PWS Metasys ssn.pdf

Performance Work Statement

NOAA Hollings Marine Laboratory Building Automation System / Variable Air Volume (VAV) upgrade

(JCI-Metasys) 331 Fort Johnson Road, Charleston, SC 29412

Background:

The existing Hollings Marine Laboratory (HML) building has a modified Building Automation System (BAS) that is 25+ years old. This system monitors and controls all aspects of the laboratories operations to include climate control (chillers, boilers, strobic fans, VAV systems, etc.), sea water pumping and filtration system and equipment monitoring and notification system (freezers, incubators, etc..). Due to age the system cannot meet basic software updates nor meet IT security requirements. The existing system hardware does not have the capacity to support the requirements of the current and future operations conducted at this location. The design of the building dictates that the BAS is critical to the safe, efficient and resilient support operations.

Purpose:

The purpose of this Delivery Order is to obtain the supplies and services of a contracting vendor to provide the following:

• Replacement / upgrade and installation of the Hollings Marine Laboratory Building

Automation system (Metasys).

• Direct Digital Control (DDC) conversion of the existing pneumatic Variable Air Volume

(VAV) Controls (Phoenix Air Valves) and integration into the new Building Automation system (Metasys).

Location of Work:

The Hollings Marine Laboratory (HML) Building is located at 331 Fort Johnson Road, Charleston, SC 29412.

Objective Task 1 The objective is to provide the necessary equipment and labor to replace and / or upgrade the HML Building Automation system in order to allow the means to quickly analyze, monitor and manipulate building status points, identified in Appendix A. The contractor shall provide and install Open Protocol BACnet Metasys components. The Metasys will be integrated with the NOAA Enterprise Building Automation System (BAS) which supports Johnson Control Metasys (JCI-Metasys) systems. The contractor will be responsible for obtaining and installing all component parts and providing on-site technical support to do initial power-up, programming, integration and coordination with the NOAA Enterprise BAS system.

As part of NOAA’s initiative to increase the safe and efficient operations of its facilities and provide resilient and robust support of its research mission, this initiative shall be to provide improved building management control of its buildings.

Task 2 The objective is to provide and install DDC components to convert the existing pneumatic VAV system in order to allow the new Metasys BAS to communicate directly with the VAV controllers. The antiqued pneumatic VAV system is extremely degraded and incapable of interfacing with the Metasys BAS system upgrade. The DDC upgraded VAV controls will be integrated into the NOAA Enterprise Building Automation System (BAS) which supports Johnson Control Metasys (JCI-Metasys) systems. The contractor will be responsible for obtaining and installing all component parts and providing on-site technical support to do initial power-up, programming, and integration with the NOAA BAS system.

The new upgraded system installation will allow the facility to better meet modern energy mandates by reducing the lab air change rates during specific times of the day and week. This would provide a reduction in the carbon footprint of this facility while meeting the current governmental energy standards.

Scope of Work:

The contractor shall provide all labor, material, equipment, supervision and transportation necessary in accordance with these instructions, specifications and accepted trade and industry standards. System shall be migrated on a phased, wing-by-wing basis to limit the impact to daily operations. A complete project schedule shall be submitted by the contractor and approved prior to installation.

The contractor shall perform a site survey prior to project implementation to ensure any devices are functioning properly and to identify any possible project deviations prior to installation.

Issues identified during the survey, network devices (extenders, switches, converters, etc.)

repairs, or deviations from the current PWS shall be submitted to the NOAA POC for review and approval.

The Contractor shall install the new system as follows:

BAS Metasys System

○ Install upgraded Metasys BAS control panel(s) and associated panel components IAW manufacturer approved hardware list appropriate for the installation.

○ The preferred location of the BAS panels is inside an IDF or telecommunications room type space.

○ New BAS panel(s) must be powered from an existing building emergency power circuit.

○ The Contractor must ensure all electrical work is completed in accordance with the GSA PBS building codes.

○ All communication cabling shall be plenum rated.

The contractor shall communicate and work with NOAA’s BAS Enterprise Services Engineers to configure the panels and ensure they are online on the network and accessible. The Contractor will commission the panels and assign IP address information to the devices. The port-mapping for panels will also be provided to the NOAA BAS team for documentation. The COR will ensure contact information is provided for the NOAA BAS team. Network connectivity and all network switching infrastructure will be provided on-site for the panels. The expectation is to replace the existing Network engines and install new SNE engines and communications bus wiring.

Fill, patch, and color match paint all holes from the removal of the existing equipment and hardware that will not be used.

The contractor will interconnect the system to the building’s fire alarm system to ensure proper code compliance during a fire emergency.

