PWS NEW PEST CONTROL.pdf

PERFORMANCE WORK STATEMENT (PWS)

PART 1

Pest Control Service

South Florida Operations Office

1.0 GENERAL: This is a firm fixed price contract for the acquisition of pest control services. The Contractor shall provide pesticide application services to control undesirable pests, insects, and rodents at Government facilities and two tugboat vessels located within the South Florida Operations Office geographical area of responsibility. Pesticide applications will be required at office buildings, recreation area restrooms, maintenance compound buildings, and structure control buildings, to include treatment for fire ants and mounds on lawns and public access areas.

1.1 Description of Services/Introduction: Within thirty (30) days of notice to proceed, the Contractor shall provide a pest control plan to the Contracting Officer’s Representative (COR) for approval, which will include chemicals to be used, application rates, disposal procedures for unused chemical containers, record keeping procedure, material safety data sheets, applicator licensing procedures, and user/public safety precautions. The Contractor shall provide monthly pest control services at South Florida Operations Office locations (see Appendices), to control ants, roaches, spiders, wasps, ticks, rodents, bees, termites, or any other pest identified as causing a problem or nuisance. More than one application may be required to maintain effective control.

1.2 Background: The intent is to procure for the Government, a Contractor for efficient and proper maintenance and control of undesirable pests and insects at a variety of Government facilities located within the South Florida Operations Office geographical area of responsibility, to include roaches, spiders, wasps, ticks, bees, rodents, termites, rodents, or any other pest identified as causing a problem or nuisance.

1.3 Objectives: To obtain a Contractor whose responsibility will include all planning, programming, administration, quality control, and management functions necessary to ensure that all services are performed in accordance with all applicable laws, regulations, codes, and/or COR directives. The Contractor shall assure that all work is performed in an efficient manner, meets, or exceeds established quality standards, current industry standards, and tolerances specified or included in referenced documents and/or applicable publications.

1.4 Scope: The Contractor shall provide pesticide application services to control undesirable pests and insects at a variety of Government facilities located interior and exterior within the South Florida Operations Office geographical area of responsibility. Contractor will also be responsible for pesticide treatment and rodent control for two tugboat vessels. Treatment for tugboat vessels will vary on month-to-month basis depending on location of vessels, which will be scheduled by the COR. The Contractor shall be responsible for existing rodent bait stations and furnish more if needed. Pesticide applications will be required at office buildings, recreation area restrooms, maintenance compound buildings and structure control buildings, and grounds, or as directed by the COR. Within thirty (30) days of award the Contractor shall provide a pest control plan to the COR for approval, to include: chemicals to be used, application rates, disposal procedures for unused chemical containers, record keeping procedure, material safety data sheets, applicator licensing procedures, and user/public safety precautions. Apply appropriate pesticides at all South Florida Operations Office locations, including all locks and recreation areas, and structures monthly, to control ants, roaches, spiders, wasps, ticks, bees, rodents, termites, or any other pest identified as causing a problem or nuisance. Pest control applications applied more than once per month will be at no cost to the Government if effective control was not achieved on first application. See “Appendix A” for Building and square footages.

1.5 Period of Performance: The period of performance shall be for one (1) base year plus four (4) option years of 12 months each as follows:

Base Year – 01 Mar 2025 – 28 Feb 2026 Option Year 1 – 01 Mar 2026 – 28 Feb 2027 Option Year 2 – 01 Mar 2027 – 29 Feb 2028 Option Year 3 – 01 Mar 2028 – 28 Feb 2029 Option Year 4 – 01 Mar 2029 – 28 Feb 2030

1.6 Legal Public Holidays: Except as otherwise specified, routine work shall not be scheduled on legal public holidays as defined in 5 USC § 6103(a). When a service is required and the schedule for that day falls on a legal public holiday, the work shall be accomplished on the day following or preceding the legal public holiday.

