PWS - MOH Transportation.pdf

PERFORMANCE WORK STATEMENT (PWS)

Medal of Honor Transportation Support

Part 1 General Information

1. General: This is a non-personal services contract to provide transportation support for the United State Army Medal of Honor (MOH) Ceremony in honor of a designee named by the White House. The government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the government. This Performance Work Statement (PWS) covers transportation support for Medal of Honor events.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and nonpersonal services necessary to provide bus service in support of the Medal of Honor Presentation as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards outlined in this document and resulting Contract award.

1.2 Background: The President of the United States will present the Medal of Honor at the White House. The recipient’s family members will travel to Washington, D.C. from the host hotel in Arlington, Virginia to participate in the ceremony. The host hotel will serve as the departure point for all personnel. The recipient’s family members and key Army personnel will participate in the ceremony.

1.3 Objectives: Provide air-conditioned luxury coach bus service to transport the participants from the host hotel in Arlington, Virginia, to the White House on the day of the ceremony as outlined in Technical Exhibit 2. Provide air-conditioned luxury coach passenger buses to transport the participants from the host hotel in Arlington, Virginia, to Joint Base Myer Henderson Hall, Arlington, Virginia on the day of the ceremony as outlined in Technical Exhibit 2.

1.4 Scope: The Contractor shall provide air-conditioned luxury coach bus service to transport the participants from the host hotel in Arlington, Virginia, to the White House on the day of the ceremony as outlined in Technical Exhibit 2. The Contractor shall provide air-conditioned luxury coach bus service to transport the participants from the host hotel in Arlington, Virginia, to Joint Base Myer Henderson Hall, Arlington, Virginia on the day of the ceremony as outlined in Technical Exhibit 2.

1.5 Period of Performance: As determined by the White House

1.6 General Information:

1.6.1 Quality Control (QC): The Contractor shall ensure that services are performed IAW this PWS and all Contract requirements. See TECHNICAL EXHIBIT 1, “Quality Assurance Surveillance Plan.”

1.6.2 Quality Assurance (QA): The Government will evaluate the Contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP), TECHNICAL

EXHIBIT 1. This plan is primarily focused on the government’s actions to ensure that the Contractor has performed IAW the performance standards. The QASP defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor is required to work on recognized holidays if they fall within the contract period.

• New Year’s Day - January 1st

• M. L. King Memorial Day - 3rd Monday in Jan

• Presidents Day - 3rd Monday in February

• Memorial Day - last Monday in May

• Juneteenth - June 19th

• Independence Day - July 4th

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veteran’s Day - November 11th

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - December 25th

1.6.4 Hours of Operation: Load in schedules will be determined based upon facility availability and actual event scheduling. Timelines will be provided upon award. Strike will begin immediately following the conclusion of the ceremony after guest departure.

1.6.5 Place(s) of Performance: Pentagon Auditorium, Joint Base Myer-Henderson

Hall, Arlington, Virginia, and host hotel.

1.6.6 Type of Contract: The Government anticipates award of a firm-fixed-price delivery order.

1.6.7 Security Requirements: The Pentagon and Joint Base Myer Henderson Hall are secure government facilities. All personnel entering the installation(s) will be pre-screened and cleared. No persons with a felony record or a pending felony charge will be allowed access into the building. This includes all hands and drivers at the loading dock. All knives over four (4) inches, multifunction tools, etc., will not be allowed through security magnetometers. Bring all working tools into the Pentagon via your cargo truck. All crew members will be required to obtain visitor credentials. This will require submission of the below listed personal information and screening through the visitor entrance prior to the first day of work to be issued the credentials. This will be at no cost to the government. There will be no substitutions of personnel once your security roster has been submitted. On-site personnel, drivers and vehicle information will be required to be submitted one (1) week prior to each event. The Contractor shall submit additional driver names as replacements in case a driver must replace someone at the last minute. The following security list and truck information is required. Please submit to the Production Manager or representative of the ceremony.

a. Full Name

b. SSN

c. Date of Birth

d. Place of Birth

All drivers of all vehicles and helpers must be specified with vehicle information. No substitutions of drivers, helpers and/or vehicles will be allowed.

e. Type of Vehicle

f. License Plate

g. Trailer Information if applicable

h. Truck Clearance

Anything other than strict adherence to security policies will result in delayed or denied access to the installation. Any cost to the Government as a result of these delays will be borne by the vendor.

1.6.8 Physical Security: The Contractor shall be responsible for safeguarding their own equipment while on site. The Government will provide security on the installation during times of non-operation.

1.6.9 Key Control: N/A

1.6.10 Lock Combinations: N/A

1.6.11 Special Qualifications: N/A

1.6.12 Post-Award Conference/Periodic Progress Meetings: The Contractor shall attend any post-award conferences convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The Contracting Officer, Contracting Officers Representative (COR), and other government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor’s performance and the Contractor will apprise the government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.13 Contractor Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including government drawings, designs, specifications: monitor Contractor's performance and notifies both the

Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially about changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.14 Identification of Contractor Employees: All personnel entering the Reservation will be pre-screened and cleared. No persons with a felony record or a pending felony charge will be allowed access into the building. This includes all hands and drivers at the loading dock. All visitors must be cleared at least one day prior to entrance.

1.6.15 Contractor Travel: Contractor shall travel to and within the National Capital

Region during the performance of this contract to attend production meetings. All travel and any associated costs will be at the Contractor’s expense.

1.6.16 Other Direct Costs: N/A

1.6.17 Non-Disclosure Requirements: Performance under this contract may require the

Contractor to access data and information proprietary to a Government agency, another

Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulgedivulge, or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer.

