PWS (Performance Work Statement).pdf

Performance Work Statement

United States Military Academy Band (USMA BAND)

United States Military Academy (USMA)

West Point, NY 10996

1.0. Background:

Production and technical service for West Point summer concert series. The Contractor (vendor) shall provide staging, audio, lighting, and associated labor to set up and tear down equipment.

2.0. Scope / Objective:

The contractor will visit West Point Band and provide Tasks (see Tasks 4.1 – 4.4).

3.0. Applicable Documents:

See Quality Assurance Surveillance Plan (QASP).

4.0. Tasks:

The Contractor, as an Independent Contractor and not as an agent of the Federal Government, shall provide the necessary resources (except for those identified as Government Furnished

Property) and provide the following tasks:

PERIOD OF PERFORMANCE

06/29/23 thru 09/05/23 (This PoP includes several other dates as listed below.)

4.1. From a period of 29 JUN- 2 JUL 2023, Contractor shall provide production set-up (Audio and Lighting), Audio system engineer, stagehands, and riggers for the Independence Day

Concert. Profile lights will be required to accommodate use of the entire Trophy Point Stage, installed at a FOH position. Spotlights will be required in the same position with operators. The

Lighting contractor will be required to attend a dress rehearsal on either 29 or 30 JUN (time TBD at a later date) and full dress rehearsal on 30 JUN from 1900-2200. All lighting cues must be set by the 30 JUN dress rehearsal. In addition to the lighting requirements, the vendor shall also be responsible for the rental, installation, and ancillary setup requirements for the audio system described below. Sound system must be set up and tuned at least one day prior to performance.

The USMA Band will supply sound engineers for the live performance; however, the contractor shall provide a systems engineer to be on site. Any motorized equipment must be transported using plywood roads through the grass or fit in the elevator below the stage. The weather call will be directed by the USMA Band Commander. An inclement site of Eisenhower Hall will be used if inclement weather occurs on both days. If the event is forced to an inclement site, Eisenhower Hall lighting equipment will be made available to the lighting crew for vendor use.

If this site is required, the vendor is expected to provide lighting services in this venue to include programming and operating in-house equipment. Performance will occur on 1 JUL with a rain-date of 2 JUL

Contractor shall provide video production and projection equipment, video engineer, IMAG director, and camera operators or switchers, as needed. IMAG, as well as slides and images provided by the USMA Band will need to be included in the IMAG feed during the event. The video screens and associated equipment must be set up, operational, and color balanced at least one day prior to the performance. IMAG director is required to attend the dress rehearsal on 30

JUN 2023.

Trophy Point Video Production and Projection requirements:

Contractor shall provide the following video production and projection equipment and all required delivery and installation requirements associated with these items:

(2) 9’x16’ outdoor rated LED screens capable of at least 1920x1080 resolution, 8mm pixel pitch, 1900 Hz refresh rate, and 5500 nits. Screens will be placed at a minimum trim height of 8’ off the ground.

(2) LED HD or higher Processors

Black Magic or equivalent Fly Pack to include Remote multi-cam switcher and monitoring, all cables and converters, and appropriately sized tables

At least (2) cameras able to capture 4K quality content and capable of zooming. Shots should include angled shots off the stage and close up shots of various performers and moving soloists, as well as the conductor.

Rigging Crew Responsibilities:

Install all rigging and hardware for ballasts or trailer mounted walls. In addition, install video screens and plug in all necessary cabling.

All equipment must be approved by Technical Group Leader, MSG Brandie Lane, prior to event.

Additional Requirements:

Contractor shall provide and use no less than 2 60KW generators to run all supplemental lights, and audio requirements provided in the design. One generator will be located in the lower parking lot of Trophy Point and one generator located in the “Battle Monument” area for delay speakers and spot lights. No onsite power will be available. Contractor shall provide clear com.

Multichannel communication system for all production coordination during the live performance. Channels shall be available for The USMA Band Director, Stage Manager, Lighting Programmer and Audio Engineer. Contractor shall provide a 16’ wide, 16’ deep, 3’ tall satellite staging structure. This staging structure should include set-up, leveling, and stairs.