The contractor shall provide all labor, equipment and material required to mount, provide power to, and install equipment and associated hardware as needed. Vendor is responsible for providing electrical power as needed per National Electric Code. Contractor shall utilize the nearest appropriate power branch circuit having adequate capacity to provide required service. Under no circumstances is the contractor to utilize any lighting branch circuit or switch-leg for power.

The contractor shall replace the Building Automation System equipment at the Hollings Marine Lab in order to bring them into compliance with NOAA enterprise BAS system requirements as well as IT security requirements; to identify the equipment, software, and data deliverables that are required from the contractor; and to identify applicable requirements and/or restrictions.

Contractor needs to provide a detailed list of equipment in order for facilities operations to maintain spare parts inventory and to promote equipment standardization across NCCOS facilities.

No HML sensitive information shall be stored, generated, transmitted or exchanged from the BAS system used for building management.

DDC conversion of Variable Air Volume (VAV) Controls

Replacement of the original Analog Lab Controls with the new Digital BACnet Controls and integrate into the new BAS.

The building consists of (37) lab spaces with (32) Hoods, (53) Supply valves and (37) General exhaust valves. There are several lab spaces that are constant volume which do not currently have any controls.

� Provide digital venturi valve retrofit kits for supply & GEX � Provide digital FHM valve retrofit kits for fume hoods � Provide CAVA fume hood monitors � Provide Fume Hood Prescence Sensors � Repair / Replacement of any inoperable VAVs � Installation of new Digital hot water valve actuators � 24VAC transformers and discharge temperature sensors � Lab pressurization tracking control based on the variable volume AHU/EF system � Provide commissioning services for the Digital Control System � System integration support to Metasys BAS

Control System Wiring � Labor and material to complete the installation and wiring for the new DDC system � Relocate or provide as needed the power circuits to the new DDC system

TAB for the DDC Control System � TAB for each upgraded valve, based on the original system design � Fume hood face velocity measurements � Supply and Exhaust system optimization

The contractor shall communicate and work with NOAA’s BAS Engineers to configure the VAVs and ensure they are online on the network and accessible. The Contractor will commission the VAVs and address information to the devices. The port-mapping for VAVs will also be provided to the NOAA BAS team for documentation. The POC will ensure contact information is provided for the NOAA BAS team. Network connectivity and all network switching infrastructure will be provided on-site for the panels.

Fill, patch, and color match paint all holes from the removal of the existing equipment and hardware that will not be used.

The contractor will interconnect the system to the building’s fire alarm system to ensure proper code compliance during a fire emergency.

Contractor needs to provide a detailed list of equipment in order for facilities operations to maintain spare parts inventory and to promote equipment standardization across NCCOS facilities.

General Requirements:

The contractor’s employees shall not enter the work site without an appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site. Badges shall be provided to the contractor for distribution to on-site employees of the contractor and all Subcontractors.

The Contractor shall perform their work during normal business hours, unless otherwise directed by the NOAA POC.

For working outside the “regular hours” as defined in the statement of work, the vendor shall give 1 day email notice to the designated point of contact so that arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

The contractor shall execute work so as to interfere as little as possible with normal functioning of HML as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

All Buildings shall be occupied during performance of work. The contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas against dust and debris, so that equipment and affected areas to be used in the HML operations shall not be hindered.

Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the POCs prior knowledge and approval. The vendor shall submit a request to interrupt any such services to POC, in writing, 48 hours in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

In general, the following preventive measures shall be adopted during installation of new equipment to keep down dust and prevent mold. Dampen debris to keep down dust and provide temporary construction partitions in existing structures where directed by designated point of contact. Blank off ducts and diffusers to prevent circulation of dust into occupied areas during construction.

The Contractor shall maintain the surrounding area frequently. Remove debris and trash from the job site in a timely and legally acceptable manner so as not to detract from the aesthetics or the functions of the building.as they are created. Transport these outside the construction area.

NOTE: If the vendor can show that the installation of new equipment and related work shall not result in creation of significant dust or other contaminants then some or all of the requirements for dust protection can be deleted or modified as approved by the SO.

Normal working hours shall be used to complete this contract unless otherwise indicated.

Normal working hours shall be 7:30 AM to 5:00 PM, Monday through Friday – Federal Holidays or any other Holiday designated by the President of the United States excluded. Deviations from normal working hours must be approved in writing from the designated point of contact no less than 72 hours in advance.

Materials and equipment furnished shall be of current production by manufacturers regularly engaged in the manufacture of such items, for which replacement parts shall be available.

Control server installation and configuration shall have dual homed capability.

