PWS MONOPOLE MARS dtd 4UN26.docx

PERFORMANCE WORK STATEMENT

Monopole – Tower Lights and Military Affiliate Radio System (MARS) Antennas

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, parts, materials, vehicles, other items, and services necessary to perform Remedial Maintenance (RM), Preventive Maintenance (PM), and emergency orders for monopole towers, warning lights, antennas, and associated communications infrastructure located across the Hawaiian Islands. The specific inventory of covered equipment, quantities, and performance locations is maintained in [Technical Exhibit / Attachment 1]. The Government reserves the right to adjust, add, or in-scope additional assets and locations within the Hawaiian Islands under this contract as operational requirements change.

1.1. Period of Performance: shall consist of one (1) 12-month Base Period and four (4) consecutive 12-month Option Periods.

1.1.3. EMERGENCY MAINTENANCE DURING NORMAL DUTY HOURS.

The Contractor shall respond within two (2) hours after notification and restore monopole towers/antennas to their full operational capability within six (6) working hours after response. The Contractor shall schedule and coordinate with the COR and/or authorized point of contact for access to Mount Ka’ala Site, located on the Island of Oahu and the Mauna Loa Observatory, located on the Big Island, Hawaii. Notify the COR telephonically when repairs cannot be accomplished within six (6) working hours.

1.1.3.1 The Contractor shall respond within two (2) hours for all emergency maintenance after notification. The Government reserves the right when the Contractor fails to respond within two (2) hours after notification to use Government employees or commercial Contractor’s for the emergency service request. The Contractor shall submit to the COR a proposal for parts and materials required prior to the replacement. The Contractor shall be responsible for all other expenses that were not approved by the COR.

1.1.4. EMERGENCY MAINTENANCE AFTER NORMAL DUTY HOURS.

The Contractor shall respond within two (2) hours after notification and restore monopole towers/antennas components to their full capability within six (6) working hours after response. The Contractor shall schedule/coordinate with the COR and/or authorized point of contact for access to Mount Ka’ala Site, located on the Island of Oahu and the Mauna Loa Observatory, located on the Big Island, Hawaii. Notify the COR telephonically when repairs can’t be accomplished within six (6) working hours.

1.1.4.1. The Contractor shall respond within two (2) hours for all emergency maintenance after notification. The Government reserves the right when the Contractor fails to respond within two (2) hours after notification to use Government employees or commercial Contractor’s for the emergency service request. The Contractor shall submit to the COR a proposal for parts and materials required prior to the replacement. The Contractor shall be responsible for all other expenses incurred that were not approved by the COR.

1.2. GROUNDING for the six (6) antennas at MARS SB Bldg 1170.

1.2.1. INSTALL GROUNDING. The Contractor shall provide technical expertise in defining the equipment and materials for purchase that is needed to establish a complete building grounding system for the six (6) antennas at MARS Station Building 1170 on SB, HI on Oahu. Materials shall include, but is not limited to, a building grounding ring and rooftop lightning protection. The Contractor shall purchase and install all necessary materials and equipment needed for a complete grounding system at MARS Station Building.

The complete grounding system shall provide protection for both equipment and personnel against electrical energy discharge in the building and equipment. The Contractor provides management, maintenance, training and reporting of the grounding system. The government shall investigate placing future grounding inspections into the existing annual MARS Antenna Maintenance contract.

Contractor shall serve as Subject Matter Expert (SME) for the complete Building Grounding System being installed.

Contractor shall provide and install all parts, materials and equipment required to establish a complete building grounding system.

Contractor shall provide and install all parts, materials and equipment required to establish a complete grounding system to include, but is not limited to OSHA, EPA, NEC and NFPA’s safety codes.

1.2. MAINTENANCE.

1.2.1. REMEDIAL MAINTENANCE. The Contractor shall provide RM of towers, rotators, cables, and antennas at the monopole tower antennas and MARS station on Schofield Barracks (SB) as listed in Paragraph 1 in accordance with all manufacturer/industry standards and Environmental Protection Agency (EPA) and Occupational Safety and Health Administration (OSHA) regulations. Government highly recommends a lift rental in performing the maintenance on these antennas because the tower’s foundation is unstable and unsafe to climb. The cost of the rental/purchase should be included in the price proposal. Maintenance should include but not limited to tower inspections, plumbing and tensioning of towers if applicable, checking and tightening of loose bolts, corrosion control, visual inspections of antennas and rotors, inspecting all coax and connectors from antenna to building. Notify the Contracting Office Representative (COR) telephonically when repairs cannot be accomplished within three (3) business days and if or when RM will be service impacting to radio users. The Contractor shall review all results and shall establish RM repair, replacements, in accordance with CLIN for equipment, repair and replacement.

1.2.1.1. The Contractor shall provide comprehensive antenna maintenance services across the Hawaiian Islands, specifically servicing a total of eleven (11) antennas: five (5) located on Oahu, one (1) on the Island of Hawaii, and six (6) at the MARS station on SB. Upon notification by the COR, the Contractor shall commence services within five (5) working days. Required maintenance includes diagnostic routines, cleaning, and adjustments performed in strict accordance with manufacturer standards and specifications, as well as tower pole maintenance tasks detailed in Attachment 1. All labor charges shall be fully included in the baseline maintenance fee.

