PWS Media Monitoring Tool.pdf

Performance Work Statement

Media Monitoring Tool

1.0 Introduction

The Federal Election Commission (FEC) is an independent Federal agency with exclusive jurisdiction over the administration, interpretation, and civil enforcement of the Federal Election Campaign Act (FECA). The FECA requires disclosure of campaign contributions and expenditures by candidates for Federal office and committees supporting those candidates and imposes limitations on the amount and sources of such contributions. The FEC also administers the federal programs that provide public funding to qualified candidates for President and Vice President. By ensuring that the campaign finance process is fully disclosed, and the rules are effectively and fairly enforced, the Commission seeks to foster the electorate’s confidence in the integrity of the nation’s political process. It is essential that the Commissioners and FEC staff be kept abreast of developments concerning the agency and campaign finance laws and regulations in real time, both through alerts transmitted by the Press Office and a daily morning news summary.

2.0 Scope of Work

The Federal Election Commission (FEC)’s Press Office is seeking to procure a media monitoring application service to search for, compile, sort, and disseminate daily agency- and campaign finance-related news items to FEC staff. One of the Press Office’s major responsibilities is to timely inform FEC Commissioners and staff members of important articles, op-eds, blogs, social media posts, and videos that highlight agency activities and related news developments. The web-based application will be utilized by Press Office staff members each day to compile media items and disseminate a morning briefing.

2.1 Contract Type.

The government intends to award a firm fixed priced award.

2.2 Period of Performance

The period of performance shall be one base year (15 July 2022 – 14 July 2023) with 4 option periods.

2.3 Place of Performance/Hours of Operation.

Work will be performed at the contractor’s site. No overtime required. The Press Office would need access to the selected vendor’s customer service support team between the hours of 8 a.m. and 5:00 p.m.

EST in the event there is a need to troubleshoot an issue.

3.0 Requirements:

3.1 The service shall search for, compile, sort, and disseminate daily agency- and campaign finance-related news items to FEC staff.

3.2 The Press Office staff needs news alerts delivered in real-time by email during the day and a program that allows fast daily compilation of the most important news items each morning in an emailed message.

3.3 This application shall create and save keyword searches, capture key campaign finance news outlets including Business Insider, Bloomberg News including Bloomberg Government, and the Wall Street Journal, and, when possible, be able to provide full-text articles for publications that are behind a paywall for to up to 340 FEC staffers.

3.4 We request the application have the ability to include social media posts including but not limited to Twitter, Facebook, Instagram, and YouTube.

3.5 The Press Office needs the ability to add news items to a designated newsletter category and be able to organize the ordering of items within a category.

3.6 The application shall be able to add either through RSS feed, HTML link or PDF file any news items that may not appear through the vendor’s database.

4.0 Deliverables and Timelines

Section Deliverable Timeframe Format

3.1 Search for, compile, sort, and disseminate daily

agency- and campaign finance-related news items Daily Electronic

3.2 News alerts delivered in real-time by email Daily

3.2 Create and save keyword searches As needed

3.3 Provide articles behind a paywall, on agency- and

campaign finance-related news Daily

3.4 Include social media posts Daily

3.3 Capture key campaign finance news outlets

including Business Insider, Bloomberg News including Bloomberg Government, and the Wall Street Journal

Hourly

3.5 Capability to add news items to a designated

newsletter category/section and be able to organize the ordering of items within a category

As needed

3.6 Add items through RSS feed, HTML link or PDF As needed

5.0 Contracting Officer Representative (COR):

The following COR will represent the Government for the purpose of this contract/order:

Judith Ingram

(202) 694-1220 jingram@fec.gov

The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements;

(2) interpreting the PWS and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract/order; and (5) assisting in the resolution of technical problems encountered during performance.

The Contracting Officer is the only person with authority to act as agent of the Government under this contract/order. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the mailto:jingram@fec.gov

PWS; (2) modify or extend the period of performance; (3) change the delivery schedule; (5) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract/order; or

(5) otherwise change any terms and conditions of this contract/order.

The Government may unilaterally change its COR designation.

6.0 Invoice and Payment Requirements: Invoices shall be submitted annually and must include the following information:

A. Name and address of contractor B. Invoice Date C. FEC Contract/Order Number D. GSA Schedule Number if applicable E. Contract Line-Item Number – (CLIN) being invoiced as shown on the actual FEC order) F. Any corrections to previous month’s charges for an applicable sub-part will be reported separately and clearly with a narrative G. Any information or documentation required by provision of the contract/order NOTE: Contractor payment/financial information are obtained through the Central Contractor Registration (CCR) Database by our payment operations center. It is the contractor's responsibility to ensure the CCR contains accurate payment information and that the CCR account is in an active status. Invoices paid late because of inaccurate CCR information are not subject to interest payments under the Prompt Payment Act.

All invoices must be sent electronically to fecinvoices@fec.gov in either word, excel, pdf, tif or gif file format for processing. When sending via email please request return receipt verification.

You may inquire as to status of payment by sending an email to fecpaymentstatus@fec.gov. Please include the FEC Award #, Invoice number and date submitted.

For follow-up information or detailed correspondence, the main FEC Finance office address is:

Federal Election Commission Finance Office – Room 1050 First St NE, Washington, D.C. 20463

**ELECTRONIC INVOICE METHOD** Contractor must invoice via electronically sending the invoice to: fecinvoices@fec.gov - when sending via email please request return receipt verification.