PWS NDW HAZMAT-DRAFT.pdf

DRAFT COPY

NAVSUP FLEET LOGISTICS CENTER NORFOLK

(NAVSUP FLC NORFOLK)

PERFORMANCE WORK STATEMENT (PWS)

FOR HAZARDOUS MATERIAL (HAZMAT) SUPPORT SERVICES

SECTION 1 - BACKGROUND AND GENERAL INFORMATION

HAZARDOUS MATERIAL SUPPORT (Labor only)

1.1 Introduction

A. This PWS describes the performance requirements for contractor support services for HAZMAT at designated Navy

Regional Consolidated HAZMAT Reutilization and Inventory Management Program (CHRIMP) Centers. The Contractor shall provide supply support functions as defined in this PWS under the guidelines of CHRIMP, per OPNAVINST 5090.1 Series, NAVSUP P722 Series, policies and procedures. CHRIMP serves as a fundamental element of the Navy’s life-cycle control and management of HAZMAT Control and Management (HMC&M) services to ensure proper receipt, storage and issuance of HAZMAT to customers. The contractor shall operate the Regional CHRIMP Center (RCC) to ensure proper receipt, storage and issuance of HAZMAT to customers.

CHRIMP promotes compliance with a broad range of federal, state, and local environmental rules and regulations by mandating procedures to control, track, and reduce the variety and quantity of HAZMAT in use, both ashore and afloat. CHRIMP establishes Hazardous Minimization Centers (HMC) which serves as HAZMAT inventory control centers for customer defined, Environmental and Safety Approved Authorized Use Lists (AULs), HAZMAT products used by Navy installations. The Contractor shall provide in accordance with (IAW) requirements of this

PWS.

B. The Chief of Naval Operations (CNO) N45 has designated NAVSUP as the Executive Agent for HMC&M, to include CHRIMP support at all Navy installations. The CHRIMP program is a successful methodology with a proven history of enhancing HAZMAT life-cycle management, meeting pollution prevention objectives, and achieving significant cost savings/cost avoidance for Navy and various Joint Service customers. CHRIMP is designed to sustain mission readiness by managing efficiencies and capture savings using standardized business practices, state-of-the-art IT systems and optimal use of commercial providers to support NAVSUP’s strategy for reduced inventory investment costs.

C. DOD and Navy policy requires all installations to reduce the amount of HAZMAT procured, stocked, distributed and disposed. The Contractor will be granted access and be required to operate Government Designated Software (GDS) and Management Systems at all sites listed in this PWS.

Table 1. Current Site Operations

1.2 Scope of Work

1.2.1 General

A. The contractor shall comply with CHRIMP procedures and Pollution Prevention (P2) mandates. The contractor shall support and perform the full range of HAZMAT requirements for NAVSUP FLC Norfolk at specified locations which shall include but not be limited to; continuous process improvement of customer service and product delivery, and reduce negative impacts to the Hazardous Waste (HW) stream through redistribution of excess

HMC Desired FTE per site Regular Work Week Hours of Operation NAS Patuxent River Site Lead/Material

Coordinator-1 Material Coordinator-3;

Truck Driver, Heavy Truck-1, Warehouse Specialist/ Material Expediter-2

Monday - Friday 0700 - 1530

NSA Annapolis Material Coordinator-2 Monday - Friday 0700 - 1530 NSF Dahlgren Material Coordinator-2 Monday - Friday 0700 - 1530 NSF Indian Head, Including Stump Neck Annex Material Coordinator-2 Monday - Friday 0700 - 1530

HAZMAT, fulfilling minimum units of measure aligned with maintenance requirements, and constant marketing and redistribution of government owned excess HAZMAT also known as REUSE. The Contractor shall use

B. Government-Furnished IT Data Systems for on-site HAZMAT tracking purposes.

C. The contractor shall have proven experience with and current knowledge of Occupational Safety and Health Administration (OSHA) and DoD Hazardous Communications (HAZCOM) Standards, Environmental Compliance including Emergency Planning and Community Right to Know Act (EPCRA), the P2 Act, DoD policy, Executive Orders, and other Federal, State and local Environmental, Safety and Occupational Health (ESOH) regulations.

D. The contractor shall provide compliant life-cycle (cradle-to-grave) HAZMAT support services to all authorized customers. The work shall include HAZMAT inventory provisioning and associated supply chain services as well as all other functions specified herein, to ensure fully adequate, timely and efficient HAZMAT operations.

E. The contractor shall, in the performance of this PWS, satisfy all planned and emergent HAZMAT requirements based on customer defined priorities in a way that ensures no negative mission impacts due to material support deficiencies.

F. The contractor shall:

1. Provide complete supply chain management support

2. Use GDS (to include current and future capabilities) to perform cradle-to-grave HAZMAT management, receipt, storage (to include shelf-life management), and issue of HAZMAT; material segregation by compatibility and Safety Data Sheets (SDS), to perform material management tracking.

4. Maintain Government-approved Authorized User (customer) and AUL (products) lists in GDS.

5. Ensure continual ESOH compliant HAZMAT management IAW ISO 14001 Standards.

6. Perform tracking of empty and partial containers and update GDS database accordingly.

7. Perform special projects that are within the scope of the PWS requirements as requested by the customer.

1.2.2 Area of Responsibility

NAVSUP FLC Norfolk is regionally responsible for all supply operations, to include CHRIMP, at bases in the NDW Region.