The following legal public holiday are observed:

New Year’s Day – January 1st (see note) Martin Luther King Jr.’s Birthday – observed on the 3rd Monday in January President’s Day – observed on the 3rd Monday in February Memorial Day – observed on the last Monday in May Juneteenth Day – observed on the 3rd Saturday in June Independence Day – July 4th (see note) Labor Day – observed on the 1st Monday in September Columbus Day – observed on the 2nd Monday in October Veteran’s Day – November 11th (see note) Thanksgiving Day – 4th Thursday in November Christmas Day – December 25th (see note)

1.7 Hours of Operation: The Contractor is responsible for conducting business between the hours of 07:00 am to 04:00 pm, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. Deviations to this schedule will be coordinated 48 hours in advance between the Contractor and the COR. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.8 Place of Performance: The South Florida Operations Office geographical area of responsibility, which includes, central and southern Florida, from Cape Canaveral in the north to the Florida Everglades in the south, and from the Atlantic coast in the east to the Gulf of Mexico in the west.

Locations of facilities see “Appendix B”.

1.9 Type of Contract: The Government will award a Firm Fixed Price contract, set aside small business.

1.10 Reserved

1.11 Safety and Security Requirements: The Contractor shall comply with all current provisions of the Occupational Safety Health Act (OSHA) in addition to the standards of the Corps of Engineers Safety Manual, EM385-1-1, “Safety and Health Requirements Manual” latest edition, to include all applicable local security and safety requirements of the South Florida Operations Office (i.e., first aid kits and fire extinguishers in/on all vehicles and equipment).

1.12 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for the Contractor’s use. At the close of the work period, all Government facilities, equipment, and materials shall be secured.

1.12.1 Access and General Protection/Security Policy and Procedures. All Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commanders’ installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The Contractor shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.12.2 iWATCH and/or CorpsWatch Training. The Contractor and all associated subcontractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR not later than 5 calendar days after completion of training.

1.12.3 Escort Requirements. Contract employees will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. The Contractor shall coordinate with the COR and/or the facility security office for access when required. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.12.4 Contractor Company to obtain a Facility Clearance and individual clearances at the appropriate level. The Prime Contractor Company must have (or will have) a Facility Clearance (FCL) at the appropriate level in accordance with the NISPOM DOD 5220.22-M and AR 380-49) prior to the start of the contract awarded period of performance. The Contractor shall ensure that all personnel performing work under this contract have the required security clearance, per AR 380-67, at the appropriate level at the start of the period of performance. The Contractor shall maintain security clearances and FCL requirements for the life of the contract in accordance with the DD254 attached to the contract. If no FCL, the supporting Government Contracting Activity will sponsor the prime contract company in obtaining the

FCL.

1.12.5 Prescreen candidates using E-Verify Program. The Contractor shall prescreen candidates using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The Contractor shall ensure that the candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I- 9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.12.6 Background Investigations. All Contractors and all associated subcontractor employees shall comply with the following requirements for background investigations and local police record checks.

a. The Contractor shall conduct local police records checks on all contractor/subcontractor employees who will perform services at any USACE-Jacksonville District facility, activity or property for a period that is less than 180 days. Background checks will be conducted prior to beginning work at a USACE- Jacksonville District facility, activity, or property. The Contractor shall provide results of the police record checks to the Government COR prior to the employee’s arrival at the project/work site. The District Security Officer will determine eligibility for access to government facilities in all cases where a police record check reflects any criminal arrest or conviction.

b. The Contractor shall comply with the background investigation requirements noted in paragraph c or d below for all contractor/subcontractor employees who will perform any of the following actions:

http://www.dhs.gov/E-Verify)

1) Perform services that require unescorted access to any USACE-Jacksonville District facility, activity, or property.

2) Perform services that require daily access to any USACE-Jacksonville District facility, activity or property for periods that will exceed 180 days.

3) Perform services that involve handling or accounting of funds.

4) Perform services that involve interaction with children.

