PWS - MOH Scenic Support.pdf

PERFORMANCE WORK STATEMENT (PWS)

Medal of Honor Scenic Support

Part 1 General Information

General: This is a non-personal services contract to provide scenic support for the United States Medal of Honor (MOH) Ceremony in honor of a designee named by the White House. The Government will not exercise any supervision over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

The government will provide the date for each primary event or exercise the option for each remaining event as soon as notified by the White House prior that event. The following is the typical annual schedule. Pricing will be broken out by Pentagon “Hall of Heroes Events” and optional hotel receptions. Each reception has as basic set up with the possibility of one of three staging configurations. Please price each configuration as described in the format provided in Exhibit 3. Due to the stringent security requirements and decorum required for prestigious, high-level ceremonies, the Contractor shall provide experience with Department of Army Medal of Honor ceremonies.

a) Event #1 Hall of Heroes Induction Ceremony, Date TBD

b) Hotel Reception for Event #1, Date TBD

c) Event #2 Option, Date TBD

d) Hotel Reception for Event #2 Option, Date TBD

e) Event #3 Option, Date TBD

f) Hotel Reception for Event #3 Option, Date TBD

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide scenic support as defined in this

Performance Work Statement (PWS) except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The United States Army will host a Medal of Honor Hall of Heroes

Induction Ceremony at the Pentagon or Joint Base Myer-Henderson Hall, Arlington, Virginia. Each ceremony setup is impacted based upon the final location determination of Pentagon or Joint Base Myer-Henderson Hall. Each ceremony will have the option of a hotel reception prior to, or directly following the ceremony. An exact schedule will be provided prior to each event. Each reception has the possibility of one (1) to three (3) staging configurations.

1.3 Objectives: The Contractor shall provide professional scenic support for this event regarding staging, soft goods, graphics, carpet and lecterns. If staging is required for the Joint Base Myer Henderson Hall Induction Ceremony, the Contractor shall pickup, install and return government own staging for each induction ceremony.

1.4 Scope:

General: The Contractor shall provide transportation of all government owned scenic items to and from the Defense Logistics Agency (DLA) warehouse located at Fort

Belvoir, 9925 Tracy Loop, Bldg. 767, Alexandria, Virginia. The Contractor shall provide transportation of all government own staging to and from Joint Base Myer Henderson

Hall, Arlington, Virginia.

Pentagon or Joint Base Myer Henderson Hall Event: The Contractor shall provide the following:

• Install and strike government owned blue carpeting on main stage at Pentagon.

• Install and strike blue carpeting on main stage for Joint Base Myer Henderson

Hall Ceremony

• Install and strike government staging.

• Install and strike government pipe and drape at either Pentagon or Joint Base

Myer Henderson Hall

• Install and strike government owned graphic panels on pipe and drape.

• Install and strike up to six (6) presentation pedestals.

• Install and strike up to three (3) graphic panels per recipient.

• Install and strike two (2) stair sets.

• Install and strike up to two (2) government owned plexiglass lecterns.

• Install and strike up to eight (8) government owned brass easel(s)

• Install and strike government receiving line 4’x8’ flag graphic panels as needed.

• Install and strike up to three (3) lighted presentation pedestals.

• Install and strike up to three (3) lighting fixtures over each graphic display panel

(up to 5 4’x8’ panels).

• Install and strike two (2) government owned stair sets with rails. Rails must be periodically repainted black.

1.4.2 Hotel Options: The Contractor shall provide the following:

• Install and strike government pipe and drape in the hotel to make a backdrop for the stage with dressing for IMAG screens as needed per event. In addition, drape may be required as a photo backdrop and to make areas for media interviews.

• Provide and install carpet for staging (See staging option pricing Exhibit 3)

• Provide and install staging skirting (See staging option providing Exhibit 3)

• Install and strike government medal of Honor flag. (MOH flag may sometimes go to the Pentagon event as well.)

1.5 Period of Performance: As determined by the White House

1.6 General Information:

1.6.1 Quality Control: The Contractor shall provide equipment installation and programming assistance using standard theatrical procedures and techniques in accordance with The Entertainment Services & Technology Association (ESTA), suggested standards.

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with standard theatrical procedures and techniques as suggested by The Entertainment Services & Technology Association (ESTA).

1.6.3 Recognized Holidays: The Contractor is required to work on recognized holidays if they fall within the contract period.

