PWS NDW Regional HAZMAT Support Only FY21.docx

PERFORMANCE

WORK

STATEMENT (PWS)

FOR

HAZARDOUS

MATERIAL (HAZMAT)

SUPPORT

(LABOR ONLY)

TECHNICAL EXHIBITS

INDEX OF TABLES

SECTION 1: HAZARDOUS MATERIAL SUPPORT (Labor only)

SECTION 2: HAZMAT OPERATIONS – Naval Air Warfare Center Aircraft Division (NAWCAD)

2.1 NAWCAD, NAS Patuxent River, Support Services

2.2 References…………………………………………………………………………………………………...11

2.3 Scope of Work

SECTION 3: HAZMAT OPERATIONS – JOINT BASE ANACOSTIA-BOLLING (JBAB)

SECTION 4: PERSONNEL & REQUIRED QUALIFICATINS

SECTION 5: SECURITY, SAFETY & OTHER REQUIREMENTS

SECTION 6: GOVERNMENT FURNISHED PROPERTY, RESOURCES & SUPPORT SERVICES

SECTION 7: CONTRACTOR FURNISHED PROPERTY & SERVICES

SECTION 8: APPLICABLE LAWS, EXECUTIVE ORDERS, REGULATIONS & POLICIES

SECTION 9: RECORDS, REPORTS, SUBMITTALS & MEETINGS

SECTION 10: TRANSITION (PHASE-IN/PHASE-OUT)

SECTION 11: ENTERPRISE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)..28

SECTION 12: TERMS AND DEFINITIONS

TECHNICAL EXHIBITS

INDEX OF TABLES

SECTION 1: HAZARDOUS MATERIAL SUPPORT (Labor only)

1.1 Introduction

A. This PWS describes the performance requirements for contractor support services for HAZMAT at designated Navy Regional Consolidated HAZMAT Reutilization and Inventory Management Program (CHRIMP) Centers. The Contractor shall provide supply support functions as defined in this PWS under the guidelines of CHRIMP, per OPNAVINST 5090.1 Series, NAVSUP P722 Series, NAVSUPGLSINST 5090.1 Series, NDWINST 5090.1 Series, policies and procedures. CHRIMP serves as a fundamental element of the Navy’s life-cycle control and management of HAZMAT and HAZWASTE. CHRIMP promotes compliance with a broad range of federal, state, and local environmental rules and regulations by mandating procedures to control, track, and reduce the variety and quantity of HAZMAT in use, both ashore and afloat. CHRIMP establishes HMCs which serves as HAZMAT inventory control centers for customer defined, Environmental and Safety Approved Authorized Use Lists (AULs), HAZMAT products used by Navy installations. The Contractor shall provide support as necessary to include receipt of customer requests and order fulfillment for HAZMAT products via the HMC in accordance with (IAW) requirements of this PWS.

B. The Chief of Naval Operations (CNO) N45 has designated NAVSUP as the Executive Agent for Hazardous Material Control and Management (HMC&M), to include CHRIMP support at all Navy installations. The CHRIMP program is a successful methodology with a proven history of enhancing HAZMAT life-cycle management, meeting pollution prevention objectives, and achieving significant cost savings/cost avoidance for Navy and various Joint Service customers. CHRIMP is designed to sustain mission readiness by managing efficiencies and capture savings using standardized business practices, state-of-the-art IT systems and optimal use of commercial providers to support NAVSUP’s strategy for reduced inventory investment costs.

C. DOD and Navy policy requires all installations to reduce the amount of HAZMAT procured, stocked, distributed and disposed. The Contractor will be granted access and be required to operate Government Designated Software (GDS) and Management Systems at all sites listed in this PWS.

