PWS_Miami MEPS Parking Spaces_22 JUL 25_.pdf

PERFORMANCE WORK STATEMENT (PWS)

Parking for the Miami Military Entrance Processing Station (MEPS) Personnel

Claude Pepper Federal Building at 51 SW 1st Ave, Miami, FL, 33130-1608

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide Parking for the Miami MEPS Personnel.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide parking for the Miami MEPS as defined in this PWS. The contractor shall meet the standards in this contract.

1.2. Background: The United States Military Entrance Processing Command (USMEPCOM) is the joint military and civilian organization providing a gateway through which qualified applicants enter the U.S.

Armed Forces. This mission requires that the physical, mental, and moral qualifications of every new applicant is determined prior to taking the oath to serve the United States. The MEPS, Miami, is one of 65 MEPS where applicants are qualified for military service. Miami MEPS utilizes government resources and personnel with the government provided parking spaces being an expense the government considers appropriate to attract and retain qualified personnel to accomplish the assigned mission.

1.3. Objectives: The contractor shall provide the following:

1.3.1. Provide a total of sixty eight (68) automobile parking spaces for Miami MEPS personnel that meet or exceed the established quality parameters and specifications of this PWS during the period of performance, with nine (9) of those parking spaces being handicap accessible. Provide two (2) Government vehicle parking spaces meeting or exceeding the established quality parameters, 24 hours a day, 7 days a week. Parking shall be within 0.2 miles of walking from the Miami MEPS building.

. 1.4. Scope: The contractor shall provide parking spaces meeting the explicitly stated quality characteristics in this PWS for 70 automobiles parked concurrently within the specified delineated area.

1.5. General Information

1.5.1. Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor assures that work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system.

1.5.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3. Recognized Holidays: The contractor is or is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day

Memorial Day Juneteenth National Independence Day Thanksgiving Day Independence Day Christmas Day

1.5.4. Hours of Operation: The contractor shall conduct business between the hours of 0500 – 1900 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings..

Approximately 14 MEPS employees and 8 service liaisons arrive daily at 0500 to open the facility and prepare for applicants on the floor. Night testing is available Monday – Thursday with the last tester off the floor at 1900, on average. One employee is required for night testing. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5. Place of Performance: The work to be performed under this contract will be performed at Miami MEPS, Claude Pepper Federal Building at 51 SW 1st Ave, Miami, FL,33130-1608.

1.5.6. Type of Contract: Firm fixed price.

1.5.7. Security Requirements: Contractor personnel performing work under this contract must have a basic background check at time of the proposal submission, and must maintain the level of security required for the life of the contract.

1.5.7.1. Anti-Terrorism and Information Assurance Training. IAW ATTP 4-10 (FM 3-100.21)

1.5.7.2 Global Address Listing (GAL): All contract employees who require access to Government Information Systems shall update their profile and Global Address Listing (GAL) information:

https://www.dmdc.osd.mil/milconnect within 10 working days of being granted IT access.

1.5.7.3. Threat Awareness and Reporting Program (TARP). IAW AR 381-12, 1-10 all DA contract employees possessing a security clearance shall receive annual TARP training instructed by a CI agent or other trainer as specified in AR381-12,2-4b. Training shall be accomplished annually during the organization's scheduled TARP training session. In those instances where live training is not possible, such as in deployed theaters of operation, CI units may, in coordination with appropriate commanders, develop alternative means to conduct threat awareness training and meet the requirements of this AR 381-12.

1.5.8. Special Qualifications The contractor is responsible for ensuring all employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this contract.

