PWS_NEXRAD RADOME MAINTENANCE IDIQ.docx

NATIONAL WEATHER SERVICE RADAR OPERATION CENTER

NEXRAD WSR-88D RADOME INSPECTION, REPAIR, AND ENGINEERING SERVICES

PERFORMANCE WORK STATEMENT (PWS)

REQUIREMENTS-26-3168

1. INTRODUCTION

The Government requires contractor technical evaluation and support services for life-cycle maintenance and catastrophic recovery of the radomes existing in its weather radar network.

2. BACKGROUND

The Next Generation Weather Radar (NEXRAD) program is a joint effort of the Department of Commerce (DOC), the Department of Defense (DOD), and the Department of Transportation (DOT). The operational user agencies involved are the National Oceanic and Atmospheric Administration (NOAA) National Weather Service (NWS), the DOD’s United States Air Force (USAF) and the DOT’s Federal Aviation Administration (FAA). The NEXRAD Program has deployed 160 operational Weather Surveillance Radars - 1988 Doppler (WSR-88D) weather radar systems throughout the United States and at selected overseas locations.

The WSR-88D Radar Operations Center (ROC) located in Norman, OK has support management responsibility for these radars for the tri-agency NEXRAD program. Part of the support management responsibility associated with these radars is the maintenance of the radome structure in a fully operational condition to ensure the mission of the tri-agency radar network can be continuously met. Timeliness of radome repairs, both routine as well as catastrophic failure replacement, is critical to the mission of the WSR-88D radar system.

The WSR-88D Radome was designed and manufactured by L3 Communications - ESSCO (Formerly Electronic Space Systems Co.) and is known today as CPI ESSCO. The radome configuration is Model S38-90, Part Number 8531-1, and its associated subsystems whose design and engineering data is the proprietary property of the Original Equipment Manufacturer (OEM). Consistency in the radome configuration baseline is mandatory at all WSR-88D sites to sustain the quality of the meteorological products generated as a result of the radar antenna sending and receiving signals at the specific frequency assigned to NEXRAD. Changing the characteristics of the S38-90 radome engineering design would adversely impact the quality of meteorological products produced by the NEXRAD radar. Because the WSR-88D radome is a rigid spherical structure which encloses the antenna equipment and protects it from the elements, the structural soundness of the sphere must be maintained to ensure the protection of the radar equipment. Any delamination of a radome panel can contribute to the weakening of the spherical structure and subsequent protection of radar equipment. It is necessary to periodically inspect the soundness of the radome and lightning protection system conditions at various WSR-88D sites which are exposed to extreme environments or have experienced a catastrophic event. Additionally, some radomes are located at remote mountainous sites with severe weather environments where the wind and ice loading are excessive. These sites are only accessible at certain times of the year for a limited period of time and require frequent maintenance. Timeliness of inspection and subsequent repair are critical in these situations to restore the WSR-88D radome to its original operational condition. WSR-88D radars must be 96% operationally available in order to meet the diverse meteorological missions of the NEXRAD tri-agency partners.

The Government does not own the data rights to the engineering and maintenance data associated with the WSR-88D radome as they are cost prohibitive to the Government. The Government maintains copies of the engineering and maintenance data, but does not have permission from the OEM to distribute the plans outside the Government.

Additionally, the Government does not have the resources, to acquire, replenish and manage supplies and materials as Government Furnished Equipment (GFE) other than two catastrophic radome kits and miscellaneous parts stored in forty-foot Conex containers currently stored in Shrewsbury, MA.

3. SCOPE

This PWS provides for initial WSR-88D Radome Inspection and Engineering evaluation services. Based on the results of these evaluation services, this PWS provides for the WSR-88D Radome Installation and Repair Services for timely restoration of the inspected radome to its original condition and for the mandatory use of OEM WSR-88D radome supplies and materials required to restore the inspected radome to its original condition. This work statement also provides for the preparation, shipment and use of OEM and GFE that will be required during the removal and replacement of OEM parts and accessories associated with a S38-90, Part Number 8531-1 type radome. This PWS provides for the delivery of WSR-88D radome engineering data and Engineering Change Proposals (ECPs) resulting from the inspection and engineering evaluation services in the event the current WSR-88D radome data and configuration identification cannot continue to support the requirements of the WSR-88D radar as it evolves in its life cycle. The Contractor shall be required to take possession of all portable forty-foot CONEX containers (“as is”) containing Government furnished equipment (GFE) currently in the incumbent’s care located in Shrewsbury, MA and relocate the CONEX containers to a secure site that has been mutually agreed upon by the Government and the Contractor. The Contractor shall provide the ordinary standard of care of all CONEX containers and any GFE in their possession.