1.2 Scope of Work

1.2.1 General

A. The contractor shall comply with CHRIMP procedures and Pollution Prevention (P2) mandates. The contractor shall support and perform the full range of HAZMAT requirements for NAVSUP FLC Norfolk at specified locations which shall include but not be limited to; continuous process improvement of customer service and product delivery, and reduce negative impacts to the Hazardous Waste (HW) stream through redistribution of excess HAZMAT, fulfilling minimum units of measure aligned with maintenance requirements, and constant marketing and redistribution of government owned excess HAZMAT also known as REUSE. The Contractor shall use Government-Furnished IT Data Systems for on-site HAZMAT tracking purposes.

B. The contractor shall have proven experience with and current knowledge of Occupational Safety and Health Administration (OSHA) and DoD Hazardous Communications (HAZCOM) Standards, Environmental Compliance including Emergency Planning and Community Right to Know Act (EPCRA), the P2 Act, DoD policy, Executive Orders, and other Federal, State and local Environmental, Safety and Occupational Health (ESOH) regulations.

C. The contractor shall provide compliant life-cycle (cradle-to-grave) HAZMAT support services to all authorized customers. The work shall include HAZMAT inventory provisioning and associated supply chain services as well as all other functions specified herein, to ensure fully adequate, timely and efficient HAZMAT operations. The contractor shall, in the performance of this PWS, satisfy all planned and emergent HAZMAT requirements based on customer defined priorities in a way that ensures no negative mission impacts due to material support deficiencies. The contractor shall:

1. Provide complete supply chain management support

2. Use GDS (to include current and future capabilities) to perform cradle-to-grave HAZMAT management, receipt, storage (to include shelf-life management), and issue of HAZMAT; maintain Material Safety Data Sheets (MSDS) or Safety Data Sheets (SDS), to perform material management tracking.

3. Use GDS (to include current and future capabilities) to perform cradle-to-grave HAZMAT management, receipt, storage (to include shelf-life management), and issue of HAZMAT; maintain Material Safety Data Sheets (MSDS) or Safety Data Sheets (SDS), to perform material management tracking.

4. Maintain Government-approved Authorized User (customer) and AUL (products) lists in GDS.

5. Ensure continual ESOH compliant HAZMAT management IAW ISO 14001 Standards.

6. Perform tracking of empty and partial containers and update GDS database accordingly.

7. Perform special projects that are within the scope of the PWS requirements as requested by the customer.

1.2.2 Area of Responsibility

NAVSUP FLC Norfolk is regionally responsible for all supply operations, to include CHRIMP, at bases in the NDW Region. The NAVSUP FLC Norfolk Commanding Officer is responsible to both Commander Navy Region NDW and Commander NAVSUP in the performance of these duties. The NDW Region is comprised of geographically dispersed installations and supports a variety of Navy and non-Navy sites. In this case, the NDW Region encompasses all of Washington, DC and areas in the states of Virginia and Maryland. The HAZMAT Center’s which make up the current NAVSUP FLC Norfolk and NDW Region operation includes: (a) Naval Air Station (NAS) Patuxent River, MD and the outlying installations of Webster Field and Solomon Island, MD; (b) Navy Support Facility (NSF) Dahlgren, VA, (c) Naval Support Activity (NSA) Annapolis, MD and (d) JBAB, Washington, DC.(e) NSF Indian Head, including Stump Neck Annex Indian Head, MD. It is anticipated that after contract award, additional sites may be added to the requirement at a later date, see Table 1 below.

Table 1: FLC Norfolk, NDW Region HMC Operations by Installation

Operation

CURRENT SITE OPERATIONS

POSSIBLE FUTURE SITES

1.2.3 Customer Support Hours of Operation

A. The Contractor shall provide service to customers of installations supported by HMC listed in Table 1 as detailed throughout this PWS, including all Satellite sites, during designated hours or days of operations.

B. Normal operating hours for each HMC are indicated in Table 1. The Contractor shall arrange work schedules and material transportation or delivery to coincide with normal government business hours. Due to the nature of Military Operations, at any time during the performance of this contract, the contractor may be required to adjust work schedules to meet operational commitments of the customer.

