PWS_Manatee Protection System_20250401_Draft.pdf

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PERFORMANCE WORK STATEMENT

U.S. ARMY CORPS OF ENGINEERS

MANATEE PROTECTION SYSTEM OPERATIONS AND MAINTENANCE CONTRACT

PART 1

GENERAL INFORMATION

1. GENERAL:

This is a non-personal multiple year service contract to provide maintenance, repair, and upgrades to the Manatee Protection Systems (MPS) at Lock and Dam facilities within the USACE Jacksonville District located through-out Central South Florida. The intent of the MPS is to prevent manatees from becoming trapped or crushed within the lock chamber gates dam/spillway gates. This is accomplished by multiple means (1) MPS electromechanical acoustical transmitting and receiving sensor arrays on toe/nose of the lock gates (2) MPS exclusion screens that exist on the structural steel at the lower section and below the waterline of the lock gates at each lock on all four gates in the interior of the lock chamber, providing preventative measures of a manatees ability to navigate inside the sector gates becoming trapped or being crushed. (3) WP Franklin Spillway is equipped with a MPS PED (Piezoelectric Element Detection) sensor system consisting of fabricated mounting brackets with a polyurethane casting that contains sensors that detect a pre-determined pressure setting transmitting the data through an integrated electronic system that will stop the vertical lift gates from closing, automatically prompting the controls to raise the gate to a safe passage position. These PED sensors are located upstream and downstream of each of the eight spillway gates. (4) The St. Lucie and Ortona spillways contain structural steel MPS screens that are located on the upstream side of the spillway gates, they consist of independent screens that are installed inside of structural frames.

The six Locks and/or Dams are Canaveral Lock, St. Lucie Lock & Dam, Port Mayaca Lock & Dam, Julian Keen Jr. Lock & Dam, Ortona Lock & Dam and W.P. Franklin Lock & Dam. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform MPS maintenance, repairs, and upgrades as defined in this Performance Work Statement (PWS), except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Background:

The six lock structures are equipped with MPS systems that provide automated gate controls to the gate operation mechanisms to control the gates while they are closing. As the lock gates are closing, acoustical transmitters and receiving arrays are monitoring for the presence of obstructions such as manatees through acoustical signal interruption caused when a manatee passes through the space between gate noses. When the signal is interrupted, the MPS stops the closure of the gate automatically and waits for the signal to be restored, indicating the Manatee

2 | P a g e has safely passed through the gates. Two of the Dams - St. Lucie & Ortona are equipped with fabricated steel screens and/or fabricated steel frames that are designed to hold fabricated steel screens. W.P. Franklin Dam is equipped with an MPS (PED) sensors (Piezoelectric Element Detection) system that is automated and integrated into the central control lock building. It is designed so during closure of the vertical lift gates, electronic transmitters and signal receiving equipment are monitoring for the presence of manatees through pressure signals. These signals are created when a gate closure is attempted, and a manatee is in the space between the bottom of the gate and the concrete floor. When the signal receives a pre-determined amount of poundage pressure of interference (currently set at sixteen), the MPS stops the closure of the vertical lift gate automatically, raises back to a pre-determined height gap (currently four-foot) and waits for manual intervention of a re-attempted gate closure. This action will indicate and confirm the manatee, or obstruction has safely passed through the vertical lift gates.

The MPS is an electronic, digital, and mechanical system that requires expertise in multiple disciplines to understand the interaction and functionality of all components and to successfully maintain the system. The designed operation and performance of the MPS is dependent on all the components always working together, without interruption. Reliability is key to providing safe manatee passage through the locks and dams when the machinery is in service. Consistency is key to keep the Locks open for Navigational traffic during normal business hours without any disruptions to commercial or recreational vessel traffic also allowing uninterrupted flood control and controlled water releases through the dams/spillways. Any malfunction of the MPS can result in closure of the Locks and/or Dams until the problem is corrected. Therefore, it is in the best interest of the USACE to maintain an effective maintenance and repair contract on all MPS, such that preventive measures are regularly performed, and corrective action is contractually available for timely response.

