PWS_MSC-K_Sources Sought.pdf

PERFORMANCE WORK STATEMENT (PWS)

MAINTENANCE & SUPPORT CONTRACT for KMOD (MSC-K)

1. Purpose of Scope:

The U.S. Army Corps of Engineers (USACE), Transatlantic Middle East District (TAM) has a need to award an Indefinite Delivery, Indefinite Quantity (IDIQ), Firm- Fixed-Price (FFP) delivery order of $48M to provide Sustainment, Restoration, and Modernization (SRM) Program and other related support functions for various facilities and installations country-wide for the Kuwait Ministry of Defence (KMOD), over a duration of a (5) year order period. This includes such tasks as the maintenance of HVAC systems, electrical power infrastructure, municipal pump systems, fire alarms, perimeter fence upkeep (including periodic sand removal), and other facility related services. Not limited to other requirements authorized by the Kuwait Ministry of Defense.

This requirement will result in FFP task orders under the base IDIQ contract (W912ER24DXXXX) to provide the services described herein this performance work statement (PWS) for routine & preventative maintenance, corrective maintenance (repairs), urgent repairs, incidental minor construction associated with upgrades and renovations. These individual task orders may involve one or multiple work functions, associated with the systems and tasks mentioned above by a follow-on base contract award, followed by yearly option years.

Placement of Task Orders:

The time of performance and the amount of work to be performed will be determined by the Program Manager and Contracting Officer. Task Orders will be issued by the Government for a firm fixed price. The Government will negotiate a FFP task orders for any new work required.

The Contractor shall submit their proposal in sufficient detail to permit an analysis of all material, labor, equipment, subcontractors, overhead and profit. Prices will be requested and evaluated for each Task Order. Once the price is agreed upon, the Contracting Officer will issue the task order and provide direction to proceed with work. Upon receipt of a duly executed order, the Contractor shall begin to execute all worked required by the contract described in this PWS and complete all work according to the Government accepted schedule.

2. Summary of Work:

Performance, Standard, and Frequency. The Contractor shall perform scheduled preventive and routine maintenance, checks and services as recommended by the installed equipment, components, and system(s) manufacturer or, lacking such to establish industry standards of replacement, cleaning, painting, and other scheduled services to ensure operational readiness of installed equipment or systems.

Frequency of services shall comply with manufacturer’s operator or services recommended by servicing schedules or as described herein, whichever is more stringent.

The Contractor shall perform additional duties in support of the Sustainment, Restoration, and Modernization (SRM) Program. Including incidental minor construction upgrades & renovations, procurement & installation support, training to end-user staff, and facility surveys & inspections. Not limited to other additional requirements that may be directed to the Corps by KMOD.

The Contractor shall include any, and all management, labor, materials, spare parts, equipment, tools, transportation, supervision, and knowledge required by the Contractor to accomplish the broad range of work.

It is the Contractors responsibility to provide a performance plan, outlining all inspections, service activities, reference standard’s, frequency, and requirements on weekly basis and submit the service schedule for Government acceptance five (5) days prior to execution of the schedule. See paragraph 12.

The Quality Assurance Evaluator’s (QAEs) shall accept the Schedule on behalf of the U.S. Government and will use the schedule as the basis of measurement of the contract performance. The Contractor shall not defer any scheduled activities without QAE modification to meet the acceptable performance standard.

The Contractor shall provide a properly sized organization and work force to successfully accomplish the required task as stated herein this PWS.

In managing work effort, the Contractor shall establish and utilize a computerized task management system based on commercially available software, compatible with that used by the U.S. Government. Software should be downloadable to standard Microsoft Office software i.e., Word, Excel, or Access. The Contractor's proposed system shall be submitted for Government approval.

The Contractor shall comply with Country of Kuwait’s prescribed laws, policies, and procedures for the performance of services.

The Contractor shall provide local/in-country skilled and trained management and maintenance staff to assure that the Government maintains maintenance capability that is dependable, technically proficient, and responsive to Host Nation requirements and interests.

3. Contract Administration:

The Contractor shall provide the resumes of key personnel within 15 calendar days after the task order has been awarded. Resumes are required for Quality Control

Managers, Project Managers, Engineer Managers, Administrative Managers, Labor Supervisors, and any special licensed personnel, such as: Electrical, Mechanical, Fire protection Foreman.