• New Year’s Day - January 1st

• M. L. King Memorial Day - 3rd Monday in Jan

• Presidents Day - 3rd Monday in February

• Memorial Day - last Monday in May

• Juneteenth - June 19th

• Independence Day - July 4th

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veteran’s Day - November 11th

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - December 25th

1.6.4 Hours of Operation: Load in schedules will be determined based upon facility availability and actual event scheduling. Timelines will be provided upon award. Strike will begin immediately following the conclusion of the ceremony after guest departure.

1.6.5 Place(s) of Performance: Pentagon Auditorium, Joint Base Myer-Henderson

Hall, Arlington, Virginia, and host hotel.

1.6.6 Type of Contract: The Government anticipates award of a firm-fixed-price delivery order.

1.6.7 Security Requirements: The Pentagon and Joint Base Myer Henderson Hall are secure government facilities. All personnel entering the installation(s) will be pre-screened and cleared. No persons with a felony record or a pending felony charge will be allowed access into the building. This includes all hands and drivers at the loading dock. All knives over four (4) inches, multifunction tools, etc., will not be allowed through security magnetometers. Bring all working tools into the Pentagon via your cargo truck. All crew members will be required to obtain visitor credentials. This will require submission of the below listed personal information and screening through the visitor entrance prior to the first day of work to be issued the credentials. This will be at no cost to the government. There will be no substitutions of personnel once your security roster has been submitted. On-site personnel, drivers and vehicle information will be required to be submitted one (1) week prior to each event. The Contractor shall submit additional driver names as replacements in case a driver must replace someone at the last minute. The following security list and truck information is required. Please submit to the Production Manager or representative of the ceremony.

a. Full Name

b. SSN

c. Date of Birth

d. Place of Birth

All drivers of all vehicles and helpers must be specified with vehicle information. No substitutions of drivers, helpers and/or vehicles will be allowed.

e. Type of Vehicle

f. License Plate

g. Trailer Information if applicable

h. Truck Clearance

Anything other than strict adherence to security policies will result in delayed or denied access to the installation. Any cost to the Government as a result of these delays will be borne by the vendor.

1.6.8 Physical Security: The Contractor shall be responsible for safeguarding their own equipment while on site. The Government will provide security on the installation during times of non-operation.

1.6.9 Key Control: N/A

1.6.10 Lock Combinations: N/A

1.6.11 Special Qualifications: N/A

1.6.12 Post-Award Conference/Periodic Progress Meetings: The Contractor shall attend any post-award conferences convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The Contracting Officer, Contracting Officers Representative (COR), and other government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor’s performance and the Contractor will apprise the government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.13 Contractor Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including government drawings, designs, specifications: monitor Contractor's performance and notifies both the

Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.14 Key Personnel: The following personnel are considered key personnel by the government:

• Scenic Foreman: The Scenic Foreman must have at least ten (10) years of experience in all aspects of theatrical scenic production to include carpentry, carpet installation, soft goods installation, props and staging systems.

1.6.15 Identification of Contractor Employees: All personnel entering the Reservation will be pre-screened and cleared. No persons with a felony record or a pending felony charge will be allowed access into the building. This includes all hands and drivers at the loading dock. All visitors must be cleared at least one day prior to entrance.

1.6.16 Contractor Travel: Contractor shall travel to and within the National Capital

Region during the performance of this contract to attend production meetings. All travel and any associated costs will be at the Contractor’s expense.

1.6.17 Other Direct Costs: N/A

1.6.18 Non-Disclosure Requirements: Performance under this contract may require the

Contractor to access data and information proprietary to a Government agency, another

Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge, or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer.

The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code

(U.S.C.) Section 552a.

1.6.19 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government no later than two (2) days - {Insert Deliverable #} prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in removal of Contractor personnel from performance under this contract.

1.6.20 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational

Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the

Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting

Officer and in the event the Contracting Officer unilaterally determines that any such

OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.21 PHASE IN/PHASE OUT PERIOD: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS

MOH Medal of Honor

IMAG Image Magnification

A1 First Audio Engineer most often a console operator

A2 Second Audio Engineer responsible for system operation / maintenance / microphone Management

DA Distribution Amplifier

SDI Serial Digital Interface

FOH Front of House

SL Stage Left

SR Stage Right

CS Center Stage

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial Off the Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

IAW In accordance with

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

TBD To be Determined

2.1 DEFINITIONS:

2.1.2. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.7. GOVERNMENT PROPERTY. means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.11. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.12. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13. SUBCONTRACTOR. One that enters into a contract with a prime Contractor.

The government does not have privity of contract with the subcontractor.

