PWS New Drayage v3.pdf

PERFORMANCE WORK STATEMENT (PWS)

DRAYAGE – FURNITURE and APPLIANCE RELOCATION

FE234033J

21NOV24

Part 1 General Information

1. GENERAL: This is a non-personnel services contract to provide Drayage, also known as Furniture and Appliance Relocation. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Drayage-Furniture and Appliance Relocation. The Contractor shall utilize current industry standards to ensure that furniture and appliances are moved in a safe manner minimizing scratches, dings and dents to furniture and appliances being moved.

1.2 Background: There are approximately 3,600 buildings on Fort Campbell, KY that support unit barracks, administrative activities, hangars, logistic and maintenance activities. The occupation of these buildings is not static and occasionally, the installation has requirements to relocate Soldiers from the barracks and their administrative areas. Fort Campbell Directorate of Public Works (DPW) has a requirement to move and/or dispose of furniture and appliances located at various locations throughout Fort Campbell. DPW is unable to fully respond to relocation tasks with in-house personnel. Additionally, the in-house personnel are not properly trained nor equipped to perform all the relocation tasks. The installation needs the capability to augment the relocation efforts with the assistance of professional movers.

• This contract will not include Medical Department Activity (MEDDAC) facilities on the installation.

• This contract will not support relocation efforts with the family housing Privatized Contractor (Campbell Crossing)

• This contract will not support the installation Department of Defense Education Activities (DODEA)

1.3 Objectives:

• Relocate Barracks Furniture

• Relocate administrative office furniture and appliances

• Emergency furniture relocation

1.4 Period of Performance: The period of performance shall be for Five Ordering

Periods.

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

• The Contractor’s quality control program is how he/she assures themself that his/her work complies with the requirement of the contract.

• The Contractor shall submit his/her Initial QCP with Bid Submittal. He/She will submit a follow-on comprehensive QCP electronically to the KO within 10 days of contract award and within 5 working days when changes are made, thereafter. After acceptance of the quality control plan the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his/her QC system. If the Contractor fails to submit an acceptable QC plan within the time herein prescribed, the Contracting Officer (KO) may refuse to allow work to start if an acceptable interim plan is not furnished.

• The QCP shall identify personnel, procedures, instructions, records, and forms to be used.

DELIVERABLE: QUALITY CONTROL PLAN to the KO within 10 days after Contract Award.

1.5.2 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: The Contractor is not required to work on Federal Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.5.4 Hours of Operation: The Contractor will not begin pickup or delivery services at an office before 0800 hours or after 1600 hours without prior approval of the COR. The Contractor will not begin any service that will not allow completion by 1630 hours without approval by the COR by 1530 hours of the scheduled date. When services cannot be completed on the scheduled date, the Contractor will notify the COR. In case of an approved suspension of operations, the Contractor will assure his/her return the next workday at 0800 hours to complete the services. Contractor’s secured transport vehicle will remain on site to support the services the following day.

1.5.4.1 Contractor shall perform same day drayage. Next day delivery is acceptable for larger movements of entire building furniture/office supplies/materials. If the Contractor is not able to complete services within the expected timeline, he/she shall notify the COR.

1.5.5 Place of Performance: All relocation actions performed under this contract will start and end on Fort Campbell. There will be neither off-site storage nor long-haul requirements.

1.5.6 Type of Contract: The government will award a Firm Fixed Price delivery order per relocation.

1.5.7 Security Requirements: Contractor personnel performing work under this contract do not require a security clearance.

1.5.7.1 Physical Security. The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use.

At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.7.2 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.5.7.2.1 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.5.7.3 Physical Security – Installation Access. In order to gain access to Fort Campbell, KY non-Federal Government and non-DoD issued Identification cardholders require identity proofing and vetting to determine fitness and eligibility for access. Specifically, a check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army's minimum background check for the entrance onto Army installations for non-Common Access Card (CAC) holders, to include entrance of visitors. Fort Campbell applies the following non-Federal Government cardholder criteria to determine the authorized type of access control credentials:

a. Contractors AIE Extended Pass or 1-Day Pass

b. Sub-Contractors AIE Extended Pass or 1-Day Pass

c. Vendors AIE Extended Pass or 1-Day Pass

d. Suppliers AIE Extended Pass or 1-Day Pass

e. Service Providers AIE Extended Pass or 1-Day Pass

f. Visitors (Case-by-Case Basis) 1-Day Pass

g. Privatized Business Partners AIE Extended Pass or 1-Day Pass

1.5.7.3.1 Contractor Common Access Card (CAC) Eligibility: Authorized Contractor personnel requiring access to two (2) or more DoD-controlled installations/facilities on a recurring basis for a period of six (6) months or more; OR an individual requiring both access to a DoD-controlled installation/facility and onsite/remote access to DoD or Army controlled information networks on behalf of the Army REQUIRE a favorable NACI background investigation. Buildings or activities where special security measures (i.e., Controlled Access Areas) are employed may be considered a “separate facility” from the installation, IAW the determination of the command leadership for the building/activity.

1.5.7.3.1.1 N/A

1.5.7.3.1.2 To process the NACI, a Background Investigation Worksheet, (FC FM 255), and proof of citizenship is required. The following are the only documents allowed for citizenship verification: birth certificate, certificate of citizenship-INS, certificate of naturalization, certification of birth-Form DS-1350, certification of birth-Form FS-545, passport and the report of birth abroad-Form FS-240.

1.5.7.3.1.3 The COR is responsible for completion and submission of the “Initiation Packet” consisting of each person’s completed FC FM 255 and citizenship documentation.

1.5.7.3.1.4 The COR submits the completed packet to the DPTMS Security & Intelligence Division (SID) for review. Following review by the SID, the COR will be contracted by the SID to have the individual make an appointment for fingerprinting. At the appointment, the SID representative will verify the information provided by the individual, take and submit digital fingerprints, and explain the remaining process.

1.5.7.3.2 The COR is responsible for completion and submission of FC FM 190-5 to the Installation Access Control requesting extended passes for duration of approved contract for individuals who pass NCIC background check.

1.5.7.3.3 N/A.

Credential Holders

Vendors, suppliers, Contractors, sub-Contractors and service providers with Automated Installation Entry (AIE) credentials may enter the installation operating single rear axle small to medium vehicles through any Access Control Point (ACP). Single axle trailers may be towed by AIE ID cardholders that are operating small to medium vehicles through the above-mentioned ACPs. AIE credential holders operating large multiple rear axle commercial vehicles or towing multiple axle trailers of any type are required to access the installation through ACP 7 or ACP 10. A large commercial vehicle is generally greater than 27 feet in length (cab and cargo area), generally has multiple rear axles and is designed for large load transportation and delivery. Examples include, but are not limited to: semi-trailers, delivery trucks, heavy equipment movers and other vehicles of similar size, shape or design.

Non-Credential Holders

Vendors, suppliers, Contractors, sub-Contractors and service providers operating small to medium single rear axle privately owned passenger type vehicles may obtain a one-day pass at the Gate 4 or Gate 7 Visitor Control Center (VCC). Hours of operation are VCC 4 24/7, VCC 7 0500-1300, seven (7) days a week and Gate 7 Commercial Vehicle Inspection (CVI) Lane 1300-2100 seven (7) days a week. Personnel operating the above-mentioned vehicles may use the one

(1) day pass for access at any ACP. All occupants of the vehicle must have either a one (1) day pass or an installation approved DoD issued identification card. All visitors and Contractors will be vetted with an NCIC III check.

Vendors, suppliers, Contractors, sub-Contractors and service providers operating commercial vehicles or towing trailers of any type may obtain a one (1) day pass at the Gate 7 Commercial Vehicle Inspection checkpoint. The Gate 7 Commercial Vehicle Inspection checkpoint is operational from 1300-2100, seven

(7) days a week. Personnel operating the abovementioned vehicles may only enter the installation at the Gate 7 Commercial Vehicle Inspection checkpoint. All occupants of the vehicle must have either a one (1) day pass or an installation approved DoD issued identification card.

1.5.7.3.4 REAL ID Act – 8 January 2016:

Background: The REAL ID Act of 2005 establishes minimum standards for the production and issuance of state- issued driver’s licenses and identification cards, which include requirements for a photograph and certain biographic information, such as name, DOB, gender, height, eye color & address. State-issued driver’s licenses and identification (ID) cards from states not meeting the standards cannot be used for accessing Federal facilities beginning 10 Jan 2016, unless the issuing state’s compliancy deadline has been extended by the Department of Homeland Security (DHS).

