PWS PM Laser Cutting Machine.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR LASER CUTTING MACHINES AT

CORPUS CHRISTI ARMY DEPOT (CCAD)

PART 1

GENERAL INFORMATION

1.0 GENERAL: This is a non-personal services contract to provide preventive maintenance, parts, and repairs for the Depot’s Laser Cutting Machines. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Scope: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, quality control, and other items and non-personal services necessary to perform services as defined in this PWS, except for those items specified as government furnished. The Contractor shall perform to the standards of this contract.

1.2 Background: The 5KW Laser Cutting Machine and the 6KW Laser Cutting Machine are used by the Jigs & Fixtures Shop to cut sheet metal for the manufacture of specialized helicopter parts.

1.3 Description of Services: The Contractor shall perform yearly Preventative Maintenance of the 5KW and 6KW Laser Cutting Machines as well as 2ea Repair Call-outs.

1.4 Period of Performance (POP): The POP shall be one Base Year of 12 Months and 2 Option Years.

1.5.2 Quality Assurance (QA): The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

1.5.3 Recognized Holidays: The following are recognized US holidays. The Contractor shall not perform services on these days:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.5.4 Hours of Operation: The Contractor shall provide services based on a 40-hour week, except on US Holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed.

CCAD may schedule a “compressed work schedule” during various times of the year. The Contracting Officer may authorize a “compressed work schedule” for Contractor operations during a planned CCAD “compressed work schedule”. The Contracting Officer will inform the Contractor of any planned CCAD “compressed work schedule” at least 7 calendar days prior to the change via email or memorandum.

1.5.5 Place of Performance: Performance for work under this PWS will occur in the Jigs & Fixtures Shop, building 8, at the Corpus Christi Army Depot.

1.5.6 Security Requirements: The following information is provided on security related matters.

1.6 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or background investigations will be grounds for denying access to U.S.

installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control processing requirements.

The Contractor shall return installation and CCAD passes to the issuing Security office when the contract is completed or when a Contractor employee no longer requires access.

The contractor shall obtain a Defense Biometric Identification System (DBIDS) Card through Navy Pass & Tag not to exceed contract expiration. The government Contracting Officer Representative (COR) will coordinate CCAD badging and briefing with CCAD Security. CCAD personnel will escort contractor at all times while onboard CCAD unless approved in advanced by CCAD Security. Contractors are not authorized to escort anyone on the installation or CCAD.

1.6.1 Installation Pass Log: (Deliverable #3). In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) calendar days after contract award. The log must at a minimum contain the following information Full Legal Name, type of access (e.g. CAC, DBIDS, base pass) and working hours. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log.

1.6.2 Individual Termination or Expiration of Employment: (Deliverable #4) The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three (3) working days.

1.6.3 Contract Termination or Cancellation: (Deliverable #5) Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within three (3) working days.

1.6.4 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.7 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.6.8 Safeguarding Covered Defense Information: Contractors and subcontractors are required to safeguard covered defense information that resides in or transits through covered contractor information systems by applying specified network security requirements and reporting of cyber incidents in accordance with 48 CFR 204.73. DoD Industry resources for Controlled Unclassified Information can be found at https://www.dcsa.mil/Industrial-Security/Controlled-Unclassified-Information-CUI/

1.7 Key Control: (Deliverable #)The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Security Plan (If applicable), and the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. Keys not returned at the end of the contract or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Quality Control Plan.

1.8 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.9 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.10 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.11 Required Training: The following provides information on training requirements.

1.11.1 iWATCH Training: (Deliverable #7) The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days after the contract is awarded and within five (5) business days after new employees commence contract performance, with the results reported to the COR within five (5) business days after the contract is awarded and within thirty (30) calendar days} after new employees commence contract performance. Verification of the training shall be provided to the COR within five (5) business days after completion of the training.

1.11.2 Anti-Terrorism (AT) Level I Training: (Deliverable #8) All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within thirty (30) calendar days as required on the AT/OPSEC Cover Sheet after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) calendar days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within five (5) business days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil, (course JS-US007).

Contractor personnel shall complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within five (5) business days after completion of the training.