C. During normal operating hours, HMC’s shall be supported by technically capable, knowledgeable and qualified personnel to process all transactions during the hours indicated.

D. Situations that may require the Contractor to adjust work schedules may include but are not limited to: military reserve training, contingency operations or weather emergencies. The Contractor shall schedule work to minimize the disruption when the Contractor's access to a work area conflicts with a Navy mission requirement. Such scheduling may require work to be accomplished at times other than normal working hours.

E. In the event of an emergency, the Contractor shall be onsite within two hours of notification by the Station Duty Officer or COR/ACOR.

F. Federal Holidays, for the purpose of this PWS the recognized Federal holidays are listed on Table 2 below. In the event the President or any other authorized person declares a holiday, base closure due to security measures or weather for military members or Government employees, contractor will not be required to report or provide support during such declarations.

Table 2: Observed Federal Holidays

1.2.4 Essential Services

A. The Contractor shall ensure continuity of work at all times.

B. The Contractor shall perform operations during adverse situations or disruptions to normal workload caused by mobilization relating to war, national emergency, and international turmoil. HAZMAT stock replenishment and delivery of such quantities may be required at a rate significantly higher than the replenishment and delivery rate for normal consumption and demand. Further, the need for military readiness may dictate that the accelerated rate of replenishment and delivery be sustained over an indefinite period. The Contractor shall assure the continuity of operations until the event causing the change in the normal workload operations is over. The Contractor shall continue providing the services IAW DoDI 3020.37, Continuation of Essential DOD Contractor Services during Crises. Based on the magnitude and duration of the event, the impact of an emergency can range from isolated (albeit extreme) misfortune to total and absolute destruction of assets (life and property).

C. Work shall not be degraded or interrupted by actions of management or work stoppages.

D. Contractor shall provide to the COR a contingency plan to ensure critical HAZMAT support is sustained during declared labor disputes or transportation strikes or adverse situations as described above. The plan shall be delivered to the COR within 30 days after the completion of the transition period.

1.3 Specific HAZMAT Tasks and Services

1.3.1 General Information

In performance of this PWS, the contractor shall manage the total work effort associated with CHRIMP management, supply chain management, inventory management, and Government owned material as required herein. The contractor will perform all HAZMAT physical distribution functions for Government-owned material.

1.3.2 Specific Tasks

A. Perform HAZMAT Supply Chain management, Inventory management, and CHRIMP management functions.

B. Sign/date shipping documents for Government owned material acknowledging receipt of HAZMAT and documenting the HAZMAT receipt in the GDS.

C. Receive, inspect and process all incoming Government owned HAZMAT in GDS.

D. Label all HAZMAT upon receipt and issue with a GDS produced barcode tracking label.

E. Distribute all applicable HAZMAT labels produced for satellite sites.

F. Manage only HAZMAT approved on the customer AUL.

G. Distribute new or updated/revised MSDS/SDS’s to authorized customers at the time of first issue (and upon demand thereafter).

H. Scrap all empty HAZMAT containers in GDS.

I. Shelf-Life Management for Government owned material in accordance with DoDI 4140.27 Shelf Life Management Manual.

J. Manage and fund spill control when the Contractor is at fault.

K. Provide Standardized Operating Procedures (SOPs) as specified by the Government.

L. Certify HAZMAT for transportation.

M. Participate in other Pollution Prevention (P2) program.

N. Perform Locker Assessments on up to 2800 lockers throughout the NDW Region.

1.4 Database Management on Government Designated Software (GDS)

1.4.1 Government Designated Software Systems

All HAZMAT used in the performance of this PWS shall be managed using the GDS program. GDS may include but not be limited to Navy Enterprise Resource Planning (N-ERP), FEDLOG, WebFLIS and Hazardous Material Information Reporting System (HMIRS), all of which may be used at some time during the performance of PWS. The Contractor shall operate GDS in performance of this contract and the Government will provide access as required to these systems.