1.5.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.5.10. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.11. Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between the hours, 5:00 to 19:00, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below

1.5.12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5.13. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS, ACRONYMS, AND ABBREVIATIONS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to assist in the administration of the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS AND ABBREVIATIONS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED ITEMS AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services : Reserved

3.2. Facilities : Reserved

3.3. Utilities : Reserved

3.4. Equipment : Reserved

3.5. Materials : Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General : The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance : Reserved

4.3. Materials . The Contractor shall provide, furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.3.1. Reserved

4.3.2. Reserved

4.4. Equipment . The Contractor shall provide 70 parking spaces for automobiles to meet the requirements under this PWS.

4.4.1. Reserved

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. Provide parking spaces to Miami MEPS personnel and guests IAW the parameters established in this PWS.

5.1.1. The contractor shall provide a total of 70 parking spaces for automobiles

5.1.1.1. Sixty Eight (68) spaces shall be for MEPS employees personal vehicles with 9 of those spaces available for handicap accessible parking.

5.1.1.2. Two (2) spaces shall be for government-owned vehicles.

5.2. Attributes – Parking lot shall meet the following specifications;

5.2.1. Delineated Area: Miami, FL - NW 2nd St, SE 1st Ave, SW 3rd St, SW 2nd Ave.

5.2.2. Service Hours: For sixty eight (68) vehicles, parking spaces shall be available 0500 – 1900 Monday – Friday. Parking spaces shall be available for 2 government-owned vehicles 24 hours a day, 7 days a week.

5.2.3. Dimensions: Parking spaces shall be at a minimum 18 feet long and 8.5 feet wide, clearly marked with paint to distinguish individual parking spaces

5.2.4. Pavement: The surface materials shall be asphalt or concrete with proper drainage to minimize pooling of water on the parking surface.

5.2.5. Vehicle and Personnel Security: The parking lot shall be designed to minimize accidents and security risks; having lights which are operated before sunrise and after sunset; restricted access points; visible, operational, security cameras; and designated crosswalks for pedestrian walking. The parking lot shall have a visible security presence.

5.2.6. Well-maintained: The parking lot shall be regularly maintained parking lot with no potholes, uneven pavement or obstructions. Trash receptacles shall be available, which are emptied on a regular basis to prevent the overflow of garbage above the rim.

5.2.7. Walking from parking lot to/from MEPS: A safe walking path from the parking lot to the Claude Pepper Federal Building front door. Safe walking path is defined as a well maintained, paved, pedestrian designated, unobstructed, lighted path.

5.2.8. Distance: The parking lot shall be a maximum of 0.2 miles from the Miami MEPS building.

This is equivalent to a 7 minute walk.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) :

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.2. Miami 21 Code of Ordinances, which establishes standards for new development and redevelopment.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

Attachment/Technical Exhibit List:

7.1. Technical Exhibit A – Performance Requirements Summary

TECHNICAL EXHIBIT A

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

5.2.2. - Service Hours: Parking spaces shall be available 0500 - 1900 Monday - Friday

The contractor shall provide 70 parking spaces every weekday from 0500 - 1900, 100% of the time

The contractor shall provide 70 parking spaces every weekday from 0600 - 1800, 90% of the time

Customer Feedback

5.2.2. - For two (2) Government Owned Vehicles parking spaces are available 24 hours a day, 7 days a week.

The contractor shall provide 2 parking spaces every day from 0001 - 2400, 100% of the time

The contractor shall provide 2 parking spaces every day from 0001 - 2400, 98% of the time Customer Feedback

5.2.5. Vehicle and

Personnel Security:

The parking lot shall be designed to minimize accidents and security risks;

having lights which are operated before sunrise and after sunset

Lights illuminating the parking lot are on no later than sunset and off no later than sunrise 100% of the time

Lights illuminating the parking lot are on no later than 15 minutes after sunset and off no later than 15 minutes before sunrise 100% of the time Customer Feedback

5.2.5. Vehicle and

Personnel Security:

The parking lot shall have a visible security presence

The contractor shall state the security measures designed for the parking lot, and ensure the measures are implemented 100% of the time the lot is open, The contractor shall state the security measures designed for the parking lot, and ensure the measures are implemented 100% of the time between the hours of 0500 and 1900 each workday.

Customer Feedback