1.3. Objectives:

The primary objectives of this contract are to properly maintain the MPS at all six Locks and five Spillway/Dams by performing regularly scheduled maintenance, cleaning, calibration, troubleshooting, performance verification, performance alterations, reporting, and repairs.

Professional execution of these activities is paramount due to the highly technical nature of the MPS and the need to maintain safe and continuous navigational passage and controlled water releases through these Lock and Dam structures 365 days per year. The objective is to have contractual access to a qualified contractor who can diagnose problems within a 24-hour response time and make the repairs in a timely manner.

Scope:

The types of services to be performed include, but are not limited to:

• Cleaning

• Repair

• Replacing

• Examination/ Diagnosing

• Testing

• Video recording of the submerged portions of the MPS

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• Removal and replacement of components in need of repair, and/or removal of components to facilitate lock gate repairs.

The services listed above include work both above and below the water line. Additionally, the contractor shall provide electronic, digital, and mechanical evaluation of all MPS components to demonstrate 100% compliance with a properly functioning MPS as outlined in the MPS Operations and Maintenance (O&M) Manual located on site at each Lock and Dam facility.

All modifications and upgrades to the MPS systems will require revisions to the Design Documentation Report that details all the information needed to duplicate the existing system at each lock. Such information shall include, but not be limited to, descriptions of all Design Criteria, Manufacturing Criteria, Parts Specifications, Processes, and Instructions.

1.4. Period of Performance:

The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

1.5. General Information:

1.5.1. Quality Control:

The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s Quality Control Plan (QCP) is how the contractor assures themselves that their work complies with the requirement of the contract. Contractor shall deliver three (3) hard copies and one (1) electronic copy of QCP within 30 days after contract award. After receipt of the quality control plan the Contractor shall receive notification, in writing from the Contracting Officer, of acceptance or any proposed change to its QC system.

1.5.2. Quality Assurance:

The government will evaluate the performance of the Contractor under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3. Recognized Holidays:

The Contractor is responsible for providing services on all federally recognized holidays, when directed by the Government. These holidays are:

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• New Year’s Day

• Labor Day

• Martin Luther King Jr.’s Birthday

• Columbus Day

• President’s Day

• Veteran’s Day

• Juneteenth Day

• Memorial Day

• Thanksgiving Day

• Independence Day

• Christmas Day

1.6.4 Hours of Operation:

The Contractor is responsible for conducting administrative, recurring, and routine business, between the hours of 8:00 am - 4:00 pm Eastern Standard Time (EST), seven (7) days per week during operational hours as defined below. This will include Federal holidays except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor will observe Eastern Daylight Time (EDT) during Daylight Savings Time (DST) as observed by the Federal Government. The Contractor is responsible to be available to provide a total of up to six (6) Non-Normal service calls for diagnostic and repair services seven (7) days per week three-hundred and sixty-five

(365) days per year when requested by the Contract Officer Representative (COR) if system failure or lack of functionality requires between Normal service calls schedule.

• Canaveral - 6:00 am through 9:30 pm

• St Lucie - 7:00 am through 5:00 pm

• Port Mayaca - 7:00 am through 5:00 pm

• Julian Keen Jr. - 7:00 am through 5:00 pm

• Ortona - 7:00 am through 5:00 pm

• WP Franklin - 7:00 am through 5:00 pm

For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance:

The work to be performed under this contract will be performed at the contractor’s facility and at the following six Lock and/or Dam sites:

• Canaveral Lock; 1000 Mullet Road, Cape Canaveral, FL 32920 (321) 783-5421

• St. Lucie Lock & Dam; 2200 S.W. Canal St. Stuart, FL 34997 (772) 287-2665

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• Port Mayaca Lock & Dam; 18110 S.W. Connors Hwy, Canal Pt., FL 33438-1516

(561) 924-2858

• Julian Keen Jr. Lock & Dam; 204 Lock Road, Moore Haven, FL 33471 (863) 946-0414

• Ortona Lock & Dam; 1217 Lock Lane, Moore Haven, FL 33471 (863) 675-0615

• W.P. Franklin Lock & Dam; 1661 S. Franklin Lock Road, Alva, FL 33920 (239) 694-545

1.5.4. Type of Contract:

Firm Fixed Price contract.