5) Perform services that require access to USACE computers and/or network.

c. Contractors requiring a security clearance or related background investigation (ANACI or higher) will process those background investigations through their Facility Security Office (FSO) and the Defense Industrial Security Clearance Office (DISCO) in accordance with DoD 5220.22-M (National Industrial Security Program) and their company’s guidance on obtaining the minimum required investigations. The verification process will be followed, in order, as stated below:

1) Contractor FSO will provide the Government’s security office and Contracting Officer Representative (COR) with verification of security clearance, or the required investigation is initiated or completed, as confirmed on the Joint Personnel Adjudication System (JPAS) by the government security office.

2) The COR will coordinate with their servicing Trusted Associate Sponsorship System (TASS) Trusted Agent (TA) to complete the application process for DEERS eligibility on contractors. The COR will prepare and process, according to local policy, the ServiceTrak for requesting network access.

3) The TA will coordinate with the contractor employee to finalize TASS application process to update DEERS eligibility for issuance of a Common Access Card (CAC).

4) The contractor employee will proceed to the nearest CAC issuing station with two photo IDs to obtain their CAC. For CAC issuance at the USACE-Jacksonville District Headquarters, the COR or designated representative will facilitate the issuance of a CAC by scheduling an appointment and escort new employee, no sooner than 3-5 days after the investigation and TASS processes have been completed.

Appointments are made between 8am and 12pm on Wednesdays and Thursdays using the scheduler spreadsheet on the Jacksonville Intranet (same day appointments are not accepted). Acceptable forms of ID are Driver’s License, Social Security Card, Military ID, birth certificate or passport.

d. Contractors who do not require a security clearance, and who do not have a Facility Security Office (FSO), or a Cage Code with Defense Industrial Security Clearance Office (DISCO) will adhere to the following to obtain appropriate background investigation required for access to USACE- Jacksonville District facilities, activities, properties, or computer network systems.

1) No sooner than 2 weeks prior to and not later than the 3rd day after the start date, the following will be accomplished by the designated government’s Contracting Officer Representative (COR):

2) A sponsored Army Knowledge Online (AKO) account will be established by the COR at the earliest possible time. This account is pertinent for processing of new employees and will be used with other government systems.

3) The COR will notify the Security Office of a contract hire and will ensure a minimum National Agency Check with Inquiries (NACI) background investigation (BI) has been completed or is requested by providing the following information:

(a) FULL NAME

(b) SSN

(c) DATE OF BIRTH and PLACE OF BIRTH

(d) 2 EMAIL ADDRESSES

(e) 2 PHONES #s (home, work, or cell)

(f) SPONSOR/COR Name, Title, Phone and Email

(g) RESUME

(h) OF 306 (provided by government)

(i) Fingerprints (Two copies of SF258 provided by COR)

(j) Once the PSIP request is submitted, the new contract employee will communicate with the Army’s Center of Excellence (COE) to complete this process and will have 5 days (no exception) to complete the Electronic Questionnaire (e-QIP) and submit fingerprints.

(4) Once the background investigation status has been verified, the COR or designated representative will complete the process for establishing network access for the new employee by submitting the ServiceTrak request, with Security Office Authentication, to ACE-IT for processing. Once the ServiceTrak request is processed by ACE-IT the employee will need to complete approximately a half-day of training within the first 30 days of employment. Training is available daily and need not be scheduled with ACE-IT in advance.

(5) Trusted Associate Sponsorship System (TASS). Once the initiated investigation is verified, the COR will contact their assigned Trusted Agent (TA) to initiate an account in the Trusted Associate Sponsorship System (TASS) to establish DEERS/RAPIDS eligibility. When the TASS process is complete, by the TA and employee, eligibility will be updated for authorization to issue the Common Access Card (CAC). The CAC will not be issued until the NACI application is completed and submitted to OPM. The Contractor shall ensure compliance with the provisions set forth above. The Government reserves the right to amend or supplement these provisions pursuant to the Changes clause in the contract.

