PWS Ordering Instructions Speciality Gas DPG 20Nov23.docx

ORDERING INSTRUCTIONS

Specialty and Industrial Gas Supply and Delivery

1. General Purchase and delivery of specialty and industrial gases on a specified delivery schedule to support Dugway Proving Ground (DPG) mission support functions. Establish a professional working relationship in delivery/pickup of product critical to Dugway (DPG) mission requirements.

1.1 Introduction:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to supply the products as defined in this Performance Work Statement. The contractor shall delivery all products to the standards in this contract. The purpose of this requirement is to purchase, deliver, manage, and report on delivery of Specialty & Industrial Gases used by Dugway Proving Ground West Desert Test Center.

1.2 Background

DPG has 600+ K size cylinders and 50+ 230L dewars supporting the West Desert Test Center (WDTC) mission on a monthly basis. Specialty and Industrial welding gases support critical laboratory experiments and field repairs to structural test fixtures. These gases are essential for Chemical, Biological, Meteorological, and Explosive (CBRNE) testing.

Historical gas quality/purity:

134450 ppm Ammonia in Nitrogen 10 - 2630 ppm of CL2 in Nitrogen 250 - 6000 ppm CO in Nitrogen 200 PPM of Cyanogen Chloride in Nitrogen 200 ppm of Ethylene Dithiol (EDT) in nitrogen 1369 ppm of Hydrogen Cyanide in Nitrogen 90 - 3860 ppm of Hydrogen Sulfide in Nitrogen 1470 ppm of Sulfur Dioxide in Nitrogen.

1.3 Summary of Purchase and Delivery

The Contractor shall use professional standards and practices when pickup and delivery of gases and liquids are ordered. This effort is limited to the products defined in Section 4 and Attachments to this document. Quantities listed in Contract Line Items (CLINS) are estimated.

1.4 Objectives: To establish a supply contract that provides a consistent and highly reliable supplier of specialty gases as described in section 1.2. There is little room for error and risk in either the delivery of or purity of gases. Any failure to provide timely delivery and a quality product will jeopardize the test mission and integrity of the testing.

1.5 Ordering Periods:

Base Ordering Period = 12 Months Ordering Period 1 = 12 Months Ordering Period 2 = 12 Months

This requirement is intended to be funded incrementally and be subject to the availability of funds PER FAR 52.232-18.

1.6 General Information

1.6.1 1 Recognized Holidays

Independence Day

Note: Contractor not expected to deliver product on these dates.

1.6.2 Hours of Operation

The contractor is responsible for conducting business, between the hours of 7:00 AM and 5:00 PM Monday thru Thursday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate delivery workforce for the uninterrupted deliveries defined within this PWS when the Government facility is not closed for the above reasons.

1.6.3 Place of Performance and Delivery

All deliveries are to be at Building 4223, West Desert Test Center, Ditto area, Dugway Proving Ground, Utah. This is a gated area with secured access. Building 4223 is approximately 15 miles west of the main gate leading to DPG.

1.6.4 Type of Contract: The government will award a Firm Fixed Price contract (FFP).

1.6.5 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

Note: distribution of any keys/keycards to be determined at time of award. Access to Ditto and building 4223 storage area shall be determined by the customer at time of award and shall be at the convenience of the government.

1.6.6 Lost Keys In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.8 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Part 2 Definitions and Acronyms

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Thursday, unless specified otherwise.

2.2. ACRONYMS:

Part 3

Management & Coordination

3.1 General The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of all products. The contractor shall provide corrective action plans, timely identification of issues, and effective management of any subcontractors. The contractor shall seek to ensure customer satisfaction, professional and ethical behavior of all contractor personnel.

3.2 Description of Project Management and Coordination: include, but not be limited to: Scheduling /Coordinate all gas and liquid products. Products shall be identified as standard blends or specialty blends. The concentrations and delivery date shall be identified by order form initiated by the Contracting Officer’s Representatives (COR) and the contractor shall provide a response within 5 working days. Specialty blends ordered and delivered will have an accompanying "Certification of Chemical Material Analysis stating concentration, accuracy, and standard deviation as well as (if applicable) a Certified Master Class Calibration Standard that includes certification date, expiration date, lot number, concentration, accuracy, and reference standard identifier."

3.3 Delays The contractor shall not be allowed to claim a delay due to lack of coordination of the work and any testing, inspection, permit or blue staking requests, road closures, utility outages.

3.4 Property: The contractor shall be responsible for and furnish all supplies, equipment, facilities and services required to deliver the product.

3.5 GFP There is no Government Furnished Property (GFP) provided to the vendor for this requirement.

3.6 Delivery Payments

Monthly invoicing for payment will be submitted for Government review prior to entering into Wide Area Workflow (WAWF) for payment processing. The following documents will be required for each progress payment request:

3.6.1 Schedule of Values showing delivery date, delivery quantities for each gas type, contract unit rate, and total.

3.7 Quality Control & Quality Assurance

The COR is responsible for technical administration of the contract and overseeing the Contractor's delivery performance, including scheduled observations and unscheduled observations. Scheduled observations will be previously scheduled and coordinated with the contractor and conducted by the COR. Unscheduled observations will be conducted by the COR at random.