The NAVSUP FLC Norfolk Commanding Officer is responsible to both Commander Navy Region NDW and Commander NAVSUP in the performance of these duties. The NDW Region is comprised of geographically dispersed installations and supports a variety of Navy and non-Navy sites. In this case, the NDW Region encompasses all of Washington, DC and areas in the states of Virginia and Maryland. The HAZMAT Center’s which make up the current NAVSUP FLC Norfolk and NDW Region operation includes: (a) Naval Air Station (NAS) Patuxent River, MD and the outlying installations of Webster Field and Solomans Island, MD; (b) Navy Support Facility (NSF) Dahlgren, VA, (c) Naval Support Activity (NSA) Annapolis, MD and (d) Arlington, Bethesda, Carderock, Naval Observatory, Suitland, and Washington Navy Yard..(e) NSF Indian Head, including Stump Neck Annex Indian Head, MD

1.2.3 Customer Support Hours of Operation

A. The Contractor shall provide service to customers of installations supported by HMC listed in Table 1 as detailed throughout this PWS, including all Satellite sites, during designated hours or days of operations.

B. Normal operating hours for each HMC are indicated in Table 1. The Contractor shall arrange work schedules and material transportation or delivery to coincide with normal government business hours. Due to the nature of Military Operations, at any time during the performance of this contract, the contractor may be required to adjust work schedules to meet operational commitments of the customer. Situations that may require the Contractor to adjust work schedules may include but are not limited to: military reserve training, contingency operations or weather emergencies. The Contractor shall schedule work to minimize the disruption when the Contractor's access to a work area conflicts with a Navy mission requirement. Such scheduling may require work to be accomplished at times other than normal working hours.

C. During normal operating hours, HMCs and RCCs shall be supported by technically capable, knowledgeable and qualified personnel to provide the full range of specified customer services.

D. In the event of an emergency, the Contractor shall be onsite within two hours of notification by the Station Duty Officer or COR/ACOR.

E. Federal Holidays, for the purpose of this PWS the recognized Federal holidays are listed on Table 2 below. In the event the President or any other authorized person declares a holiday, base closure due to security measures or weather for military members or Government employees, contractor will not be required to report or provide support during such declarations.

Table 2: Observed Federal Holidays

New Year’s Day Martin Luther King Day Presidents Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Section 1.3 - Purpose The purpose of this PWS is to establish a Firm Fixed Price (FFP) Contract to provide a HAZMAT support contract services.

Section 1.4 - Place of Performance Work shall be accomplished at the site to which assigned as addressed in Section 2.

Section 1.5 - Contract Management A designated Resource Manager in the Resource Management Branch, Products and Services Division, Business Support Department is responsible for technical management of this contract effort, with the support of designated Technical Assistants (TA) at the various geographical locations. The assigned Resource Manager will also serve as the Contracting Officer’s Representative (COR) and the Procuring Contracting Officer’s (PCO) primary point of contact (POC).

Section 1.5.1 - Contract Program Manager No later than ten (10) days after contract award, the contractor shall designate an individual who will serve as the primary point of contact for the PCO and NAVSUP FLC Norfolk COR regarding issues relating to this contract. This individual shall be empowered to make management level decisions in support of this contract effort.

Section 1.5.2 - Contract Site Lead The contractor shall designate a site lead that shall provide overall management, supervision, and coordination of the daily production at all locations and shall act as the local point of contact with the Government. The site lead or alternate (acting in the absence of the site lead) shall have full authority to act for the contractor on all contract matters relating to daily operations of the contract. No later than fifteen (15) calendar days after contract award, the contractor shall provide the names and phone numbers of the site lead and alternate in writing to the NAVSUP FLC Norfolk COR. The contractor shall notify the NAVSUP FLC Norfolk COR within one working day, whenever changes are made.

Section 1.6 - Travel Requirements Travel may be required between sites within the NDW region.

Section 1.7 - Government Roles and Responsibilities The PCO, COR, and TA roles and responsibilities can be found in the Contract Administration Plan (CAP) that is included as an attachment to this PWS.

SECTION 2: GENERAL REQUIREMENTS

The contractor shall provide logistics support to meet specific requirements defined in the respective functional areas addressed below. The logistics support shall meet the competency skill requirements of the various positions procured under this contract. The Government estimated level of effort (LOE) is provided for information purposes only and is included to serve as a reference for prospective offeror to better understand the overall magnitude of the effort. Therefore, offeror have the latitude to propose both quantity and mix of labor in accomplishing the requirements identified with the PWS in a high quality, efficient, and cost effective manner.

The below occupations are covered by the Service Contract Act (SCA). Labor descriptions can be found in the SCA Directory of Occupations.

Section 2.1 – HAZMAT Support – Truck Driver, Heavy Truck.

Section 2.1.1 –HOURS OF PERFORMANCE The hours of performance are 7:00 a.m. to 3:30 p.m. The employee hours of performance will normally consist of 8 hours per day/5-day workweek, unless approved overtime is authorized or the TA approves an alternate work schedule. Overtime may be required on weekends and holidays, as well as late evening and early morning hours.

Section 2.1.2 - PLACE OF PERFORMANCE The place of performance is NAVSUP FLC Norfolk, Naval Station PAX River, Bldg. 2385.

