PWS Petersburg Snowplow Contract.pdf

Performance Work Statement (PWS) Petersburg District Snowplowing/Sanding

Project Title PSGB Office Snowplowing & Sanding

1.0 General Information

1 Background and Purpose: The US Forest Service, Petersburg Ranger District, requires nonpersonal services contract for snow plowing and sanding services at the Petersburg Supervisors Office and Housing Complex.

1.1 Outline of Services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS).

1.2 Project Location: The project areas are located within the City and Borough of Petersburg’s Road system. Service Addresses are as follows:

The Petersburg Supervisors Office: 123 Scow Bay Loop Road The Housing Complex: 402 Fram Street, Petersburg, Alaska

1.3 Background: Petersburg is accessible by commercial airflight, state operated ferry and commercial barging services. Petersburg, Alaska receives an annual snowfall of 76.7 inches each year, primarily between October and April. Petersburg is located within a subpolar oceanic climate and often fluctuates between periods of rainfall, snowfall, and freezing temperatures. This may result in periods of heavy snowfall punctuated by rain events followed by freezing temperatures.

When these events occur, significant ice buildup in parking lots may occur.

1.4 Contract Type: Requirements Contract with up to a five-year ordering period. The quantities of services specified in the Schedule of Items are estimates only and are not purchased by this contract. Performance shall be made only as authorized by Task Orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause.

1.5 Period of Performance:

1.5.1 Base Items (Year 1) shall be: Award through 30 October 2023

1.5.2 Option Ordering Period (Year 2) may be: 31 October 2023 through 30 October 2024.

1.5.3 Option Ordering Period (Year 3) may be: 31 October 2024 through 30 October 2025.

1.5.4 Option Ordering Period (Year 4) may be: 31 October 2025 through 30 October 2026.

1.5.5 Option Ordering Period (Year 5) may be: 31 October 2026 through 30 October 2027.

1.6 Government Regular Working Hours: The Government's regular working hours are from 0700 to 1700, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this

PWS.

1.7 Federal Observed Holidays: The government observes the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.8 Service Interruptions: If any services must be interrupted (even temporarily) due to maintenance of contract work, the Contractor shall notify the CO, and COR at least three working days in advance. If the service is due to an emergency breakdown the Contractor shall notify the CO and COR as soon as practicable.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The CO and/or COR shall meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.10 Project Manager (PM): The Contractor shall provide a PM and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be on-site during the Government's regular working hours and shall be available on-site within one hour after the Government's regular working hours.

1.11 Quality Assurance: The contractor shall comply with the quality assurance program as defined in the Performance Requirement Measures. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level(s) (AQL). Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

1.12 Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel.

The COR is not authorized to change any of the terms and conditions of the contract or any task order.

Contractor Requirements

2.0 Technical Requirements / Tasks

GENERAL REQUIMENTS APPLICABLE TO ALL TASKS:

The requirement is dictated by weather and amount of snow received in any given winter.

Contractor shall be responsible for snow plowing and sanding during the period of performance of each Task Order.

Contractor will be responsible for any damage to property caused by his/her personnel or equipment in the process of completing work. Damaged items shall be repaired or replaced by the contractor at no additional cost to the Government. Property damaged that causes a safety hazard to others will be repaired immediately. Superficial non-hazardous damages will be repaired by April 30th. Contractor shall ensure public and Forest Service personnel safety, and the safety of their vehicles, while work is being performed.

TECHNICAL REQUIREMENTS/TASK:

Task 1. Plow snow from Petersburg Supervisor’s Office Building Site:

Plow snow depth Monday – Friday when snow exceeds two inches or by end of workday when the COR notifies contractor conditions warrant performance. Plow between 5AM and 7AM unless authorized by the COR.

Snow plowed from designated areas - only parking lots and driveways. Place piles in the designated snow dump areas. Garbage dumpsters free of snow and accessible to the sanitation company. Plowing doesn’t reduce parking or pedestrian access.

Task 2. Sand Petersburg Supervisor’s Office: Only upon notification by COR

Sand areas identified in the 2022 PSO Snow Plowing Building Site Plan. Perform Service by end of the workday. Sand applied in designated areas where icing occurs, or to ensure safe travel.

Task 3. Sweep Petersburg Supervisor’s Office: Only upon notification by COR

Sweep parking lots and driveways identified in the 2022 PSO Snow Plowing Building Site Plan.

Sweep and pile sand at the south-east end of the North parking lot. Do not reduce parking or pedestrian access. Displaced parking stops shall be returned to their original location.

Task 4. Plow snow from PRD Housing Compound: Only upon notification by COR

Plow snow by end of the workday. Garbage dumpsters free of snow and accessible to the sanitation company. Ensure plowing doesn’t reduce parking or pedestrian access.

Task 5. Sand PRD Housing Compound: Only upon notification by COR

Sand designated areas of the PRD Housing Compound. Perform Service by end of the workday.

3.0 PERFORMANCE REQUIREMENT MEASURES

Required Service

Performance Standard Measurement of Surveillance

Allowable Performance Deviation

Remedy

Plow Snow – Task 1 and 4

Plow snow and pile snow prior to 7am.

Periodic surveillance by the COR and/or substantiated customer complaint.

90% of area plowed when conditions warrant services, or notified by COR.

Rework within one and a half hours at no cost to Government..

Apply Sand – Task 2 and 5

Sand applied prior to end of workday if called out by

COR.

90% of area sanded when notified by

COR

Rework within one and a half hours at no cost to Government.

Sweep – Task

Parking Lots swept clean

90% of area swept. Reperformance of services at no cost to Government.

Inspection and Surveillance: Customer complaints will be substantiated by the Contracting Officer Representative (COR) for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor orally and in writing and give the Contractor additional time to correct the defect, if additional time is available to make a correction. The COR will determine how much time is available.

Should the Contractor disagree with the complaint after investigation of the site, the Contractor shall notify the COR. The COR will review the matter to re-examine the validity of the complaint.

Contractor shall notify the COR within 24-hours of work completion. The Government will visually inspect the services for compliance prior to acceptance and issuing any payments. Inspections will consist of direct observations. Any Government personnel or visiting public may observe unacceptable services, incomplete work, or required services not performed and they may contact the COR to communicate a complaint.

4.0 GOVERNMENT FURNISHED: NA

5.0 TRAVEL: The Contractor shall be responsible for all travel to and from the work site locations.

6.0 CONTRACTOR’S KEY PERSONNEL: See PWS Paragraph 1.10 – provide Program Manager notify the Government if any changes to Key Personnel occur during performance of contract.

7.0 DEFINITIONS

7.1 Contracting Officer. a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-

Require that a duty be performed at a particular office or activity; or Restrict in any way a contracting officer in the performance of any duty properly assigned.

7.2 Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of the contract.

7.3 Contracting Officer Representative (COR). The Government employee designated by the

Contracting Officer to be responsible for monitoring of Contractor performance. A COR will be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract.

7.4 Non-Personal Services: The personal rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

8.0 Appendix

8.1 Appendix1: 2022 PSO Snow Plowing Building Site Plan

8.0 Appendix