1.5.5. Security Requirements:

The DoD elements under the security responsibility shall be incorporated into the contract;

Antiterrorism/OPSEC 525-13 (Antiterrorism) and AR 530-1 (Operations Security), ALARACT 05/2012; and USACE OPORD 2013-74 as described in Reference Section IV-Required Clauses to ensure that AT security measures are adhered as described in Reference Section IV- Required.

AT Level I Training:

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the Contract Officer Representative (COR), or to the contracting officer if a Contract Officer Representative (COR) is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html

1.5.5.1. Access and General Protection/Security Policy and Procedures:

All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

• For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05 and Homeland Security Presidential Directive-12 (HSPD-12).

The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD http://jko.jten.mil/courses/atl1/launch.html

6 | P a g e network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

• For contractors who do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.5.5.2. Suspicious Activity Reporting Training:

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the Contract Officer Representative (COR) NLT 5 calendar days after the completion of the training.

1.5.5.3. Contractor Employees Who Require Access to Government Information Systems:

All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter IAW AR 380‐67 (Personnel Security Program) and Homeland Security Presidential Directive 12 (Policy for a Common Identification Standard for Federal Employees and Contractors).

1.5.5.4. OPSEC Training:

All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the Contract Officer Representative (COR) or to the contracting officer [if a Contract Officer Representative (COR) is not assigned], within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html

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1.5.5.5. For Information Assurance (IA)/Information Technology (IT) Training:

All contractor employees and associated sub‐contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working in IA/IT functions must comply with DoD and Army training requirements in DoD 8570 01-M and AR 25‐2 within six months of employment.

Escort Requirements: Physical Security:

The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.5.5.6. Key Control:

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re- keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.5.5.7. Lock Combinations:

The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.5.5.8.

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

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1.5.5.9. Pre‐screen candidates using E‐Verify Program:

The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.dhs.gov/E‐ Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the Contract Officer Representative (COR) no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I‐9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.6. Post Award Conference/Periodic Progress Meetings:

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart

42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.7. Contracting Officer Representative (COR):

The Contracting Officer Representative (COR) will be identified by separate letter. The Contracting Officer Representative (COR) monitors all technical aspects of the contract and assists in contract administration The Contracting Officer Representative (COR) is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the Contracting Officer Representative (COR), a copy of which is sent to the Contractor, states the responsibilities and limitations of the Contracting Officer Representative (COR), especially regarding changes in cost or price, estimates or changes in delivery dates. The Contracting Officer Representative (COR) is not authorized to change any of the terms and conditions of the resulting order.

1.8. Key Personnel and Special Qualifications:

The following personnel are considered key personnel by the government: Contract Manager/Alternate Contract Manager, Dive Team Supervisor, Systems Manager, Software Programmer and Hardware Specialist, and Electronics Technician. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this

9 | P a g e contract. The Contract Manager or alternate shall be available between the hours of 8:00 am – 8:00 pm, Monday through Friday including Federal holidays and when the government facility is closed for administrative reasons. One person may act for multiple key personnel qualifications where justified. Qualifications for all key personnel are listed below:

1.8.1. Contract Manager and Alternate:

Must have education in mathematical, engineering and/or quantitative analysis, experience in Cost Analysis, Underwater Diving, Electronic Control Systems, and familiarity with Defense Department Data Sources, e.g., CPARS and DPARS.

1.8.2. Dive Team Supervisor:

Must have minimum certifications required by EM-385-1-1 dated 15-March-2024. In addition, must demonstrate experience in underwater construction services like the tasks to be performed under this contract.

1.8.3. Systems Manager:

Must demonstrate experience in underwater acoustics. Specifically, demonstrated experience in underwater phenomenon (irregularities) associated with acoustical transmission and reception devices. In addition, Systems Manager must demonstrate experience in ability to evaluate acoustical performance of underwater devices and control systems, and make corrections to software, hardware and controls being affected.