1.4.2 Additions/Deletions to the Inventory

HAZMAT product range and depth may be adjusted at any time during the performance of this contract based solely on customer requirements or technological changes. The Contractor shall be advised of these requirements in writing or changes through a change to the customer AUL or through the COR. The Contractor shall only add new items once they are placed on the customer AUL.

1.4.3 Physical Inventory and Accountability

A. The Contractor shall be responsible for the accuracy of Government owned inventory with respect to quantity, location, the performance requirement for inventory accountability is 95% accuracy. An inventory for 100% of Government owned material shall be conducted annually at all HMC locations covered by this requirement.

B. The contractor shall provide inventory documentation to the COR and/or site manager on the first business day following completion of the inventory. This documentation shall include National Stock Number (NSN), Local Stock Number (LSN), location and quantity on hand.

1.4.4 Locker Management

A. The RCC manager will assist and advise customers on all facets of HM management and storage at the unit locker level. This includes compatibility, compliance, shelf-life extensions, reviewing established 30-day locker limits, recommending locker limit quantity changes based on observed usage, advising customers of excess locker material. At a minimum, the RCC personnel will generate a Navy ERP list of material in the work center locker(s) over 30 days old on a monthly basis. The RCC staff will subsequently conduct a periodic review of the all work center's lockers during a scheduled delivery and, using the monthly listing, check for unopened material over 30 days old. The RCC personnel will discuss with the customer the need to retain aged material as well as reducing or eliminating the authorized locker quantity. For partially used material over 30 days old, RCC personnel will discuss with the customer the continued need for the remaining material as well as seek concurrence for removal of the material. The RCC personnel should also research and determine whether smaller container sizes are available, and if so, recommend the change to a smaller container size. If the work center concurs, the RCC will update the AUL in Navy ERP with the authorized material size and quantity accordingly.

B. When conducting CHRIMP locker assessments, the RCC shall perform the following steps:

1. Validate the outstanding container list and AUL against the current inventory in the HAZMAT locker.

2. Engage the customer HAZMAT Coordinator reconciles the discrepancies.

3. Adjust the AUL in the Navy ERP.

4. Verify and update MSDS/SDS’s as needed or requested by customer.

5. Conduct locker assessments on all regional sites/lockers annually, maximum of 2800 lockers

6. Reassess all lockers failing to meet passing criteria and report continued failures as necessary and in accordance with NDWINST 5090.1 Part 5, page 13

7. Reassess within 30 days of failed initial assessment (First Failure)

8. Reassess within 15 days of failed first reassessment (Second Failure)

9. Reassess within 15 days of failed second reassessment (Third Failure)

10. Locker grading criteria’s and reporting procedures are covered under NDWINST 5090.1, Regional Hazardous Material Control Management Programs Procedures, Part 5, page 12

11. A minimum of twenty five percent of lockers within the region must be assessed per quarter

12. Furnish to the office of the COR on a weekly basis, copies of completed locker assessment forms for all sites conducted that week

13. Ensure all locker assessments completed weekly are entered into ERP within 7 days of completion.

1.4.5 Receiving Material

A. The Contractor will be responsible for the receiving, inspection and processing of all incoming Government owned HAZMAT IAW Section 1.3.2 and sign documents acknowledging receipt of HAZMAT. Contractor shall receipt all HAZMAT into GDS systems within 8 business hours of material receipt at HMC.

B. The Contractor shall ensure that a product specific SDS is available or accompanies each line item received prior to acceptance of that material. The Contractor shall distribute new or updated/revised SDS’s to the HMC customers at the time of issue of product.

C. Upon receipt of any material not requisitioned (misdirected shipments), the Contractor shall notify the COR for disposition instructions.