1.11.3 OPSEC Training: (Deliverable #9) All Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract.

Verification of the training shall be provided to the COR within five business days after completion of the training.

OPSEC Level I training is available at https://securityawareness.usalearning.gov. Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within five (5) business days after completion of the training.

1.12 Conservation of Utilities: N/A

1.13 Special Qualifications: Contractor personnel shall consist of personnel qualified to perform their regular duties for the Contractor. Contractor shall ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving.

1.14 Post Award Conference/Periodic Progress Meetings: N/A No post award conference will be held.

1.15 Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.16 Key Personnel: N/A No special qualifications above the requirements cited in paragraph 1.5.8 are required.

1.17 Contractor Travel: Contractor travel to and from the work site from their home base location to CCAD shall be included in this contract.

1.18 Other Direct Costs

Labor Regular Time:

Overtime: None

Other Direct Costs:

a. Repair Parts

b. Consumable Items

c. General and Administration

d. Profit

1.19 Safety Requirements: All work shall be conducted in a safe manner and in compliance with Federal, State, Local, Department of Defense, Army, and Depot regulations and national consensus standards.

1.10.1 The Contractor shall provide a Site-Specific Safety and Occupational Health Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA).

1.19.1 Site-Specific Safety and Occupation Health Accident Prevention Plan (APP). The Contractor shall develop, promulgate, and enforce a written site-specific safety and occupational health accident prevention plan (Herein referred to as safety plan). The safety plan shall identify protocols and procedures to ensure a safe and healthful workplace. The safety plan shall be reviewed and deemed acceptable by the COR before beginning any on-site activities.

1.19.2 Activity Hazard Analysis (AHA). The Contractor shall identify in sequence the activities being performed, the specific anticipated hazard, equipment, materials, and the control measures to implemented to eliminate or minimize each hazard to an acceptable level of risk. The contractor shall use the more stringent standard when standards are different. The names of the competent and qualified person required for a particular activity (e.g., excavation, scaffolding, fall protection, or other activities as specified by OSHA) shall be identified and included in the activity hazard analysis, as well as proof of their competency and qualification. The analysis shall be reviewed and deemed acceptable by the COR before beginning any on-site activities.

1.19.3 Service Condition. No part of the services covered by the McNamara-O’Hara Service Contract Act of 1965 will be performed in buildings or surroundings or under working conditions, provided by or under the control or supervision of the Contractor or any Subcontractor, which are unsanitary or hazardous or dangerous to the health or safety of service employees engaged to furnish the services.

PART 2

DEFINITIONS & ACRONYMS

2.0 DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor Contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the PWS.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured items such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to the acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer’s Representative AOR Area of Responsibility APU Auxiliary Power Unit AQL Acceptable Quality Level AR Army Regulation ASTM American Society for Testing and Materials AT Anti-Terrorism ATCTS Army Training Certification Tracking System ATO Anti-Terrorism Officer CAC Common Access Card CAO Current-As-Of CCAD Corpus Christi Army Depot CFR Code of Federal Regulations CMR Contracting Management Report COR Contracting Officer’s Representative COTR Contracting Officer’s Technical Representative DA Department of the Army DBIDS Defense Biometric Identification System DD Department of Defense (Form) DDS Defense Security Services DFARS Defense Federal Acquisition Regulation Supplement DISCO Defense Industrial Security Clearance Office DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction DODM Department of Defense Manual FAR Federal Acquisition Regulation FBI Federal Bureau of Investigation FDO Foreign Disclosure Officer FIPS PUB Federal Information Processing Standards Publication FOIA Freedom of Information Act FOUO For-Official-Use-Only FSC Federal Service Code FSO Facility Security Officer HSPD Homeland Security Presidential Directive IAW In Accordance With IA Information Awareness IAC Installation Access Control ID Identification IS Information Systems IT Information Technology JPAS Joint Personnel Adjudication System KO Contracting Officer KW Kilowatt

LAN Land Area Network N/A Not Applicable NAS Naval Air Station NASCC Naval Air Station Corpus Christi OMB Office of Management and Budget OEM Original Equipment Manufacturer OPSEC Operations Security OSHA Occupational Safety & Health Agency PAO Public Affairs Officer PIV Personal Identity Verification POP Period of Performance PERSEC Personnel Security PWS Performance Work Statement QA Quality Assurance QAE Quality Assurance Evaluator QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SAAR System Authorization Access Form SF Standard Form SOP Standard Operating Procedure SSA Servicing Security Activity TARP Threat Awareness and Reporting Program UFC Unified Facilities Criteria UIC Unit Identification Code XML Extensible Markup Language

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government will provide basic facility and utility services for contractor use (electric power, bathroom, breakroom, water usage).