1.8.4. Software Programmer and Hardware Specialist:

Must be proficient in PLC Ladder Logic Programming – preferred: IDEC Automation Organizer WInLDR; Proficient in HMI Design and Programming using Graphical Design Tools and Scripting Language – preferred: IDEC Automation Organizer WinOI/NV;Can maintain PC Systems with National Instruments Lookout™ Applications and Kepware OPC Serer;(Familiar with) or Able to maintain: RS232/ RS-485 Serial communications links, Ethernet Networks, Switchers, Hubs, 4-20Ma Sensor Systems and Incremental Encoder Sensor Systems.

1.8.5. Electronics Technician:

Preferred: Possession and maintenance of Certified Electronics Technician (CET) certification.

In addition, must have experience associated with acoustical and mechanical control system interface.

Minimum Requirement: Must be Journeyman or greater Electronics Technician or Electrician with no less than five (5) years of demonstrable experience working on substantially equivalent systems and components.

1.9. Identification of Contractor Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor will not be required to obtain and wear badges identifying employer.

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1.10. Contractor Travel:

Contractor will be required to travel CONUS during the performance of this contract to attend meetings, conferences, training, and perform site visits. The Contractor may be required to travel to off-site locations and to ship spare parts to these locations in support of this PWS. Contractor will be authorized travel expenses in accordance with Joint Travel Regulations (JTR).

1.11. Other Direct Costs:

This category includes reproduction, and shipping expenses associated with training activities and visits to contractor facilities. These costs must be preapproved by the contracting officer.

Excluded from reimbursement is internal employee initial certification and qualification training.

1.12. Data Rights:

The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.13. Organizational Conflict of Interest:

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.14. Phase In/Out Periods:

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board during the 15-day phase in/ phase out periods. These periods may occur following the end of a base or option year period or following a termination of the contract where a new prime contractor will be providing service for future requirements. During the phase in/out period, the incumbent Contractor shall work directly with the successor Contractor such that the successor may become familiar with performance requirements to commence full performance of services on the contract start date.

1.15 System for Award Management (SAM) Service Contract Report (SCR):

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The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the {Insert Component’s Name} via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.SAM.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

*Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

*Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

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STD: All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates notes in corresponding paragraph above.

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PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2.1. Definitions:

2.1.1. Contractor:

A supplier or vendor having a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

2.1.2. Contracting Officer:

A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer's Representative (COR):

An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service:

A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable:

Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. Key Personnel:

Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security:

Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance:

The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

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2.1.9. Quality Assurance Surveillance Plan (QASP):

An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. Quality Control:

All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11. Subcontractor:

One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. Workday:

The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. Work Week:

Monday through Friday, unless specified otherwise.

2.2. Acronyms and Abbreviations:

ACOR Alternate Contracting Officer's Representative ADS Acoustic Detection Sensor AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement

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QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity TE Technical Exhibit

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PART 3

GOVERNMENT FURNISHED ITEMS AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services:

The Government will provide Lock Operators to assist in operation of the gates during service events.

3.2. Facilities:

The Government will provide access to all gates, control houses and general site facility grounds as needed to perform the work. No offices, telephones, computers or network access will be provided.

3.3. Utilities:

The Government will provide access to all electric, water and sewer lines for Contractor connection. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4. Equipment:

The Government will not provide access to any scanners, printers, fax machines, shipping crates, portable lighting, or sound equipment.

3.5. Materials: Government Furnished Property (GFP):

MPS exclusion screens:

The material consists of 10-gage stainless steel with a 5” X 5” grid and overall size of 4’ X 8’ or 5’X 10’ and can be modified to proper fitting sizes needed.

The Government will provide copies of the Operations and Maintenance Manuals for each lock site. The copies shall remain the property of the government and shall not be removed from the property without written approval from the Contract Officer Representative (COR).

3.6. Spare/Stocked Parts:

The Government will provide these if available.

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PART 4

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General:

The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Secret Facility Clearance:

Not Applicable.

4.3. Materials:

The Contractor shall furnish all dive supplies, certifications, cleaning supplies, and tools needed to meet the requirements under this PWS. The Contractor shall furnish industrial nylon or stainless zip ties approved by Contract Officer Representative (COR) to securely fasten MPS exclusion screen during Dive repair work.

4.4. Equipment:

The Contractor shall furnish all hardware testing equipment, dive equipment, storage devices, cleaning instruments needed to properly troubleshoot, maintain, and repair the MPS in accordance with the requirements under this PWS.

