PWS-Music Procurement Services (RPM).docx

PWS for Music Procurement Services for AFN-BC Radio Background. The new music procurement and distribution service to be purchased will enable the Defense Media Activity (DMA) American Forces Network Broadcast Center (AFN-BC) to meet and support the AFN mission. This mission is to provide a balanced representative selection of popular radio and television information and entertainment programming of particular interest to both the primary AFN audience of Department of Defense (DoD) personnel stationed overseas and their family members. The new music procurement and distribution service is also required to ensure the accomplishment of the AFN mission to effectively communicate command information to DoD personnel stationed overseas and their family members, while simultaneously providing the level of entertainment needed to make a positive impact on their morale. It will also provide the most efficient medium to ensure the effective communication of information messages inserted within the program as spot announcements in support of DoD internal information themes, goals and objectives. DMA AFN-BC mission tasking per DoD Instruction 5120.20 is to support the Internal Communications mission of the Department of Defense by providing a broad range of information and entertainment programming to DoD personnel and their family members overseas, thus attracting an audience for Internal Communications messages placed within AFN programming. The AFN BC Contracting Office has purchased programs of a similar nature repeatedly over the years. The rates paid by the Government do not vary, regardless of the popularity or commercial value of a particular music format.

Objectives. The objective of this requirement is to acquire new music, and the associated broadcast distribution rights to allow DMA AFN-BC to distribute and transmit via secure satellite, internet, and terrestrial FM transmitter. Procurement of these rights and materials will enable the AFN-BC Radio to meet and support the AFN mission.

Scope. Provide secure website login to download new/ current music.

Specific Tasks. This mission is to provide a balanced representative selection of popular radio and television information and entertainment programs of particular interest to both the primary AFN audience of DoD personnel stationed overseas and their family members. The new music procurement and distribution service is also required to ensure the accomplishment of the AFN mission to effectively communicate command information to DoD personnel stationed overseas and their family members, while simultaneously providing the level of entertainment needed to make a positive impact on their morale. It will also provide the most efficient medium to ensure the effective communication of information messages inserted within the program as spot announcements in support of DoD internal information themes, goals and objectives. DMA AFN-BC mission tasking per DoD Instruction 5120.20 is to support the Internal Communications mission of the Department of Defense by providing a broad range of information and entertainment programming to DoD personnel and their family members overseas, thus attracting an audience for Internal Communications messages placed within AFN programming.

Task 1 – Digital download.

1.1. The Contractor shall provide access to newly released music, in .wav and/or .mp3 format, via internet download. Music shall include rich metadata such as song title, artist, genre, release date, album, and album art. It is preferable that the service have the capability for automatic download by AudioVAULT radio automation system.

1.2. The recordings are broadcast outside the continental United States via the U.S. military's land-based radio outlets, secure/ encoded satellite, geo-blocked internet stream, and closed-circuit facilities of the US government outside the continental United States.

1.3. Distribution of all programming is non-commercial, non-profit, and royalty-free. The service is intended strictly for use by DoD personnel and their dependents.

Task 2 – Rights and License Requirements.

2.1 The Contractor shall be prepared to provide proof of possession to necessary rights and licenses to duplicate and distribute all recordings provided. Signing this contract constitutes certification that the Contractor has the right to duplicate and/or distribute all recordings provided to AFN-BC and will afford the protections contained in rights in data clauses contained elsewhere in the contract.

Task 3 - Current Hits Service.

3.1. Contractor Provided Music Service consists of access to regularly released, current hit music selections via digital download in at least the following five major music formats and the major subgroupings commonly associated with those major formats:

(1) Contemporary Hit Radio (CHR), including Top 40, Contemporary Hits-Pop and Contemporary Hits-Rhythmic

(2) Country

(3) Adult Contemporary, including Hot Adult Contemporary

(4) Rock, including Active Rock, Alternative, Adult Album Alternative

(5) Urban Contemporary including Urban Adult Contemporary, Rap, and Hip-Hop.

3.2. The Contractor shall assure that AFN receives timely availability to, at a minimum, the current 30 top songs in all of the formats noted.

3.3. Contractor shall utilize lists of the most frequently played songs by radio stations in the United States to determine the selections to be included. Top American radio industry music airplay and research programs and trade publications and/or airplay research information shall be used to meet this requirement.