1.5.7.3.5 Current Status: DoD, like all other Federal agencies, is prohibited from accepting non- compliant driver’s licenses. Therefore, visitor control centers will no longer accept a non-REAL ID driver’s license or ID card for physical access.

Unless the individual possesses one of the authorized government-issued ID cards delineated in Directive Type Memorandum (DTM) 09-012, the individual will need to present one of the documents below from Attachment 4 of DTM 09-

012) to prove identity in order to be issued a temporary installation pass:

• United States Passport or United States Passport Card

• Permanent Resident Card/Alien Registration Receipt Card (Form I-551)

• Foreign passport with a temporary (I-551) stamp or temporary (I-551) printed notation on an immigrant visa.

• Employment authorization document that contains a photograph (Form I-766).

• In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the endorsement has not yet expired, and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

• School identification card with a photograph

• U.S. Military or draft record

• U.S. Coast Guard Merchant Mariner Cards

• Transportation Worker Identification Card

• Native American Tribal Document

1.5.7.3.6 All persons requesting unescorted access will continue to be vetted through the NCIC, prior to being issued a locally produced ID or pass. If a visitor requesting access does not have REAL ID Act compliant form of identification and cannot provide supplemental identity proofing documents, they must be escorted at all times while on the installation.

1.5.7.3.7 For the most current information concerning state-by-state compliance with the REAL ID Act, please visit https://www.dhs.gov/current-status-states-territories.

1.5.7.3. 8 Access procedures for all personnel may change at any time due to installation security requirements.

1.5.7.3.9 Search and Seizure: Contractor and property shall be subject to search and seizure upon entering the confines of Fort Campbell and upon leaving in accordance with applicable regulations.

1.5.7.3.10 Personnel Roster. Contractor shall provide Personnel Rosters to the COR within 10 workdays following contract award. The Personnel Rosters (Full name and position to be held) shall be submitted digitally to the COR. The Contractor shall provide an updated roster within 10 calendar days when new employees are hired.

1.5.7.3.10.1 Personnel Roster for Secure Areas. The Contractor shall provide the COR lists of personnel assigned to provide drayage services in special security areas prior to commencing work under this contract. This personnel roster shall include the employee’s full name and position held. The Contractor shall update and provide the COR this roster whenever personnel changes occur during the duration of the contract.

DELIVERABLE: Personnel Roster of Employees to COR

1.5.7.4 Physical Security - Training.

1.5.7.4.1 iWatch Training. The Contractor and all associated sub-Contractors shall brief all employees on the local iWatch program (training standards shall be provided by the Government at the Post-award conference). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 10 calendar days of contract award, and within 5 calendar days of new employees being hired. The Contractor shall submit a list of personnel trained to the COR. iWatch Training is available at the following website: https://mepcom.army.mil/Home/Contractors/ https://www.dhs.gov/current-status-states-territories https://www.dhs.gov/current-status-states-territories https://www.dhs.gov/current-status-states-territories.%0dAccess https://mepcom.army.mil/Home/Contractors/

DELIVERABLE: iWatch Training to COR

1.5.7.4.2 OPSEC Awareness Training. In accordance with AR 530-1 Operations Security, the Contractor employees must complete Level I OPSEC Awareness Training. This training shall be completed within 10 calendar days of contract award. New employees must be trained within 5 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness Training for Contractors is available at the following website:

https://securityawareness.usalearning.gov/opsec/index.html .

DELIVERABLE: OPSEC Training to COR

1.5.7.4.3 Anti-Terrorism and Operations Security (AT Level 1). All Contractor employees, to include Sub-Contractor employees, requiring access to Army installations and facilities shall complete AT Level I awareness training within 10 calendar days following contract award and within 5 calendar days of new employees being hired. Training shall again be completed on an annual basis thereafter. The Contractor shall submit certificates of completion for each Contractor employee and Sub-Contractor employee to the COR. AT Level I Awareness Training is available at the following website:

https://www.mepcom.army.mil/Home/Contractors.aspx

DELIVERABLE: AT Level I Training Certificates to COR

1.5.8 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

1.5.8.1 Safety Requirements. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with EM 385-1-1, as applicable. (See https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ , and all applicable federal OSHA standards).