3.2 Identification Cards: The Government will provide Defense Biometric Identification System (DBIDS) and CCAD Badges.

3.3 Materials & Supplies: The Government will provide coolant, oils, and lubricants for use on machine as well as containers for disposal of any hazardous materials used by contractor during required services.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND RESPONSBILITIES:

4.1 General: Except for those items specifically stated to be Government-Furnished in paragraph 3.0, the Contractor shall furnish everything required to perform these services as indicated in paragraph 1.1.

4.2 Vehicles and Equipment: The Contractor shall provide all necessary vehicles (no GSA vehicles provided to Contractor for use on this contract) and equipment to perform the work described in this PWS.

All Contractor provided vehicles, and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat, professional appearance. Contractor's vehicles and equipment used in the performance of this contract shall meet all local traffic, safety, and environmental requirements. Vehicles and equipment found to be unsafe shall be removed from the installation and replaced. The Contractor shall not use any Government-owned tools, materials, or parts to maintain Contractor vehicles and equipment without prior written approval of the Contracting Officer. The COR may inspect the Contractor’s vehicles and equipment at any time.

4.3 Background Checks: The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

PART 5

SPECIFIC TASKS

5.0 REQUIREMENTS:

5.1 Preventative Maintenance: The Contractor shall perform annual preventative maintenance for the 5KW Laser Cutting Machine and the 6KW Laser Cutting Machine.

5.1.1 Resonator: The Contractor shall perform maintenance on the resonator.

5.1.2 Turbo Blower Oil: The Contractor shall change out the Turbo Blower Oil.

5.1.3 Optical Path: The Contractor shall perform maintenance to the Optical Path.

5.1.3.1 The Contractor shall clean the mirrors of the external Optical Path.

5.1.3.2 The Contractor shall complete the optical path maintenance by conducting a re-align over the complete work area of the machine.

5.1.3.3 The Contractor shall check and adjust the cutting technology.

5.1.4 Mechanical Parts: The Contractor shall perform maintenance on all mechanical parts of the machine.

5.1.4.1 The Contractor shall provide all necessary parts, materials, and supplies that are needing to be changed out replaced during each visit.

5.1.5 Moving Parts: The Contractor shall check and lubricate all moving parts. The grease cartridge shall be changed.

5.1.6 Cooling System: The Contractor shall perform any required maintenance on the cooling system.

5.1.6.1 The Government shall provide the coolant for refills as well as barrels/totes for waste/used coolant.

5.2 On-Site Support for Repairs of Machines: The Contractor shall be required up-to (NTE) perform 2 call-out repairs per Period-of-Performance (POP).

5.2.1 Each repair shall consist of 1 business week total (travel and labor time).

5.2.2 Each repair shall have travel days for the 1st and last day of the business week.

5.2.3 The Contractor shall respond within 1 business day with acknowledgement of repair request.

5.2.4 The Contractor shall respond within 1 business week with a schedule for on-site repairs.

5.3 Parts & Supplies: The contractor shall provide additional parts and supplies as needed for repairs and maintenance on the laser cutter machines.

5.4 The Contractor shall provide invoice in Wide Area Work Flow (WAWF) within 30 days of completion of the services and/or materials provided to the Government.

5.5 Service Report: The Contractor shall provide a Service Report to the technical point of contact at the completion of performing the preventative maintenance services. The Service shall give a description of the scope of work completed, any problems encountered, corrective actions taken, and any immediate action items to be addressed by CCAD.