Trophy Point lighting system requirements:

Contractor shall provide the following Lighting equipment and all required delivery and installation requirements associated with these items:

Fixtures:

16 IP65 Wash Units: Elation Paladin Panel (8 Onstage, 4 House Tower Left, 4 House Tower

Right) opt. Chauvet Professional Color Strike M

4 IP65 LED Automated Spot Unit: Elation Proteus Hybrid: (2 House Tower Left, 2 House Tower

Right)

6 IP65 Audience Blinders: Elation DTW Blinder 350IP (4 House Tower Left, 4 House Tower

Right) opt. Chauvet Professional Color Strike M

Control:

Chamsys MQ70 or MQ250

2 Snaksys in rack A

1 ETC MFW10

2 network switch: 1 in rack A, 1 in rack B

2 ETC Response 4port Gateway in rack B

2 Blackbox wireless transmitters in rack C

Lex Products PowerHOUSE 100A 3‐Phase Pagoda to 15 Duplex Receptacle

Distribution Box 120V

Supplemental requirements:

14 Elation Proteus Rayzor760, or Chauvet Storm Wash – upstage truss

20’ Lifts and appropriate weight rated lifts for upstage truss

8 Elation Paladin Panel or Chauvet Color Strike M ‐ Floor

4 Chauvet COLORado PXL Bar 16 (or equivalent IP fixture) – Satellite stage

2 Elation Proteus Maximus – FOH Truss

3 Robe BMFL follow‐spot – FOH Truss

3 Robe BMFL RoboSpot systems

Trophy Point sound system requirements:

Contractor shall provide the following audio equipment and all required delivery and installation requirements associated with these items. Note: All speakers and items with power should be weather protected.

Stage Box:

1 DiGiCo SD‐Rack with Dante card

1 Convertible PA Laptop

1 Ubiquiti UniFi AP PRO w/ 48v PSU

Speakers:

16 Meyer LYON‐M Array Speakers

4 Meyer LYON‐W Array Speakers

4 Meyer LYON‐W Array Speakers

4 Meyer UPQ‐1

8 Meyer 900‐LFC

8 Meyer MJF‐210

Power and Power Distribution:

1 Adaptor Kit SMALL Workbox

All required 3 phase power distribution and 100’ 3 phase cam feeder cable

Cable covers for all power cable runs

Speaker Towers:

2 GUIL TMD-545/N 21’ Speaker Towers

Wireless Equipment:

2 ULXD4 Receivers G50 or H50 band

8 ULXD1 Wireless Transmitters G50 or H50 band

8 Shure Beta 98H/C microphones

Delay Speakers:

12 Meyer MICA speakers

3 bases made of scaffolding

Misc Speaker Transporting:

2 All Wheel Drive Forklifts with 15’ Height

Rigging crew responsibilities:

Hang Speaker Stacks and plug in various audio and AC cables (labeled and color coded) on speaker towers. In addition, rigging crew will build delay speaker scaffolding and install delay speakers.

All substitutions must be approved by Band Technical Group Leader: MSG Brandie Lane – branden.lane@westpoint.edu, 803-422-2437

4.2. On 25 JUN 2023, Contractor shall provide a covered and mobile stage that has a 20’x24’ stage area, 4’x8’ stage left and stage right wings for tech equipment, speaker hanging points at the front of the structure off on stage left and stage right, and can be driven in and out of performance location on one fifth-wheel tractor trailer. A sound system capable of reaching an audience of 1,000 outdoors will also be provided. Installation must be done by certified technicians recommended or approved by the manufacturer.

In addition, contractor shall provide an Audio system engineer. The vendor shall also be responsible for the rental, installation, and ancillary setup requirements for the audio system described below. The USMA Band will supply sound engineers for the live performance;

however, the contractor shall provide a systems engineer to be on site.

Sound system requirements:

requirements associated with these items. Note: All speakers and items with power should be weather protected.