1.5.8.2 OSHA. Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The https://securityawareness.usalearning.gov/opsec/index.html https://www.mepcom.army.mil/Home/Contractors.aspx

Contractor shall be responsible for ensuring adherence to all applicable Fort Campbell, States of Kentucky and Tennessee, and federal rules and regulations.

1.5.8.3 Safety Plan. The Contractor shall submit a Safety Plan and an Activity Hazard Analysis (AHA) for each task in para 1.3, within 10 days following contract award. Any revisions shall be submitted five (5) calendar days prior to the effective date of change.

DELIVERABLE: Safety Plan and AHA per EM385-1-1 Annex A to COR

1.5.9 The Contractor is not permitted to use the Fort Campbell refuse dumpsters that may be located near work sites, for disposal of materials.

1.5.10 Special Qualifications: N/A

1.5.11 The Contractor may request a meeting with the Contracting Officer or COR when the Contractor believes such a meeting is necessary. Written minutes of such meetings shall be recorded by the government and signed by all participants involved and distributed within five (5) workdays after the meeting. In either case, if the Contractor does not concur with any portion of the minutes, as recorded by the Government, such non-concurrence shall be provided in writing to the Contracting Officer within two (2) calendar days following receipt of the minutes.

1.5.12 The following descriptions provide the roles and the respective authority of personnel during the performance of the contract:

1.5.12.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the KO. In the event the Contractor effects any such change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be affected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. There will be no changes or deviation from the stated terms and conditions of the contract without a written modification to the contract, executed by the KO authorizing such changes.

1.5.12.2 Contracting Officer Representative (COR): The KO shall designate contract level CORs during the term of this contract, under Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.201-7000 “Contracting Officer’s Representative.” The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform in accordance with the responsibilities and duties identified in the Interim Army Contracting Command – Contracting Officer’s Representative Policy Guide Pamphlet 70-1, ACC PAM 70-1, dated 26 March 2010.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel.

1.5.12.2.1 COR Authority. A letter of designation, issued to the COR by the KO, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.5.12.3 Contractor personnel. The following Contractor individuals are considered Key Personnel by the government:

• Contract Manager

• Quality Control

1.5.12.3.1 The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the COR. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available by phone 0730 to 1600 hours. Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.5.12.3.2 The Contract Manager and the QC (may be same person) are the only personnel rated by the Government as Key Personnel on this contract.

1.5.12.3.3 Provide the name(s) within ten days of contract award to the COR.

DELIVERABLE. Key personnel with cell phone numbers to the COR.

1.5.13 Contractor Employees

1.5.13.1 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident.

Contractor personnel shall be able to speak and understand the English language.

1.5.13.2 Contractor Personnel Appearance. The Contractor shall ensure employees utilize protective equipment, in compliance with EM 385-1-1, while working to include at a minimum: shirts with company logo clearly legible, shirts must have short sleeves at a minimum, long pants/trousers, safety shoes, and rubber gloves for handling cleaning chemicals/disinfectants. All personnel shall be identifiable as Contractors and their respective company affiliation. Clothing with offensive pictures, political sayings, tank tops and spandex or similar fabric worn as outerwear is strictly prohibited. The utmost courtesy shall be extended always to building occupants. Conversation with occupants should be limited to and pertain to business at hand. Contractor personnel shall not interfere with Government activities. Only necessary company operational vehicles shall be driven to project site.

1.5.13.3 The Contractor shall not employ or sub-contract with off duty or former Government employees whose employment would result in a conflict of interest as defined in the Joint Ethics Regulations, DOD 5500.07-R.

1.5.13.4 The Contractor shall not in any way represent that it is a part of the U.S.

Government, or that it has the authority to contract or procure supplies for the account of the United States of America

1.5.13.5 Contractor Standards of Conduct.

1.5.13.5.1 The Contractor shall ensure their personnel do not perform work under the influence of alcohol, marijuana, illegal prescribed drugs, or any other incapacitating agents.

1.5.13.5.2 Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances on the installation. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner.

The Contractor shall remove from the job site any employee for reasons of misconduct or security.

1.5.13.5.2 1 In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improper influence in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S.

C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the installation.

1.5.13 6 Contractor Vehicles and Equipment

1.5.13.6.1 Contractor personnel, whose tasks involve operation of any vehicles shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

1.5.13.6.2 Vehicle and Equipment Inspection

1.5.13.6.3 Per EM 385-1-1, all vehicles and equipment must be maintained in operating order. The Contractor's property shall be operational as intended by the manufacturer, and be safe, clean, and suitable for use at a military installation.