5.8 Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6.0 APPLICABLE PUBLICATIONS:

6.1 The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures listed below:

6.1.1 Laser Cutting Machine Manufacturer Operations & Maintenance (O&M) Manuals

6.1.1.1 Laser Cutting Machine Information

MFR Name Model # Part # S/N Year MFG Local ID LVD 5KW Laser Cutting

Machine Axel

3015SD

3015SD 010012609 2009 G4045

LVD 6KW Laser Cutting Machine

AXEL4020S AXEL4020S 36306 2016 T0007770

6.1.2 Industry Publications

6.1.2.1 Best Manufacturing Practices (http://bpmcoe.org)

6.1.1 Executive Order 13556, Controlled Unclassified Information

6.1.2 National Institute of Standards and Technology Special Publication 800-171, Protecting Controlled Unclassified Information in Nonfederal Systems and Organizations

6.1.3 32 Code of Federal Regulation (CFR) Part 2002, Controlled Unclassified Information

6.1.4 32 Code of Federal Regulation (CFR) Part 117 National Industrial Security Program Operating Manual

(NISPOM)

6.1.5 Federal Acquisition Regulation Subpart 24.1 CFR Part 24 and Part 39.105

6.1.6 Unified Facilities Criteria (UFC) 4-010-01 DoD Minimum Antiterrorism Standards for Buildings

6.1.7 Defense Acquisition Regulation 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

6.1.8 Defense Acquisition Regulation 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

6.1.9 DoDI 1000.13, Identification (ID) Cards for Members of the Uniformed Services, Their Dependents, and other Eligible Individuals

6.1.10 DoDM 1000.13, Volume 1, DoD Identification (ID) Cards: ID Card Lifecycle

6.1.11 DoDM 5200.02 Procedures for the DoD Personnel Security Program

6.1.12 DoDI 5200.02 DoD Personnel Security Program

6.1.13 DoDI 5200.48, Controlled Unclassified Information

6.1.14 DoDD 5230.25, Withholding of Unclassified Technical Data from Public Disclosure

6.1.15 DoDD 5240.06 Counterintelligence Awareness and Reporting (CAIR)

6.1.16 DoD 8570-M Information Assurance Workforce Improvement Program

6.1.17 AR 25-1 Army Information Technology

6.1.18 AR 25-2 Army Cybersecurity

6.1.19 AR 25-55, The Department of the Army Freedom of Information Act

6.1.20 AR 70-31, Standards for Technical Reporting

6.1.21 AR 190-13 The Army Physical Security Program

6.1.22 AR 360-1, The Army Public Affairs Program

6.1.23 AR 380-5, Army Information Security Program

6.1.24 AR 380-10, Foreign Disclosure and Contact with Foreign Representatives

6.1.25 AR 380-49, Industrial Security Program

6.1.26 AR 380-67, Personnel Security

6.1.27 AR 530-1, Operations Security

6.1.28 AR 735-5 Property Accountability Policies

6.1.29 EM 385-1-1 U.S. Army Corps of Engineers Safety and Health Requirements

6.1.30 530-CCAD-001 CCAD Operations Security Plan (OPSEC)

6.1.31 CCAD Physical Security Plan

PART 7

ATTACHMENTS

7.0 Attachment List:

7.1 Attachment 1: Performance Requirements Summary

ATTACHMENT 1 / TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine Contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method By Whom

5.1 ALL

PM of Machines

The Contractor shall perform technical support within 98% of the scheduled time.

2% failure to perform technical support within the scheduled time.

COR inspection and customer feedback

5.2 ALL

Repair of Machines

The Contractor shall be within 95% of listed time requirements and shall complete 100% of services required.

5% failure of listed time.

0% failure to perform required services

5.5 ALL

Documentation and Reports perform within 95% of the scheduled time for reports to be submitted to COR.

5% failure to the

COR inspection

1.5.6, 1.6, 1.7, 1.8, 1.9, 1.10, 1.11, 1.19

Adherence to CCAD regulations (safety and security).

perform within 100%% of the scheduled time.

0% failure to the

5.4

Invoice / Billing

100% of completed for each requirement and within 90% of required time frames

5% failure of listed time frame for billing

0% failure to perform required invoicing

COR

7.2 Attachment 2: ATTACHMENT 2 / TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies

Medium/Format Submit To

PM of Laser Cutting Machine

Once per year per machine

Service Performed

Repair Call-out Service

Twice per year total

Services Performed

Final Reports

Once per visit for on-site support.

