PWS - Pest_Rodent Control CRHC.docx

Cheyenne River Health Center – Good River Community Specification for Pest, Rodent, Pigeon, and Mosquito Control/Management Services

1.0 BACKGROUND

The Cheyenne River Health Center (CRHC) and Good River Community require comprehensive pest management services to ensure a safe, sanitary, and healthy environment for patients, staff, tenants, visitors, and the general public. The Good River Community consists of 133 housing units and an upper maintenance shop. Pest management services are required to control insects, rodents, pigeons, mosquitoes, and other nuisance wildlife in accordance with all applicable Federal, State, Tribal, and local regulations. These services are critical to maintaining public health standards and protecting Government property.

2.0 The objective of this acquisition is to obtain professional pest management services that provide effective prevention, monitoring, treatment, and control of pests and nuisance wildlife throughout the Cheyenne River Health Center campus, Good River Community housing units, associated grounds, and support facilities. The Contractor shall provide all labor, materials, supervision, transportation, tools, equipment, chemicals, and reporting necessary to perform the required services.

3.0 SCOPE

The Contractor shall provide comprehensive pest, rodent, pigeon, and mosquito control/management services for the interior and exterior areas of the Cheyenne River Health Center, the Good River Community housing units, the upper maintenance shop, and surrounding grounds. Services shall include inspection, treatment, monitoring, follow-up evaluations, emergency response services, and reporting. All work shall be performed in accordance with applicable environmental, health, and safety regulations.

4.0 CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS

The Contractor shall provide qualified personnel and perform all services necessary to meet the requirement of the Performance Work Statement.

The Contractor shall perform the following tasks:

4.1 General Requirements

· Provide all labor, supervision, materials, pesticides, equipment, transportation, and management necessary to perform services.

· Ensure all personnel wear visible identification while on Government property.

· Comply with all Federal, State, Tribal, and local regulations related to pesticide application and pest management

· Coordinate all work schedules with the Contracting Officer’s Representative (COR).

· Maintain safe working conditions and ensure contractor vehicles remain secured while on-site.

4.2 Scheduling Requirements

· Provide quarterly pest and rodent control services.

· Provide monthly pigeon control services.

· Provide monthly mosquito control services during June, July, August, and September.

· Submit a proposed service schedule to the COR no later than the contract start date.

· Coordinate treatments in sensitive or occupied areas to minimize disruption to healthcare operation.

4.3 Pest Management Services

· Inspect facilities and grounds to determine appropriate pest management measures.

· Recommend sanitation and environmental controls to eliminate pest harborage and food sources.

· Utilize integrated pest management practices whenever feasible.

· Provide control of structural pests including cockroaches, ants, spiders, carpet beetles, carpenter bees, and similar pests.

· Provide control of predatory pests including fleas, mites, ticks, mosquitoes, bees, wasps, and chiggers.

· Provide rodent control for mice and rats.

· Provide pigeon control services throughout the Good River Community.

· Inspect for wood-destroying organisms during scheduled inspections and report findings to the COR.

· Provide follow-up inspections to evaluate effectiveness of treatment measures.

4.4 Emergency and Callback Services

· Respond to routine callback requests within five (5) calendar days at no additional cost to the Government.

· Respond to emergency pest conditions within two (2) calendar days after notification by the COR.

4.5 Reporting Requirements

· Submit service reports identifying treatment locations, pesticides used, quantities applied, and corrective actions taken.

· Provide Safety Data Sheets (SDS) and pesticide labels prior to initial application and whenever products change.

· Provide written quarterly summary reports documenting pest activity trends, corrective actions, and recommendations.

4.6 Personal Qualifications

· All applicators shall possess valid commercial applicator licenses.

· Applicators must possess applicable certification categories including Category G (General), Category 7, Category 8, Category 9, and Category 12.

· Non-certified employees may assist only under direct supervision of a certified applicator.

5.0 TYPE OF ORDER

Firm Fixed-Price, Purchase order

6.0 PERIOD OF PERFORMANCE

Base year plus four (4) option years.

7.0 PLACE OF PERFORMANCE

Cheyenne River Health Center – Good River Community Housing Units, and associated grounds 24276 166TH St, Eagle Butte, SD 57625

8.0 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE

The Contractor shall submit all required reports electronically to the COR. Deliverables shall include service schedules, treatment reports, pesticide documentation, emergency response documentation, and quarterly summary reports

9.0 Contracting Officer’s Representative Designation

Erik Twite, Facility Manager Cheyenne River Health Center 24276 166th St. Airport Rd.

Eagle Butte, SD 57625

10.0 AUTHORITY

No person other than the Contracting Officer has authority to bind the Government with respect to this contract.

No action or omission of any government employee or representative other than the Contracting Officer shall increase or decrease the scope of this contract or shall otherwise modify the terms and conditions of this contract.

In no event shall any of the following be effective or binding on the Government or imputed to the Contracting Officer with respect to this contract:

An understanding or agreement between the Contractor and anyone other than the Contracting Officer;

A purported modification or change order issued by anyone other than the Contracting Officer;

A promise by anyone other than the Contracting Officer to provide additional funding or make payments; or

An order, direction, consent, or permission from anyone other than the Contracting Officer to:

Incur costs in excess of a specified estimated cost, allotment of funds, or other ceiling; or Expend hours in excess of a specified level of effort.

11.0 PAYMENT

INVOICE SUBMISSION AND PAYMENT

Invoices shall be submitted electronically thorough IPP.

HHSAR 352.232-71 Electronic Submission of Invoice Payment Requests (Feb 2022)

(a) Definitions. As used in this clause- Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), Content of Invoices and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.