1.5.13.6.4 All Contractor vehicles and equipment shall be clearly marked with company markings. Contractor shall not drive unmarked work vehicles or equipment on the installation. Minimum size of markings shall be 1’ x 2’ on vehicle doors or other highly visible areas. Letter size on the signs shall correspond to the DOT standards. For other markings, Contractor shall submit an example for approval to the COR.

a) Contractor Vehicles Registration. All Contractor-owned and/or operated vehicles and trailers operating on the installation shall have current valid state registration. Trailers shall have operational brake lights.

b) The Contractor shall remove all vehicles, trailers and equipment from the installation at the end of each workday, unless otherwise authorized thru the COR.

1.5.13.6.5 Restricted Traffic Routes. Contractors are required to observe and adhere to restrictions for roads used for military physical training routes. These roads allow no access or limited access during specific times of the day.

1.5.14 Emergency Medical Services. Medical services for Contractor personnel are the responsibility of the Contractor. However, the Government will provide, on an emergency basis, medical services for job-related injuries while an employee is performing under this contract on a reimbursable basis. Emergency medical care is available to the Contractor employees at Blanchfield Army Community Hospital (BACH). For emergency ambulance service, call 911(Cell phone users call (270) 798- 1221/1224).

1.5.14.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, verbally notify the KO or COR no later than two (2) hours of the incident. Contractor will submit a written report to the COR within 24 hours.

DELIVERABLE. Verbal notification and written report of emergency medical injuries to the KO/COR.

1.5.15 Police and Fire Protection: Law Enforcement by Fort Campbell Military Police, telephone (270) 798-2677 and Fire Protection by the Fort Campbell Fire Department, telephone (270) 798-3473, Emergency 911 (Cell phone users call

(270) 798- 1221/1224).

1.5.21 Contractor must be capable of receiving payments by Government Purchase Cards (GPC)

PART 2

DEFINITIONS & ACRONYMS

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. The term as used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DRAYAGE. The work or cost associated with moving and hauling.

2.1.5. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

2.1.6. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.8. SUBCONTRACTOR. One that enters into a subcontract and assumes some of the obligations of the primary Contractor.

2.1.9. WORKDAY. The number of hours per day the Contractor provides services.

2.1.10. WORKWEEK. Is defined as Monday through Sunday (dependent on workload and mobilization requirements).

2.2. ACRONYMS: List all acronyms used in the PWS and what they represent.

ACOR Alternate Contracting Officer's Representative AR Army Regulation CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial Off the Shelf DA Department of the Army DOD Department of Defense KO Contracting Officer (the only person that can obligate the government and approve modifications to the contract) MEDCOM U.S. Army Medical Command MTF Medical Treatment Facility POC Point of Contact PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide Refuse Containers, if needed for disposal of furniture on post.

3.2 Facilities: Government warehouse will be provided for movement/relocation of barracks furniture and appliances. In emergencies, contractor may be required to provide temporary storage in PODs.

3.3 Utilities: N/A

3.4 Equipment: N/A

3.5 Materials: The Government may provide its own boxing material to relocating activity.

PART 4

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 The Contractor shall furnish all supplies, equipment, vehicles, facilities and services required to perform work under this contract that are not listed under section 3 of this statement.

4.2. PERSONNEL. The Contractor shall provide personnel possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing work under this contract shall remain employees of the Contractor and shall not be considered employees of the Government.

4.3. MATERIALS. The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements for the provision of services established under the terms of this contract.

4.4. EQUIPMENT. The Contractor shall provide equipment and instrumentation necessary to ensure all furniture and appliance is moved.

Part 5

5. SPECIFIC TASKS:

RELOCATION of BARRACKS FURNITURE:

5.1. Site Assessment. Contractor shall conduct a walkthrough of barracks facility from which furniture and appliances are to be removed with Unaccompanied

Personnel Housing (UPH) staff to determine scope of removal/relocation prior to any services being performed. Contractor to provide pricing cost to the KO/COR within 48 hours of the site assessment.