Digital and/or hard copy

WAWF Invoice

Once per occurrence

Entered into PIEE

PIEE – WAWF

Installation Pass Log (para.1.6.1)

Once per visit for on-site support.

Digital and/or hard copy

Parts & Supplies

As-Requested in PWS

Supplies – Tracking information for shipments.

7.3 Attachment 2:

CAO: April 2019

SECURITY REQUIREMENTS FOR ALL CONTRACTS PERFORMED AT CORPUS CHRISTI ARMY

DEPOT

Place these security requirements in all Statement of Works (SOW’s) and Performance Work Statements (PWS’s) for contracts performed at Corpus Christi Army Depot (CCAD).

This document is a brief overview of rules and regulations of Naval Air Station Corpus Christi (NASCC) and Corpus Christi Army Depot (CCAD). It is not intended to be all-inclusive or cover all contingencies.

Direct specific security requirements questions to the following numbers:

CCAD: (361) 961-3313

NASCC: (361) 961-2480

Regulations:

Army Directive 2014–05 (or its successor) Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

AR 25-1, Army Knowledge Management and Information Technology AR 25-2, Information Assurance

AR 25-55, The Department of the Army Freedom of Information Act AR 70-31, Standards for Technical Reporting

AR 190-13, Department of the Army Physical Security Program AR 360-1, The Army Public Affairs

Program AR 380-5, Department of the Army Information Security Program

AR 380-10, Foreign Disclosure and Contact with Foreign Representatives AR 380-49, Industrial Security Program

AR 380-67, Personnel Security (PERSEC); AR 530-1, Operations Security (OPSEC)

AR 530-1, AMC Supp Operations Security (OPSEC) AR 530-1, CCAD Plan Operations Security (OPSEC) AMC-R 525-13, AMC Force Protection Program

DoD 5220.22-M National Industrial Security Program Operating Manual DoD Directives 5230.24, Distribution Statements on Technical Documents

DoD Directives 5230.25, Withholding of Unclassified Technical Data from Public Disclosure DoD Regulation 5200.2 Personnel Security Program

DoD 5400.11-R, Department of Defense Privacy Program UFC 4-010-01 9 February 2012 Change 1, 1

October 2013

DoD MINIMUM ANTITERRORISM STANDARDS FOR BUILDINGS UNIFIED FACILITIES CRITERIA

(UFC)

DoDI 1000.13, Identification (ID) Cards for Members of the Uniformed Services, Their Dependents, and other Eligible Individuals

DoDD 5400.11, Department of Defense Privacy Program, October 29, 2014

DoDM 1000.13, Volume 1, DoD Identification (ID) Cards: ID Card Life-Cycle DoDI 5200.02 DoD Personnel Security Program

DoDM 5200.02 Procedures for the DoD Personnel Security Program

Federal Acquisition Regulation Subpart 24.1 CFR Part 24 and Part 39.105

U.S. Office of Personnel Management Memorandum, "Final Credentialing Standards for Issuing Personal Identity Verification Cards under HSPD-12," July 31, 2008Federal Acquisition Regulation (FAR), March 2005

1. Conduct and Behavior: IAW DoD Directive 5200.8, “Security of DoD Installations and Resources”, the NAS commander has broad authority to remove or exclude any person or persons from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the uninterrupted and successful performance of the installations mission. In the exercise of this authority, the commander may refuse to grant entry or may bar Contractor employees. Refusal of entry or barment of any employee does not relieve the Contractor of the responsibility to continue performance under this contract.

1.1. All personnel entering and working at CCAD are subject to all rules, regulations and applicable laws. All personnel and their effects are subject to search, to include vehicles and company belongings.

1.2. No person shall willfully fail or refuse to comply with lawful orders or direction of any civilian or military security police officer.

1.3. The Contractor shall not employ persons for work on this contract if such employees are identified to the Contractor by the Government as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Disrespectful behavior, failure to obey orders or regulations, fighting, horseplay, stealing, illegal use of drugs (using/transporting/selling), consuming or being under the influence of alcohol, or being in the possession of illegal weapons are prohibited and subject to appropriate penalties. This may include being detained, banned from entering the Government facility, or remanded to civilian authorities.