The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code

(U.S.C.) Section 552a.

1.6.18 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government no later than two (2) days prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in removal of Contractor personnel from performance under this contract.

1.6.19 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational

Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the

Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting

Officer and in the event the Contracting Officer unilaterally determines that any such

OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.20 PHASE IN/PHASE OUT PERIOD: N/A

PART 2

DEFINITIONS & ACRONYMS

1. DEFINITIONS AND ACRONYMS

MOH Medal of Honor

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial Off the Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

IAW In accordance with

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

TBD To be Determined

PART 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

1. General: The Contractor shall furnish everything required to perform this PWS.

PART 4

SPECIFIC TASKS

4.1 Transportation Requirements. See TECHNICAL EXHIBIT 2 for details as to the days and times necessary for bus service requirements.

4.1.1 The Contractor shall provide four (4) 55+ air-conditioned luxury coach passenger buses on a date designated for travel from the host hotel in Arlington, Virginia to the White House and then return to the host hotel in Arlington, Virginia after completion of the ceremony. The Contractor must be prepared to have all buses available for search and inspection by Department of Defense and/or White House Security Staff.

4.1.2 The Contractor shall provide four (4) 55+ air-conditioned luxury coach passenger buses on the date designated as a contingency to be parked at the hotel in Arlington, Virginia and if necessary, go to Joint Base Myer Henderson Hall, Arlington, Virginia and then return to the host hotel in Arlington, Virginia after completion of the ceremony.

The Contractor must be prepared to have all buses available for search and inspection by Department of Defense and/or White House Security Staff.

4.1.3 Due to the stringent security requirements and decorum required for prestigious, high-level ceremonies, the Contractor shall provide experience with Department of Army Medal of Honor ceremonies.

4.1.4 The Contractor shall effectively accommodate ceremony attendees' security requirements for screening and loading and unloading of buses to the White House.

4.1.5 The Contractor shall upon notification have all coach passenger buses available within a minimum of 48 hours.

4.2 The Contractor shall provide all required supplies and services in accordance with the schedule of events located in TECHNICAL EXHIBIT 2. The schedule may be subject to change as arrangements are confirmed.

4.3 The Contractor shall appoint a liaison or point of contact to work with the contracting officer’s representative and the Medal of Honor Presentation Ceremony representatives. The liaison or substitute will be available to assist the event planners at time of contract award until the return of participants.

PART 5

APPLICABLE PUBLICATIONS

5.1 Publications applicable to this PWS are listed below. The publications must be coded as mandatory or advisory, the date of the publication, and what chapters or pages are applicable to the requirement. All publications listed are available via the Internet.

AR 1-50, Army Conference Policy, 2 July 2018 https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ARN14820_R1_50_admin_FI NAL.pdf

Joint Travel Regulations, Uniformed Service Members and DoD Civilian Employees, 1 June 2022 https://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ARN14820_R1_50_admin_FINAL.pdf https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ARN14820_R1_50_admin_FINAL.pdf https://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf

PART 6

CONTRACTOR MANPOWER REPORTING

6. CONTRACTOR MANPOWER REPORTING ACCOUNTING FOR CONTRACT

SERVICES REQUIREMENT – ENTERPRISE- WIDE CONTRACTOR MANPOWER

REPORTING APPLICATION

System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the {Insert Component’s Name} via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address:

www.sam.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a

Service Contract Report. Each service contract which meets the FAR Subpart

4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

• Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

• Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

http://www.sam.gov/ http://www.sam.gov/

Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

STD: All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

AQL: 100% Compliant

TECHNICAL EXHIBIT 1

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The Contractor requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance Threshold

Method of Surveillance

PRS # 1

The Contractor shall provide four (4) 55+ coach passenger buses on designated date, to accommodate 200 passengers. The buses will travel from the host hotel in Arlington, Virginia to the White House and return after completion of the ceremony.

The Contractor shall provide four (4) 55+ air-conditioned luxury coach passenger buses to accommodate 200 passengers, with safety belts, including handicap accommodations, with properly licensed drivers for the days and times outlined in Technical Exhibit 2. The buses must be available for security inspection prior to receiving passengers.

No deviation from the standard.

percent inspection.

PRS # 2

The Contractor shall provide four (4) 55+ coach passenger buses on the date designated, to accommodate 200 passengers. The buses will travel from the host hotel in Arlington, Virginia to Joint Base Myer Henderson Hall, Arlington, Virginia and return after completion of the ceremony should the bus be required as a contingency.

The Contractor shall provide four (4) 55+ air-conditioned luxury coach passenger buses to accommodate 200 passengers, with safety belts, including handicap accommodations, with properly licensed drivers for the days and times outlined in Technical Exhibit 2. The buses must be available for security inspection prior to receiving passengers.

No deviation from the standard.

percent inspection.

TECHNICAL EXHIBIT 2

SCHEDULE OF EVENTS

Event Dates

Start Time

End Time

Description Vehicles Number of Guests

White House Day

- Day 1

0700 ~1800 Round trip bus transportation from the host hotel in Arlington, Virginia to the White House, Washington, DC. Buses will remain with passengers until passengers are returned to the host hotel.

The Contractor shall upon notification from Government personnel have all coach passenger buses available within a minimum of 48 hours.

Four (4) 55+ passenger coach buses

Army Day – Day 2

0600 ~1700 Round trip bus transportation from the host hotel in Arlington, Virginia to Joint Base Myer Henderson Hall, Arlington, Virginia. Buses will remain with passengers until passengers are returned to the host hotel.

The Contractor shall upon notification from Government personnel have all coach passenger buses available within a minimum of 48 hours.

Four (4) 55+ passenger coach buses