Section 2.1.3 - POINT OF CONTACT The TA is Gary Mcbride, Phone 757-341-5820 or Shirell Simmons, Phone 757-341-5823.

Section 2.1.4 - DUTIES Duties include, but are not limited to the following:

2.1.4.1 Responsibilities include understanding and compliance with all Naval Supply Procedures. Operates a vehicle of up to 26,000 pounds gross weight that is used to transport HAZMAT between the various HAZMAT Minimization (HAZMIN) Centers in the Hampton Roads area. The vehicles are diesel and gas powered, stake body, type trucks and a commercial driver’s license (CDL) with H endorsement is required to transport of HAZMAT. The contents of the load will require that the operator strictly follow the requirements of Title 49 of the Code of Federal Regulations (CFR) – Transportation, and other applicable Navy and state laws. Assures load and records are compatible. Performs required paperwork. Assists in the loading and downloading of the vehicle to ensure that the load is as advertised, is properly loaded, stable, and is not leaking. Operates Material Handling Equipment (MHE) to include forklifts. Performs minor or emergency maintenance as required on forklifts.

2.1.4.2 Receives HAZMAT from customers and commercial carriers. Will be required to operate a forklift for loading/unloading trucks, vans, etc. Will be required to sign and date material documentation as proof of receipt and provide copy to customer and retain copy for file. Use of a personal computer is required. Working environment is in a warehouse that may be cold in winter and hot in summer.

2.1.4.3 Prepares shipping documents as required by the various regulatory agencies and ensures that they are properly maintained throughout the transportation process. Maintains trip records and logs. Reports accidents or problems to supervisor, TA and COR/TOM. Performs other related duties as assigned.

2.1.4.4 Must have the skill and knowledge to operate the vehicles over a variety of roads, including interstate highways, narrow country roads, through tunnels and over bridges. Must be knowledgeable about which routes may be legally driven and about overpass clearances and other restrictions on the route.

2.1.4.5 Must have the skill and knowledge to recognize HAZMAT shipments, have training and certification to complete shipping papers, and properly placard the vehicle. The contractor must be knowledgeable of 49 CFR and other related documents. Is required to certify in accordance with 49 CFR. Must understand the packing requirements and compatibility restrictions on the intended load and be able to direct the loading of the vehicle in order to avoid compatibility problems.

2.1.4.6 The contractor accomplishes assignments with considerable independence and is responsible for the safe operation of the vehicle and the equipment. Work is evaluated in terms of driving competence and the degree of compliance with motor vehicle laws and Department of Transportation (DOT) regulations regarding the movement of HAZMAT.

Section 2.1.5 – MISCELLANEOUS

2.1.5.1 Ensures that all transactions are properly documented. Prepares issue, receipt, and inventory documents for filing. Conducts periodic location surveys and inventories in accordance with schedules. Correctly identifies and corrects inaccuracies on the above mention database

2.1.5.2 The contractor employees shall be physically qualified to perform duties assigned considering factors such as strength, endurance, agility, coordination, and visual and hearing acuity. Services may be performed either indoors or at outside storage sites. The Contractor shall not permit an employee to work while his ability or alertness is impaired by fatigue, alcohol, drugs, illness or other causes that might unnecessarily expose himself/herself or others to injury or property damage.

2.1.5.3 HAZMAT handled in this requirement ranges from all hazard classes with the exception of explosives and radioactive materials. Contractor employees will be working in a Navy CHRIMP Center where the Government manages and supplies various customers with all their HAZMAT requirements. All SDS information for these materials is available at the job site.

2.1.5.4 Employees are required to immediately report any damage to Government property, personal injuries and/or hazardous conditions to the assigned government representative.

Section 2.1.6 - Personnel Qualifications The following qualifications apply:

2.1.6.1 Possess a minimum of two (2) years logistical experience, with at least two (2) years in a Navy or Marine Corps environment.

2.1.6.2 Knowledgeable of 49 CFR requirements as it relates to HAZMAT.

2.1.6.3 Must have completed DOT training and possess certification to prepare HAZMAT shipping papers and certify HAZMAT shipments in accordance with 49 CFR.

2.1.6.4 Contractor personnel must pass a periodic physical examination as specified by Naval Medical Command

(NAVMED) P-117 published by the Bureau of Medicine and Surgery (BUMED). Each MHE operator must possess a current Medical Examiner’s Certificate or proof of a current medical examination document on their license. This document must be carried on their person during working hours for inspection purposes.

2.1.6.5 Must hold a state CDL with "H" endorsement. The contractor shall be able to pass both the written and the driving portion of the examination. Must have the mechanical ability to complete the vehicle inspection portion of the examination to the satisfaction of the examiner.

Section 2.1.7 –LABOR REQUIREMENTS 1 Full Time Employee (FTE); estimated total of 16 Overtime Hours for use by one employee.