The Contractor shall notify the Government of any changes to personnel occupying key positions and submit resumes to the government for acceptance. The Contractor is responsible for timely support, and should a vacancy occur the Contractor is required to back fill the position within 14 calendar days.

4. Contract Requirements:

Licensing. The Contractor is expected to be fully licensed in Kuwait. Trained in maintenance and repair work and have the capability and experience to promptly access the conditions and aid the description of activities described above.

Inspections. The Contractor shall coordinate with the Contracting Officer’s Representative (COR) prior to performing any inspections. The COR, representative(s) of the Host Nation, and the client/end user, as appropriate, will accompany the Contractor during the inspection.

Urgent Ordering Procedures. On rare occasions when the development of problems during other than normal duty hours arise which may jeopardize the operation of the areas, requiring emergency repairs and or replacements, the Contractor will be required to respond to the Government needs within four (4) hours following telephone notification which may be made at any time in any 24-hour period.

To accomplish this, the Contractor will provide to the COR a number at which he can be reached, on a 24-hour basis.

Spare Parts. Contractor will be responsible to procure and maintain a sufficient stock of spare parts and consumables for immediate use to perform the maintenance tasks required.

Specialty Systems- Professional Services. The Contractor shall acquire professional or certified services on specialty systems with manufacturers’ representatives to provide technical support for installation, commissioning, and/or maintenance & repair tasks. Specialty systems shall include, but are not limited to:

• Heating, Ventilating, and Air Conditioning (HVAC) Systems

• Municipal Pumping Systems

• Fire Alarm/Fire Protection Systems

• Control Systems

• Uninterruptable Power Systems (UPS)

• CCTV, FLIR, and other Camera Systems

5. Work Schedule:

The Contractor’s in-country management team shall schedule all workload. The Government review team comprised of personnel from the USACE Area Office and, when necessary, KMOD and end users shall review and coordinate scheduling and prioritization with the contractor. Any revisions to schedules will be directed only by the KO. While working at the various bases and installations, any required coordination with facility operations is the responsibility of the Contractor. This may involve such things as work in facilities where operations cannot be interrupted, escort into a secure area, and base access, and work required outside official working hours. The Contractor shall arrange for all work to be performed within the normal operating hours of the specific work site, unless work is deemed to be required outside of the normal operating range.

6. Communication Requirements:

All communications shall be in English from Contractor-to-Government. All written support documents or electronical submittals and communication in other languages shall be translated by the Contractor into English. Contractor is responsible for exchange of information compatible with the existing US Government computer systems in Kuwait via his hardware and software systems.

Contractor shall be capable of transmitting and receiving messages, and specific software programs via Internet. Appropriate security measures will be established and utilized to ensure the safeguarding of proprietary and government information.

The US Government will establish these requirements.

7. Government Furnished Services:

Any Government Furnished Property (GFP) provided under this contract shall be handled in accordance with FAR Part 45 and applicable contract clauses.

The Host Nation will provide all required electricity, water, sewer and other utilities as needed for the Contractor’s inspection, repair, and maintenance & service activities.

As long as the utilities are available for uses at the location of work.

The Host Nation to provide any operation and maintenance manuals that exist in relation to the items supported by the task order.

The Host Nation shall provide a suitable area for the Contractor to stage a logistics office and storage trailer. It will be the Contractors responsibility to coordinate with the end-users on the location of this area for uses.

8. Requirements and Standards:

Any conflict between standard manuals and specific instructions furnished shall be brought to the immediate attention of the PDT for resolution. As a rule, the instructions contained within the Task Order shall govern. Host Nation codes, regulations, and standards shall apply.

9. Manuals and Training Instructions:

The Contractor is required to comply with the Army Corps of Engineers Design Instructions Manual (TAM DIM) and all supplements thereto, unless otherwise specifically provided by the Task Order. All work shall be in accordance with the engineering instructions, directives, guides, specifications, drawings, technical manuals, and other instructions furnished and accompanied such as: hands on training to be provided by the Contractor to the Host Nation and COR.

Any relevant cut sheets and installation related documents including operation and maintenance manuals, and warranty management processes summary shall be prepared by the Contractor and submitted to the Government via hard copy as well as electronically, when necessary, in accordance with the requirements of this contract.

10. Specifications:

Prepare the specifications in accordance with the TAM DIM, according to the individual country’s standards, or a combination of both, as indicated in this PWS. All documents shall be prepared in accordance with UFC 1-300-02.