2 D&B Audiotechnik V8

2 D&B Audiotechnik V12

1 Audiotchnik V SUB

1 D&D Audiotechnik D80 Amplifier

1 D80 Rack audio output panel

1 D80 rack L21-30 to 3x L5-20 power distro

1 CISCO SG350-10 10-port switch5

1 D&B Audiotechnik Y10P

100’ #2 Feeder

Cable package

Rigging crew responsibilities:

speaker towers.

All substitutions must be approved by Benny Haven’s Band Technical Group Leader: SSG

Christopher Barnes – Christopher.barnes@westpoint.edu, 843-241-1544

4.3. On 29 JUL 2023, Contractor shall provide a covered and mobile stage that has a 20’x24’ the front of the structure off on stage left and stage right, and can be driven in and out of performance location on one fifth-wheel tractor trailer. A sound system capable of reaching an audience of 1,000 outdoors will also be provided. Installation must be done by certified technicians recommended or approved by the manufacturer.

In addition, contractor shall provide an Audio system engineer. The vendor shall also be responsible for the rental, installation, and ancillary setup requirements for the audio system requirements associated with these items. Note: All speakers and items with power should be weather protected.

2 D&B Audiotechnik V8

1 D&D Audiotechnik D80 Amplifier

1 D80 Rack audio output panel

1 D80 rack L21-30 to 3x L5-20 power distro

1 CISCO SG350-10 10-port switch5

1 D&B Audiotechnik Y10P

100’ #2 Feeder

Cable package

Rigging crew responsibilities:

4.4. On 12 AUG 2023, Contractor shall provide a covered and mobile stage that has a 20’x24’ the front of the structure off on stage left and stage right, and can be driven in and out of performance location on one fifth-wheel tractor trailer. A sound system capable of reaching an audience of 1,000 outdoors will also be provided. Installation must be done by certified technicians recommended or approved by the manufacturer.

In addition, contractor shall provide an Audio system engineer. The vendor shall also be responsible for the rental, installation, and ancillary setup requirements for the audio system requirements associated with these items. Note: All speakers and items with power should be weather protected.

2 D&B Audiotechnik V8

1 D&D Audiotechnik D80 Amplifier

1 D80 Rack audio output panel

1 D80 rack L21-30 to 3x L5-20 power distro

1 CISCO SG350-10 10-port switch5

1 D&B Audiotechnik Y10P

100’ #2 Feeder

Cable package

Rigging crew responsibilities:

4.5. From a period of 31 AUG 2023 – 5 SEP 2023, Contractor shall provide a covered and mobile stage that has a 40’x40’ stage area, 16’x12’ stage left and stage right wings for tech equipment, speaker hanging points at the front of the structure off on stage left and stage right, roof covering that is no less than 20’ high off the stage area, options for wind protection up to 60 mph gusts, 3-6’ clearance from the ground, and can be driven in and out of performance location on one fifth-wheel tractor trailer. Installation must be done by certified technicians recommended or approved by the manufacturer. Performance will occur on 3 SEP with a rain-date of 4 SEP. If performance occurs on 3 SEP, all equipment must be removed on or before 4 SEP. If performance occurs 4 SEP, all equipment must be removed on or before 5 SEP.

In addition, contractor shall provide production set-up (Audio and Lighting), Audio system engineer, stagehands, and riggers for the Labor Day Concert. Profile lights will be required to accommodate use of the entire mobile truck stage, installed at a FOH position. Spotlights will be required in the same position with operators. The Lighting contractor will be required to attend a rehearsal on 30 or 31 AUG (time TBD at a later date) and a full dress rehearsal on either 1 SEP or 2 SEP from 1900-2200. All lighting cues must be set by the 1 SEP dress rehearsal. In addition to the lighting requirements, the vendor shall also be responsible for the rental, installation, and ancillary setup requirements for the audio system described below. Sound system must be set up and tuned at least one day prior to performance. The USMA Band will supply sound engineers for the live performance; however, the contractor shall provide a systems engineer to be on site.

Any motorized equipment must be transported using plywood roads through the grass. The weather call will be directed by the USMA Band Commander. An inclement site of Eisenhower

Hall will be used if inclement weather occurs on both days. If the event is forced to an inclement site, Eisenhower Hall lighting equipment will be made available to the lighting crew for vendor use. If this site is required, the vendor is expected to provide lighting services in this venue to include programming and operating in-house equipment.