4. DETAILED WORK STATEMENT

4.1 WSR-88D RADOME INSPECTION AND ENGINEERING EVALUATION

SERVICES (CLIN 0001, 1001, 2001, 3001 AND 4001)

4.1.1 Upon receipt of a task order for a specific WSR-88D radome site or sites, the Contractor shall provide WSR-88D radome inspection and engineering evaluation services for the individual radome(s). The list of WSR-88D sites and their locations is provided in Attachment A, WSR-88D Site List. Inspections shall be based on the engineering data of Model S38-90 radome, Part Number 8531-1 as specified by the OEM.

The extent of the inspection shall consist of internal and external inspections of each radome appropriate for accurate determination of its condition. Inspection results shall reflect requirements for correction, if any, of the existing radome condition to restore it to a technically acceptable condition as specified by the OEM in their engineering data or maintenance manuals. The task order may be initiated in response to a catastrophic event, a suspected corrective maintenance requirement, or a Government engineering concern requiring contractor engineering evaluation. Inspection and engineering evaluation services in response to a catastrophic event will be considered an emergency situation and shall require response by the Contractor within a 24-hour period of notification from the NWS.

In the event that catastrophic restoration or corrective maintenance is recommended as a result of any inspection and engineering evaluation, the Contractor shall indicate in its written report all parts (repairable, consumable, expendable) required, tools and test equipment required, personnel required, technical procedures and data required, repair time required, lead time for parts availability and proposed cost of each to restore the radome to its original condition. The report shall indicate the urgency of the maintenance requirement. All estimates provided by the Contractor shall be based on the contractor performing all of the maintenance required and providing all the materials and parts required directly to the WSR-88D radome site.

4.1.2 The Government will provide a Point of Contact (POC) for each radome site coordination at or prior to contractor notification of CLIN 0001 delivery. Government assistance to the Contractor will include directions to and admittance to the radome site and turning the WSR-88D Radar system off and on during the CLIN 0001 performance.

4.1.3 The Contractor shall request site access from the Contracting Officer’s Representative (COR) at least seven (7) calendar days prior to the proposed date of arrival of work crews at a WSR-88D site.

4.1.4 Within 30 days of work completion of each radome inspection, the Contractor shall submit an Inspection & Engineering Evaluation report in Contractor format in accordance with the requirements of Contract Data Requirements List (CDRL) A002, located in Attachment C, to the COR. The report shall include appropriate photos to support the inspection of the original installation and current condition of each inspected WSR-88D radome.

4.2 WSR-88D RADOME INSTALLATION AND REPAIR SERVICES (CLIN 0002,

1002, 2002, 3002 AND 4002)

4.2.1 Upon receipt of a task order, the Contractor shall provide WSR-88D Radome installation and repair services for a specific WSR-88D radome site or site(s) as indicated in the task order. The order shall be based on the results provided by the radome inspection and engineering evaluation services in CLIN 0001 (1001, 2001, 3001 and 4001) or based on a Government provided copy of a prior radome inspection report.

4.2.2 The specific radome installation and repair services can range from the installation/restoration of a complete radome, or installation and repair of any combination subset of components of a complete radome as specified in the OEM’s technical documentation for the WSR-88D radome, Model S38-90, Part Number 8531-1, and its subsystems.

4.2.3 The Contractor shall paint in compliance with local and state laws and regulations all new installation parts to match the original radome paint system. WSR-88D radomes are typically white, except for the sites listed in Attachment B, Radome Paint Color List where the appropriate radome color is indicated. The specific choice of paint to be utilized for the painting of radome panels is; Ameron P/N: 700B30000, PSX 700 White Resin, Standard WH1.

4.2.4 The Contractor shall provide all labor, materials, equipment, and supplies to dismantle, remove, install, replace, or repair damage to the WSR-88D radome specified in the task order. All work shall be performed on the tower without radome removal unless specifically directed by the Government in the task order. Installation and repair parts and supplies shall be provided by the Contractor in CLIN 0003 (1003, 2003, 3003, and 4003) to support the WSR-88D Radome installation and repair Services required for this work. The Contractor shall submit a health and safety plan within 10 days of each ordering period to the COR for review.

4.2.5 Total downtime for the WSR-88D system shall be indicated in the task order, but in no case will downtime exceed 16 calendar days for total radome replacement. Other repairs are anticipated to take considerably less time. Certain weather events may impact the work and will be communicated by a site’s Meteorologist in Charge. If this situation occurs, the Contractor shall immediately contact the Contracting Officer (CO) and the COR for direction.