All electrical work must comply with the requirements of NFPA 70 (NEC), NFPA 70B, NFPA 70E, OSHA Part 1910 subpart J, OSHA Part 1910 subpart S and OSHA Part 1910 subpart K in addition to other references required by contract.

New work shall be installed and connected to existing work neatly, safely and professionally.

Disturbed or damaged work shall be replaced or repaired to its prior conditions.

The Government's approval shall be obtained for all equipment and materials used for the installation of the BAS system before delivery to the job site. The submittals shall include adequate descriptive literature, catalog cuts, shop drawings and other data necessary for the Government to ascertain that the proposed equipment and materials comply with specification requirements and codes.

For all new penetrations required through walls and floors the vendor shall install fire block caulking during installation of the security project. For new floor penetrations that require sleeves they must extend the sleeve one inch above finished floor and provide sealant for watertight joints. Penetrations are not allowed through beams or ribs, but may be installed in concrete beam flanges. Vendors shall ensure all wall penetrations are filled with appropriate fire-stop material. Contractor must coordinate inspections of penetrations with NOAA personnel.

Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations and as approved by the designated point of contact.

Equipment and Materials Requirements:

Mechanical, electrical and associated systems shall be safe, reliable, efficient, durable, easily and safely operable and maintainable, easily and safely accessible, and in compliance with applicable codes as specified. The systems shall be comprised of high quality institutional-class and industrial-class products of manufacturers that are experienced specialists in the required product lines.

All items furnished shall be free from defects that would adversely affect the performance, maintainability and appearance of individual components and overall assembly.

Quality Assurance

All work shall be of the highest quality and in strict accordance with the manufacture’s published specifications and to the building owner’s satisfaction and the most recent codes and the industry standards. The contractor shall perform all tests, inspections, and other actions that are required to verify that products, documents, and services meet the requirements of this Statement of Work, project objectives, and best commercial practices. The contractor shall maintain records that document the performance of quality assurance tasks and shall provide these records to NOAA on request.

Documentation of configuration setup and as-built schematics shall be supplied upon completion.

Requirements:

Vendor shall provide all labor, equipment and material required to mount, provide power including communications connectivity, install equipment and associated hardware as needed.

Vendor is responsible for providing electrical power as needed per NEC. Vendor shall utilize the nearest appropriate power branch circuit having adequate capacity to provide required service.

Under no circumstances is the vendor to utilize a lighting branch circuit or switch-leg for power.

Prior to installation a walk-thru with the Government and the Contractor shall be conducted to identify potential issues. Contractor shall survey existing systems to ensure they are on the approved list and compatible with the new systems. If not, the contractor shall replace the existing system with equipment/software that is compatible.

Task / Deliverables Schedule:

Activity Due Date Design Kick -Off Meeting Within 14 calendar Days of Award Schematic Design Submittal Within 21 calendar Days of Kick-off Meeting Schematic Design Review Gov’t Comments Within 7 calendar days of submittal Final Design Submittal Within 21 calendar days of the Schematic

Design Review Conference Final Design Review Gov’t Comments Within 7 calendar days of submittal Project Start meeting 14 calendar days from Final Design Meeting Final Inspection / Substantial Complete 180 days from award Project Complete 180 days from Contract award Submittals As noted under submittals Meeting Minutes & Annotated Comments Within 3 working days of the meeting

Period of Performance:

All work associated with this project shall be completed withing 180 days from the date of the award. During this time, interruptions to the HML day to day operations shall be minimalized as much as possible.

Kick Off Meeting:

• The Government shall arrange and lead the Project Kick-off Meeting at HML with the key personnel on the Project: NOAA Facilities Operations Chief, HML Facility Supervisor and the Project / Site manager and applicable subcontractors. The date and time to be determined at a later date. The meeting shall include a scope of work and concerns, existing conditions, site security, project schedule, government furnished information, quality control and contract administration.

• The Contractor shall contact Richard Sparkman , HML Facility Supervisor, Phone 808- 295-3822, to coordinate all meetings and issues so he can mange this project with NOAA staff and operations.

• All Questions should be addressed to the CO and COR. All questions shall be answered in writing and in a timely manner.

Personnel:

The contractor shall provide, schedule, supervise, and manage all personnel required to perform the tasks required by this statement of work. The contractor shall ensure that all personnel are properly trained for the work that they are assigned. The contractor shall coordinate all requirements for escorts with the designated point-of-contact at least one week in advance of required access. The contractor shall promptly remove and replace any of its personnel who do not comply with NOAA requirements. The contractor shall be responsible for any delays or other impact due to misconduct on the part of its employees or subcontractors. The removal from the job site of any employee shall not relive the Contractor of the requirement to provide sufficient personnel to perform the terms and conditions of the contract.