Section 2.1.8 – GOVERNMENT FURNISHED PROPERTY

Section 2.1.8.1 – Personal Protective Equipment (PPE) The Government will provide each contractor employee with the appropriate PPE, as necessary, for personal safety and continuity for performing minor or emergency maintenance, as required, on forklifts. The contractor is responsible for ensuring that this equipment is returned in the same condition (minus normal wear and tear) to the Government at the completion of the contract or termination of the employee, whichever occurs soonest. At a minimum, this equipment shall consist of the following items:

• Gloves

• Goggles

• Apron

• Face Shield

• Hard Hat

Section 2.1.8.2 - Operation of Government Owned or Leased Vehicles The operation of Government owned or leased vehicles shall be required in connection with the labor category duties specified in this PWS. The regulations and guidelines which apply to contractor operation of Government vehicles are found in Chapter 8 of DoD Regulation 4500.36-R (Management, Acquisition, and Use of Motor Vehicles) (PWS Attachment A).

Additionally, Section 3.8 of NAVFAC Publication P-300 (Management and Support of Civil Engineering Equipment) (PWS Attachment B) provides additional guidance on driver testing and licensing. Generally, Government contracts and agreements require that operators comply with the licensing requirements of the state and local motor vehicle laws. For this requirement, all Contractor employees must possess a valid “Class C” CDL with H endorsement to transport HAZMAT, and be certified by the contractor as being fully qualified to operate the size vehicles listed below. Contractor employees will operate these vehicles on a daily basis, primarily in and around a 50-mile radius of Naval Station Norfolk, VA. The contractor will provide appropriate documentation regarding all operator qualifications to the COR/TOM prior to the initial operation of any Government owned or leased vehicles/MHE/equipment.

Vehicles that may be operated are:

• 1 – 1 ton stake truck

• 1 – 2 ½ ton stake truck

• 1 – ¾ ton stake truck

Material Handling Equipment that may be operated Class Lift code SWL Type Designation

• 1.5 3k E,EE

• 2.1 3K-4K E,EE

• 2.4 3K-4K E,EE

• 4.3 2K-6K G,GS,D

• 4.3 2K-6K DS,LP,LPS

• 4.1 TURR-3.5 EE

Section 2.2 – HAZMAT Support – Material Coordinator

Section 2.2.1 – HOURS OF PERFORMANCE The hours of performance are 7:00 a.m. to 3:30 p.m. The employee hours of performance will normally consist of 8 hours per day/5-day workweek, unless approved overtime is authorized or the COR approves an alternate work schedule. Overtime may be required on weekends and holidays, as well as late evening and early morning hours.

Section 2.2.2 - PLACE OF PERFORMANCE The place of performance is NAVSUP FLC Norfolk, United States Naval Academy Annapolis Bldg. 336, Naval Support Facility Dahlgren Bldg. 125, Naval Air Station PAX River Bldg. 2385, and Naval Support Facility Indian Head & Stump Neck Annex.

Section 2.2.3 - POINT OF CONTACT The Technical Assistant is Gary Mcbride, Phone 757-341-5820 or Shirell Simmons, Phone 757-341-5823.

Section 2.2.4 - DUTIES Duties include, but are not limited to the following: In performance of this PWS, the contractor shall manage the total work effort associated with CHRIMP management, supply chain management, inventory management, and Government owned material as required herein. The contractor will perform all HAZMAT physical distribution functions for Government-owned material.

2.2.4.1 Specific Tasks

A. Perform HAZMAT Supply Chain management, Inventory management, and CHRIMP management functions.

B. Following FIAR requirements, verify and circle quantity, print/sign/date shipping documents for Government and customer owned material acknowledging receipt of HAZMAT and documenting the HAZMAT receipt in the GDS.

C. Receive, inspect and process all incoming Government and customer owned HAZMAT in GDS.

D. Label all HAZMAT upon receipt and issue with a GDS produced barcode tracking label.

E. Apply all applicable HAZMAT labels produced for all sites.

F. Manage only HAZMAT approved on the customer AUL.

G. Distribute new or updated/revised SDSs to authorized customers at the time of first issue (and upon demand thereafter).

H. Perform Issue transaction to all empty HAZMAT containers in GDS.

I. Shelf-Life Management for Government and customer owned material in accordance with DoDI 4140.27 Shelf Life Management Manual.

J. Manage and fund spill control when the Contractor is at fault.

K. Provide Standardized Operating Procedures (SOPs) as specified by the Government.

L. Certify HAZMAT for transportation.

M. Participate in other Pollution Prevention (P2) program.

N. Provide support for locker assessments on regional sites/lockers.

O. Conduct daily reviews of all HAZMAT Management Tool (HMM Tool) Pending Work Queues at assigned sites.

Conduct appropriate corrective measures.

2.2.4.2 Government Designated Software Systems

All HAZMAT used in the performance of this PWS shall be managed using the GDS program. GDS may include but not be limited to Navy Enterprise Resource Planning (N-ERP), HMM Tool, Web Federal Logistics Information System (WEBFLIS), HAZMAT Information Resource System (HMIRS), and Shelf-Life Extension System (SLES), all of which are utilized to validate HAZMAT is processed with proper identification during the performance of PWS. The Contractor shall operate GDS in performance of this contract and the Government will provide access as required to these systems.

2.2.4.3 Additions/Deletions to the Inventory

HAZMAT product range and depth may be adjusted at any time during the performance of this contract based solely on customer requirements or technological changes. The Contractor shall be advised of these requirements in writing or changes through a change to the customer AUL or through the COR. The Contractor shall only add new items once they are approved for addition to the customer AUL.

