PWS_NORA Equipment Refresh - Package 1 of 2.docx

Performance Work Statement (PWS) Project: Equipment Refresh – Naval Medical Readiness Logistics Command, Detachment Naval Ophthalmic Readiness Activity (NORA) Yorktown Package 1 of 2

GENERAL INFORMATION

1.0 Background and Purpose: Due to ophthalmic fabrication equipment past due life-cycle replacement factors, a requirement exists for a non-personal services contract for designated government owned surfacing laboratory equipment procured under a resultant contract.

2.0 Scope: The contractor will provide specified system equipment, delivery, installation, consumables, and preventive and corrective maintenance services for all equipment procured under a resultant contract. The contractor shall maintain the equipment within the original equipment manufacturers OEM specifications, in accordance with all US, State, and Local law and regulations; US Navy regulations and instructions; and, Joint Commission requirements, specified in the Comprehensive Accreditation Manual for Hospitals (CAMH) for the lifetime of the original equipment warranties. U.S. Navy regulations and instructions will be made available upon request. When product recalls or upgrades are necessary to maintain the equipment in service within the original manufacturer’s specifications, the contractor shall obtain and install the same.

CONTRACTOR REQUIREMENTS

3.0 Technical Requirements/Tasks: The Naval Ophthalmic Readiness Activity Detachment Yorktown has a requirement for a fully automated optical fabrication system. The system shall be designed as a complete solution package for conventional and digital lens surfacing from lens blank to prescription finished product. The system shall accommodate high volume precision ophthalmic lens surfacing and shall be designed as a complete and fully automated system from process start to process completion.

The system shall consist of the following automated sub systems.

- Fluid Management system with Micro Separator

- Conveyor with incorporated Tray Management System and accommodations for additional Generating and Edging systems

The sub-system's lens cutting and polishing machinery shall have the capabilities to accommodate the following working ranges required by a prescription:

· Lens generation

· Concave: milling up to a minus (-)14.5 diopter/turning up to a minus (-)30 diopters

· Convex: milling and turning up to a plus (+) 30 diopters

· Lens Soft polishing

· Concave: accommodate a base curve of 0 to minus (-)18 diopters

· Cylinder: accommodate 0 to plus (+) 6 diopters

· Accommodate any material lens blank in sizes of 48mm to 85mm The sub-system's blocking machinery shall use a non-hazardous adhesive to attach a block to the lenses.

The sub-system's engraving system shall not use excimer technology due to associated costs and maintenance.

The sub-system's hard coating system shall utilize preferred spin coating technology.

3.1 The complete system shall be capable of producing a minimum of 150 complete surface job orders per hour or 1200 jobs per 8-hour shift. To that end, no automated sub system shall process less than 150 jobs per hour either individually or as a multiple of total number of identical machines duplicating the same task with the exception of any manual machines utilized as needed if the automated version has rejected a job during its primary function or a coating not required for all lenses produced. The lens material mix for surfacing at NORA is approximately 40% polycarbonate, 50% plastic and 10% Hi Index lens formats.

3.1.2 The system shall be installed in the existing surface lab area. Total surface lab floor space measures 84"W x 107' L with approximate floor space available for system install is 72' W x 74' L x 9' 11' H (Available space can be adjusted slightly but remaining space is required for lens and frame stock, "Specials" Department machinery, and workstations. The Micro Separator and Fluid Management system shall be installed in existing external room directly adjacent to the surface lab with space requirements of 16' W x 14'L x 15' 9" H.

3.1.3 The system shall meet industry standard Optical Manufacturing Association (OMA) protocol communication for compatibility and seamless interface with our Lab Management System (LMS) by Optical Lab Software Solutions (OLSS) commercially known as Optuitive.

3.1.3 The system shall include all manufacturer warranties for the first year (12 months) post installation to include parts and labor. Onsite operator and equipment maintenance staff training shall be provided on all equipment to include equipment manuals.

3.1.5 Technical Phone Support shall be provided 0600-1800 EST Monday-Friday.

3.1.6 Technology umbrella coverage for software upgrades shall be included. Software shall be updated at the next scheduled preventive maintenance visit from the time the upgrade is released.

3.1.7 Available plans for proprietary repair or parts replacement on each machine shall be available for the lifecycle of the machines. A minimum of 5 years, to maintain throughput identified in para 3.1.

3.1.8 Contractor shall provide all installation personnel, technicians, and equipment necessary upon delivery for the installation, setup, and calibration of the system. Complete installation shall be turn-key and take no longer than 5 business days.

3.1.9 Contractor shall provide all equipment and personnel necessary to remove old equipment identified as SatisLoh brand and all existing conveyor identified as NCC brand. Removed equipment shall be relocated to an onsite staging area identified by the COR for disposition or trade-in allowance. Equipment designated for trade in allowance specified in quote.

Government shall remove all non-SatisLoh and NCC equipment and provide appropriate facility requirements for new equipment (appropriate power, air pressure, connectivity locations, etc.)

4.0 Deliverable / Schedule:

Key Deliverables Item No.

Deliverable

Objective

Due

Deliver and prepare equipment in staging so when delivery of all items complete, items can be relocated to facility for installation.

5.0 Government Furnished: Government to provide indoor warehouse staging area of approximately 2,500 square feet for equipment to be delivered and staged for installation on Cheatham Annex, Naval Weapons Station, Yorktown VA. Once all equipment is delivered, vendor will move all to NORA Yorktown, building 1794, Naval Weapons Station, Yorktown VA for installation on scheduled installation start date.

6.0 Travel: Any and all travel expenses incurred by the vendor in delivery or installation of the equipment is solely the contractor's responsibility. No cost to the government will be incurred.

7.0 Labor Qualifications: Not applicable

8.0 Definitions:

NORA - Naval Ophthalmic Readiness Activity

9.0 Security Requirements: All employees or contractors of vendor utilized for delivery and installation of equipment must be pre-screened and cleared for entry to the installation. Government Security Clearances are not required by vendor employees or contractors nor will access to any government computers or network.

10.0 Data Rights: Not applicable

11.0 Section 508 – Electronic and Information Technology Standards: Not applicable

12.0 Performance Requirement Measures:

% for NOT meeting the Task

PWS Item 3.0 - Delivery, installation, and acceptance of complete fabrication system within 6 months of contract award.

A secure equipment delivery staging area will be provided by the government to preposition all equipment until order is complete. When complete, contractor will move all equipment to the facility for installation. Delivery to the staging area will be available for access M-F, 8a.m. till 3p.m.

All machines and conveyor to be delivered per manufacturing schedule. When all equipment purchased is delivered, installation will be scheduled within two weeks to fulfill the contract.

Inspect bills of lading of deliverables and monthly status reports from vendor. (see Key Deliverables)

Not applicable.