• The contractor shall provide proof that all on-site employees are U.S. citizens or legal aliens.

• The contractor shall not employ personnel with felony convictions, or with a record of narcotics use, for work at any NOAA locations.

• All personnel employed by the contractor shall be experienced in the type of work involved and familiar with the specification of this delivery order. Government to provide Foreign National form if needed.

• The Contractor employees are subject to an shall observe and comply with applicable regulations, policies, and procedures.

• Contractor employees shall not enter restricted areas in accordance with security regulations and safety polices

• All contractor personnel shall be able to understand, read, write and comprehend English in order to perform the duties assigned.

• Contractor personnel shall be “noise-conscious” at all times while inside the facility, keeping noise, conversations, etc… to a minimum level while traveling within the facility from eth actual work location.

Environmental Program:

The Contractor Shall comply with all applicable Federal, State and local laws and regulations concerning Environmental pollution prevention control and waste disposal. The Contractor shall immediately inform the COR of any environmentally hazardous situations that my arise as well as contact required regulatory agencies.

Security Requirements:

Contractor employees shall comply with all DOC security requirements. Copies of pertinent policies, regulations and procedures shall be provided to the contractor upon request. This employee list shall be constantly kept up to date. All vehicles entering the laboratory campus are subject to search as authorized by local Law enforcement who have joint approved jurisdiction over the complexes. All contractor personnel shall comply with facility requirements for sign-in and badge display.

Access To Work Site:

The Contractor shall ensure that its employees are the aware of the roles and responsibilities identified for them by the environmental management system and how those requirements affect the work performed under this contract. These responsibilities shall include the following:

• Registration at the front desk.

• Receipt and acceptance of the brief statement concerning the emergency management system (EMS) that will be provided by the front desk personnel.

• Compliance with the Facility manager or designated maintenance staff member on any other actions that need to be taken to protect HML and the environment

• All persons employed within the boundaries of the property or restricted access areas therein, and all persons permitted to enter such property and areas shall comply with the security regulations at HML.

• The Government reserves the right to close down the job site and order Contractor personnel of the premises in the event of a national emergency or a shut-down, for as long as security problem persist. The Contractor may only return to the site with verbal approval from the Contracting Officer or COR.

• The Government reserves the right to exclude or remove from the site or building any employee for the contractor or a subcontractor whom the Government deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the work is deemed buy the Government to be contrary to the public interest.

• Personnel may be subject to inspection of their personal effects when entering and leaving the facility. In addition, unscheduled inspections of personnel may be made when entering or while on site.

Use of the Premises:

Before beginning work, the contractor shall secure approval from the building owner’s representative owner’s representative for the following:

• Areas permitted for the personnel parking

• Access to the site

• Areas permitted for storage of materials debris

• Security: Obey the government’s requirements for personnel identification, inspection, and other security measures

The HML building is a smoke free environment. The Contractor and its employees shall adhere to all applicable rules and regulations regarding maintenance of a smoke free environment on the job site.

Use of Government Facilities

• Water and electricity for construction purposes are available at the work site.

• Location of temporary facilities shall be coordinated with the owner’s representative or the

COR

• Contractor shall provide storage for tool sand materials. The Government is not responsible for providing storage or security of materials, tools, or equipment.

Safety:

All contract work shall be conducted in a safe manner and comply with applicable OSHA requirements. If the contractor fails or refuses to comply promptly with safety requirements, the contracting officer may issue an order stopping all or part of the work until the subject of a claim for an extension of time, excess costs or damages to the contractor.

Site and Building Access: The contractor shall maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with

NFPA 241.

Means of Egress: The contractor shall not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with the System owner.

Lock out / tagout:

The Contractor shall observe lock out / tagout regulations as required by OSHA.

The contractor shall work so as to interfere as little as possible with normal functioning of HML as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

Electrical:

Any electrical work required for the installation of the new security system must meet the International Building Code (IBC), National Electrical Code (NEC), Underwriters Laboratories, Inc. (UL) and National Fire Protection Association (NFPA) as minimum installation requirement standards.