1.5 Surge, Sustainment & Disaster Recovery Efforts

A. The contractor shall perform operations during adverse situations or disruptions to normal workload caused by mobilization relating to war, national emergency, and International turmoil. HAZMAT stock delivery of such quantities may be required at a rate significantly higher than delivery rate required by the contract for normal consumption and demand. Furthermore, the need for military readiness may dictate that the accelerated rate of delivery be sustained over an indefinite period. The contractor shall ensure the continuity of operations until the event causing the change in the normal workload operations is over. Based on the magnitude and duration of the event, the impact of an emergency can range from isolated (albeit extreme) misfortune to total and absolute destruction of assets (life and property).

B. The contractor’s manager shall have sufficient knowledge and technical capability to identify surges and adequate communications in place to notify the Contracting Officer and the COR. The contractor shall prepare and submit a Surge, Sustainment Disaster Recovery (SSDR) capabilities plan to the Contracting Officer and the COR, no later than the beginning of full contract performance, to demonstrate the contractor’s ability to meet an increased or accelerated performance of the requirements in support of DoD contingencies and emergencies. The SSDR Plan shall describe both the ability to ramp up to meet increased requirements (i.e., surge) as well as to sustain performance throughout the contingency (i.e., sustainment). The contractor shall be expected to accommodate workload surges as directed by the Contracting Officer.

C. In the event that a period of surge is expected to exceed 85% the contractor’s maximum period of sustainability, the contractor shall provide written notice to the Contracting Officer immediately and will not incur additional costs until a written contract modification citing adequate funding has been approved by the Contracting Officer. The Contracting Officer or designee will notify the contractor of such modifications verbally to be followed by a written record of the modification. Only the Contracting Officer may authorize the contractor to incur costs/prices in excess of those set forth herein and only if the subject of a funded written directive or contract modification.

D. The Government reserves the right to validate the contractor’s SSDR capabilities Plan when deemed appropriate. The Government may conduct random unannounced tests of the contractor’s surge capability, but not more frequently than quarterly.

SECTION 2: HAZMAT OPERATIONS – Naval Air Warfare Center Aircraft Division (NAWCAD)

2.1 NAWCAD, NAS Patuxent River, HAZMAT Coordinator Support Services

The contractor shall perform HAZMAT functions for NAWCAD work centers as defined in this PWS. The contractor shall conduct operations based on the CHRIMP SOP’s. The contractor shall staff and manage HAZMAT operations at NAWCAD locations identified below in Table 3.

Table 3: NAWCAD Locations and Hours of Operation

Week Hours of Operation

2.2 References:

1. 29 CFR 1910

2. NAVSUP Publication 722

3. OPNAVINST 5100.23

4. NDWINST 5090.1

5. Pax River Hazard Communication Program

Hazardous Material Coordinators will be familiar with the above references for compliance of the programs under their responsibility. HAZMAT programs will be managed according to references 1 -5.

2.3 Scope of Work

NAWCAD requires HAZMAT coordination support services described through the PWS. The duties listed below may not be all-inclusive and could vary depending on the size of the operation. This listing is comprehensive.

1. Know which facilities/buildings they are responsible for at each activity/competency.

2. Maintain the activity's current AUL, which includes all additions, deletions and changes.

3. Ensure that the Activity’s AUL is accurate.

4. Maintain and make available for use, only items listed on the current AUL.

5. Process a change to the work center AUL to ensure that it is forwarded to the Environmental and Safety Officers as well as the Installation Industrial Hygienist for an authorizing decision.