3.4. “Timely delivery” of the songs shall be construed to mean the Contractor makes song available for download not later than seven (7) calendar days after the "release date" (vice "publication date") of the radio industry trade sources used to determine the music selections.

3.5. Songs available for download shall be encoded in 320K MP3 or equivalent format.

3.6. Songs provided to AFN shall conform to broadcast standards generally accepted in the United States. The Contractor shall make a good faith effort to provide special warnings and radio edited versions to accompany selections which contain language or concepts that have a likelihood of being interpreted as indecent, profane, explicit, defamatory, racially insensitive or otherwise objectionable by reasonable listeners.

Task 4 - Contractor-provided digital information for use by radio automation and music scheduling software.

4.1. The Contractor shall provide metadata for each song use in AudioVAULT and MusicMaster to accompany each song.

4.2. Metadata should include the following information:

a. Unique song I.D. code

b. Title

c. Artist

d. Run time

e. Intro time

f. Release date/ Year

g. Song Ending

k. Genre

4.3. Contractor shall provide free user support to DMA to respond to questions regarding site access, song downloads, and file ingest.

6. Performance Standards.

Subtask 1.1 – The Contractor shall make available for download hit music updates for distribution to outlets of the AFN. Music shall be encoded with ID3V2 tagging and recorded in full 320K MP3.

Subtask 3.1 – Contractor provided music is classified among the five major music formats and the major subgroupings commonly associated with those major formats.

Performance occurs with successful download of required music 99% of the time. Problems that occur are minor, and resolved in a satisfactory manner.

Method of Surveillance

Routine inspection of deliverable products and services.

7. Place of Performance. The place of performance will be at the contractor’s location.

8. Period of Performance. One year after award of contract plus four one-year options.

9. Delivery Schedule. AFN shall access the download site no less than once per week.

10. Security Requirements. None

11. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). None

12. Other Pertinent Information or Special Considerations. None Description:

CLIN 0001: Music Procurement and Distribution Services - Base Year Radio Programming Management, Inc. will provide regular and consistent access to Top Hits USA Direct Download for newly released current music for replay on, and distribution to, Radio outlets of the American Forces Network. Music shall be encoded with ID3V2 tagging, recorded in full 320K MP3, and classified among the five major music formats and the major subgroupings commonly associated with those major formats.

Period of Performance: 01 SEP 21 - 31 AUG 22

CLIN 1001: Music Procurement and Distribution Services – Option Year 1 Radio Programming Management, Inc. will provide regular and consistent access to Top Hits USA Direct Download for newly released current music for replay on, and distribution to, Radio outlets of the American Forces Network. Music shall be encoded with ID3V2 tagging, recorded in full 320K MP3, and classified among the five major music formats and the major subgroupings commonly associated with those major formats.

Period of Performance: 01 SEP 22 - 31 AUG 23

CLIN 2001: Music Procurement and Distribution Services – Option Year 2 Radio Programming Management, Inc. will provide regular and consistent access to Top Hits USA Direct Download for newly released current music for replay on, and distribution to, Radio outlets of the American Forces Network. Music shall be encoded with ID3V2 tagging, recorded in full 320K MP3, and classified among the five major music formats and the major subgroupings commonly associated with those major formats.

Period of Performance: 01 SEP 23 - 31 AUG 24

CLIN 3001: Music Procurement and Distribution Services – Option Year 3 Radio Programming Management, Inc. will provide regular and consistent access to Top Hits USA Direct Download for newly released current music for replay on, and distribution to, Radio outlets of the American Forces Network. Music shall be encoded with ID3V2 tagging, recorded in full 320K MP3, and classified among the five major music formats and the major subgroupings commonly associated with those major formats.

Period of Performance: 01 SEP 24 - 31 AUG 25

CLIN 4001: Music Procurement and Distribution Services – Option Year 4 Radio Programming Management, Inc. will provide regular and consistent access to Top Hits USA Direct Download for newly released current music for replay on, and distribution to, Radio outlets of the American Forces Network. Music shall be encoded with ID3V2 tagging, recorded in full 320K MP3, and classified among the five major music formats and the major subgroupings commonly associated with those major formats.

Period of Performance: 01 SEP 25 - 31 AUG 26