2.1.14. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS:

3.1 Graphics for presentation pedestals

3.2 Graphics panels hung on pipe and drape (amount TBD)

3.3 1 ea. 1’x30’ ground row painted black (to conceal lighting)

3.4 Two (2) sets of stairs.

3.5 Up to three (3) presentation pedestals (for reveal graphics and photo easel)

3.6 Pipe and drape sufficient to cover designated area for up to 18 graphic panels.

3.7 Up to 350’ of pipe and drape

3.8 Six (6) graphic panels for reception line backdrop with jack stands.

3.9 Three (3) 3’x5’ medal of Honor Sintra panels

3.10 One (1) Medal of Honor mounted framed flag and stand.

3.11 Up to eight (8) Medal of Honor gold easels

3.12 Pentagon Stage Carpet (blue, 18 oz., bound edges)

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilitates and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Facility Clearance: Provide names of lead and hands upon awarding of contract.

Provide driver/truck information no later than one (1) week prior to load in and strike of each event.

4.3 Equipment: The Contractor shall provide the following to meet the requirements of this PWS:

Joint Base Myer Henderson Hall – Hall of Heroes Induction Ceremony

• Provide any repainting or repair of the presentation pedestals as required to maintain show condition (no visible rips, tears, marks or wear).

• Provide any repainting or repair of government owned stair sets and railings painted flat black.

• Provide jack stands or pipe and base and sandbags for the six (6) flag panels for reception line backdrop 4’x8’ panels.

• Provide all installation supplies as needed.

• Provide 2 ea. Side stiffener bars and bottom bar (and all hardware) that will run from the bottom black pipe and attach to the overhead truss to provide a place to tension the side of the backdrop

• Pick up government owned staging and install and remove a 24’x60’ stage with government owned stairs.

• Provide and install dark blue cut loop and pile carpet, 24’x60’, 18 oz or greater on all visible stage areas.

• Provide and install royal blue skirting for the stage builds. Stage height based upon two (2) government owned provided staircases.

4.3.2 Hotel Reception Options

The following are two (2) reception set-up options to be priced in separate CLINs:

4.3.2.1: Stage Option #1 – One (1) 8’x12’ stage with skirting on three sides and carpet

4.3.2.2: Stage option #2 – One (1) stage up to 16’x40’ with skirting on three sides and carpet.

4.3.2.3: Stage Option #3 - one (1) custom multi-tiered stage up to 390 square feet stage with skirting in all visible areas and carpet

For all stage options, the Contractor shall provide the following:

• Provide and install dark blue cut loop and pile carpet 18 oz or greater on all visible stage areas.

• Provide and install royal blue skirting for the stage builds. Stage height will vary based upon venue.

4.4 Labor: The Contractor shall provide the following to meet the requirements of this PWS: 1ea. Scenic Foreman

▪ Load-in 7 hrs

▪ Strike 4 hrs

Load/Strike Labor Minimum:

▪ 3 ea. Scenic Hand – load-in 7 hrs. Pentagon and Joint Base Myer Henderson

Hall event

▪ 3 ea. Scenic Hand – strike 4 hrs. Pentagon and Joint Base Myer Henderson

Hall event

▪ 2 ea. Scenic Hand – 4 hrs. load-in hotel (priced for only optional receptions)

▪ 2 ea. Scenic Hand – 4 hrs. strike hotel (priced for only optional receptions)

▪ Add an additional stagehand at the hotel if stage option #2 is invoked.

▪ Add an additional stagehand if the staging is setup at Joint Base Myer

Henderson Hall

4.5 Trucking: The Contractor shall provide the following to meet the requirements of this PWS to show site and return.

▪ 2 ea. round trip trucking to Joint Base Myer Henderson Hall

▪ 2 ea. round trip trucking to hotel

▪ 2 ea. round trip trucking to Pentagon

PART 5 SPECIFIC

TASKS

5. Specific Tasks:

5.1 General:

The Contractor shall provide transportation of all government owned scenic items to and from the DSSW warehouse located Fort Belvoir, 9925 Tracy Loop, Bldg., 767, Alexandria, Virginia. The Contractor shall provide transportation of all government owned staging to and from the Joint Base Myer Henderson Hall facility. Due to the stringent security requirements and decorum required for prestigious, high-level ceremonies, the Contractor shall provide experience with Department of Army Medal of Honor ceremonies.