Contractor shall provide video production and projection equipment, video engineer, IMAG provided by the USMA Band will need to be included in the IMAG feed during the event. The video screens and associated equipment must be set up, operational, and color balanced at least one day prior to the performance. IMAG director is required to attend the dress rehearsal on 1

SEP 2023.

Trophy Point Video Production and Projection requirements:

Contractor shall provide the following video production and projection equipment and all required delivery and installation requirements associated with these items:

(2) 9’x16’ outdoor rated LED screens capable of at least 1920x1080 resolution, 8mm pixel pitch, 1900 Hz refresh rate, and 5500 nits. Screens will be placed at a minimum trim height of 8’ off the ground.

(2) LED HD or higher Processors

Black Magic or equivalent Fly Pack to include Remote multi-cam switcher and monitoring, all cables and converters, and appropriately sized tables

At least (2) cameras able to capture 4K quality content and capable of zooming. Shots should include angled shots off the stage and close up shots of various performers and moving soloists, as well as the conductor.

Contractor shall provide live stream production, equipment, and broadcasting, live stream provided by the USMA Band will need to be included in the live stream feed. Live stream must be broadcast in stereo. USMA Band will provide a stereo broadcast mix to the audio inputs of the live stream. Live stream must be recorded in at least HD quality for social media re-broadcasting. The live stream equipment and broadcast feed must be set up, operational, and color balanced at least one day prior to the performance. Live stream director is required to attend the dress rehearsal on 31 AUG/1 SEP 2023.

Labor Day Live Stream and Broadcast requirements:

Contractor shall provide the following video production and projection equipment and all required delivery and installation requirements associated with these items:

Teradek or equivalent Bonded Cellular equipment with at least HD quality video encoders for broadcasting

Black Magic or equivalent Fly Pack to include Remote multi-cam switcher and monitoring, all cables and converters, and appropriately sized tables

At least (3) cameras able to capture 4K quality content and capable of zooming. Shots should include wide shots, angled shots off the stage and close up shots of various performers and moving soloists, as well as the conductor.

Cable covers for all cable runs

4K data recorder to capture live stream feed

Rigging Crew Responsibilities:

Install all rigging and hardware for ballasts or trailer mounted walls. In addition, install video screens and plug in all necessary cabling.

Additional Requirements:

Contractor shall provide and use no less than 2 60KW generators to run all lights and audio requirements provided in the design. No onsite power will be available. Contractor shall provide clear com. Multichannel communication system for all production coordination during the live performance. Channels shall be available for The USMA Band Director, Stage Manager, Lighting Programmer and Audio Engineer.

The Plain sound system requirements:

requirements associated with these items. Note: All speakers and items with power should be weather protected.

Stage Box:

1 DiGiCo SD‐Rack with Dante card

1 Convertible PA Laptop

1 Ubiquiti UniFi AP PRO w/ 48v PSU

Speakers:

16 Meyer LYON‐M Array Speakers

4 Meyer LYON‐W Array Speakers

4 Meyer LYON‐W Array Speakers

4 Meyer UPQ‐1

8 Meyer 900‐LFC

8 Meyer MJF‐210

Power and Power Distribution:

1 Adaptor Kit SMALL Workbox

All required 3 phase power distribution and 100’ 3 phase cam feeder cable

Cable covers for all power cable runs

Speaker Towers:

2 GUIL TMD-545/N 21’ Speaker Towers

Wireless Equipment:

2 ULXD4 Receivers G50 or H50 band

8 ULXD1 Wireless Transmitters G50 or H50 band

8 Shure Beta 98H/C microphones

Delay Speakers:

12 Meyer MICA speakers

3 bases made of scaffolding

Misc Speaker Transporting:

2 All Wheel Drive Forklifts with 15’ Height

Rigging crew responsibilities:

speaker towers. In addition, rigging crew will build delay speaker scaffolding and install delay speakers at approved locations on the parade field.