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PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services:

The Contractor shall provide services for regularly scheduled cleaning, maintenance, and repair of the entire MPS at each lock facility. In addition, programming and hardware maintenance will be required based on the government’s mandated performance criteria established at each lock site. Lastly, the Contractor shall furnish spare parts as listed in this document such that repairs and replacements to critical elements of the MPS can be accomplished in a timely manner without waiting for spare parts to be procured. There are a total of 36 normal service calls, 6 for each facility scheduled over the 12-month period, typically on a six-to-eight-week cycle based on operational functionality of the system and the needs of the government. There are 6 non-normal service calls (emergency visits) that can be utilized during the contractors’ non-typical workdays such as weekends, holidays, off-hours or between normal (routine) service calls. There are times when the MPS system and its components require removal to facilitate Lock and Dam maintenance and repairs. Any Lock and Dam maintenance operations that require MPS system component removal from gates shall be performed by qualified contractor. This activity includes all actions required for the removal of MPS gate components, cleaning, repairing of and/or replacing components in need, safe storage of removed components, the reinstallation of all components upon completion of work and required performance testing after reinstall ensuring proper MPS functionality and operation.

5.2. Dive Plan:

All diving operations shall comply with the applicable diving requirements and safety guidelines of the U.S. Army Corps of Engineers “Safety and Health Requirements Manual,” EM 385-1-1 (15-Mar-2024), Chapter 30. All the applicable required items shall be submitted by the Contractor after award of the contract, with sufficient time 30 days prior to the first dive allowing for review by the Contracting Officer Representative (COR), Dive Safety Inspector (DSI) and District Diving Coordinator (DDC). All scheduled Dive operations require an approved and signed copy of the Dive Plan by the District Diving Coordinator (DDC) per the EM 385-1-1 (15-Mar-2024), Chapter 30 prior to the commencement of any Diving to be performed. A Dive Plan shall be submitted to the (COR) Contracting Officer Representative for review within (5) five business days of request from Contracting Officer Representative (COR) for Normal Maintenance Dive Operations to be scheduled. The Contracting Officer Representative (COR) will review them, forward them to the Dive Safety Inspector (DSI) for review who then will forward them to the District Diving Coordinator (DDC) for review and approval. A Dive Plan shall be submitted to the (COR) Contracting Officer Representative for review within (48) hours or sooner, if possible, when requested from Contracting Officer Representative (COR) for Non-Normal Maintenance Dive Operations in Emergency situations to be scheduled. The Contracting Officer Representative (COR) will review them, forward them to the Dive Safety Inspector (DSI) for review who then will forward them to the District Diving Coordinator (DDC) for review and approval.

TASK 1 – Cleaning of Submerged MPS Components:

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The Contractor shall provide services to remove bio-growth, debris, sediment, and organics from all submerged components of the MPS. Submerged components include the protective structural members directly in front of the arrays and transmitters, arrays, and transmitters, wiring harness, fasteners, and mounting brackets. Cleaning shall be accomplished with a demonstrated technique that does not harm the existing components. The transmitter arrays and sensor arrays are fragile and extreme care is required to prevent damage to these components. The Contractor’s proposed technique shall be demonstrated on an area of the gate where the MPS does not reside such that a clear performance of cleaning can be observed. Techniques may include very soft scraping or underwater pressure washing where hand removal techniques are insufficient. All cleaning will be required without any dewatering of the gate monoliths. Therefore, dive crews, equipment, and vessels will be required to perform the work in accordance with EM 385-1-1(15-Mar-2024), Contractor shall submit a Pre-Inspection Activity Report identifying all activities to be performed at the lock, how the work will be performed, and the personnel qualifications proposed to perform the work. No work shall begin until the Pre-Inspection Activity Report has been approved by the Contract Officer Representative (COR).

Provide at least one (1) cleaning per Lock, annually. Submerged components shall be maintained free of excessive growth and debris that interfere with the system operation. Cleaning shall be accomplished without damage to the equipment or structure. Cleaning and dive operations shall be performed IAW the Pre-Inspection Activity Report.