(6) Upon approval of the application, the incoming individual shall receive an e-mail sent to the address in sub-paragraph (1) that the CAC application was approved and to proceed to the nearest CAC Issuing Station with two photo IDs to obtain their CAC. For CAC issuance at the USACE-Jacksonville District Headquarters, the COR or designated representative will facilitate the issuance of a CAC by scheduling an appointment and escort new employee, no sooner than 3-5 days after the investigation and TASS processes have been completed. Appointments are made between 8am and 12pm on Wednesdays and Thursdays using the scheduler spreadsheet on the Jacksonville Intranet (same day appointments are not accepted). Acceptable forms of ID are Driver’s License, Social Security Card, Military ID, birth certificate or passport.

(7) Revalidation Requirements. The TA is required to revalidate all contractor personnel, in the Trusted Associate Sponsorship System, every 6 months. In the event revalidation is denied, the CAC credentials shall be revoked, and the Card will not be useable to login.

(8) Out-processing Requirements. When a contractor employee’s performance under this contract ceases, the COR or designated representative shall:

(a) Notify the Security Office of the termination of employment and provide the retrieved CAC to the appropriate Issuing Station.

(b) Provide written notice to the TA to remove the employee from the TASS.

(c) Prepare and process the ServiceTrak request for deleting/removing employee from the district’s active directory.

1.13 Key Control: The Contractor shall establish and implement methods of making sure any keys that may be issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the Contracting Officer Representative.

1.14 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas.

1.15 Interruptions to System: All work that would necessitate an interruption to the use of project facilities or system or otherwise disrupt building occupants and/or the visiting public shall be fully coordinated with advance approval obtained from the COR, prior to the commencement of the work.

1.16 Special Qualifications: All pest control and applications shall be in accordance with all applicable Engineer Regulations and requirements. Licenses shall be acquired in accordance with Florida Department of Environmental Protection (DEP) and Florida Department Agriculture Consumer Services (FDACS) for the appropriate category in which chemicals and pesticides are being applied. Within fifteen days of contract award, the Contractor shall submit a Pesticide Application Plan detailing chemicals to be used, application rates for each, user and public safety measures, applicator licensing, and Material Safety Data Sheets. No pesticides shall be applied prior to approval of this plan.

1.17 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.18 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.19 Key Personnel: The Contractor shall designate a full-time primary Site Manager and an alternate Site Manager who shall have full authority to act for the Contractor on all matters relating to daily operations and shall be available 07:00 am to 04:00 pm, Monday through Friday, except Federal holidays or when the government facility is closed for administrative reasons. The Contractor shall provide the names and telephone numbers (to include cell phone and pager, as applicable) of the primary and alternate Site Managers in writing within 7 days after award. In the event of the replacement of the Site and/or alternate Site Manager, the Contractor shall notify the COR in writing, of such replacement and provide the name(s) and telephone number(s) at least 7 working days prior to a planned replacement, and within one working day after an unplanned replacement. The Contracting Officer (KO) or Contracting Officers Representative (COR) designated representative must approve replacement personnel for Site Manager and Alternate Site Manager.

1.20 Contractor Personnel Training: The Contractor shall ensure that all personnel assigned to work on this contract have had the appropriate training to perform work indicated in this PWS. The Contractor shall also provide employee training or certify that training has been conducted and a copy of the training certificates are provided to the COR. The Contractor shall provide a personnel folder to the Contracting Officer Representative for each employee outlining the following:

Name of employee.

Date and type of training received.

Who administered the training?

Results of the training.

1.21 Contractor Travel: N/A (included in price)

1.22 Other Direct Costs: N/A (included in price)

1.23 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

1.24 Non-Routine Services: The Contractor shall furnish and keep current points of contract for the purpose of applying pesticides to handle non-routine visits on a case-by-case basis, to be determined by the COR. Non-routine situations will include, but are not limited to the application of ant bait to picnic areas, pavilions, public access areas, playgrounds, etc., that are utilized by the public. The Contractor shall provide the COR with telephone numbers of each personnel who is on-call, for each applicable period. When notified, the Contractor shall have such personnel and materials as may be required to affect necessary services present at work site within two (2) days of receipt of the notification.

