PWS - MMI Mini Camp Meals 2022.pdf

PERFORMANCE WORK STATEMENT (PWS)

SUPPORT OF

MARION MILITARY INSTITUTE ARMY ROTC

ROTC CADET INITIAL ENTRY TRAINING (CIET) MINI-CAMP

From 30 June 2022 - 06 July 2022 Marion Military institute (MMI)

1101 Washington Street Marion, AL 36756-3208

Part 1

General Information

1. GENERAL: This is a non-personal services contract to furnish meal services as specified herein to Marion Military Institute (MMI) Pre-CIET Mini Camp scheduled 30 June to 6 July 2022 at 1101 Washington Street, Marion, Alabama, 36756. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform meal preparation, serving, and cleanup as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: CCR 145-3 provides the guidelines for the training of the Reserve Officer Training Corp Program.

Each year there has been a ROTC Mini-Camp to support the program and candidates of the Early Commissioning Program through an institute sponsored Mini-Camp to prepare candidates for the follow-on CIET Course.

1.3 Objectives: Contractor shall provide all meals and feeding services required to support 60 cadets from 30 June - 06 July 2022. The contractor will prepare and serve the meals on the Marion Military Institute campus dining facility at 1101 Washington Street, Marion, Alabama, 36756.

1.4 Scope: The contractor shall provide meal services as specified herein for CIET Mini-Camp 30 June - 6 July 2022. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this performance work statement. Support requirements are to be in place for Mini-Camp on 30 June - 6 July 2022 of the operation in duration. The contractor will have all required elements in place to begin at noon on 30 June 2022.

1.5 Period of Performance: The period of performance is 30 June 2022 through 06 July 2022.

1.6 General Information

1.6.1 Reserved

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is required to perform these services each consecutive day from 30 June

- 6 July 2022, including any holidays.

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 5am to 8 pm EST Monday thru Sunday except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The contractor shall prepare and serve meals at the Marion Military Institute campus dining facility located at 1100 Washington St., Marion, Alabama 36756.

1.6.6 Type of Contract: The government will award a firm fixed price contract.

1.6.7 Reserved

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Reserved

1.6.7.3 Reserved.

1.6.8 Special Qualifications: Contractor shall have knowledge of safety awareness; such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. Contractor shall maintain a profession demeanor when serving the food and be aware of all food safety requirements for preparing and serving food for an outdoor dining event.

1.6.9 Reserved.

1.6.10 Reserved

1.6.11 Reserved

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Reserved

1.6.14 Reserved

1.6.15 Reserved

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation

CCE Contracting Center of Excellence CFR Code of Federal Regulations CIET Cadet Initial Entry Training CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program ROTC Reserve Officer Training Corp TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Reserved

3.2 Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all food, food cooking, serving and other equipment, supplies, food preparation facilities, management, supervision, and services required to perform work under this contract that are not listed under Section 3 of this PWS. The Contractor shall provide services in accordance with the terms, conditions and specifications act forth in this performance work statement. Courtesy and consideration shall be provided to all guests and event participants.

4.2 Facilities: The contractor shall provide the dining facility for meal preparation, serving, eating and clean up.

4.3 Materials. Contractor shall also provide all condiments, utensils, plates, and napkins. The contractor shall provide all cleaning supplies to clean the tables.

4.4. Equipment: The Contractor shall provide all cooking equipment and meal serving equipment. Chafing dishes will be used to keep meals warm.

4.5 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4.6 Contractor Personal Attire. Contractor personnel shall wear clothing that is clean, does not contain statements that may be offensive to others and does not make up portions of a military uniform.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for meal preparation, serving, and cleanup of our Pre- CIET Mini-Camp.

5.1.1. The contractor shall furnish all food, cooking and all necessary serving equipment, as well as provide disposable utensils, disposable plates, disposable cups, condiments and napkins to all authorized personnel.

5.1.2. The contractor shall provide the necessary management, supplies, supervision, equipment and labor to cook, set up, serve and cleanup for each meal. The contractor shall furnish its own cooking equipment, serving utensils and chafing dishes to keep food warm.

5.1.3. The contractor shall serve meals at the dining facility located at 1100 Washington St., Marion, Alabama 36756.

5.1.4. The contractor shall set up all equipment required to prepare cook and serve the food 30 minutes prior to serving time. The contractor shall have all meals ready to serve 15 minutes prior to the serving time and kept hot until served.

5.1.5. The contractor shall provide a minimum of two (2) servers for each meal serving.

5.1.6. The contractor will tear down each meal service upon completion and remove all debris from site. The Contractor will wipe down and sanitize all tables at serving location.