IT Security Requirements:

The Assessment and Authorization (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

The following is a list of relevant information the Department of Commerce (DOC) Information Technology (IT) Security takes into consideration when assessing the security requirements and risk for procuring IT products and services.

a) The Contractor shall only supply Information Technology (e.g., hardware, software, firmware, etc.) and/or product license and shall not require the use of any contractor owned equipment. The contractor shall not have remote access to any government owned equipment. The Contractor shall ensure the acquiring Information Technology provided disables “phone home” or similar capabilities.

b) Product support and supporting documentation allows for the sanitization of the acquiring Information Technology and/or product license upon the disposal of the product. Product shall allow the use one of the approved methods for secure destruction of data/information including unclassified but sensitive information. Approved methods include NIST Special Publications 800-88 Guidelines for Media Sanitization (https://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-88r1.pdf) or the

National Security Agency in the Media Destruction Guidance (https://www.nsa.gov/Resources/Media-Destruction-Guidance/).

c) The acquiring information technology is engineered for trustworthy and security that is consistent with the engineering-based trustworthy secure solutions as outlined in NIST Special Publication 800-160 Version 1, Revision 1 Engineering Trustworthy Secure Systems (https://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800- 160v1r1.pdf) and NIST Special Publication 800-160, Volume 2, Revision 1 Developing Cyber-Resilient Systems: A Systems Security Engineering Approach (https://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-160v2r1.pdf).

d) The acquiring information technology complies with Office of Management and Budget Memorandum M-07-18 Ensuring New Acquisitions Include Common Security Configurations and the Federal Acquisitions Regulations (FAR) 39.101(d) regulations require NIST common security configuration checklists including United States Government Configuration Baseline (USGCB) initiative. More information is available at National Checklist Program (NCP), (https://nvd.nist.gov/ncp/repository), the U.S.

government repository of publicly available security checklists (or benchmarks) that provide detailed low-level guidance on setting the security configuration of operating systems and applications. The acquiring information technology considers the following requirements:

1. Software procured meets the standard installation, operation, maintenance, updates and/or patching of software shall not alter the configuration settings from the approved USGCB/other secure configuration.

2. Applications designed for normal end users run in the standard user context without elevated system administration privileges.

3. Supporting documentation or reference(s) that describes the security capabilities, the design and development processes and the testing and evaluation procedures used by the product or services being provided for this acquisition.

4. Supporting documentation or reference(s) that describes all product or service updates and enhancements as they are implemented. The product or service supporting documentation could be the user and system administrator guides, which documents the functional properties of the security controls employed to permit the analysis and testing of the security controls.

5. The acquiring information technology complies with the Homeland Security Presidential Directive 12 (HSPD-12) Policy for a Common Identification Standard for Federal Employees and Contractors requirements from FAR 4.1302 stating: (a) In order to comply with Federal Information Processing Standard (FIPS) 201-3 Personal Identity Verification (PIV) of Federal Employees and Contractors (https://doi.org/10.6028/NIST.FIPS.201-3), agencies must purchase only approved personal identity verification products and services, (b) Agencies may acquire the approved products and services from the GSA, Federal Supply Schedule 70, Special Item Number (SIN) 132-62, HSPD-12 Product and Service Components, in accordance with ordering procedures outlined in FAR Subpart 8.4.

https://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-160v2r1.pdf

f) The acquiring information technology complies with Internet Protocol Version 6 (IPv6) requirements from FAR part 11.002 requirements that state the agency Chief Information Officer can waive this requirement provided the acquisition requirements documents the appropriate technical capabilities defined in the USGv6 Profile available in the NIST Special Publication (SP) 500-267 (https://www.nist.gov/programs-projects/usgv6-program) and the corresponding declarations of conformance. To meet this requirement each DOC acquisition of IP protocol technology must express requirements for IPv6 capabilities in terms of the USGv6 Profile (i.e., using the USGV6 Capabilities Check List) and vendors must be required to document their product’s support of the requested capabilities through the USGv6 test program (https://www.nist.gov/programs-projects/usgv6-program/usgv6-revision-1) using the USGv6 Suppliers Declaration of Conformity.

Federal Holidays Contractor’s work shall not be performed on Federal Holidays. Federal Holidays are as follows:

New Year’s Day, MLK day, President’s Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, Christmas and any day the President of the United States declares or proclaims that is a day off for Federal workers.

Product Delivery, Storage and Handling:

The Contractor Shall:

• Deliver materials to the job site in the manufacturer’s original, unopened containers or wrappings with the manufacturer’s name, brand name and installation instructions intact and legible. Deliver in sufficient quantity to permit work to continue without interruption.

• Comply with the manufacturer’s written instructions for proper material storage.

• Any materials which are found to be damaged shall be removed and replaced at the

Contractor’s expense.

• The government will provide storage of equipment and materials to be installed. The government contact point will be provided at the location.

APPLICABLE DOCUMENTS

The following documents form a part of the requirements of this Statement of Work to the extent specified:

- IBC, NEC, UL, NFPA and OSHA standards and requirements