4.2.6 The Contractor is responsible for complete site cleanup and restoration including removal and disposal of used radome panels, materials, and/or shipping containers. The Contractor is responsible for restoration of the site for anything that was dismantled or damaged to gain access to the radome. An example of this would be restoration of site fencing which was removed to facilitate the use of a crane, or lawn repair to restore the site’s grounds after heavy equipment is used.

4.2.7 The Contractor shall have quality control procedures in place to ensure radome installation and repair services are consistently and correctly performed to meet standards prescribed in the OEM technical and maintenance data so that the radome is restored to an operationally acceptable condition. The Contractor shall provide written certification that the installation/repair services completed have restored the WSR-88D radome to a serviceable and operational condition in compliance with OEM specifications to the COR as required.

4.2.8 The Government will provide a POC for radome site coordination at or prior to Contractor notification of CLIN 0002 delivery. Government assistance to the Contractor will include directions to and admittance to the radome site and turning the WSR-88D Radar system off and on during the CLIN 0002 performance.

4.2.9 The Contractor shall request site access from the site COR at least seven (7) calendar days prior to the proposed date of arrival of work crews at a WSR-88D site.

4.2.10 Within 30 days of work completion on each Task Order, the Contractor shall submit an Installation/Repair Services Completion Report in accordance with the requirements of CDRL A001, to the COR.

4.3 WSR-88D RADOME SUPPLIES AND MATERIALS (CLIN 0003, 1003, 2003,

3003 AND 4003)

4.3.1 The Contractor shall only use the OEM parts and accessories provided by CPI ESSCO that are associated with a S38-90, Part Number 8531-1 type radome identified as OEM and GFE, Attachment D, for radome repairs.

4.3.2 Upon receipt of a task order, the Contractor shall provide the supplies necessary to include all OEM parts and materials required to install, replace, or repair the WSR-88D radome or any of its components including replacement of the entire radome and accessories such as aircraft warning lights and lightning rods required for the performance of CLIN 0002.

4.3.3 The Contractor shall negotiate with the OEM to obtain and properly ship the required radome parts and accessories to the radome site. The Contractor shall deliver all parts and materials required in a new, unused condition, to the WSR-88D radome site specified in the task order. The order shall be based on the results provided by the radome inspection and engineering evaluation services in CLIN 0001 (1001, 2001, 3001 and 4001) or based on a Government provided copy of a prior radome inspection report.

4.3.4 The Government currently has two complete radome kits stored in CONEX containers with the incumbent in Shrewsbury, MA which are set aside for reconstitution of a radome in the event of a catastrophic loss. The Contractor shall take possession of these CONEX containers, provide ordinary standard of care, and provide the Government with proper inventory and custody records while in the Contractor’s control. In the event that an urgent radome repair or replacement is required, the CO will authorize the Contractor to utilize the components contained in the storage container units necessary to support the performance of CLIN 0002 (1002, 2002, 3002 & 4002) in order to minimize the delay in acquisition of the required materials, if necessary. If the Government elects to use components from existing GFE stock, the CO shall authorize the Contractor to purchase and replace the components to replenish the Government’s inventory and be reimbursed for the cost of the replenished components, except in cases where the Contractor is replacing components due to damage attributed to their installation or oversight.

4.3.5 The Government shall provide a POC for WSR-88D radome site coordination at or prior to contractor notification of CLIN 0003 delivery. Government assistance to the Contractor will include directions to and admittance to the WSR-88D radome site.

4.3.6 The Contractor shall be responsible for all delivered WSR-88D radome supplies and materials up to and including installation of same supplies and materials in the WSR-88D radome on site. Upon delivery of this CLIN and completion of CLIN 0002, the contractor shall submit an Installation/Repair Services Completion Report in accordance with the requirements of CDRL A001, Attachment C. This report shall indicate all supplies and materials delivered under this CLIN for the specific WSR-88D site identified in the Task Order.

4.3.7 The Contractor shall in the event that any OEM or GFE not utilized upon completion of repairs to negotiate with the Government to properly prepare and ship these items to the next available site for use or restocking at the GFE storage facility.

4.4 WSR-88D RADOME ENGINEERING DATA AND ENGINEERING CHANGE PROPOSALS (CLIN 0004, 1004, 2004, 3004 AND 4004)

Upon receipt of a task order, the Contractor shall provide the Government WSR-88D radome engineering data and/or engineering change proposals for modification of the current configuration of the WSR-88D radome, model number S38-90, part number 8531-1 based on recommendations and findings of engineering evaluation services performed under CLIN 0001. The specific documentation that may be requested under this CLIN is provided in Attachment C to this solicitation/contract, and includes:

· CDRL A003 - Engineering Change Proposal

· CDRL A004 - Specification Change Notice

· CDRL A005 - Notice of Revision

· CDRL A006 - Product Drawings and Associated Lists

· CDRL A007 - Configuration Status Accounting Information apply to this CLIN.