PART 2

DEFINITIONS AND ACRONYMS

DEFINITIONS AND ACRONYMS:

DEFINITIONS: Definitions of special terms and phrases used herein are as follows:

CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the GOVERNMENT. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORKWEEK. Is defined as Monday through Friday, unless specified otherwise.

PERFORMANCE WORK STATEMENT (PWS). A statement of work describing products or services to be furnished QUALITY ASSURANCE (QA). The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

QUALITY Control Surveillance Plan (QCSP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL (QC). All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

STANDARDS. An acknowledged measure of comparison

STANDARD OF PERFORMANCE. An acceptable, Government-approved level of performance.

SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AKO Army Knowledge Online AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial Off the Shelf DA Department of the Army DD254 Department of Defense Contract Security Requirement List DEERS Defense Eligibility Enrollment Reporting System DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DISCO Defense Industrial Security Clearance Office FAR Federal Acquisition Regulation FSO Facility Security Office JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TASS Trusted Associate Sponsorship Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services N/A: The Government will not provide services.

3.2. Facilities N/A: The Government will not provide facilities.

3.3. Utilities: Any water or electric that may be needed at various sites may be used by the Contractor, however, some remote sites may not have water and electric.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, labor, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall provide materials including, but not limited to pesticide chemicals, rodent bait, traps, and reports to perform the pest control at facilities listed in this PWS in 1.8 Place of Performance.

4.3. Equipment: The Contractor shall provide his own utility truck/trucks necessary for transportation of all tools and materials that may be needed to perform this contract.

4.4. Annual Work Plan: Upon contract award, a pre-award orientation will be scheduled by the Government. The Contractor shall submit at the pre-work orientation or as otherwise required and appropriate in the specifications the following plans, programs, and certificates. Subsequent Annual Work plan shall be submitted to the COR for approval not later than 1 September of each year. The Contractor shall submit a quality control plan, list of emergency phone numbers, accident prevention plan and preventative maintenance plan at the pre-work orientation.

PART 5 SPECIFIC TASKS

SPECIFIC TASKS:

5.1. Basic Services: The Contractor shall provide services for pest control at the South Florida Operations Office facilities identified in 1.8 Place of Performance. The Contractor shall furnish all management and administrative services necessary to perform the work such as supply, procurement, quality control, contractor financial control, and maintenance of accurate and complete records and files.

GENERAL PERFORMANCE REQUIREMENTS

The Contractor shall meet the Performance Work Statement (PWS) requirements and performance standards after the end of the approved Phase-In Period and for the remainder of the performance periods.

The Contractor shall provide all supervision and labor necessary to perform requirements within this PWS.

The performance standards specified in this PWS shall take precedence over any other agency directive.

During the performance periods, the Contractor is encouraged to identify potential process improvements designed to enhance service quality, costs, and response times. All work under this PWS shall be performed IAW state and federal guidelines or as directed in the PWS.

5.2. Pest Control Services: The Contractor shall provide all labor, equipment, materials, supplies, and supervision to perform the pest control task of facilities in this PWS. The Contractor shall follow all Florida Department of Agriculture Consumer Services (FDACS) regulations and requirements. The Contractor shall provide the COR with a pesticide report no later than 7 days after completion of the pest control treatment. All personnel performing pest control treatment shall have the proper license through the state of Florida.

5.2.1. The Contractor shall provide Integrated Pest Management (IPM) services to prevent and control a wide variety arthropod and vertebrate pests to include but not limited to cockroaches, ants, spiders, mice, rats, mosquito larvae, wasps, bees, etc. for the South Florida Operations area of responsibility. The Contractor shall establish an environmentally sound and effective integrated pest management program to prevent general pest and disease from adversely affecting the South Florida Operations area of responsibility. This should include:

Thoroughly inspect all areas suspected of pest infestation(s) and surrounding areas/facilities as necessary.

Communicate with the Government COR regarding planned actions and recommendations.