In some instances, where there are no guide specifications available for use, the Contractor may be required to develop the specifications accordingly. The guide specifications shall be carefully tailored and supplemented as required to specify all requirements for repair and upgrade project. In adapting the guide specification to a specific project, modifications will be held to the minimum necessary to provide for local conditions, special requirements, and new developments and improvements in design or installation techniques.

The Contractor shall prepare a submittal register, ENG Form 4288, using, listing all submittals for each contract specification and identify the appropriate reviewer for each submittal in column "r" of the register.

11. Contract Furnished Computerized Management System (CMMS):

The Contractor shall provide, operate, and maintain a computerized maintenance management system (CMMS) based on commercially available software. Examples commercially available software for use on the market are UpKeep, MaintainX, and MicroMain but is not limited to others. The CMMS will be part of the information, management, and control system for performing preventive maintenance, checks, service, calibration, maintenance, and repair function to maintain equipment and system, calibration, maintenance, and repair functions to maintain equipment and systems in working order so that they are capable of meeting their design specifications in efficient and economical manner.

CAPABILITES the CMMS capabilities shall include, as a minimum:

a. Work management ability to track and manage all aspects of work requests, labor, planning, scheduling, and document track employee certification.

b. Capability to produce work orders that are used to specify and track all work (preventive maintenance, scheduled and unscheduled maintenance, and repair) and being executed on a site, at a facility, or on a piece of equipment.

c. Included a hierarchical relationship to accumulate the work on the components of larger systems and individual facilities at a site.

d. Facilitate planning, scheduling, and tracking of Preventive Maintenance and Inspections (PMI’s).

e. Capture item specifications warranty information, manufacturing’s data.

Associated service contract, spare parts, vendor, and other purchase information as well as other pertinent data.

f. Create job plans to record and track the work steps, any material for specific work orders, identifying spare parts that are applicable as well as substitutes and inventory adjustments, minimum order quantities and ideal order and issue quantities.

12. Schedule:

The Contractor shall prepare a schedule, outlining all activities related to the work referenced in the task order requirements on a weekly basis. Schedules shall be submitted to the Government for approval five (5) days prior to execution of that schedule.

13. Coordination and Prosecution of Work:

During the prosecution of work, the Contractor shall maintain close liaison with the COR. Coordination of routine technical matters with TAM’s personnel will be accomplished through the COR. The COR authorities are outlined in a designated letter to be sent with the award of this work.

14. Tools:

The Contractor shall provide all required tools and ancillary items needed to complete the required repair, and maintenance and service actions of this work statement.

Host Nation will not be expected to support the Contractor through the support of required tools and ancillary items that may be needed.

15. Warranty:

Contractor is responsible to include all manufactures standard warranty from the manufacture for any equipment installed and procured during the contract.

The Contractor shall warrant all workmanship that the Contractor performs for repairs and other services mentioned in this PWS for 365 days upon the time of inspection and acceptance of work.

16. Period of Performance (PoP):

The period of performance (PoP) of this IDIQ contract is a duration of 1-year from contract award and notice to proceed. Followed by 4 additional optional years to extend the MSC-K to FY2029. At the request of KMOD, a 6-month extension may be awarded upon completion of the 5-year ordering period.

17. Identification of Employees:

Contractor is responsible for furnishing each employee engaged in the work to display such identification as may be approved and directed by the Contracting Officer. All prescribed identifications shall be immediately delivered to this person or a duly authorized representative for cancellation upon release of any employee.

When required by the Contracting Officer the Contractor shall obtain and submit fingerprints of all persons employed or to be employed on the project. It is the Contractors responsibility to contact the Contracting Officer to enquire if fingerprints are required.

18. Contractor Provided Services:

Contractor shall provide transportation, meals, and lodging for their employees who travel to Kuwait in support of this contract. The Contractor shall be responsible for obtaining all clearances, visas, immunization, and travel arrangements etc.; necessary for their employee to enter the project site and perform work on Kuwait installations.

19. Accident Prevention:

The Contractor shall comply with all applicable Kuwaiti laws and regulations and all applicable provisions of the current U.S. Army Corps of Engineers and Health Requirements Manual, EM 385-1-1, Manual can be downloaded for the following web site:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_ 385-1- 1.pdf.