All substitutions must be approved by Band Technical Group Leader: MSG Brandie Lane – branden.lane@westpoint.edu, 803-422-2437

5.0 Deliverables.

Not applicable

6.0 Place of Performance. The contractor will perform their tasks at various locations within the

US Military Academy in West Point, NY.

7.0 Travel. Travel and lodging are not reimbursable

8.0 Government Furnished Property. Not applicable

9.0 Reports. The contractor will provide updates to Technical Point of Contact (TPOC) on deliverables and statistics after the productions.

10.0 Hazards Information. There is no requirement for the Contractor to handle any hazardous material.

11.0 Security. Not Applicable

12.0 Identification of Contractor Personnel(s).

12.1 For contractors that do not require CAC but require access to a DoD facility or the installation, the contractor and all associated sub-contractor’s employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate

Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive

2014-05/AR 190-13). This is also for all employees who will be entering Army-controlled installations or facilities (Central Area/Restricted area). Applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative) must be adhered to. Documentation of these checks will be made available to the COR and security personnel upon request.

12. 2 The company will provide to the COR, ten days in advance of the event, names, Date of

Birth, and Social Security numbers of all employees who will be entering Army-controlled installations or facilities.

12. 3 The company will ensure that its employees entering Army-controlled installations or facilities have obtained local access badges and passes (if required) in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services. The company will return all issued U.S. Government

Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility.

12.4 Contracting Official Representative (COR) – as required.

12.4 (a) Will ensure that all contractors/subcontractors are processed for a background check or National Agency Check with Inquiry (NACI) as needed. The background check is the minimal investigation to be adjudicated for a USMA Identification Card (Local

Access Badge) versus the NACI, which requires fingerprinting and submission of EQIP.

NACIs are required for contractors/subcontractors that require a CAC and/or government computer accounts.

12.4 (b) Will ensure that the USMA Form 13-16, Personnel Background Check, is correctly completed and signed by the COR who is a properly cleared Federal Employee.

12.4 (c) Will ensure that the USMA Form 13-16, Personnel Background Check, is submitted within 10 days prior to personnel starting projects on West Point, depending on when contract is awarded, and work is scheduled to start. Waivers are made for the 10-day suspense on a case-by-case basis, in emergency situations as needed only.

12.4 (d) Will ensure that all identified contractors requiring a CAC and/or government computer access, submit fingerprints and complete a NACI investigation submission via

EQIP, prior to being issued a CAC and/or given access to the government computer network.

12.4 (e) Will ensure that all government issued identification and vehicle stickers are confiscated from contractors/subcontractors upon termination of employment or end of project. These items will be returned to MPD and DES.

12.4 (f) Will ensure that all contractors requiring access to the Installation have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the

Contracting Officer

12. 5 Force Protection Conditions (FPCON’s) Clause

12.5(a) During higher Force Protection Conditions (FPCON’s) Contract personnel are required to comply with all Antiterrorism policies and procedures while on the installation.

Contract personnel may be directed to enter the installation through certain access control points where they can best be identified and searched. Contractor personnel may be prohibited from certain portions of the installation during exercises and actual emergencies.

12.5(b) Contractors will comply with parking restrictions and will not park in unauthorized parking areas or within 82 feet of an inhabited building when directed.

12.5 (c) Access control roster (personnel and vehicles) must be provided. Names / vehicles verified by the company and received background screening. Substitutes receive same vetting process prior to work.

12.5(d) All contractor personnel and vehicles are subject to search while on the installation

12.5(e) In the event of an identified restricted/exclusion area, the contractor personnel will not be authorized without specific permission or an escort.

12.5 (g) Access may be denied during increased readiness or Force Protection Conditions

(FPCON’s).

12.6 Contractor Vehicles – ensure the contractor understands the parking policy dated 27

February 2017.