Recommend structural and procedural modifications to reduce food, water, harborage, and access used by pest.

Use appropriate non-chemical technologies to control pests, where possible.

Use pesticide products, formulations and application methods that prevent the lowest potential hazard to human health, non-target animals, and the environment. Record and report all integrated pest management operations including surveillance, inspections, non-chemical and chemical control.

In accordance with 7 U.S.C. § 136r-1, Federal Agencies are mandated to use Integrated Pest Management (IPM). The Contractor shall use best management practices and recognized industry standards for the managing of pests.

5.2.2. The Contractor shall provide pesticide services to all buildings and grounds within the South Florida Operations areas of responsibility to include, but not limited to Recreation/Campground areas (Appendix C estimated acreages), work/office spaces, structures/control buildings, to include public facilities located within the Recreation/Campground areas and Visitor Centers (Appendix A building number/square foot).

The Contractor shall, prior to applying any pesticide, check in with Government personnel on duty for any special needs that should arise.

5.2.3. The Contractor shall submit to the COR, within 7 days of award, a pesticide use proposal. The pesticide use proposal will document the exact pesticides proposed to be used on the South Florida Operations area of responsibility the following year. The pesticides must be approved by the COR prior to being used.

5.2.4. The Contractor shall understand the integrated pest management principles and practices and be capable of implementing them. The Contractor shall have the background and experience to be capable of identifying pests and knowledgeable about pest life cycles, habits, and the conditions that affect pest populations. Additionally, all contractors employed who will apply or supervise the application of the pesticides under this contract shall possess commercial certification by the State of Florida.

5.2.5. The Contractor shall procure, handle, store, and apply pesticides in strict accordance with the EPA registered pesticide label. Only certified applicators shall operate pesticide application equipment.

5.2.6. The Contractor shall not store pesticides on Government property. All pesticides shall be stored off property or inside of the Contractor’s vehicle.

5.2.7. The Contractor shall not mix pesticides on Government property. All pesticides must be mixed prior to the arrival at the South Florida Operations area of responsibility.

5.2.8. All pesticides, rinse water, and containers shall be disposed of in accordance with label directions.

The Contractor shall dispose of any pesticides, pesticide containers, pesticide residue, pesticide rinse water, or any pesticide contaminated article at an authorized disposal area off Government property.

5.2.9. The Contractor shall immediately report all spills of hazardous materials to the COR and shall be financially responsible for the clean-up of any spills. The Contractor shall have on-hand spill containment equipment and materials necessary to contain spills of pesticides and other pest control materials and supplies.

5.2.10. The Contractor shall maintain a binder containing labels and MSDS (Material Safety Data Sheets) for all pesticides and have the binder readily available for the COR’s inspection.

5.2.11. The Contractor shall request approval for all pesticides prior to use from the COR. The Contractor shall ensure that all pesticides proposed for use on the South Florida Operations area of responsibility are EPA registered. During the term of the contract, the Contractor shall submit an out of cycle pesticide use request for additional pesticides to the COR for approval. The Contractor shall not deviate from the pesticide use proposal-listed pesticides without prior approval from the COR.

5.2.12. The Contractor shall not apply liquid or aerosol pesticides in occupied spaces, to include public facilities within the Recreation/Campground areas when people are present. Dust pesticide formulations shall not be applied in occupied spaces if the dust can be carried by air currents to people. Gel baits, cockroach, rodent and ant bait stations or other pesticide formulations that do not volatize or continue air currents may be applied in occupied spaces.

Note:

As a rule, liquid, aerosol, or dust formulations shall be applied only as crack and crevice treatments.

Applications of pesticide liquid, aerosol, or dust to exposed surfaces and pesticide space sprays (including fogs, mists, and ultra-low volume applications), shall be restricted to unique situations where no alternative measures are practical.

5.2.13. When the Contractor notices a condition that is promoting or is conductive to pest infestations, the Contractor shall submit a report describing their finding and their recommendations to correct these conditions. The Contractor shall report these deficiencies to the COR within one business day after citing the conditions.