5.2. RELOCATION of Barracks furniture. The Contractor shall ensure all necessary personnel (licensed truck and/or forklift drivers and personnel to perform the task) and equipment (trucks, forklifts, packing materials, tie down straps, pallets, dollies, and any other safety equipment needed) are on hand to perform this task prior to beginning work.

5.3. Typical Barracks furniture and appliances to be removed/relocated:

• micro-waves, • office chairs, ,

• small compact refrigerators, • student desks,

• upright refrigerators, • drop lid desks,

• beds w/2 drawers, • drapes from windows,

• bedsprings metal,

• trundle beds

• office desks,

• settees

• mattresses, • filing cabinets,

• 2-drawer nightstands, • Wood and metal wardrobes

• 3 drawer chests, • Game tables

• Desk chairs

• Lamps

Note: This is not an all-inclusive list of the furniture found in typical barracks.

5.3.1 Contractor to provide a lump-sum bid to clear all furniture out of an occupied barracks (military communal living space).

5.3.2. Provide On-Call Removal/Relocation: The Contractor shall provide furniture and appliance removal/relocation services at designated locations specified by the COR within four (4) business days of notification. Contractor personnel shall load and unloaded transport vehicle within a 48-hour period from initial pickup/start date. The transport vehicle may have to be driven to multiple locations to be loaded/unloaded.

• Contractor personnel will load the furniture and appliances into the transport vehicle at the time of removal from pick-up location(s) and unload furniture and appliance from transport vehicle at designated location.

• The Contractor will ensure appliances are separated from furnishing if the same vehicle is used to transport both furniture and appliances. Note: both the furniture and appliances are items on separate inventories and must be accounted for until final disposition is determined (i.e., relocate, salvage, or haul to convenience station for demolition).

5.3.3 All barracks furniture will be relocated to a government provided warehouse.

The Contractor is not authorized disposal or salvage of barracks furniture. The government will perform disposal and salvage of the barracks furniture.

ADMINISTRATIVE BUILDINGS:

5.4 Typical actions for relocating furniture and supplies from administrative BLDGs:

• Some buildings will be vacated and then reoccupied by new tenants.

o These buildings may need supplies, books, and filing cabinets relocated.

o Furniture may remain in place for the next set of occupants.

• Some government personnel may be relocated to different offices or same/different floors in the same building.

• The furniture in other buildings may need to be relocated to the new facility.

• Some buildings may need to have the excess furniture returned to storage

BLDGs for re-utilization.

• Some vacated buildings may need to have the non-re-usable furniture removed so that the buildings can be prepared for removal of asbestos containing material (i.e. floor tile) and demolished o Non-reusable furniture may be transported by the Contractor to the Convenience Center on A Shau Valley Road.

o Contractor may elect to salvage some of the non-reusable furniture.

o Contractor may retain money obtained from salvage. However, Contractor is to provide weight tickets to the COR for salvaged items.

• Dispose of furniture in a government-furnished dumpster on post, as required.

• Salvage of furniture off-post in a Contractor-furnished dumpster

5.5 Drayage Service. Contractor provides Drayage service to relocate furniture and office equipment/appliances.

5.5.1 Drayage Contractor Tasks. The Contractor will furnish all personnel, equipment, supplies, services, and materials for the relocation of Office Furniture Equipment. If specific handling or disassembly instructions or requirements are not provided, commercial standards of services and best business practices are acceptable.

5.5.1.1 Pre-move Survey. The Contractor will determine the nature of government furniture, equipment, appliances, and material offered for relocation by physical inspection with a walk-thru Survey. The survey will be conducted at a time and date mutually agreed upon between the Contractor, the Engineer of Record for the relocation activity and the COR. Any pack/pickup date changes will be coordinated with the COR.

• Contractor shall confirm/update the estimated Relocation cost based on furniture sizes. Verify items of furniture to be relocated.

5.5.1.2 Contractor will not be required to pack/box the furniture and/or equipment for the local drayage service.

5.5.1.3 Tagging and Inventory List. The Contractor, in coordination with the COR, will prepare an accurate, legible, office equipment and furniture inventory. The Contractor will count and examine all goods tendered for drayage and make written exception for any goods not in apparent good order (i.e. major scratches and dents in furniture, cracked computer screens, ripped upholstery).

5.5.1.4 The Contractor will verify with the COR that all items to be relocated have been properly marked with a proponent and a destination BLDG office/cubicle prior to the removal of goods from the office or building.