2.2.4.4 Physical Inventory and Accountability

A. The Contractor shall be responsible for the accuracy of Government and customer owned inventory with respect to quantity, location, the performance requirement for inventory accountability is 95% accuracy. An inventory for 100% of Government and customer owned material shall be conducted annually at all HMC locations covered by this requirement.

B. The contractor shall utilize the GDS Navy ERP Physical Inventory process to conduct and provide inventory documentation to the COR and/or site manager on the first business day following completion of the inventory. This documentation shall include National Stock Number (NSN), Local Stock Number (LSN), location and quantity on hand.

2.2.4.5 Locker Management

A. The contractor shall assist and advise customers on all facets of HM management and storage at the unit locker level. This includes compatibility, compliance, shelf-life extensions, recommending locker limit quantity changes based on observed usage, advising customers of excess locker material. The contractor shall discuss with the customer the need to retain aged material as well as reducing or eliminating the authorized locker quantity. For partially used material over 30 days old, contractor shall discuss with the customer the continued need for the remaining material as well as seek concurrence for removal of the material. The contractor shall research and determine whether smaller container sizes are available, and if so, recommend the change to a smaller container size. If the work center concurs, the contractor shall update the AUL in Navy ERP with the authorized material size and quantity accordingly.

B. Locker Management Support The Contractor shall provide support for locker assessments at multiple NAVSUP FLC Norfolk across Naval District Washington locations and customer work centers, as designated by the P&S Lead, COR, TPOC and/or the Regional Director. All locker assessments shall be completed annually, on a calendar year cycle, IAW NAVSUP Publication P-722 (SERIES). The Contractor can expect to assess a minimum of 812 lockers and a maximum of 992 lockers during the calendar year cycle, as needed. The government will generate and promulgate an Annual Assessment Plan for each calendar year and will provide that to the Contractor by the 15th of December. The Annual Assessment Plan will direct which customer locations and lockers will be assessed by the Contractor throughout the calendar year. The Annual Assessment Plan will be updated monthly as new customers may be added and/or existing customers may be removed from the CHRIMP program. The locker assessments may be needed at one site or span across several sites that are supported in the PWS. The Contractor is expected to communicate with the cognizant custodian to schedule assessments in advance. A locker assessment is considered complete when the physical assessment is done, the assessment is loaded into the HMM Tool and verified by the

COR.

Locker assessments shall be conducted at least once annually to ensure CHRIMP compliance. For lockers that receive a failing grade, a reassessment shall be completed within 45 days of initial inspection. Using the NAVSUP HMM Tool, the Contractor will be responsible for assisting FLC personnel with capturing quantitative data from the lockers and identifying deficiencies, such as lockers missed on previous assessment visits. The Contractor shall analyze the HMM Tool locker assessment results and identify high risk customers, which are those who receive failing grades more than once within a 36-month period. High risk customers require two locker assessments per year until they receive two consecutive passing grade inspections.

Working with the Regional Director, the Contractor support team shall execute locker assessments by visiting each installation work center and reviewing/validating the condition of all lockers storing HAZMAT, IAW NAVSUP Standard Operation Procedures (SOP) for Shore Based Work Center HM Storage Locker Management, NAVSUP P- 722, Appendix E. Locker assessments shall include a validation of on hand inventory, compared with Navy ERP book quantities. Navy ERP shall be updated to reconcile differences immediately upon completion of the assessment.

Conducting Preliminary Research - Working with the cognizant NAVSUP FLC HMC Site Manager, the Contractor support team shall pull inventories for customer work center lockers—referred to in DON ERP as “KSLOC”—for their respective sites.

Review/validate lockers - In conjunction with the NAVSUP FLC Norfolk HMC Site Manager, the Contractor support team will:

Utilize NAVSUP 4454/1 Work Center HAZMAT Storage Locker Assessment Checklist, Appendix H, or a prepopulated checklist, downloaded from the NAVSUP HMM Tool, to conduct assessments at Work Center HM Lockers.

Assessment results and noted deficiencies will be entered into the NAVSUP HMM Tool Locker module for tracking of completion and metrics related to risk elements.

Working with the NAVSUP FLC Norfolk HMC Site Manager, the Contractor shall fill out the Assessment Form based on the locker review:

o Matching physical inventory with the DON ERP extension list to evaluate:

-Total line items (LI) inventoried;

-Total LI not on inventory;

-Total LI with inventory discrepancies;

-Total LI outstanding longer than 30 days with no extension;

-Total LI without labels;

-Total lockers assessed at work center level;

-Percentage of installation work centers and lockers compliant with CHRIMP Standards mandated by OPNAV N45 policy.

Due on the last day of the month

• Assessment sheets are turned in to the FLC Locker Assessment Lead for validation and updating of the master locker tracker Due upon completion of each sheet

• Issues/concerns are elevated to RCC/HMC personnel and FLC Regional HAZMAT Director;

Due as they develop

• Discrepancies by category shall be reported to NAVSUP HQ HMM Staff, FLC Regional Director and COR.

2.2.4.6 Receiving Material

A. The Contractor will be responsible for the receiving, inspection and processing of all incoming Government and customer owned HAZMAT IAW Section 1.3.2 and sign documents acknowledging receipt of HAZMAT. Contractor shall receipt all HAZMAT into GDS systems within 3 business days of material receipt at HMC.