5.2.14. The Contractor shall submit a work schedule to the COR. Contractor shall be responsible for communicating with the COR for every service requested. The purpose of this communication is to coordinate the date and time of the service, permit access to work sites, and relay specific instructions for the site preparation or entry.

5.2.15. The Contractor shall return to their original position any household or facility furnishings, equipment, and other materials or items that are moved by the Contractor during the performance of services. The Contractor shall be responsible for the repairs, replacement or other compensation to the Government or any private individual for property damage, to include but not limited to furniture, equipment, cultivated plants, and grasses because of the performance of pest control activities.

5.2.16. The Contractor shall be responsible for applying all pesticides to ensure that unwanted pests are controlled. Applications of pesticides requiring more than one application, whereas the first applications were not effective, will be at no cost to the Government.

5.3. Quality Controls: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall establish a quality control program to assure the requirements of the Government are provided as specified. The Contractor shall furnish an inspection system covering specific areas to be inspected on a scheduled or unscheduled basis and the individual’s title that will perform the inspection shall be furnished to COE. Two copies of the Quality Control Plan (QCP) shall be submitted to the Contractor Officer Representative (COR) or designated representative (7) days after the Notice of Award. Contractor changes to the Quality Control Plan shall be submitted to the COR for approval, prior to implementation. The Quality Control Plan shall include:

5.4. Methods: The methods that will be used for identifying deficiencies in the quality of services performed before the level of performance becomes unsatisfactory.

5.5. Historical Documentation: The Contractor shall provide documentation in the file by the 5th calendar day of each month during the contract term.

5.6. Quality Assurance: Government Quality Assurance personnel will assure that Contractor quality control is complete, but the presence or absence of Government Quality Assurance personnel shall not relieve the Contractor of his/her responsibility for the proper execution of all work in accordance with the contract requirements.

5.7. Job Order Accounting System: The Contractor shall submit monthly invoices to the COR no later than the 5th of the following month. The Site Manager or alternate shall be available to meet in person with Government personnel upon request during the specified hours of operation. The Contractor shall provide each month’s accrual to the COR by the 15th of each month. Accrual is an estimate of that month’s invoice submitted on the company’s letter heading marked ”Accrual.”

5.8. Quality Assurance: The Government will monitor the Contractor’s performance under this contract using Government personnel.

5.9. Performance Evaluation Meetings: The Contractor shall meet with the Contracting Officer Representative (COR) at least weekly during the first 30 calendar days after the contract start date to discuss the Contractor’s performance. Thereafter, the Contracting Officer will schedule meetings as determined necessary, but not less than once during each quarter. The Contractor shall annotate any area of non-concurrence and submit a written explanation of non-occurrences to the Contracting Officer not later than 5 workdays after receipt of the report.

5.10. Management Plan: The Contractor shall provide a Management Plan showing the organization and staffing by skills to accomplish the required services.

5.11. Accident Prevention: In order to provide safety controls for protection of life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of the Corps of Engineers Manual, EM 385-1-1, (current version), entitled “Safety and Health Requirements Manual”, and shall also take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonably necessary for safety.

5.12. Safety: The Contractor shall comply with the Corps of Engineers’ Safety Manual EM 385-1-1 (current version). Additionally, the Contractor shall comply with Division and District safety policies currently in force and all subsequent revisions. All operations conducted under this contract are subject to District safety inspections.

Guidance relating to safe operating practices are mandatory and shall be always complied with. At the pre-work orientation, the Contractor shall submit a detailed Accident Prevention Plan, prepared in accordance with Section I, Paragraph 01.A.06 (C) and (Appendix 1), EM 385- 1-1 (latest edition) for COR review and approval. All accidents shall be verbally reported to the COR immediately. The Contractor shall maintain an accurate record of all accidents and shall report to the COR in the manner and on the forms prescribed by the COR within 24 hours of the occurrence.