5.1.1 Pentagon Hall of Heroes Induction Ceremony; The Contractor shall provide the following:

a. Install and strike the Army back drop and return backdrop with case to Fort Belvoir warehouse upon completion of the event.

b. Install and strike government pipe and drape.

c. Install and strike government owned carpeting on main stage.

d. Install and strike two (2) government owned stair sets.

e. Install and strike government Medal of Honor hanging Plexiglas panels. The panels are printed matte finished photo realistic images of the Medal of Honor medals mounted on 3’x5’ clear non-glare Plexiglas panels 5/16” thick.

f. Install and strike government owned photographic panels on pipe and drape in auditorium vestibule.

g. Install and strike government owned flag graphics for the hallway backdrop. The graphics are 4’x 8’ mounted on ½” gator board. The contractor must provide the jack stands or pipe and base to stand and mount graphics and sandbags.

h. Install and strike government framed Medal of Honor flag if not used in the hotel reception.

i. Install and strike up to eight (8) government owned gold easel(s)

j. Install and strike Lighting Ground Row

k. Install and strike up to three (3) government owned presentation pedestals.

5.1.2 Joint Base Myer Henderson Hall Induction Ceremony: The Contractor shall provide the following:

a. Install and strike government pipe and drape.

b. Install and strike carpeting on main stage.

c. Install and strike two (2) government owned stair sets.

d. Install and strike government owned graphic panels on pipe and drape.

e. Install and strike government owned flag graphics for the hallway backdrop.

The graphics are 4’x 8’ mounted on ½” gator board. The contractor must provide the jack stands or pipe and base to stand and mount graphics and sandbags.

f. Install and strike government framed Medal of Honor flag

g. Install up to eight (8) government owned gold easels.

h. Install up to three (3) government owned presentation pedestals.

5.1.3 Optional Hotel Reception:

5.1.4 Basic Set Up – Pricing Included in each CLIN

a. The Contractor shall install and strike government pipe and drape at the hotel reception venue. If IMAG screens are used, the contractor will hang the screens from the pipe and drape and mask the projection screen as required.

b. Upon request of the assigned government Project Manager, the Contractor shall install and strike government pipe and drape as a photo backdrop. The Contractor shall then hang any government owned graphic provided for the photo shoot.

c. Upon request of the government Project Manager, the Contractor shall install and strike government pipe and drape to depict media rooms.

d. The Contractor shall install and strike the government framed Medal of Honor flag if not used in the Pentagon hallway.

5.1.5 Stage Set Up Options – Pricing Varies per CLIN

a. The Contractor shall provide and install carpet on all visible parts of the stage deck. The carpet type is low-cut pile and color is “presidential blue.” Contractor installs carpet and vacuums prior to the event to remove debris. It is removed following the event.

b. The Contractor shall install any government owned staging. If used with hotel staging, the contractor shall ensure that all staging pieces are properly tied in (together) and are stable.

c. The Contractor shall provide and install royal blue or black skirting in the height specified by the government Project Manager.

d. The Contractor shall provide and install two (2) sets of stairs to access the platform. The stairs must be safely installed and secured to the stage and free from trip hazards. The government Project Manager will inspect and approve the installation.

5.1.6 Graphic Shipping Options

The Contractor shall upon completion of the event, box and mail all graphics and graphic panels to the Medal of Honor family as required. Shipping options are stated below:

• Shipping Option #1 - Up to 12 cubic feet (one destination)

• Shipping Option #2 - Up to 12 cubic feet (two destinations)

• Shipping Option #3 - Up to 36 cubic feet (one destination)

• Shipping Option #4 - Up to 36 cubic feet (two destinations)

5.1.7 Repair, Protect, and Replace Options

Upon completion of each event, the Contractor shall inspect and repair items as required to maintain show condition or replace items once they are no longer repairable as agreed to by the Contractor and Government. Repair and replace options are stated below:

• Repair Option #1 – Repairs including stitching and sewing, painting, carpet binding and surface repair.

• Replace Option #2 – Replacement of light strings, carpet, display stands, easels and drape as needed to maintain show condition.

• Protect Option #3 – Provide customer cut padded cloth protection for government owned brass easels, up to ten (10) and repair as necessary when damaged from normal use.

PART 6

CONTRACTOR MANPOWER REPORTING

6. CONTRACTOR MANPOWER REPORTING ACCOUNTING FOR CONTRACT

SERVICES REQUIREMENT – ENTERPRISE- WIDE CONTRACTOR MANPOWER

REPORTING APPLICATION

System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the {Insert Component’s Name} via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address:

www.sam.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a

Service Contract Report. Each service contract which meets the FAR Subpart

4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

• Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

• Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

http://www.sam.gov/ http://www.sam.gov/

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

STD: All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

AQL: 100% Compliant

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective Standard Performance

Threshold Method of

Surveillance

Contractor shall transport or provide, install, set up, and strike all scenic items required for the event.

Following strike, Contractor shall remove all scenic debris from the area.