• Periodic Sensor Cleaning (Dive OPS)

• Dive Operations for underwater Sensor Cleaning and Video and Text Documentation of all services performed. Dive Operations for inspection and repairs to the MPS Gates.

5.3. TASK 2 – Performance Checklist and Compliance of all MPS Components:

Each existing MPS at each Lock or Lock and Dam facility operates slightly differently.

Therefore, O&M manuals will be provided by the Government that identifies the specific performance criteria required to be maintained at each lock. The Contractor will be required to operate the gates and MPS in accordance with all items listed on the lock specific performance checklist. Alternate checklists may be used for simplified verification processes when submitted and approved by the Contract Officer Representative (COR). Any functions not performing correctly in the MPS shall be documented in a final report. Troubleshooting of the non-performing items shall be required at the time of the performance tests. All functions not operating correctly, after on-site troubleshooting efforts to correct the problem have failed, shall be scheduled for repairs by the Contractor later. The results, performance checklist, and solutions identified for corrective action shall be compiled and summarized in a Post Inspection Activity Report and submitted to the Contract Officer Representative (COR) for approval.

The following is a list of what shall be accomplished collectively at each lock and spillway structure at a regularly scheduled time as well as specific activities needed at each structure.

Specific parts of the MPS system fail due to normal wear and tear, weathering, corrosion, impact, or for reasons that cannot be explained. The components that typically fail are categorized as water level sensors, encoders, sensor arrays/cartridges, daughter cards and data logger upgrades. When any daughter card is replaced with a new one, the Contractor and

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Contract Officer Representative (COR) may elect to have the contractor rebuild the removed daughter card to go back into the inventory of spare parts. The decision will be based on the cost comparison between purchasing a new card and using a rebuilt one. For these reasons, supplying of spare parts is critical to an efficient implementation of repairs and is an essential component of this contract. Currently, the government maintains only a minimal quantity of spare parts at each lock facility and therefore additional spare parts are to be supplied under this contract.

• Conduct Preventive Maintenance, Performance Demonstration Tests and Calibration Tests, Periodic visits by expert service technicians for adjustments, calibrations, and performance evaluations.

• Normal Service Calls and Troubleshooting

• Maintain MPS and Data Logger Functionality by making programming and automation changes to accommodate USACE needs – each site.

• Performance Compliance Demonstration Tests

• Purchase and Manufacture Spare Parts

• Remove and Replace Parts

The gates and MPS shall be operated and performed IAW the requirements of the site. Non-functioning components or systems were repaired during the testing phase or were repaired IAW the Post Activity Inspection Report.

Preventive Maintenance, Performance Demonstration Tests and Calibration Tests, and periodic visits by expert service technicians for adjustments, calibrations, and performance evaluations are routine and with sufficient frequency that service calls are minimized.

Periodic Sensor Cleaning (Dive OPS) is routine and with sufficient frequency that service calls are minimized. Video and text documentation of services performed are supplied within 30 days of service.

MPS and Data Logger programming and automation changes meet or exceed USACE needs at each site. Changes are typically documented within 30 days of completion.

Performance Compliance Demonstration Tests are routine and successfully executed. Purchase, Manufacture, Removal, and Replacement of Parts and Spare Parts occur with minimal disruption to the operation of the structures. Sufficient purchase and manufacture of spare parts is available such that 95% of all repairs are completed with parts from inventory.

5.4. TASK 3 – Acoustic Detection Sensor (ADS) & Piezoelectric Elements Detection (PED) System Programming and Hardware Maintenance:

Any variations to the system operating criteria which results in modifications to the Programmable Logic Controls (PLC), Windows 10 Operating System, Web Server, or Data Logger programming or functionality shall be documented. A single documentation package for any changed or upgraded features shall be prepared and submitted to the USACE Contract Officer Representative (COR) along with one hard copy. In addition, all ADS system

21 | P a g e programming changes at each lock or spillway shall include 6 hours of on-site training with USACE personnel upon any operations changes because of these maintenance activities. Provide software and hardware maintenance and upgrades as necessary to meet changing USACE requirements such as sensitivity requirements, closure criteria, alarm notification requirements, digital storage of gate status events, and sequencing of gate functions…