6. Process all hazardous material requests for the activity using NAVY ERP.

7. Process the disposition of an empty, partial or full HAZMAT container through NAVY ERP.

8. Ensure that a Safety Data Sheet (SDS) is on hand for all hazardous material at the activity.

9. Ensure that all hazardous material containers received, stored and used at the activity are properly labeled.

10. Ensure that hazardous material is not stored with hazardous waste.

11. Ensure that empty hazardous material containers are processed according to all applicable regulations.

12. Conduct periodic reviews of all applicable facilities. The reviews shall be conducted on a quarterly (or more frequently than quarterly basis). The reviews shall address the following:

a) Abandoned HAZMAT.

b) HAZMAT that is stored in excess of a 30-day supply.

c) HAZMAT with an expired shelf life.

d) HAZMAT that is not on the AUL.

e) Incompatible HAZMAT storage.

f) Labeling of HAZMAT IAW the Hazardous Communications (HAZCOM) standard.

g) Implementations of best management practices (BMPs) that reduce spill risks.

13. Ensure that each activity has a site specific ‘Spill Plan’.

14. Ensure compatible storage of all hazardous material.

15. Attend all HAZMAT Coordinator training meetings as scheduled.

16. Receive, store, control, and track the use of all hazardous material at the buildings identified in their designation letter.

17. Ensure that all activity personnel are trained in the HAZCOM standard and that all supervisors provide training on work-site specific materials, utilized in their shop.

18. Ensure that a written HAZCOM Plan is centrally located and readily available to all personnel at the activity or shop.

19. All HAZMAT Coordinators are required to forward copies of their training certificates/class rosters to the COR for the required training programs.

20. Activities are responsible for completing a hazardous material inventory quarterly and submitting a report to the P2 Division. The inventory shall include the following:

a) Trade name

b) National Stock Number (NSN), Global Stock Number (GLSN)

c) Military Specification (MIL-SPEC)

d) MSDS/SDS#

e) Quantity on hand

f) Container size

g) Monthly use rate

h) ERP Barcode serial #, if available

21. Ensure that all hazardous material storage locations, cabinets, lockers and rooms are identified, approved and are in good working order at all times.

22. All lockers will be identified with the HAZMAT Coordinators name and contact information on the outside of the locker.

23. Submit the required initial ‘report of spill forms’ for all spills that occur in the coordinator's area of control.

24. Transport and store HAZMAT in the designated locations at HMC or organization’s work center. Transport HAZMAT only if qualified and using the proper placard transport vehicle from building to building.

25. Perform all on-base and off-base deliveries to the customer’s HAZMAT Locker or work center location if certified to transport HAZMAT.

26. Receive and process customer excess HAZMAT returns as Cost Avoidance (C/A). C/A returns must be unopened, not leaking, not contaminated or mixed, with remaining Shelf-life (Type I), extendable Shelf-life (Type II), with container and label integrity (identifiable).

SECTION 3: HAZMAT OPERATIONS – JOINT BASE ANACOSTIA-BOLLING (JBAB)

3.1 JBAB, Support Services

NDW Regional HAZMIN Program will be responsible for the execution of Hazardous Material operations excluding HAZWASTE, on Joint Base Anacostia-Bolling. HAZMAT Pharmacy shall act as a satellite hub for the following locations:

1. Washington Navy Yard

2. US Naval Observatory

3. NSF Suitland

4. NSF Carderock

5. NSA Arlington

6. NSA Bethesda

3.2 Applicable Directives

A. Air Force Manual 23-110

B. NAVSUP P723

C. Broad variety of other DoD, DON regulations and technical manuals

D. Various OSHA safety, security, local instructions, rules and notices provided by the Joint Base Anacostia-Bolling Staff.

E. Federal, State and local environment regulations.

3.3 Acronyms and Abbreviations

CHRIMP Consolidated Hazardous Material Reutilization and Inventory Management Program OSHA Occupational Safety and Health Administration AUL Authorized Use List EPA Environmental Protection Agency DOT Department of Transportation ADP Automated Data Processing HSMS Hazardous Substance Management System HICS Hazardous Inventory Control System MHE Materials Handling Equipment ES-S Enterprise Solution Supply IUID Item Unique Identification

3.4 Environmental Protection Support

The contractor directs the hazardous material supply operations at Joint Base Anacostia-Bolling. The operation has a significant impact on base operations and the ability of the customers to complete their assigned mission.