B. The Contractor shall ensure that a product specific SDS is available or accompanies each line item received prior to acceptance of that material. The Contractor shall distribute new or updated/revised SDSs to the HMC customers at the time of issue of product.

C. Upon delivery of any material not requisitioned (misdirected shipments), the Contractor shall notify the COR for disposition instructions.

2.2.4.7 HAZMAT Management Tool

A. The Contractor will be responsible for reviewing HMM Tool Pending Work Queue requests daily.

B. HMM Tool AUL & MATERIAL REQUESTS: PENDING WORK QUEUE items must be claimed with initial

HMC review conducted within 5 workdays for submittal to EHOS approvers.

C. HMM Tool AUL & MATERIAL REQUESTS: PENDING WORK QUEUE items will transfer to HMM Tool AUL

& MATERIAL REQUESTS: MY WORK QUEUE items to be completed by claimant.

D. The Contractor will be responsible for reviewing HMM Tool AUL & MATERIAL REQUESTS: WHSE QUEUE to update receipt and processing of outstanding transactions.

E. HMM Tool INVENTROY: PENDING WORK QUEUE items must be claimed with initial HMC review conducted within 5 workdays.

F. HMM Tool INVENTORY: PENDING WORK QUEUE items will transfer to HMM Tool INVENTORY: MY

WORK QUEUE items to be completed by claimant.

G. The Contractor will be responsible for ensuring all locker assessments are completed in the HMM Tool within 5 business days of assessment being completed.

Section 2.2.5 – MISCELLANEOUS HAZMAT handled in this requirement ranges from all hazard classes with the exception of explosives and radioactive materials. Contractor employees will be working in a Navy CHRIMP Center where the Government manages and supplies various customers with all their HAZMAT requirements. All SDS information for these materials is available at the job site.

Section 2.2.6 - Personnel Qualifications

• Must have obtained a High School diploma or GED.

• Possess a minimum of two (2) years logistical experience, with at least one (1) years in a Navy or Marine Corps environment.

• Contract personnel are required to have and maintain a current, valid state driver’s license.

Section 2.2.7 –LABOR REQUIREMENTS 10 FTEs; Estimated total of 80 Overtime Hours for use by one or all employees.

Section 2.3 – HAZMAT Support – Warehouse Specialist/ Material Expediter

Section 2.3.1 - HOURS OF PERFORMANCE

The hours of performance are 7:00 a.m. to 3:30 p.m. The employee hours of performance will normally consist of 8 hours per day/5-day workweek, unless approved overtime is authorized or the TA approves an alternate work schedule. Overtime may be required on weekends and holidays, as well as late evening and early morning hours.

Section 2.3.2 - PLACE OF PERFORMANCE The place of performance is NAVSUP FLC Norfolk, Naval Station PAX River, Bldg. 2385.

Section 2.3.3 - POINT OF CONTACT The Technical Assistant is Gary McBride, Phone 757-341-5820 or Shirell Simmons, Phone 757-341-5823.

Section 2.3.4 - DUTIES Duties include, but are not limited to the following:

2.3.4.1 Responsibilities include understanding and compliance with all Naval Supply Procedures. Receives, handles, stores, and issues HAZMAT in accordance with the prescribed procedures established by CHRIMP. Operates various types of MHE to include forklifts, pallet jacks, and automated high rise stacker lifts in automated and non-automated HAZMAT warehouses.

2.3.4.2 Performs minor or emergency maintenance as required on forklifts. The contractor will also be responsible for HAZMAT specific issues such as material compatibility, compliance with specific environmental regulations that relate to the handling of HAZMAT, and Department Of Transportation and Safety requirements.

2.3.4.3 Receives HAZMAT from customers and commercial carriers. Will be required to operate a forklift for loading/unloading trucks, vans, etc. Will be required to sign and date material documentation as proof of receipt and provide copy to customer and retain copy for file. Working environment is in a warehouse that may be cold in winter and hot in summer.

2.3.4.4 Ensures that all transactions are properly documented. Prepares issue, receipt, and inventory documents and inputs data into the GDS. Conducts periodic location surveys and inventories in accordance with schedules.

Correctly identifies and corrects inaccuracies on the above mention database.

2.3.4.5 Drives a pick-up truck having a gross vehicle weight of up to 10,000 pounds. Provides transportation for

2.3.4.6 HAZMAT to selected customers of the assigned HAZMIN Center on an as requested basis. Makes local deliveries on base. Makes all deliveries in accordance with negotiated time frames. There may also be the requirement for pick-ups from identified customers on an as needed basis.

2.3.4.7 The contractor is often required to stand on hard surfaces for extended periods of time, and to bend, stoop, and work in tiring and uncomfortable positions. They may be required to lift items in excess of 45 pounds but MHE is readily available for HAZMAT items exceeding this amount.

Section 2.3.5 – MISCELLANEOUS

2.3.5.1 The contractor employees shall be physically qualified to perform duties assigned considering factors such as strength, endurance, agility, coordination, and visual and hearing acuity. Services may be performed either indoors or at outside storage sites. The Contractor shall not permit an employee to work while his ability or alertness is impaired by fatigue, alcohol, drugs, illness or other causes that might unnecessarily expose himself/herself or others to injury or property damage.