The Contractor shall ensure that all pipe and drape is level and dressed. All photo graphic and Medal of Honor panels are hung level and dressed. No top taping on carpeting. Ensure cycloramas are properly hung and stretched.

Zero deviation from the standard.

100% Inspection

Upon completion of each event, the Contractor shall inspect and repair items as required to maintain show condition or replace items once they are no longer repairable as agreed to by the Contractor and Government. Contractor should inspect and immediately report any damage or wear that requires repair or replacement to the Government and advise corrective action.

All scenic items must be in

“show ready” condition.

“Show ready” is defined as new, clean, and with no visible wear, tears, holes or rips.

Zero deviation from the standard.

100% Inspection

TECHNICAL EXHIBIT 2

ESTIMATED WORKLOAD DATA

Below are the descriptions and estimated annual labor hours for the requirements of this PWS based on historical data. These hours do not project actual requirements for the new contract, nor does it reflect hours required of subcontractors. The Contractor is responsible for proposing the appropriate hours and labor mix to perform the requirements of this PWS. This data is provided for informational purposes only.

ITEM

NAME

ESTIMATED QUANTITY

(on-site not including travel)

Lead Scenic Forman (Load and Strike)

1 ea.

11 hrs

Scenic Hands Load In

3 ea.

7 hrs

Scenic Hands Strike

3 ea.

4 hrs

4 Scenic Hands Army Reception Option In 2 ea.

5 Scenic Hands Army Reception Option Out 2 ea.

Scenic Hands Army Reception option staging 2 & 3 add In

Scenic hands Army Reception option staging 2 & 3 add Out

PRICING EXHIBIT 3

Stage Option #1

Includes providing and installing carpet and skirt for a

8'x12' stage (hotel provided stage and stairs). Two (2) sets of carpeted stairs. Stage height not to exceed 24".

Stage Option #2

Includes providing and installing carpet and skirting for up to a 16'x40' stage (hotel provided stage). Stage height not to exceed 24". Two (2) sets of carpeted stairs. Additional Labor.

Carpet Option Joint Base Myer Henderson Hall

Includes providing pickup, installation, strike and return of carpet and skirting for up to 24’x60’ government own staging at Joint Base Myer Henderson Hall.

Weekend Differential Includes additional labor costs for weekend or overnight work.

Repair, Replace and Protect Options

Repair Option #1 Repairs as needed

Replacement Option #2 Replacement as needed

Protect Option #3 Protect as needed

TECHNICAL EXHIBIT 4

Quality Assurance Surveillance Plan (QASP)

Purpose: To ensure that the Government has an effective and systematic method of surveillance for the services in the PWS. The QASP will be used primarily as a tool to verify that the contractor is performing all services required by the PWS in a timely, accurate and complete fashion.

1. Critical performance processes and requirements. Critical to the performance of Medal of Honor ceremonies

2. Performance Standards

a. Schedule – The due dates for deliverables and the actual accomplishment of the schedule will be assessed against original due dates and milestones established for the contract or task order(s).

b. Deliverables – The deliverables required to be submitted will be addressed against the specifications for the deliverables detailed in the contract/task order(s) and the Quality Control Plan (QCP), if required by the contract, for the required content, quality, timeliness, and accuracy.

c. Past Performance – In addition to any schedule, and deliverable aspects of performance discussed above, pursuant to FAR 42.15, the Government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business-like concern for the interest of the customer.

3. Surveillance Methods: The primary methods of surveillance used to monitor performance under contract will include COR surveillance, random or planned sampling, periodic inspection and internal/external validated customer complaints.

4. Performance Measurement: Performance will be measured in accordance with the following table:

Performance

Element Performance Requirement

Surveillance Method

Frequency Acceptable

Quality Level

Contractor Quality

Activities, inspections, and corrective actions completed as required by the PWS in accordance with standard theatrical procedures and techniques as suggested by The

Inspection by

COR

Upon completion of activities as required for corrective actions

100% Compliance with the PWS

Entertainment Services & Technology Association (ESTA)

Contractor Response

Activities inspections and corrective actions completed within the timeframe specified by the PWS.

Inspection by

COR

Upon completion of activities;

for each event/ceremony.

100% Compliance with the PWS

Personnel Qualifications

Qualifications as prescribed in the PWS

Inspection by

COR

100% inspection 100% Compliance with the PWS

Contract Deliverables

Contract deliverables furnished as prescribed in the PWS

Inspection by

COR

100% inspection of all contract deliverables.

As required for corrective actions.

100% of deliverables submitted timely and without rework required