PWS NSI Preventive Maintenance Services 18SEP2025.pdf

PERFORMANCE WORK STATEMENT

(PWS) FOR

X7000 w/HPX-450HP/11 & XWT-225-SE System Service

1.0 General: This is a requirement to have the X7000 w/HPX-450HP/11 & XWT-225- SE System located at Letterkenny Munitions Center (LEMC), Chambersburg PA, serviced (Preventative Maintenance or repairs) as described within this Performance Work Statement.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform to perform service, maintenance, and repairs to the X7000 w/HPX-450HP/11 & XWT-225-SE system as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

All preventative maintenance and repairs will be documented and sent via e-mail to Jason Straley, 717-267-5241, or jason.w.straley@army.mil, Monica Dean, 717-267- 9577, monica.r.dean.civ@army.mil , and to the Technical Point of Contact (TPOC), Rick Dixon, 717-267-5401, rick.l.dixon.civ@army.mil

1.2 Background: LEMC, on or around March 2023, purchased an X7000 w/HPX- 450HP/11 & XWT-225-SE system. This machine has exceeded the warranty period and due to the overall cost of the machine, requires services, maintenances and potentially repairs to remain operational. The machine is currently operational and is not exhibiting any evidence of mechanical malfunction or failure. This machine is of industrial grade and strength and have the capacity to internally photograph munitions and their respective parts.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two (2) 12-month option years.

1.3.1 Base Year 20 October 2025 to 19 October 2026

1.3.2 Option Year One 20 October 2026 to 19 October 2027

1.3.3 Option Year Two 20 October 2027 to 19 October 2028

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary which refers to the requirements listed in 5.0.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Performance Requirements mailto:jason.w.straley@army.mil mailto:monica.r.dean.civ@army.mil mailto:rick.l.dixon.civ@army.mil

Summary (PRS). This is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2 Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website: https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/ Typically when a holiday falls on a nonworkday (Saturday or Sunday) the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Independence Day

1.4.2.6 Juneteenth Day

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day

1.4.3 Place and Performance of Services: The contractor shall provide services between the hours of 0730 and 1530 on Monday through Thursday, and even potentially Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at building 5250 inside LEMC and monitored by the TPOC(s). The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Also, while on site at LEMC, the contractor is responsible for the performance and conduct of his employees.

1.4.4 Security Requirements: The contractor personnel will be escorted and always monitored while at LEMC by the TPOC(s). They must wear a badge issued by LEAD upon entrance to LEAD/LEMC and must clearly always display this badge at all times.

1.4.5 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

http://www.opm.gov/policy-data-

1.4.6 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer LEMC Letterkenny Munitions Center OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS. While in this workspace the contractor will be escorted and monitored while completing the actions outlined in this PWS.

3.2 Utilities: The Government will provide the contractor with access to basic utilities, including electricity and lighting. The contractor shall instruct employees in utilities conservation practices.

3.3 Equipment: The Government will NOT provide any equipment, tools, or services to assist in the repairs or the replacement of parts during the repairs.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Contact: The contractor shall provide an e-mail address, name and telephone number for repair assistance and scheduling during regular business hours and for phone technical support and troubleshooting suggestions.

4.3 Tools/Equipment: The contractor shall provide all test equipment, tools, and other special equipment necessary to repair or install replacement parts on the X7000 450 kV NSI System. When parts are installed then re-calibration will be necessary according to the original equipment manufacturer.

5.0 Requirements: The contractor shall:

5.1 Silver Warranty Agreement For Preventive Maintenance & Software: Conduct semi-annual preventative inspection to include a 13-Point Inspection for the life of the contract by factory trained technicians and authorized imaging specialists. This also includes unlimited technical/remote support. 13-Point inspection includes but not limited to:

5.1.1 Clean, inspect x-ray tubes, replace O-rings and adjust to manufacturers specifications.

5.1.2 Clean, inspect, reapply dielectric grease to HV cables and set compression.

5.1.3 Clean, inspect and lubricate manipulator.

5.1.4 Clean cooler, test flow and temperature switches.

5.1.5 Clean and verify adjustments on the High Voltage generators to prolong tube filament life.

5.1.6 Test and adjust Safety Interlocks and Safety Lamps.

5.1.7 Test power supplies and adjust to factory specifications.

5.1.8 Test and adjust shutter.

5.1.9 Verify vacuum system operation.

5.1.10 Inspect for proper cable drape.

5.1.11 Verify emergency stop operation.

5.1.12 Perform a Radiation Safety Survey with documentation.

5.1.13 Perform an Imaging System Alignment Verification.

During the preventative maintenance visits the machine will be calibrated at the above listed points to the manufacturer’s specified levels that will be provided by the

Government TPOC. All preventative maintenance will be documented, and a copy will be provided to the Government TPOC within 5 calendar days of the inspection. This report will also contain any recommendations that would increase machine efficiency and minimize downtime. The contractor shall provide materials/parts for any minor repairs during the preventative maintenance visits and install or replace this defective material/part while on site for the visit. Additional repair costs and/or visits to conduct the repairs will have to be authorized by the TPOC(s). The cost of this PM visit shall include all travel, administrative and other type costs. CLIN 0001

5.2 Parts: This includes all parts and materials used during repairs. Under the Silver

Maintenance Agreement, parts are 10 (Ten) percent off. The contractor shall provide all necessary parts for all work performed under this contract. The TPOC(s) shall approve all parts costing more than fifty dollars ($50) each that are parts required by services performed under paragraphs 5.1. Repair parts/materials shall be billed as actual cost, without any mark up of cost. The cost of the parts/materials shall be listed on a separate line on the final invoice documents. This shall not be construed to mean that the contractor has exclusive rights to supply all parts required to perform routine repairs or maintenance. The Government reserves the right to procure any or all parts/materials by the most advantageous means and in the best interest of the Government. CLIN

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Task Performance Standard Acceptable Quality Levels

(AQL)

Surveillance Method / By

Whom

5.1 The contractor

shall perform restorative maintenance within the established timeframes.

The contractor shall perform restorative maintenance within the established timeframes 98% of the time.

2% failure to perform restorative maintenance within the established timeframes.

Periodic Inspection -

TPOC will review work order logs.

5.2 Notify LEMC of

required repairs and parts

The contractor shall complete system repairs.

100% repaired and complete.

100% inspection by the TPOC

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of

Copies

Medium /Format

Submit To

1.4.1 Quality Annually 1 TPOC

E-Mails rick.l.dixon.civ@army.mil

Jason.w.straley.civ@army.mil

5.1 Preventative

Maintenance Report

5 days after preventative maintenance

1 TPOC

E-Mails rick.l.dixon.civ@army.mil

Jason.w.straley.civ@army.mil mailto:Jason.w.straley.civ@army.mil mailto:Jason.w.straley.civ@army.mil