2.3.5.2 HAZMAT handled in this requirement ranges from all hazard classes with the exception of explosives and radioactive materials. Contractor employees will be working in a Navy CHRIMP Center where the Government manages and supplies various customers with all their HAZMAT requirements. All SDS information for these materials is available at the job site. Employees are required to immediately report any damage to Government property, personal injuries and/or hazardous conditions to the assigned government representative.

Section 2.3.6 - Personnel Qualifications

2.3.6.1 Possess a minimum of four (4) years logistical experience, with at least two (2) years in a Navy or Marine Corps environment.

2.3.6.2 Contractor personnel must pass a periodic physical examination as specified by NAVMED P-117 published by the BUMED and Surgery. Each MHE operator must possess a current Medical Examiner’s Certificate or proof of a current medical examination document on their license. This document must be carried on their person during working hours for inspection purposes.

2.3.6.3 Contract personnel are required to have and maintain a current, valid state driver’s license.

Section 2.3.7 –LABOR REQUIREMENTS 2 FTEs; Estimated total of 24 Overtime Hours for use by one or all employees.

Section 2.3.8 - GOVERNMENT FURNISHED PROPERTY Section 2.3.8.1 – Personal Protective Equipment (PPE) The Government will provide each contractor employee with the appropriate Personal Protective Equipment (PPE), as necessary, for personal safety and continuity for performing minor or emergency maintenance, as required, on forklifts. The contractor is responsible for ensuring that this equipment is returned in the same condition (minus normal wear and tear) to the Government at the completion of the contract or termination of the employee, whichever occurs soonest. At a minimum, this equipment shall consist of the following items:

• Gloves

• Goggles

• Apron

• Face Shield

• Hard Hat

Section 2.3.8.2 - Operation of Government Owned or Leased Vehicles and Equipment The operation of Government owned or leased vehicles shall be required in connection with the labor category duties specified in this PWS. The regulations and guidelines which apply to contractor operation of Government vehicles are found in Chapter 8 of DOD Regulation 4500.36-R (Management, Acquisition, and Use of Motor Vehicles) (PWS Attachment A).

Additionally, Section 3.8 of NAVFAC Publication P-300 (Management and Support of Civil Engineering Equipment) (PWS Attachment B) provides additional guidance on driver testing and licensing. Generally, Government contracts and agreements require that operators comply with the licensing requirements of the state and local motor vehicle laws. For this requirement, all Contractor employees must be certified by the Contractor as being fully qualified to operate the size vehicles listed below.

Contractor employees will operate these vehicles on a daily basis at the Naval Station Norfolk, VA. The contractor will provide appropriate documentation regarding all operator qualifications to the COR/TOM prior to the initial operation of any Government owned or leased vehicles/MHE/equipment.

Vehicles that may be operated are:

• Pick-up trucks – weight up to 10,000 lbs.

Material Handling Equipment that may be operated Class Lift code SWL Type Designation

• 1.5 3k E,EE

• 2.1 3K-4K E,EE

• 2.4 3K-4K E,EE

• 4.3 2K-6K G,GS,D

• 4.3 2K-6K DS,LP,LPS

• 4.1 TURR-3.5 EE

SECTION 3 - FACILITIES AND OTHER REQUIREMENTS

Section 3.1 - Equipment and Facilities The Government will provide all facilities and equipment as well as the consumable and logistical support necessary to perform the tasks and functions described in the PWS. Space limitations may prohibit the ability to assign each contract employee their own desk or workstation. In addition to office space, each contract employee will be provided with access to government computers and telephones, for official use only. Under no circumstances will contractor-provided personal computers be connected to the Navy/Marine Corps Intranet (NMCI). Unless provided by the Government, contract employees will be expected to do light custodial work, (e.g., empty trash, dust, vacuum carpet, sweep floor, etc.) in the space.

Section 3.2 - Access to Government Facilities Contractor’s employees are required to access military installations in the performance of the logistic services described in this PWS. Additionally, the employee will be required to access DoD computer networks and web sites in connection with his/her daily duties. To ensure access to Government facilities will require the following actions:

Section 3.2.1 - Physical Security and Key Control The Government will be responsible for the key security system and, as needed, provide keys to the contractor. The contractor shall safeguard and maintain control over assigned keys. The contractor shall return keys to the respective TA that are not needed or upon contractor personnel termination of work under this contract.

Section 3.2.2 - Common Access Card (CAC) The Government Contractor CAC card serves as the primary method of identification for the contractor employees, as well as providing the basis of Public Key Infrastructure (PKI) access to the NMCI, and numerous Navy web sites, which may also require PKI access. Navy Information Assurance (IA) policies require that a background investigation be completed on each contractor prior to granting access to government computer systems. Accordingly, the background investigation requirements specified in section 3.6 below are applicable to the issuance of a CAC card. In the event that the investigation has been initiated, but not completed, an Advanced Fingerprint Check must be successfully accomplished and results received prior to the issuance of a CAC card. If for some reason the results of the Advanced Fingerprint Check cannot be obtained the CAC cannot be issued until the full investigation has been completed. The NAVSUP FLC Norfolk COR/TOM or TA will assist in providing the contractor the appropriate documentation for obtaining CAC cards.