1.2.1.2. At least fourteen (14) calendar days prior to the start of work, the Contractor shall provide a maintenance schedule for eleven (11) total antennas as specified in PWS Section 1.0 and QASP Appendix 2. The inventory consists of four (4) antennas on Oahu, one (1) on the Island of Hawaii, and six (6) at the Schofield Barracks MARS station. No remedial maintenance work shall begin until the COR has approved the schedule.

1.2.2. PREVENTIVE MAINTENANCE. The Contractor shall perform PM once a year and repair antenna towers for the five (5) Monopoles located Oahu and Big Island and six (6) antennas at the MARS station on SB. PM shall consist of but not limited to inspection, lubrication, cleaning, adjustments, replacement of minor parts, warning lights, and base plates, found to be defective. The Contractor shall submit a proposed annual PM schedule to the Contracting Officer’s Representative (COR) for review and written approval no later than fourteen (14) calendar days prior to the scheduled commencement of work. No preventative maintenance work shall begin until the COR has approved the schedule.

1.2.2.1. The Contractor shall perform the initial annual Antenna and Tower Preventive Maintenance (PM) service within thirty (30) calendar days of the contract start date, and annually thereafter. The Contractor shall submit the comprehensive annual maintenance schedule at the Post-Award Conference. Repairs identified during PM that are beyond the defined scope of routine PM shall not be performed without prior written authorization.

· Authorization: Remedial repairs shall only be executed upon verification, approval, and written authorization from the COR (provided such repairs fall within the limits of an established Unscheduled/Remedial Repair CLIN) or the Contracting Officer (KO).

· Reimbursement Restriction: Any Contractor claim for reimbursement of materials, parts, or labor associated with unscheduled repairs or replacements shall be disallowed unless prior written approval was granted by the COR or KO before the work is initiated.

1.2.2.2. The Contractor shall submit the recurring annual maintenance schedule to the Contracting Officer’s Representative (COR) no later than thirty (30) calendar days prior to the start of each subsequent option period. The Contractor shall perform annual maintenance services for all eleven (11) antennas: four (4) located on Oahu, one (1) on the Island of Hawaii, and six (6) at the Military Auxiliary Radio System (MARS) station on Schofield Barracks (SB). All maintenance activities for each antenna shall be completed within five (5) business days of the scheduled start date. If the Contractor anticipates an inability to meet a scheduled maintenance date, the Contractor shall notify the COR in writing no later than five (5) business days prior to the scheduled date. The notification shall include the justification for the delay and a proposed rescheduled date for COR approval. Comment by Rowland, Robert Francisco CIV USARMY 413 CONTR SPT BDE (USA): Please have RA create a deliverable Table using this para. information and add that the contractor provide a Quality Control Plan (QCP) when contract is awarded. Comment by Rowland, Robert Francisco CIV USARMY 413 CONTR SPT BDE (USA): See Example Example Deliverables

Quality Control Plan (QCP)

QCP to the KO for acceptance within thirty (30) calendar days Comment by Rowland, Robert Francisco CIV USARMY 413 CONTR SPT BDE (USA): QCP

1.2.2Quality Control Plan (QCP) . Quality control is the responsibility of the Contractor. The Contractor shall develop, implement, and maintain an effective quality control program which shall be documented in a QCP to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify and prevent the recurrence of defective services. The Contractor’s QCP is the means by which they assure themselves that the work conforms to contract requirements. The basic principle of the plan is that the Contractor is responsible for quality control. The QCP shall be constructed in such a manner that each SERVICE can be extracted and used for that function only and not contain extraneous information. The Contractor's QCP shall include a separate section, which addresses the Contractor's method of managing quality of work. The QCP shall include a description of the inspection system to address services listed in this PWS, and a description of the methods to be used for identifying and preventing defects in the quality of services performed. The plan shall include a description of the Contractor’s inspection system to include specifics as to areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the Contractor’s inspectors. No lead person or first line supervisor shall be considered a Quality Control Inspector. The Contractor shall develop, maintain, and submit a QCP to the KO for acceptance within thirty (30) calendar days after the contract is awarded. The Contractor shall submit any proposed changes in the QCP to the KO for written approval five (5) working days prior to implementation.

1.2.2. ANNUAL GROUNDING INSPECTION Beginning in Option Period 1 and continuing through Option Period 4, the Contractor shall conduct annual inspections of the building grounding system. The Contractor shall document all inspection findings and include them in the Final Report to facilitate these requirements, the Government will grant the Contractor privileged access to the MARS Station environment in the performance of duties and performing the functions of maintainer, installer, trainer and instructor to staff personnel on the newly installed grounding system to include the existing 6 MARS Station Antennas.

