procedures are utilized to deter espionage, sabotage, and theft of Air Force resources. The Contractor shall be responsible for security of work areas in cooperation with applicable base agencies. The Contractor shall obtain all necessary cards, passes, buttons, decals, or other items required for access to the area or areas in which work will be performed. Upon completion or termination of the contract, or an individual’s employment on the job, the Contractor shall immediately retrieve the identification media issued above and surrender it to the BSFB, 460 SFS, Visitor’s Control Center, or Building

1553.

Contract Award •Contract Awarded

30 days •contractor Project Manger/OPSEC Officers and Supervisor/OPSEC rep identified within 30 days

60 days •contractor Project Manger/OPSEC Officers and Supervisor/OPSEC rep trained & successfully complete Awardness Training within 60 days. Refressh every 180 days (6 months)

90 days

•All personnel under OPSEC Plan receive face-to-face OPSEC Awareness training within 90 days of contract award or 30 days of DD Form 254 signing. Refresh every 365 days (12 months). New employees on the contract will receive training within 5 days of starting date

240 days •Refresher training for OPSEC Officers Supervisors every 180 days

365 day •Refresher training for all personnel every 365 days

Contract Completion •Contract Completion

3.9. Security Officer. The Contractor shall appoint, in writing to the CO, the name of a Security

Officer to arrange all needed security support for this PWS.

3.10. Security Arrangements. To gain unescorted access on to BSFB, the Contractor will obtain a Defense Biometric Identification System (DBIDS) card. The DBIDS paperwork must be submitted to the COR for Security Forces approval before the card can be issued to the

Contractor. The Government will assist the Contractor to coordinate security matters with the

460th Security Forces Squadron (SFS) and other base agencies, as needed.

3.11. Replacement of Personnel: The Contractor shall provide replacement personnel if an employee will be out of the office longer than two weeks due to illness, vacation, or the need to hire a new worker.

3.12. Problem Resolution: The Contractor shall bring problems, or potential issues, affecting performance to the attention of the COR and CO as soon as possible. Verbal reports will be followed up with written reports when directed. This notification shall not relieve the Contractor of its responsibility to correct problems for which they are responsible. The Contractor will work cooperatively with the Government to resolve issues as they arise.

Appendix 1

References

AFI 10-701, Operations Security Guidance

The latest versions can be found at http://www.e-publishing.af.mil/