• Inventory Identification. Each carton will be marked to indicate the general contents and government employee’s last name. Each carton will also include the destination building and office/cubicle.

5.5.1.5 Delivery and Unloading. The Contractor will deliver the office items to the new office and/or workspace. The Contractor will not be required to unpack any boxes once the furniture, office equipment, and supplies have been delivered to their intended location. The Contractor shall reassemble furniture that he disassembled.

• Perform a one-time positioning of the furniture and appliances in the new facility.

• Heavy components of the furniture items, including file cabinets and shelves, will be delivered to the designated spot in each new office or work area. This will be a one-time delivery and positioning of heavy items.

• The Contractor will take all guidance for furniture delivery location from the

COR.

5.5.1.6 Contractor is not responsible for damages to government packed equipment.

5.5.2 Drayage Government Tasks.

5.5.2.1 Government personnel are to box all equipment and supplies for Contractor to load, transport, and deliver to the workstation/office in new location.

Government unpacks boxes and disposes of all packing material.

• Government personnel will box all files, books, and equipment in the banker’s boxes provided by the government and/or Contractor.

• The average number of boxes per person is estimated at 5 each.

• The COR and the Contractor will count the actual number of boxes to be relocated.

5.5.2.2 Government personnel are to remove all items from the walls that are to be relocated. Contractor is not required to remove items from the wall.

• Includes Key Lock- boxes that will convey to the new BLDG.

• Includes flat screen TVs and wall mounting brackets that convey to the new

BLDG or to PBO.

• Includes bulletin boards that will convey to the new BLDG.

• Includes ACM defibrillator boxes that will convey to the new BLDG.

• Includes any wall-mounted monitors or equipment that are to convey.

5.5.2.3 Government personnel will empty desks, cabinets, and office equipment of all materials, regardless of its destination.

• Government will put tape markings on all the furniture and government equipment listing a destination building office/cubicle and equipment owner.

• Desk drawers, file cabinets, and cadenza cabinets will be empty. Cabinet drawers may be moved individually with files still in them.

• Government will use banker boxes to package the books/document folders and office supplies.

• Government to mark on the closed boxes the owners name and destination building office/cubicle.

• Desk drawers and filing cabinets will be empty prior to the drayage services.

• Computers and screens are to be disassembled and boxed for accountability. Contractor will not re-pack computers. These boxes do not need lids.

• All files will be boxed and marked with government owner in the Contractor provided banker’s boxes. Contractor will not re-pack boxes or items for relocation.

• All government furnished rugs/floor coverings to convey will be rolled and lifted from under furniture and marked with owner and destination building office/suite.

• All books and folders will be boxed. Contractor will not load and transport loose books. Bookshelves to convey will be empty.

• Government personnel should anticipate that the Contractor will move multiple offices, work areas, common areas on same conveyance. All items need to be clearly marked with owner’s name and destination building office/suite.

5.5.2.4 RNEC will relocate the communication switches and all SIPR equipment.

(Note: Contractor will relocate Information Processing System Security Containers. RNEC will gather all phones that do not convey.

5.5.2.5 Government personnel will coordinate for the relocation of Contractor-owned copier and printer equipment.

5.5.2.6 Government personnel will unplug all government-owned computers, copiers, and printers.

5.5.2.7 Window air conditioner units and ice maker machines that will be relocated to a warehouse will have a statement from DPW that any FREON has been removed.

5.5.2.8 Drain any ice machines that are to convey. If the ice machine is to be salvaged, drain the ice and attach a drainage statement from DPW that the FREON has been removed.

5.5.2.9 Window air conditioner units that will be salvaged or taken to the Convenience Center will have a statement from DPW that any FREON or other refrigerant has been removed.

• NOTE: Relocate personal items. It is the individual government employee’s responsibility to relocate personal items.

• NOTE: Contractor will not transport plants. Plants are considered personal property.

• NOTE: Remove all combustible items. Contractor will not transport combustible items.

• Note: Government personnel retain the right to relocate some/all their office equipment and material themselves.

5.5.3 (Special item relocation). Government may coordinate with Contractor for relocation of special, unique items/supplies/equipment to be relocated from one building to another.

5.5.3.1 Contractor may be provided a Request for Proposal (RFPs) for drayage of warehouse supplies and unique equipment (i.e., Carpenter Table Saws, BOD PODs, plotter printers, etc.). These RFPs may be for lump sum bids.