Section 3.3 - Mishap If a mishap involving services under this contract occurs, the contractor shall promptly report the incident within one (1) hour to the NAVSUP FLC Norfolk COR/TOM and the designated TA (if applicable) and the PCO. If the Navy conducts an investigation of the mishap, the contractor shall cooperate and assist Government personnel until the investigation is complete. Contractors shall include a clause in subcontracts, if any, under this contract to require subcontractor cooperation and assistance in mishap investigations.

Section 3.4 - Contractor Responsibility for Safety Nothing in this PWS, nor any Government action or failure to act in surveillance of this contract, shall relieve the contractor of its responsibility for the safety of the contractor’s personnel, the Government’s personnel and property, and the general public.

Section 3.5 - U. S. Citizenship All contract positions within NAVSUP FLC Norfolk are classified as noncritical-sensitive.

Section 3.6 - Background Investigations All contract employees shall be required to have a completed National Agency Check with Local Agency and Credit Checks (NACLC) (or equivalent) prior to reporting for duty. However, a previously conducted NACI, Entrance National Agency Check (ENTNAC), or National Agency Check (NAC) does not satisfy this requirement. The contractor shall ensure that any completed investigations are accurately recorded in the Joint Personnel Adjudication System (JPAS).

Section 3.7 - Privacy Act Compliance The contractor may be in contact with data and information subject to the Privacy Act of 1974 (Title 5 of the U.S. Code Section 552a). The contractor shall ensure that its employees assigned to this effort understand and adhere to the requirements of the Privacy Act and to Department of Defense and Department of the Navy regulations that implement the Privacy Act. Department of Navy policy and procedures implementing the Privacy Act are detailed in SECNAVINST 5211.5E (Department of the Navy Privacy Act (PA) Program), which is available on-line at http://privacy.navy.mil. The contractor shall identify and safeguard data, information and reports accordingly. In addition, the contractor shall ensure that contractor employees assigned to the contract are trained on properly identifying and handling data and information subject to the Privacy Act prior to commencing work.

Section 3.8 - Proprietary Information No data provided to, or developed by, the contractor shall be used for any purpose other than the tasks assigned. All information (data files and hard copy) becomes the property of the Government and the contractor shall return them at the completion of the task. The Government shall not be required to pay royalties, recurring license fees, use tax or similar additional payments for any contractor-developed product or associated software presentation.

Section 3.9 - Non-Personal Service Statement Contractor employees performing services under this contract will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the PWS. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. However, the COR and/or other Government representative may provide direction and/or guidance within the execution of the work. The tasks, duties, and responsibilities set forth in this contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in subparts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of completed work.

Section 3.10 - Station Regulations The contractor and his/her employees and subcontractors shall become familiar with, and obey all applicable Federal, State, Local, and Station regulations, including fire, safety, traffic, and security regulations. The contractor shall be required to have all appointments, certifications, or licenses required for each effort. The Contracting Officer may request proof of such certification or licenses at any given time.

Section 3.11 - Transition Out Phase Should the incumbent contractor not be selected as the follow-on service provider, as applicable, the contractor shall participate in a transition phase to orderly and efficiently transition to a successor. The transition phase shall be considered the last fourteen (14) days prior to the end of the contract period of performance. The transition phase shall consist of phase-in training for the successor and transition of all documentation relevant to the positions specified herein. Contract is planned to be awarded 30 days prior to Period of Performance start allowing for successful transition.

Section 3.12 - Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

Section 3.13 - Personnel Training and Certifications Contractor personnel shall be trained, qualified, certified or licensed under the requirements specified in Table 5. The Contractor shall maintain records of training qualifications, certifications and licenses on each employee for the duration of their employment and provide documentation to the COR/ACOR on the first day of Full Contract Performance and on the first day of each Option Year (if exercised). Records shall be made available to the COR/ACOR or any Regulatory Agency Representative upon request. Navy Unique and Other training shall be scheduled and completed by the Contractor and its personnel during the transition period.

Table 5: HAZMAT Training and Certification Requirements

Function Course/Certification Initial Training Hours Refresher Requirement STATUTORY REQUIREMENTS - Hazardous Material Operations All employees/All Operations Hazardous Comm. Standards

(HAZCOM) 40CFR, 1900.1200

4 Hours Annual

All employees/All Operations Reading MSDS/SDS 2 Hours Annual All employees/All Operations Hazardous Properties of HAZMAT 1 Hour Annual All employees/All Operations Health Effects of HAZMAT 1 Hour Annual All employees/All Operations Personal Protective Equipment 1 Hour Annual Shelf-life Management Shelf-life Training 1 hour Annual HAZWASTE HAZWASTE Site Operator 24 hours 8 hours annually HAZMAT Handling Forklift License 16 hours Every 3 years HAZMAT Handling MHE Cherry Picker 4 hours Every 3 years Off-base HAZMAT Transportation CDL with “H” Endorsement N/A Every 5 years NAVY UNIQUE Training Provided by the Government GDS Operations GDS HAZMIN Center Operations

(Provided after contract award) 24 hours As Required

GDS Operations GDS Functional User Training (Provided after contract award)

24 hours As Required

Other Training Provided by the Government IT Security Computer User Training (Provided after contract award) 1 hour Annually

All Employees/All Operations DOD Information Assurance Awareness (Provided after contract award)

2 hours Annually

All Employees/All Operations Navy Enterprise Resource Planning (NERP) Training (as required)

TBD TBD

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information.