An Accident Prevention Plan (APP) shall be prepared to preclude potential accident/incident on the job. The Contractor shall prepare and submit to the Contracting Officer the APP fifteen (15) days after each task order award and shall http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-identify potential hazards found on the job related to the work to be done under the awarded task order. This shall include an Activity Hazards Analysis (AHA) applicable to the work covered by the plan.

An AHA is a tool designed to identify and mitigate hazards associated with the work.

This may include situations are not experienced in previous project operations or incidents where a new work crew or subcontractor is required to perform specialty work. EM 385-1-1, “Safety and Health Requirements Manual”, provides the form’s suggested format.

The Contractor shall ensure that its personnel comply with requirements of EM-385- 1-1 and the APP. Failure to meet this responsibility will result in various actions as directed by the Contracting Officer including, but not limited to, removal of offending Contractor personnel, work stoppage and contract termination.

20. Contractor Liaison with Host Nation:

All communication by the Contractor with officials, representatives/and or offices of the Government of Kuwait in all matters pertaining to the work to be accomplished under this contract shall be through and in full liaison with Contracting Officer and/or the specified Contracting Officer Representatives.

Point of Contact:

Contracting Officer Eric Caruso Phone: 540-665-2636 Email: Eric.L.Caruso@usace.army.mil

Contract Specialist Stephanie Langhorne Phone: (540) 665-3798 Email:stephanie.l.langhorne@usace.army.mil

Project Manager Matthew Janow Phone: 540-665-3611 Email: matthew.s.janow@usace.army.mil

Contracting Officer’s Representative Name: Issa Dioubate Phone: 540-665-6402 Email: issa.dioubate@usace.army.mil

21. Compliance with Host Country Rules and Custom:

The laws of Host Country may prohibit access to certain areas of the country which mailto:stephanie.l.langhorne@usace.army.mil mailto:issa.dioubate@usace.army.mil are under military control. The Contractor shall furnish the Contracting Officer the names of personnel, type, and amounts of equipment, dates and length of time required at the site, and the purpose of entering the host country. It is understood that areas to which rights of entry are provided by the Host Government are to be used only for work carried out under the contract and no destruction or damages shall be caused, except through normal usage, without concurrence of the Host Government.

Contractor's Responsibilities: The following items are the sole responsibility of the Contractor to investigate, estimate as to cost, and assume the risk, as normally encountered by Contractors. The Contractor shall be responsible for determining the effect of the following on his own cost of performance of the contract and for including the appropriate amount in the contract price:

a. Official language and type of accounts required to satisfy the officials of the Local Government.

b. Entry and exit visas, residence permits, and residence laws applicable to aliens. This includes any special requirements of the Host Government, including those required by local Labor Offices, which the Contractor may have to fulfill before an application for a regular block of visas will be accepted.

c. Passports, health and immunization certificates, and quarantine clearance.

d. Compliance with local labor and insurance laws, including payment of employer's share of contribution, collecting balance from employees, and paying into insurance funds.

e. Customs' waiver expirations should be resubmitted by the Contractor at least 45 days in advance of anticipated expiration.

f. Shipment of goods and equipment into the country should be planned by the Contractor such that delays due to Ramadan and local holidays may be avoided.

g. Strikes, demonstrations, and work stoppage.

h. Collection through withholding and payment to local Government, of any

Host Country income tax on employees subject to tax.

i. Arranging to perform work in the Host Country, to import personnel, to employ non- indigenous labor, to receive payments and to remove such funds from the country.

j. Operating under local laws, practices, customs, and controls, and with local unions, in connection with hiring and firing, mandatory wage scales, vacation pay, severance pay, overtime, holiday pay, 7th day of rest, legal notice or pay in lieu thereof for dismissal of employees, slowdown and curtailed schedules during religious holidays and ratio of local labor employed in comparison to others.

k. Possibility of claims in local bureaus, litigation in local courts, or attachment of local bank accounts.

l. Compliance with workmen's compensation laws and contributions into such funds as may be required by Host Nation regulations. The provision of necessary medical services for Contractor employees.

m. Sales within the Host Country of Contractor-owned materials, and equipment.

n. Special licenses for physicians, mechanics, tradesmen, drivers, etc.

o. Identification and/or registration with local police of imported personnel.

p. Stamp tax on documents, payments, and payrolls.

q. Base passes for permanent staff, day laborers, motor vehicles, etc.

r. Compliance with all customs and import rules, regulations, and restrictions, including, but not limited to, local purchase requirements.