12.7 Vehicle Access to the Central Post Restricted Area

12.7(a) If contract requires the contractor to have access to the Central Post Restricted

Area of West Point to complete the required work. As such, the prime contractor is responsible to ensure all employees and or vehicles, and those of any subcontractors hired, have the required personal identification and vehicle passes to enter the installation and the CPRA. Personnel must undergo NCICI-III background checks from the Visitor

Control Center before gaining access to the installation and receive “Permanent” Local

Access Credentials upon passing the background check if that person requires access to the CPRA to complete their work. For any vehicles requiring access to the CPRA, documentation must be completed and submitted to the Military Police Admin Office

(616 Swift Rd) for passes to be issued. Company owned vehicles only will be granted access. In the case of a personally owned vehicle being used to transport tools, equipment or supplies to the CPRA, the expectation is that the items are dropped off and the vehicle is moved out of the CPRA. Personally Owned Vehicles will not be granted passes. The

CPRA is not parking lot for contractors.

12.7(b)The local general, visitor, and government designated parking areas SHALL NOT be used by the contractor. No general contractor or subcontractor employee parking is available near the immediate site. The contractor will need to identify and locate parking facilities for general and subcontractors off of West Point and provide a means for shuttling workers to the site. West Point shuttle services will not be used for transporting workers to the site.

12.7(c) Contractors and construction vehicles can only park in pre-approved designated staging areas or as identified in their contract. Central Area Parking is reserved for Staff and Faculty and requires a special pass. In accordance with AR 190-5, persons who operate a motor vehicle on West Point shall be deemed to have given consent for the removal and temporary impoundment of the privately owned vehicle (POV) and construction equipment when it is:

(1) Parked illegally

(2) Interfering with operations

(3) Creating a safety hazard

(4) Left unattended in a restricted or controlled area

(5) Parked in a Central Parking Area (CPA) lot without the proper CPA Pass

(6) Parked in a reserved space authorized by the Installation Commander

12.8 The COR overseeing the contract will review and coordinate all contractor pass requests.

13.0 “Government Rights”. As specified in DFARS 252.227-7020, “The Government shall have unlimited rights in works first produced, created, or generated and required to be delivered under this contract.”

14.0 Period of Performance. The Periods of Performance for this project shall be as follows:

06/29/23 thru 09/05/2023

15.0. Technical Point of Contact (TPOC):

Name: MSG Brandie Lane

Address: 685 Hardee Pl, West Point, NY 10996

Phone: +1 803-422-2437

Email: branden.lane@westpoint.edu

16.0. Payment:

The Contractor shall bill the government on a single invoice for each individual Period of

Performance. The invoice must be annotated with the Contract Number (aka “Purchase Order#”)

– and – the Designated WAWF POC (email / phone#). Both pieces of information will be located on the Contract upon award. The invoice must be processed for payment through Wide

Area Workflow at the following website- - - > (https://piee.eb.mil). The Contractor must contact them for any questions or concerns regarding registration. ALL CONTRACTORS must be registered with PIEE in order to receive payment (no exceptions).

17.0. Performance Requirements Summary:

mailto:branden.lane@westpoint.edu

The rights of the Government and remedies described in the PRS are in addition to other rights and remedies set forth in the contract. The Performance Requirements Summary table lists the

Required Services (RS), the standard of performance by which the Government will measure contractor performance, the allowable degree of deviation from perfect performance, the primary surveillance methods the Government will use to evaluate the contractor’s performance in meeting the contract requirements, and the method which will be used to determine the amount of deduction from the maximum payment.

18.0 Surveillance Methods:

The primary method of surveillance the Government will use to evaluate the contractor’s performance is provided in the PRS table. The Government is not restricted to using only the method shown. The Government may supplement and/or modify the primary surveillance method and frequency of inspections as it deems necessary. The methods of surveillance that may be used are:

18.1. 100% Inspection. An evaluation method that requires complete inspection.

18.2. Planned Inspection. An evaluation method where less than 100% is inspected.

1.83. Valid Customer Complaints: Customer Complaints constitute a surveillance method based on customer awareness and satisfaction, and is mainly used to supplement other surveillance methods. Customers familiar with contract requirements notify the Government when there is a case of poor performance or nonperformance.

Upon notification, the Government investigates the report and, if valid, documents the performance problem, notifies the contractor and the Contracting Officer.

Contractor Self-Reporting. The contractor provides a weekly, or as often as necessary, update to the designated government representative on progress made towards meeting the documented objectives.