2. PARTS.

2.1. REPLACEMENT OF PARTS. All replacement parts should be new and equal to the manufacturer’s original part.

2.1.1. The Government shall reimburse the Contractor for authorized replacement parts at actual cost. Reimbursable costs shall exclude profit, markups, or administrative fees, and must reflect net pricing after applying all applicable discounts, rebates, or credits. To receive reimbursement, the Contractor must submit copies of the original vendor parts invoices along with the monthly billing invoice to the COR.

2.1.2. The Contractor shall obtain approval from the COR and/or authorized point of contact prior to purchase and replacement of a part.

3. SERVICE ORDERS.

3.1. The Government will issue service order requests to the Contractor for repairs to the monopole antenna and MARS station on SB as listed in Para 1 listed. The COR will be responsible to decide to enable Contractor maintenance representatives to receive and respond to service requests. The Contractor shall provide the Government a local or toll-free telephone number, and a designated point of contact(s) to receive service requests 24 hours a day, seven days a week.

3.1.2. E-mail the COR a completed service repair report within two (2) working days after the monopole tower/antennas components have been restored to their full operational capability. Completed service requests shall be annotated with the following:

· Date and time arrived on-site for service remedial

· Date and time service was completed

· Corrective action for restoring service

· Signature of a Government Representative

4. REPORT. Contractor shall provide a detailed service report including pictures reflecting work performed and results found that are not covered under this contract to the COR within fifteen (15) calendar days after the scheduled maintenance has been performed.

5. SERVICE PERFORMANCE SUMMARY. The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Para Performance Threshold

AQL: 98%

AQL: 98%

6. GOVERNMENT EQUIPMENT. Current Log Periodic antennas and associated equipment on site and existing utilities are provided for the Contractor’s use for this requirement. Description of Government furnished property is listed below. Detailed specifications are available for viewing through contract COR.

Antenna: “Skip Log Periodic Model: 7-10-30LP8 ‘Skip Log’ Beam width: 65 deg. E and 75 deg. In H plane Power Handling: 3kW standard Boom length and diameter: 29.5 ft x 3” x .125 walls Maximum element length: 46 ft Turning radius: 28 ft Weight: 86 lbs

Antenna Base: Hustler Model G7-136 constructed of high strength aluminum and fiberglass

Antenna Positioner: M2 Antenna Systems, Inc.

Model: OR-2800DC Input voltage: 110 / 220 VAC Motor voltage: 28-42 VACS Weight: 42 lbs

*WARNING – OR-2800DC positioner will “NOT” work with RC2800 control boxes that supply AC power. Severe damage will result.

Azimuth / programmable control unit with RS232 port: M2 Antenna Systems, Inc.

Model: RC2800DC

7. SPECIAL PROVISIONS:

7.1. QUALITY CONTROL. Maintain a quality program to ensure services are performed in accordance with commonly accepted commercial/industry practices. Vendor shall have an ETA International / R56 certified Installer certification valid through a twelve (12) month Base Period and four (4) consecutive twelve (12) month Option Years.

7.2. QUALITY ASSURANCE. The Government will evaluate Contractor’s performance to ensure the requirements in the Service Performance Summary are met through a twelve (12) month Base Period and four (4) consecutive twelve (12) month Option Years.

7.3. HOURS OF OPERATION. Principle Period of service operation will be performed during the normal duty hours of 7:00 a.m. to 4:00 p.m.; Monday through Friday, excluding Federal holidays. Contractors shall be permitted to work beyond these hours if desired at no additional charge. Requests and coordination must be made with the Coordinator at least 2 working days prior to the actual work.

8. OPSEC Requirement Per FAR Clause 52.242-5001 -- DOD LEVEL I ANTITERRORISM (AT) STANDARDS Use in all solicitations and contracts requiring Contractor access to controlled Army posts. (a) Pursuant to Department of Defense Instruction Number 2000, “DoD Antiterrorism (AT) Standards,” dated October 2, 2006, each Contractor employee requiring access to a Federally-controlled installation, facility and/or Federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at https://atlevel1.dtic.mil/at/. The Contractor is responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate (s) to the Contracting Officer and the COR (if appointed) within five working days after contract award or prior to access to a Federally-controlled installation or information system. (b) In the event that the automated system at https://atlevel1.dtic.mil/at/ is not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness Instructor qualification must be coordinated with the Installation Antiterrorism Officer (or Installation Security equivalent) and the resultant name(s) of approved instructors shall be provided with the contracting officer or designee along with all associated cost or schedule impacts to the contract. Antiterrorism performance (Level 1 AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract and be part of past performance information in support of future source selections.

9. Cell Phone Use Contractors operating vehicles on an Army post shall not use cell phones unless the vehicle is safely parked or unless they are using hands -free cellular device. The wearing of any other portable headphones, earphones or other listening devices (except for hands-free cellular devices) while operating a motor vehicle is prohibited. Civilians, Contractors and visitors to the installation who fail to comply with this policy are subject to administrative action to include loss of driving privileges on post and removal from and/or denial of re-entry to this installation.

Attachment 1 Location of Five (5) Monopole Antenna and Tower Lights

Location of Six (6) MARS Towers