1.4. All Contractor personnel will limit their travel on the installation only to specific areas required for performance of the contract, specified break and meal areas, or in travel directly to and from these locations. Employees found on the installation away from officially identified areas may be detained and/or debarred from the installation.

1.5. Subcontracts; if the Contractor enters into a Subcontractor arrangement with another Contractor, the prime Contractor is responsible for Subcontractor performance and compliance. The prime Contractor must provide a copy of the security requirements to the subcontractor. The contracting officer must ensure any questions of adequacy of the Subcontractor are resolved to the mutual satisfaction of the prime Contractor, Subcontractor, security, and CCAD commander.

1.6. All prospective government and contractor employees are subject to a check of their criminal history prior to being granted access to CCAD. Adverse or derogatory information revealed by these checks, or failure to provide full disclosure, may result in denial of access.

2. Support:

2.1 Security support provided by CCAD to the Contractor includes (if applicable) storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, investigation of security incidents, base traffic regulations, use of security forms, and conducting inspections required by DoD 5220.22-M “Industrial Security Regulation”, AR 380-49 “Industrial Security Program”, AR 380-5 “Department of Army Information Security Program”, and AR 25-2 “Information Assurance” and others as required or deemed necessary by the Government.

2.2 Security support requiring joint Army and Contractor coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks, and internal security controls for protection of classified material, sensitive material, and high value pilfer able property.

3. Security Investigation Requirements:

3.1. Investigation requirements including IT level and CAC requirements should be clearly indicated in the contract and Performance Work Statement (PWS) as prescribed in paragraph 4.1303, of the FAR:

Personal Identity Verification of Contractor Personnel

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

3.2. Subcontracts; if the Contractor enters into a Subcontractor arrangement with another Contractor, subcontractors must be clearly identified in the contract agreement.

3.3. Contractors must maintain the same level investigation or higher as their civilian counterparts. In the absence of a civilian counterpart, CCAD Security will determine the level of investigation based on a position sensitivity review. Close coordination with the COR and company are required. All documentation required for access to CCAD for classified contracts or IT Level I & II shall be processed through the CCAD Security Personnel Security Office prior to entering CCAD facilities.

3.4. Classified Contracts: An interim clearance must be in place prior to entering CCAD facilities.

All documentation (i.e. SF 86, etc.) required for security clearance shall be processed through the Contractor Facility Security Office (FSO).

3.4.1. For all contracts involving employees who require a security clearance for performance of their duties or access to classified material, the Contractor must possess or obtain a facility security clearance prior to performing contract work. If the Contractor does not possess a facility clearance, the Government (Contracting Office) may request one from the Defense Security Service (DSS).

3.4.2. Contractor employees without a clearance level or background check properly indicated in the Joint Personnel Adjudication System (JPAS) or its successor, will not be assigned to this task directly or indirectly. Contractor employee(s) will not be authorized access, regardless of personal clearance, without the facility first being cleared to the appropriate level by Defense Security Service (DSS).

3.4. The Contractor shall request security clearances for personnel requiring access to classified information or IT Level I or II within 15 days after receiving a facility clearance. If the Contractor is already cleared, they shall request security clearances for the personnel within 15 days after contract award. Due to costs involved with security investigations, requests for Contractor employee security clearances shall be kept to an absolute minimum necessary to perform contract requirements.

3.4.1. IT Level I positions; Contractor employees shall have one of the following prior to commencing work: A current, valid Tier 5 investigation or equivalent or “Interim” Top Secret eligibility by Defense Industrial Security Clearance Office (DISCO) indicated in JPAS.

3.4.2. IT Level II positions; Contractor employees shall have one of the following prior to commencing work: A favorably completed Tier 3 investigation or equivalent or “Interim” Secret eligibility by DISCO indicated in JPAS.

3.4.3. IT Level III positions: Contractor employees shall have one of the following prior to commencing work: A favorably completed Tier 3 investigation or equivalent or “Interim” Secret eligibility by DISCO indicated in JPAS.