22. Establishing a Local Office:

It shall be the Contractor's sole responsibility to investigate all requirements for obtaining a commercial license to operate and perform work in the Country of Kuwait.

23. Duties, Taxes, and License Fees:

All materials, equipment and supplies that are for use and/or incorporation into the project are exempt from import and export, duties, taxes, licenses, impost, and any other identifiable charges. The Contractor shall maintain an inventory control and accounting to reflect the usage and disposition of any U.S. Government and /or Contractor–owned property that has entered the country duty free. The Contractor warrants his price for this contract in exclusive of any such charges.

If after the date of this contract, the Contractor is required by the Host Government to pay any such taxes, duties, or license fees paid directly to the host Government on materials, equipment, and supplies for use and/or incorporation into this project, the Contractor shall notify the Contracting Officer in writing. Upon satisfactory proof of the payment of such duties, taxes, or license fees despite the Contractor’s compliance with all requirements to avail itself of the exemption described in the paragraph above, the Contractor will be reimbursed for the amount of payment, therefore. Taxes must be paid per FAR 31.205-41(2), in order for them to be reimbursable.

Contractor owned or controlled material, equipment and supplies sold or disposed of by the Contractor may be subject to the imposition of local duties and within the Host Country taxes. No reimbursement will be made under this clause for such transactions.

24. Host Country Taxes and Fees:

The Government of Kuwait, its agencies, and political subdivisions shall levy no taxes or fees on the Contractor or any of its subcontractors on any materials imported into the country of Kuwait for purposes of the execution of this project. This tax exclusion does not apply to the Government of Kuwait taxes levied on the purchase of personal household goods, supplies or personal effects or automobiles in Kuwait by the employees of the Contractor or employees of its subcontractors.

If, notwithstanding the above, taxes, duties or similar charges are imposed by the Government of Kuwait, under the excepted circumstances described above, the costs thereby incurred by the Contractor shall be reimbursed in the amount of payment therefore, provided that the Contractor complied with all requirements to avail itself of the exemption described in the paragraph above.

25. Required Insurance:

The Contractor shall procure and maintain for each task order during the entire period of his performance under contract the insurance required by Federal Acquisition clause 52.228-3, "Workmen's Compensation Insurance.

The Contractor shall submit a copy of their insurance documents to the Contracting Officer within 10 calendar days after task order award. Prior to commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of required insurance.

The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed in no event less than 30 calendar days after written notice thereof to the Contracting Officer.

26. Safeguarding of Information

The personnel employed on this contract may, in the performance of their assigned duties, have access to data and information pertaining to location of goods, supplies, parts, equipment, vehicles, and explosives. Knowledge of this nature is considered restricted security information. This information shall be protected and safeguarded against disclosure to any unauthorized person or party and shall be furnished or used on an official "need to know" basis only. Safeguarding of information is extended to dependents and guests of employees, who may, in any manner, obtain knowledge of the Host Government military capacity.

27. Submission of Invoice:

Invoices shall be prepared and submitted in accordance with FAR Clause 52.212- 4 Terms and Conditions Commercial Items. One copy shall be marked "ORIGINAL".

Each invoice must be accompanied by the following:

a. Certificate of Conformance indicating Contractor conformance to the requirements of the contract.

b. A copy of the Material Inspection and Receiving Report (DD Form 250) signed by the Contracting Officer's Representative or the Alternate COR.

c. The Program Manager must receive a copy of the signed Material Inspection and Receiving Report and the Certificate of Conformance before payment will be authorized for services performed and supplies received.

d. Final Pay Invoices must be accompanied by a Release of Claims in addition to the information requested above.

e. Failure to provide the required information will result in the rejection of the invoice and a request for a revised invoice that meets the contract requirements.

Payment will not be authorized until a proper invoice, meeting the requirements stated herein, is provided.

f. Payment of a proper invoice will be made within 30 calendar days of receipt.

28. Contractor Quality Control:

The Contractor shall provide its own Quality Control system to ensure that the terms and conditions of the contract are met. The Quality Control system shall be overseen by the in-country representative and must result in quality work to be successful.

The Contractor shall prepare and submit to the Contracting Officer a Quality Control Plan outlining its approach which will ensure that quality work is obtained daily. This plan shall be submitted to the Contracting Officer within 15 calendar days after award of the task order.