1. Provides procedural and substantive guidance and material management to personnel involved in the receipt, storage, handling, accounting and reutilization of hazardous property moving through the HAZMAT Program.

2. Works with the assigned customer to receive, place in temporary storage, properly label and distribute hazardous material (HAZMAT).

3. Responsible for administrative actions associated with database functions for the HAZMAT Program.

4. The incumbent will work with tenant commands to identify material needs, verifies Authorized Use List (AUL) and to ensure that the program is operating in accordance with Navy, Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA) and Department of Transportation (DoT) requirements.

5. Coordinates the implementation of standard operating procedures and instructions applicable to the FLC HAZMAT Pharmacy processes.

6. Oversees supply and material management practices in order to minimize disposal of excess hazardous material.

7. Facilitates inspections and periodic audits of JBAB work centers and tenant commands to enforce compliance with published instructions.

8. Provides technical guidance and evaluates effectiveness on internal procedures.

9. Identifies and proposes resolutions for problems within the HAZMAT Pharmacy and with JBAB HAZMAT work centers.

10. Manages HAZMAT staging areas, reviews property lists, inventory records, workload and legacy system reports.

11. Prepares and provides reports to supervisor.

12. As a matter of continuing responsibility, monitors compliance with critical command programs, such as: Physical Security, Automated Data Processing Security, Safety, Environmental Protection, Inventory Accuracy, Hazardous Material transportation. Ensures that all program requirements are met, and problems or deficiencies in this area are resolved or referred to the supervisor immediately.

SECTION 4: PERSONNEL & REQUIRED QUALIFICATINS

4.1 Personnel

4.1.1 Project Manager / Inventory Manager

A. The Contractor shall provide overall management coordination for HAZMAT supply chain/inventory management and shall designate a Project Manager to serve as the central Point of Contact (POC) with the Government for performance of all work under this PWS. In addition, the Contractor shall designate an Inventory Manager, who shall be authorized to act on behalf of the Project Manager when work is being performed outside of duty hours or during the Project Manager’s absence. The Contractor shall provide the COR with the names of the Project Manager and Inventory Manager within 10 days after contract award. Additionally, the Contractor shall notify the COR in writing two weeks in advance of a Project Manager or Inventory Manager change. At that time the Contractor shall provide the COR with the designation of the new Project Manager and/or Inventory Manager. The Project Manager shall have the authority to act for the Contractor on all contract matters relating to daily operations and bind the Contractor up to the limits of the contract.

B. Project Manager shall respond to all communications from the Government COR/ACOR within one hour during normal operating hours unless specified herein. The Project Manager or Inventory Manager shall be reachable by pager or cellular device for emergencies including weekends and Federal holidays. Contractor personnel shall be present at the location of an emergency within two hours if requested by the COR/ACOR.

C. The Project Manager and other Contractor support staff shall work from an office provided by the government identified below in Table 5 for contractor utilization. Phone service including a fax line, computer hardware, GDS access, LAN connectivity, Internet Access, e-mail capability with .mil addresses, FEDLOG and MILSTRIP access will be provided by the government for locations listed below in Table 5. Any off-base support space and associated support functions used by the contractor shall be at the contractor’s expense. All technical and administrative information concerning HMC operations, under NAVSUP FLC Norfolk, NDW Region, and support requirements will be distributed via e-mail, directives, memoranda and other command documentation.

Table 4: Contractor Work Space

4.1.2 Personnel Requirements

A. The Contractor shall provide adequate personnel to accomplish all work and services required by the PWS no later than the first day after completion of the transition period.

B. The Contractor shall provide a roster (Visitor Access List) of employees by site to the COR. This shall be provided prior to the completion of the transition period and shall be updated and provided to the COR within one working day any time there is a change (temporary or permanent) of personnel. The COR shall promptly provide this information to FLC Norfolk Security (00SD) before granting authorization approval for access.