5.5.4 (Site Assessment). Preliminary Task. Contractor shall meet with the COR and the activity representative and perform a walk-through of the area that furniture and supplies will be removed from and the building/offices for delivery.

The government shall identify all furniture and supplies that will be relocated/disposed. The government shall also identify the location for delivery of the furniture and supplies.

NOTE. The Contractor shall be reimbursed for his site visit (Site Assessment).

Reimbursement shall be for the Travel and Workday of assessment regardless of the number of buildings/offices to be assessed during that workday.

5.5.5 Boxes. Contractor may be tasked to provide an estimated five “banker boxes” per person prior to relocation for the government personnel to box their supplies and equipment for drayage. A standard banker box is 12.5” W x 15.5” D x 10.5” H. Boxes are to have lids. Bid submittal shall be by sets of boxes with 12 boxes/lids to a set.

NOTE: Government retains the option to obtain its own boxing material.

5.6 Timelines

5.6.1 The Contractor shall provide drayage services within four business days of the Contractor’s receipt of the Delivery Order or Notice to Proceed for the relocation services, unless directed otherwise by KO.

5.6.2 Contractor to also respond within ten business days of a GPC notification.

Relocation services shall be performed during the normal work hours to support the Directorate of Public Works (DPW) mission.

5.6.3 The Contractor will be available to receive Task Orders and GPC reimbursement drayage orders during the workday. Upon request, the Contractor will provide information to the COR as to whether the service will be performed between the hours of 0800 to 1200 hours or between the hours of 1200 to 1700 hours, based upon the best information available. The COR will notify the customer to be relocated the time of performance at the pickup location.

5.6.4. The Contractor will not begin pickup or delivery services at an office before 0800 hours or after 1600 hours without prior approval of the COR. The Contractor will not begin any service that will not allow completion by 1630 hours without approval by the COR by 1530 hours of the scheduled date. When services cannot be completed on the scheduled date, the Contractor will notify the COR. In case of an approved suspension of operations, the Contractor will assure his/her return the next workday at 0800 hours to complete the services. Contractor’s secured transport vehicle will remain on site to support the services the following day.

PART 6

6. APPLICABLE REGULATIONS AND MANUALS

Not Applicable

PART 7

7. ATTACHMENT/TECHNICAL EXHIBIT LISTING

7.1 Performance Requirements Summary (PRS)

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance Objective briefly describes the minimum acceptable service required for each requirement while the Standard indicates allowable variances, if any.

Required Service

Standard Maximum Allowable Deviation from Requirement

(AGL)

Method of Surveillance

Incentive (Positive and/or Negative)

#1 On-time Pickup/Delivery of Government Property

95% within Agreed-upon Business Day of pick-up

No more than five percent per month of the total number of shipments are validated customer complaints for untimely pickup/delivery.

Periodic

Correction of deficiencies within 24 hours of notification

# 2. Timely pickup/delivery

Arrive for relocation the day agreed upon w/

KO/COR

98% services (pickup and delivery as scheduled)

Review by

COR

Non-conforming services will result in Non-Conforming Reports issued to Contractor and potential negative CPARS report.

#3. Remove Furniture and Appliances from Buildings

95% w/in 5 Business days of notification

5% Periodic Inspection

Correction of deficiencies within 24 hours of notification

7.2. Deliverables Schedule

DELIVERABLES SCHEDULE

DELIVERABLE DUE FORMAT DISTRIBUTION

Quality Control Plan para 1.5.1

With bid submittal and update w/in 10 days after contract award

Digital KO

Personnel Roster, para 1.5.7.3.10.1

Within10 days after contract award Digital COR iWATCH TNG para 1.5.7.4.1

Within10 days after contract award Digital COR

OPSEC TNG, para 1.5.7.4.2

Within10 days after contract award Digital COR

AT-1 TNG, para 1.5.7.4.3 Within10 days after contract award Digital COR

Safety Plan and Activity Hazard Analysis (AHA), para 1.5.8.3

Within10 days after contract award Digital COR

Key personnel w/ cell phone, para 1.5.12.3.3

Within10 days after contract award Digital COR

Notification of injury, para 1.5.14.1

Immediate. Not later than two (2) hours after the incident

Phone Call COR