PWS Offutt AFB Cross-Connection Survey.docx

5 YR Cross-Connection Survey for Offutt AFB, NE Performance Work Statement

1.0 Objectives

1.1 The Contractor shall accomplish activities necessary to support the Offutt AFB Cross-Connection Control and Backflow Prevention Program. The primary goal of this task order is to assist the base in complying with Air Force Instruction 32-1067, Civil Engineering Water and Fuel Systems (4 August 2020), requirement to conduct a cross-connection survey every five (5) years. Specific objectives are as follows:

a. Conduct a cross-connection control survey of all water-using facilities.

b. Update the existing consolidated data record with data collected during the cross-connection survey.

c. Develop a cross-connection control survey memorandum report that includes findings from the survey and prioritized recommendations for program improvement along with associated cost estimates.

2.0 REQUIREMENTS

2.1 The project includes, but is not limited to, the following work elements. The contractor shall furnish all material, labor, transportation, equipment, tools, services, expertise, supervision, and incidentals required to fulfill the requirements of this contract. No alterations, additions, or deletions shall be made unless by prior approval of the government Project Manager and the government Procuring Contracting Officer (PCO). Work shall be completed in a neat, substantial, and competent manner. All personnel shall abide by all industry safety standards, such as OSHA, and the Contractor shall provide all required PPE.

2.2 The contractor shall perform quality assurance activities that conform to the quality assurance processes outlined in International organization of Standards (ISO) 9001, Quality Management Systems. The Contractor shall use PWS requirements. All task specifications of this Performance Work Statement will herein be referred to as “requirements”.

· Points of contact and lines of communication

· Information/data available

· Applicable installation policies and requirements

· Applicable installation procedures for site access and coordination

· Various compliance plans, programs, and policy

2.3.2 As part of the kick-off teleconference, the Contractor shall present the Draft Project Work Plan. The work plan shall address project organization, personnel, and project management; technical approach; coordination procedures and activity and deliverables schedule; quality assurance and quality control procedures, and activities that will contribute to the successful execution of this scope.

2.3.3 The Contractor shall arrange, prepare an agenda and handouts, and conduct a project kick-off teleconference. Following the meeting, the Contractor shall prepare and submit meeting minutes documenting and summarizing substantive information discussed and decisions made during the kick-off teleconference. The meeting minutes shall be included as an appendix of the Final Project Work Plan. An onsite technical kick-off meeting will occur on the first day of the survey site visit.

· GIS maps and engineering drawings of the installation potable water system (including associated irrigation and building footprints)

· Existing backflow prevention device records, specifications and other documents that may be of value in defining the cross-connection and backflow prevention issues

· Listing of all base buildings defined as included or excluded from survey scope (excluding housing)

2.3.6 The contractor shall develop a project work plan such that the project shall be completed within 12 weeks from the date of award.

2.4 Cross-Connection Control Survey

2.4.1 The Contractor shall furnish the personnel, equipment, materials, and other requirements necessary for, or incidental to the performance of work associated with this task order. The Contractor shall conduct a site visit to identify protected and unprotected cross-connections and interview base Bioenvironmental Engineering, Civil Engineering, and Utilities personnel. An in briefing shall be conducted on the first day of the site visit to discuss proposed site visit activities and pre-coordination efforts (e.g., logistics, escorts, mechanical room access).

2.4.2 The Contractor shall inspect each building suspected of having a connection to the potable water system including a 100-foot radius surrounding the outside of each building surveyed. The survey team shall consist of at least one person trained and experienced in cross-connection survey methodology. The Contractor shall assume that approximately 140 facilities will be assessed during the cross-connection control survey, and that military family housing, the medical facilities, the Capeheart school, and buildings confirmed for demolition and currently abandoned will be excluded from the effort. A list of known numbered buildings to be included in the survey is included as Attachment 1. There are other unnumbered facilities that shall be included, also listed in Att 1. A list of known numbered facilities that are to be excluded are included as Attachment 2. A map of facilities is included as Attachment 3. A list of all known backflows is included as Attachment 4.

2.4.3 The Contractor shall identify all water uses and examine all visibly exposed water piping and point of use devices internal and external to the facility. All potential cross-connections between the potable and non-potable water uses or sewers shall be documented. Each cross-connection shall be located, catalogued, and tagged. Each cross-connection shall be evaluated in accordance with the latest Uniform Plumbing Code (UPC) criteria, as well as AFI 32-1067, Nebraska state regulation 179 NAC 22, and any other local or federal codes. The Contractor shall identify, catalog, and evaluate all existing protections, including air gaps, vacuum breaks, and other backflow prevention devices (BPDs). Information shall include location, type, manufacturer, model number, serial number, device size and date installed, if applicable. The Contractor shall include a color photograph of each cross-connection and device where installed. The Contractor shall not inventory untestable devices such as low hazard hose bibs and laboratory sink vacuum breakers or devices integral to food service equipment and medical equipment.

The Government Project Manger and Backflow Program Manager shall be notified of all high hazards when identified in order that any serious health threat can be corrected immediately.

2.5.2 The Contractor shall produce a Cross-Connection Survey Memorandum Report in draft version. This report will include identification of all actual and potential cross-connections, the hazard classification of each, and recommended corrective actions along with approximate costs to implement each recommendation. This report will include a section outlining the justification for recommended corrective actions. The Contractor shall include a narrative description of the building, identify where BPDs are installed, and determine where BPDs or corrective actions are needed. For each potential cross-connection identified that requires corrective action, the Contractor shall rank in descending order, from most hazardous to least hazardous, to allow prioritization of corrective action to be accomplished. The Contractor shall identify approximate costs for each corrective action, considering material, labor, and equipment.

2.5.3 The Contractor shall incorporate edits based on draft report review comments and submit the final report to the government. The final report shall include data and reports in electronic pdf/excel format as well as an export of all raw data and survey forms.

2.6 Qualification Requirements

2.6.1 The Contractor shall demonstrate the following qualifications:

a. The Contractor shall demonstrate, by way of project examples, at least 5 years’ experience in performing cross connection surveys.

b. At least one person will possess at least 5 years’ experience with cross connection surveys and shall be on site for the duration of the project to assist with the work.

c. The Contractor shall demonstrate access to personnel with experience in the performance of cross connection surveys, who will be utilized for this project performance. Experience shall be demonstrated by way of at least 5 successful project examples.

5 General Information

5.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which it assures its work complies with the requirement of the contract.

5.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 7:00 a.m. to 4:30 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

5.7 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

5.7.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

5.7.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

5.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

5.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

5.10 Key Personnel: The follow personnel are considered key personnel by the government: Anna Mosier; Mechanical Engineer and the Project Manager, Jason Teem; WFSM Supervisor. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the Base is closed for per section 5.4.

5.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government personnel. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

5.12 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.