4.5 PACKAGING AND MARKING

4.5.1 Packaging for domestic shipment: Material shall be packed for shipment in such a manner that will ensure acceptance by common carriers and safe delivery to the destination. Containers and closures shall comply with the Interstate Commerce Commission regulations, Uniform Freight Classification Rules, or regulations of other carriers as applicable to the mode of transportation. In some cases, delivery may be to a remote site, and as such, may require delivered items to remain in an outside environment exposed to environmental conditions; therefore, packaging must be sufficient to adequately protect items from external weather conditions from the time of delivery until they are used.

4.5.2 Packaging for overseas shipment: Supplies shall be packed for overseas shipment in accordance with the best commercial export practice suitable for water movement to arrive undamaged at ultimate destination. Some cases may require delivered items to remain in an outside environment exposed to environmental conditions; therefore, packaging must be sufficient to adequately protect items from external weather conditions from the time of delivery until they are used.

4.5.3 Marking deliverables: Each deliverable shall be marked with the contract number and contractor’s name. The contract number shall be entered on or adjacent to all exterior mailing or shipping labels which are affixed to deliver items or containers/pallets of items.

4.6 CONEX CONTAINER POSSESSION AND CARE (CLIN 0005, 1005, 2005, 3005 AND 4005)

4.6.1 The Contractor shall be required to take possession of all portable forty-foot CONEX containers (“as is”) containing GFE currently in the incumbent’s care located in Shrewsbury, MA and relocate the CONEX containers to a secure site that has been mutually agreed upon by the Government and the Contractor. The Contractor shall provide the ordinary standard of care of all CONEX containers and any GFE in their possession. The Government may add additional CONEX containers for Contractor’s care if it is mutually agreed upon between all parties.

4.6.2 The Contractor shall verify the inventory and condition of the components prior to taking possession, and provide the CO/COR a copy of the initial inventory with any discrepancies. The Contractor shall provide reports of discrepancies, loss of Government property, physical inventory, audits and self-assessments, corrective actions, and other property-related reports to the CO/COR every month or as directed by the Government. The Contractor shall notify the CO/COR immediately of any loss, theft, misappropriation, damage, or destruction of Government property as soon as facts become known.

4.6.3 Upon termination or completion of the contract, the Contractor shall coordinate the relocation or disposal of the CONEX containers and GFE. Contractor shall provide final inventory with any discrepancies and allow the Government up to 180 days to relocate the containers and GFE.

PERFORMANCE REQUIREMENTS SUMMARY

Statement of Work Reference

4.1 Inspection and Engineering Evaluation Prepare and submit report in accordance with CDRL A002 as required i.e. 30 days after completion of inspection to the COR.

inspection and acceptance by COR.

Past Performance Reports, Exercise of Options, and Contractual remedies FAR 52.246-4.

4.2 Installation and Repair High quality, timely completion of installation and repairs. Written certification of restoration.

Report submitted per CDRL A001 to the COR.

Installation and repairs completed timely with no defects.

Identified problems corrected as agreed upon with COR. Timely submittal of quality reports.

No defects 95% of the time. Defects corrected as agreed upon with COR.

Less than 2 corrections per report.

100% inspection and acceptance by COR.

Past Performance Reports, Exercise of Options, and Contractual remedies FAR 52.246-4.

4.2.4 Installation and Repair

the time. Less than 2 corrections per report.

100% Inspection acceptance by COR.

Past Performance Reports, Exercise of Options, and Contractual Remedies FAR 52.246-4.

4.3 Supplies materials Supply proper materials and subsequent reports timely (CDRL A001) to the COR.

Correct materials are provided.

Quality reports are submitted timely.

Correct material provided 98% of the time.

Quality report provided corrections responded to in 3 business days. Less than 2 errors per report.

100% inspection and acceptance by COR.

Past Performance Reports, Exercise of Options, and Contractual remedies FAR 52.246-4

4.4 Engineering Data and Engineering Change Proposals Prepare and submit report CDRL A003, A004, A005, A006 and A007 as required per radome conditions to the COR.

review by COR.

Past Performance Reports, Exercise of Options, and Contractual remedies FAR 52.246-4

4.6

CONEX

Container Possession and Care

review by CO/COR Government Property FAR Clause 52.245-1 and CAR Clause 1352.245-70