3.8 Acceptable Performance: The Government COR will document positive performance.

3.9 Unacceptable Performance: When unacceptable performance occurs, the COR will inform the Contractor.

3.10 Temporary Facilities & Utilities

None for this contract

3.11 Examination & Preparation

It is the responsibility of the Contractor to inspect tanks and delivery hardware prior to transferring product to the Government.

3.12 Contract Closeout

Contractor shall provide a complete list of cylinders and DEWARs being returned (Contractor property) and the date rental pricing is terminated. This will allow the government and contractor to “true up” the final invoices.

Part 4

4.0 CONTRACT ITEMS / REQUIREMENTS

The Contractor shall provide to DPG administrative and delivery for the products described within Sections 4.1 to 4.8 below. These requirements include basic gases, industrial gases, specialty blended gases and bulk gases and the cylinders/dewar to transport and store the gases.

4.1 Specialty Gases; Listed in Attachment 1, with Type and maximum order quantity.

4.2 Industrial Gases; Listed in Attachment 1 with Type and maximum order quantity.

4.3 Blended Specialty Gases; Listed in Attachment 2 with Type and max. Order quantity. Trace level gas phase TICs at varying concentration range will be available in nitrogen balanced. Liquid phase TICs must be at least 95% pure and may be added with suitable stabilizer for stability.

4.3.1 The contractor shall bid a single rate that applies to any cylinder/Dewar order within the contract range specified in Table 2.

4.4 Cylinder rentals; List in Attachment 3 with Type and max. Order quantity.

4.5 Dewar rentals; List in Attachment 4 with Type and max. Order quantity.

4.6 Reporting: Contractor shall respond to inquiries made by the COR, shall provide:

a. A quarterly report to the COR on gas delivery summary

b. A cylinder rental summary

c. A dewar rental summary

4.6.1 Delivery Invoice: the contractor shall provide a written invoice for each delivery. The invoice shall have a unique company tracking number, DPG account number, delivery date, gas type, cylinder/DEWAR size, quantity ordered, quantity delivered, number of cylinder/DEWAR returned and person making delivery.

These invoices, listed in 4.6.1, are intended to provide the government with records of delivery. Invoicing for payment shall be made via WAWF (See WAWF instructions in full text below).

4.7 Quality Surveillance review categories; weekly & monthly delivery, special order processing & certification, Invoices review, WAWF submittals, & responsiveness.

4.7.1 Quarterly Status; Product delivery summary and invoice status. This status report shall include but not be limited to Delivery #/ID#, date of delivery, product name, qty, cylinder type, etc.

Ordering Periods: the base ordering period begins 1 March 2021 through February 28, 2022. The contractor shall propose Firm Fixed Pricing for Ordering Period 2- 1 March 2022 to February 28, 2023, & Ordering Period 3 - 1 March 2023 to 30 September 2024. Maximum orderable quantities for all option years shall be the same as the base year unless higher quantities are agreed to by both parties and formalized by contract modification.

a) STD: Compliant with applicable standards

4.8 Delivery Schedule

5.0 Special Requirements

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

5.1 Security and Safety

5.1.1 Safety: The Contractor is responsible for initiating, maintaining and supervising all safety precautions and programs in connection with this contract. This responsibility includes Contractor employees and other persons who may be affected thereby, as well as materials and equipment during delivery. In an emergency, the Contractor shall act at its discretion to prevent threatened damage, injury or loss.

5.2 Security:

5.2.1 PROTECTION PROGRAM TRAINING: Government provided and required security training includes initial and annual Information Assurance, Antiterrorism, Operations Security, Threat Awareness and Reporting Program (TARP) training, ATEC Annual Security Awareness Training, and other command mandated training. The method of training reporting will be identified to the Contractor through the COR prior to the start of training.

5.2.3 AT Level l Training: All Contractor employees, to include Subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level l awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable The Contractor shall submit certificates of completion for each affected Contractor employee and Subcontractor employee to the COR or to the contracting officer. AT Level l awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html

5.2.4 FOR NON-CAC HOLDERS: A standalone version of the course for non-CAC holders (i.e., Family members 14 years old and over, etc.) is also available at this link: https://jko.jten.mil/courses/atl1/launch.html. An access link to this course is also located on the JKO login page. The standalone version is intended for non-CAC users without a JKO account ONLY!

5.2.5 For assistance regarding the Level I Antiterrorism Awareness Training, contact the JKO Help Desk, Monday - Friday 0700-2300 EST at COMM: 757-203-5654 / DSN: 668-5654 or email jkohelpdesk@jten.mil. Our goal is to provide assistance within one business day.