5.13. Safety Exposure Reporting: The Contractor shall maintain an accurate record of, and shall report to the COR, in the manner and on the terms prescribed by the Contracting Officer, exposure data and all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies, and equipment incident to work performed under this contract. The Contractor shall design an appropriate report form and coordinate its approval with the COR.

5.14. Safety Noncompliance: The Contracting Officer will notify the Contractor of any noncompliance with the foregoing provisions and the required action to be taken. The Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the Contractor or his representative at the work site shall be deemed sufficient for the purpose. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop orders shall be made the subject of claim for an extension of time or for excess costs or damages by the Contractor.

Compliance with the provisions of this clause by the subcontractors shall be the responsibility of the Contractor.

5.15. Prestart Safety Meeting: Prior to commencement of the work, the Contractor shall:

Submit in writing their proposal for effectuating this provision for accident prevention.

Meet in conference with the COR to discuss and develop a mutual understanding relative to the administration of the overall safety program.

5.16. Unsafe Methods: The Contractor shall not use any maintenance methods or equipment which endangers his own employees or other persons in the work area. The COR may advise the Contractor to discontinue the use of unsafe devices or methods at any time during the period of this contract.

PART 6

6.1. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.

APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

REGULATIONS AND MANUALS

PUBLICATION TITLE DATE ADVISORY/MANDATORY

EM 385-1-1, COE Safety Manual 15 SEP 08 M

7.0 SAFETY

PART 7

EXHIBIT/APPENDIX LISTING

Attachment/Technical Exhibit List:

Exhibit A - Performance Requirements Exhibit B-Deliverables Exhibit C-Estimated Workload Appendix A-Building Numbers and Square Footage Appendix B-Building Addresses Appendix C-Estimated Acreages

EXHIBIT A

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

Contractor Personnel Certifications

The Contractor shall ensure that all personnel assigned to work on this contract has the appropriate training and certificates of training will be furnished to the

COR.

100% compliance per each occurrence

100% Inspection

Scheduling The Contractor shall submit schedules 1 week in advance to the COR, indicating work to be perform and location of work.

100% compliance per each occurrence

100% Inspection

Notification Areas where Government employees are located, such as locks and offices, the Contractor will notify these areas 24 hour in advance prior to arrival.

100% Inspection Periodic Inspection

Documentation

All pertinent documentation, such as work performed, identified, etc. will be provided to the COR within 24 hours.

100 % compliance per each occurrence.

100% Inspection

EXHIBIT B

Deliverables

Deliverable Frequency # of Copies

Medium/Format Submit To

A monthly summary/billing voucher.

Accrual, man hours.

Monthly schedule of service by location and date.

Monthly by the 5th of each month or as directed by the

COR.

1 One hard copy (paper)

Email:

SFOOInvoices@us ace.army.mil

Quality Control Plan Once within 7 days after notice of contract award

3 copies Hard copy (paper) Same as above

Section 1.13-Key Control

Section 1.16- Special Qualifications

As stated in PWS 1 Hard copy / electronic Same as above mailto:SFOOInvoices@usace.army.mil mailto:SFOOInvoices@usace.army.mil

EXHIBIT C

Estimated Workhour Data

There is existing data on workhours required to conduct these services within the USACE of between 34 to 37 hours.

APPENDIX A

Building Numbers and Square Footage

South Florida Operations Office, 525 Ridgelawn Rd, Clewiston, FL 33440 (863)983-8101

Number Building Square Footage

SF1 Main Office. 5,121 sq. ft

SF2

Contract Unit & Meeting Room 2,968 sq. ft

Warehouse 4,532 sq ft

SF3 Field Maintenance Office 1,500 sq ft

SF4 Fuel Building - Gas pumps 90 sq ft

SF5 Carpenter Shop (Office & Bathroom153 sq ft 2,047 sq. ft

SF6 Sign Storage 1271 sq ft

SF7 Ice Machine Building 150sq ft

SF8 Records Storage 175 sq ft

SF9 Lock & Dam Mechanic Office & Storage 600 sq ft

SF10 Generator Building 175 sq ft

SF11…