5.1.7. The contractor shall provide meals to authorized personnel at the dates and times listed below:

DATES DAY HEADCOUNT EVENT SERVING

TIME

30 June 2022 Thursday 60 Lunch 1200 - 1300 60 Dinner 1800 - 1900

01 July 2022 Friday 60 Breakfast 0700 - 0800 60 Lunch 1200 - 1300 60 Dinner 1800 - 1900

02 July 2022 Saturday 60 Breakfast 0700 - 0800 60 Lunch 1200 - 1300 60 Dinner 1800 - 1900

03 July 2022 Sunday 60 Breakfast 0700 - 0800 60 Lunch 1200 - 1300 60 Dinner 1800 - 1900

04 July 2022 Monday 60 Breakfast 0700 - 0800 60 Lunch 1200 - 1300 60 Dinner 1800 - 1900

05 July 2022 Tuesday 60 Breakfast 0700 - 0800 60 Lunch 1200 - 1300

06 July 2022 Wednesday 60 Breakfast 0700 - 0800 60 Sack Lunch 0700

5.1.8. Contractor shall provide sack lunch at breakfast meal. Contractor will prepare the sack lunches in individual brown paper bags.

5.2. Reserved.

5.3. Task Heading.

5.3.1. Menus. The contractor shall provide a menu similar to the one stated in 5.3.2. All meals shall be served hot and must be nutritionally balanced. The menu shall be coordinated with the Government POC upon receipt of the award date as soon as possible within 48 hours. Any changes to the menu for alternative replacement agreed upon at that time. Milk, water and juice shall be served with all meals. Meals will also include condiments and eating utensils.

5.3.2. Menu: The contractor shall provide the menu items listed below on the days stated.

Thursday, 30 June 2022 Lunch: Smothered Hamburger Steak with Onions, Mashed Potatoes, Simmered Corn and Brussels Sprouts.

Dinner: Chicken Alfredo, Roasted Red Potatoes, green peas and Brussels sprouts with bacon.

Friday, 01 July 2022 Breakfast: scrambled eggs, grits, hash browns, biscuits, sausage.

Lunch: Baked Tilapia, wild rice, glazed carrots and sautéed zucchini.

Dinner: Jerk pork loin, garlic potatoes, lima beans and grilled vegetables.

Saturday, 02 July 2022 Breakfast: scrambled eggs, grits, biscuits, smoked sausage, pineapple Lunch: BBQ pork burgers, French fries, grilled vegetables and garden salad.

Dinner: Baked ham, mashed sweet potatoes, sautéed zucchini and green beans.

Sunday, 03 July 2022 Breakfast: scrambled eggs, grits, hash browns, biscuits, baked turkey sausage Lunch: Roast Chicken, corn, brown rice and okra.

Dinner: Chicken Florentine, glazed carrots steamed vegetables and garlic bread.

Monday, 04 July 2022 Breakfast: scrambled eggs, grits, hash browns, biscuits, baked turkey sausage Lunch: Grilled chicken, steamed broccoli, buttered corn and pasta.

Dinner: Honey chicken breast, rice, green beans and corn.

Tuesday, 05 July 2022 Breakfast: scrambled eggs, grits, biscuits, smoked sausage, pineapple Lunch: Pork, mashed potatoes, Roasted Brussels sprouts.

Wednesday, 06 July 2022 Breakfast: scrambled eggs, grits, biscuits, smoked sausage, pineapple Lunch: Sack Lunch with Drink.

PART 6

APPLICABLE PUBLICATIONS

6. Contractor shall have knowledge of safety awareness; such as Occupational Safety and Health Association, (OSHA), proper clothing and footwear.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

In accordance with PWS paragraphs

5.1. thru 5.3.2, provide meals provide meals on the prescribed dates, times and amounts

In accordance with PWS paragraphs

5.1.4 and 5.3.1, meals will be kept hot and ready to serve 15 minutes prior to the serving times prescribed in paragraph 5.1.7.

In accordance with PWS paragraphs 5.1.4., contractor shall deliver and set up all equipment required to prepare cook and serve the food 30 minutes prior to serving time.

In accordance with PWS paragraphs 5.3.2, meals will meet the intent of the menu provided

In accordance with PWS paragraphs

5.1.6 and 5.1.7, the contractor will ensure that the food is ready for serving at the prescribed time. Upon completion of the meal, the vendor will ensure the facility clean and sanitized.

Vendor will deliver and set up all equipment required to prepare cook and serve the food 15 minutes prior to serving.

The contractor will ensure that the food is ready for serving at the prescribed time. Upon completion of the meal, the vendor will ensure the facility is cleaned and sanitized to OSHA standards.

Rated no less than 95% The contractor’s compliance increases the likelihood of using the contractor for this function in the future.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Meals for 60 Cadets, In accordance with PWS paragraph 5.1.7.

Meals served In accordance with PWS paragraphs 5.1.7.

1,080 Meals served In accordance with PWS paragraphs

5.1.7. and 5.3.5.

Telephonically ATTN: Government Point of Contact

Itemized invoice for service rendered

Once at completion of contract

1 Electronically Wide Area Work Flow (WAWF) at www.ecmra.mil