4.1.3 Personnel Training and Certifications

Contractor personnel shall be trained, qualified, certified or licensed under the requirements specified in Table 5. The Contractor shall maintain records of training qualifications, certifications and licenses on each employee for the duration of their employment and provide documentation to the COR/ACOR on the first day of Full Contract Performance and on the first day of each Option Year (if exercised). Records shall be made available to the COR/ACOR or any Regulatory Agency Representative upon request. Navy Unique and Other training shall be scheduled and completed by the Contractor and its personnel during the transition period.

Table 5: HAZMAT Training and Certification Requirements

Training Hours Refresher Requirement

STATUTORY REQUIREMENTS - Hazardous Material Operations

(HAZCOM) 40CFR, 1900.1200

HAZMAT

Equipment

Off-base HAZMAT Transportation

NAVY UNIQUE Training Provided by the Government

(Provided after contract award)

Other Training Provided by the Government

Awareness (Provided after contract award)

Planning (NERP) Training (as required)

SECTION 5: SECURITY, SAFETY & OTHER REQUIREMENTS

5.1 General Information

A. The Contractor shall comply with all security requirements in accordance with the directives and site-specific regulations and the DID 5220.22 VOL II & III; National Industrial Security Program Operating Manual (NISPOM). The Government’s right to grant and revoke access for particular individual(s) to its facilities will not constitute a breach or change to this PWS; regardless of whether said individual(s) are employed by the Contractor, and regardless of whether said individual(s) are thereby precluded from performing work under the PWS. For the purposes of this PWS, the term “Contractor employee(s)” applies to all Contractor employees and Sub-contractor employees performing work under this PWS and resultant contract.

B. All warehousing and offices spaces shall be kept secured unless work is actually being performed in these areas. By the close of the operating period, all equipment, facilities and material shall be secured. Contractor employees shall follow the orders of base or installation security personnel.

C. When required for access to military email, normally a NMCI computer, an employee must take the initial Information Assurance training and perform the refresher training annually. Failure to complete this training will result in refusal of access to necessary Information Technology associated with this contract.

5.2 Security

A. The Contractor shall ensure that employees have a Security Clearance package; Personnel Security Questionnaire (SF-86/e-QIP) and Advanced Fingerprints submitted and local review completed with a favorable endorsement by the NAVSUP Fleet Logistic Center (FLC Norfolk Security Department prior to the completion of the transition period process or allowing the contract employee access to the facility (base). The Contractor will bear the costs of security clearance investigations. The Government reserves the right to exclude any Contractor employee from performance of duties under this PWS if that employee is considered a security risk or is unable to obtain an acceptable security clearance. Contractor employees under this contract will NOT be sponsored or escorted onto a government facility before being fully cleared and authorized by NAVSUP FLC Norfolk Security Officer or the Assistant Personnel Security Manager.

B. The contractor shall submit a security clearance package for all personnel being considered for employment at one of the identified after full contract performance date prior to the employee being assigned duties under this contract. All security clearance packages shall be submitted via the COR, to FLCN Code 00SD, Security Department and NAVSUP FLC Norfolk Trusted Agent.

C. It is not expected that information security access will be required for entry to sensitive or classified work centers. Any such access requirement will necessitate sufficient notice to allow any further personnel investigative requirements.

D. The Contractor shall not employ any person who is not a citizen of the United States and who does not have the requisite security clearance or security eligibility, as set forth in this section. All personnel must be able to read, write, speak and understand the English language.

E. Per OPNAVINST 5580.14E, Hazardous Materials (HAZMAT) locations are considered Level I Restricted Area due to the sensitive nature and access to hazardous chemicals, agents of products being stored or transferred to these locations. As such, all personnel working within these facilities must be able to qualify and maintain a Secret level personnel security clearance.

F. Personnel who fail to maintain a security clearance will be removed from the jobsite / work location by the contractor upon…