5.2.6 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-Contractors employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all persona identity verification requirements as directed by DOD, HQDA and/or local policy. In addition, the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual or facility change, the Government may require changes in Contractor security matters or processes.

5.2.7 iWATCH Training: The Contractor and all associated sub-Contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). iWATCH training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the appropriate personnel. The government will provide iWATCH training package to Contractor and associated sub-Contractor for execution. iWATCH training shall be completed within 30 calendar days of contract award and prior to commencing work performance. Training results are to be reported to the COR prior to work performance.

5.2.8 For Contractors that do not require CAC. If contractor requires access to a DoD facility or installation but do not require CAC, contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

5.2.9 OPSEC Training: All Contractor employees, to include Subcontractor employees, permanently assigned to Dugway Proving Ground requiring access to Army installations, facilities, or controlled access areas, shall complete AT Level 1 Awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the Contractor shall submit certificates of completion for each affected Contractor, and Subcontractor, employee, to the Contracting Office or to the TPOC (if a COR is not assigned), within 5 calendar days after completion of training by all employees and Subcontractor personnel. Per AR 530-1, Operations Security, all Contractor employees must complete annual OPSEC awareness training. This requirement is for permanently assigned contractor employees. The government will provide supplemental guidance, i.e., WDTC, DPG, or Army Test and Evaluation Command policies.

5.2.10 Handling or Access to CUI or technical CUI: The Contractor shall not disclose or release the content of any government software, procedures or information provided to the Contractor to other than government authorized persons or activities.

5.2.11 Privacy Act: All information obtained, generated or maintained by the Contractor or their Subcontractors under this contract will be the property of the U.S. Government and subject to the requirements of the Privacy Act of 1974 as amended and all local, site, DISA and DOD security regulations.

5.2.12 DD 254/Access to Classified Information: A DD Form 254 is not required as this is not a classified contract. Access to classified information/material is not permitted under this contract.

5.2.13 Government Information Systems: Contractor will not have access to Government information/network systems. Information Assurance/Information Technology training and/or certification is not required in the performance of this contract.

5.2.14 Unescorted access into Restricted Areas: Unescorted access into DPG restricted areas shall not be authorized. All contract employees will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

5.3 Government Inspection and Acceptance of Deliverables

The Government Contractor Officer’s Representative (COR) will have the right to reject or require correction of any deficiencies found in deliverables. In the event of rejection of any deliverable, the COR will notify the Contractor, by digitally signed email with delivery receipt within 20 working days of the specific reasons why the deliverable was rejected. The Contractor shall respond as outlined in the PRS Table in Section 6.0 to correct the rejected deliverable and resubmit to the COR for re-inspection. If no comments are provided electronically within 30 calendar days of deliverable receipt, the deliverable will be deemed to have been accepted by the Government.

5.3 Government Furnished Materials

No Government furnished materials required for this contract.

5.4 Environmental Requirements

Comply with all applicable laws and regulations.

5.5 Salvage & Recycling

No salvage or recycling required for this contract.

5.6 References

Work shall comply with, but shall not be limited to, the documents listed below:

4.5.1 Army ER1110-1-8155, 10 Oct 2003

6.0 Related Documents

The following Documents are related to this project.

7.0 Performance Tracking

Performance Requirement Summary (PRS)

Weekly Invoices, quarterly reports, and Blended Gases Certifications that are not complete or inaccurate, as determined by the COR.

AQL: 100% of the time with less than 5 data errors per submittal Report will be sent back for correction and re-submitted in 10 working days with no additional cost/fee to the Government.

Contractor will be given an unsatisfactory rating in this category within the monthly surveillance checklist for all documents that are more than 10 working days after the corrective action date.

AQL: Email notification is provided to the Government within 3 business days for all responses Provide a get-well plan/ revised schedule by 10 working days if schedule is not within 95% with no additional cost/fee to the Government.

Contractor will be given an unsatisfactory rating in this category within the monthly surveillance checklist for all plans submitted after 10 days.

AQL: Email notification is provided to the Government within 1 business days for all responses Provide justification on non-compliance if not within 95% of requests.

Contractor will be given an unsatisfactory rating in this category within the monthly surveillance checklist for all unprofessional actions.

AQL: Email notification is provided to the Government within 5 business days for all responses Provide a get-well plan by 10 working days if delivery is not within 95% or 2 consecutive delivery dates not met with no additional cost/fee to the Government.

Contractor will be given an unsatisfactory rating in this category within the monthly surveillance checklist for all orders delivered days after specified conditions above.

8.0 TRAVEL REQUIREMENTS:

None

9.0 CONTRACTING OFFICER REPRESENTATIVE

The overall Program Management (PM) responsibilities for this contract reside with the following office:

The Contractor will be notified by letter at time of award of the Primary and Alternate CORs assigned to this contract.

10.0 CONTINUATION OF ESSENTIAL SERVICES DURING CRISIS:

IAW DFARS 252.237-7023, this requirement is not considered mission essential.