3.5. Unclassified Contracts requiring IT access: All documentation (i.e. SF 85*, etc.) required for their initial security appointment for unclassified contracts to IT Level III shall be processed through the CCAD Security Personnel Security Office prior to entering CCAD facilities.

3.6. IT Level III positions; Contractor employees requiring access to CCAD Local Area Network (LAN) shall have background investigation processed through CCAD Personnel Security Office. If the Contractor employee does not possess the proper investigation, the Government (Contracting Officer Representative) will request one. The Government assumes costs and initiates non-clearance investigation by submitting the appropriate Personnel Security Investigation request to the Army Center of Excellence. Minimum requirements for CAC issuance and access to the LAN is an initiated investigation with favorable FBI fingerprint check. Due to costs and the inherent delays involved with security investigations, requests for Contractor LAN access shall be kept to an absolute minimum necessary to perform contract requirements.

3.6.1. Fitness Issues: CCAD Security will be notify the Contracting Officer Representative (COR) when discovery of adverse information indicates potentially actionable issues that may disqualify the Contractor employee from access.

3.6.2. OPM Memorandum, Final Credentialing Standards for Issuing Personal Identity Verification Cards under HSPD-12 provides government-wide credentialing standards to be used by all Federal departments and agencies in determining whether to issue or revoke personal identity verification (PIV) cards to employees and contractor personnel.

3.6.3. Whether or not to grant access is the sole discretion of the Government. The decision not to grant access will not be grounds for contract modification and shall not constitute an excuse for Contractor performance failure.

3.7. System Authorization Access Request (SAAR): Prior to system access, a SAAR, DD Form 2875, shall be completed by the Contractor employee. The Contractor employee shall complete Part I, the COR shall complete Part II, and CCAD Personnel Security shall complete Part III.

3.8. Unclassified Contracts NOT requiring IT access: Contracts not requiring access to CCAD LAN shall be subject to installation access requirements that include the Defense Biometric Identification System (DBIDS) and/or guest sponsorship. The COR shall provide the appropriate details and contact information.

4. IT/IA Requirements:

4.1. All contract employees with access to the CCAD network must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services. Contractors and associated subcontractor employees must also complete DoD IA Awareness Training before they can be granted access to the CCAD network and complete the training annually thereafter.

4.2. All contractors working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M, and AR 25-2 within 6 months of employment.

4.3. Per DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2, the contractor employees’ supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification, as stipulated in DoD 8570.01-M, must be completed upon contract award.

5. Acquisition: All contracts will include acquisition related documents in accordance with the Federal Acquisition Regulation Subpart 24.1 CFR Part 24 and Part 39.105.

6. Foreign Nationals:

6.1. Official Visits: All official foreign visits (visits sponsored bya foreign government) must be based on a legitimate need, be sanctioned by the appropriate foreign attaché or embassy, and approved through Department of Army channels. Access will be coordinated through the CCAD Foreign Disclosure Officer (FDO), COR, and respective NASCC/CCAD security offices.

6.2. Unofficial Visits: These are visits by foreign nationals that are not endorsed by a foreign government. The Contractor will submit a request for employee access, based on a legitimate need, to the appropriate COR. The COR will in turn notify the FDO of the request. Due to security considerations, requests for these types of visits should be kept to a minimum. Foreign nationals will require a government escort at all times while on CCAD property. The COR will ensure the foreign contractor employee provides a copy of their passport to NASCC and CCAD security offices, to ensure the appropriate background checks are completed. NOTE: Properly validated permanent resident alien registration card holders are exempt from this requirement.

7. Notifications: The following information will be submitted to the COR and the CCAD Security Manager on company letterhead, signed by the Contractor Facility Security Officer (FSO) within 15 days of awarding the contract. An updated listing shall be provided quarterly or when the company or an employee’s status or information changes. Electronic equivalents are acceptable. The notification shall include:

a. Name, address, and telephone number of company representatives.

b. Employee's name, last four of social security number, shift.

c. The contract number and contracting agency.

d. The highest level of classified information to which Contractor employees require access.

e. The location(s) of contract performance.

f. The date contract performance begins and terminates.

8. Security Point of Contact: At no cost to the Government, the Contractor…