PWS_LWSC Small Terrace Hazard Tree Trimming_01JUL2024.pdf

PERFORMANCE WORK STATEMENT (PWS)

Small Terrace Hazard Tree Trimming Services for Lake Washington Ship Canal U.S. Army Corps of Engineers (USACE), Seattle District, Operations Division

01 July 2024

General Information

1.0 General: This is a non-personal professional service to provide tree trimming and pruning services and subsequent waste/debris removal for the Lake Washington Ship Canal at Seattle, WA. The Government shall not exercise any direct supervision over the contract service providers performing the services herein.

1.1 Background: The locks, spillway, fish ladder, buildings, grounds, and garden as well as the Montlake and Fremont cuts comprise the Lake Washington Ship Canal Project (LWSC); the whole of which was designated a historic district on December 14, 1978. LWSC receives approximately 2 million visitors each year. Approximately 65% of project visitors are from Washington State. LWSC is the second most visited tourist attraction in Seattle. Peek visitation is from April to September and is very closely linked to the weather. The garden comprises at least 7 of the 17 acre locks reservation and is described in the Nomination Form for the National Register as a "luxuriant array of mature ornamental and specimen trees, shrubs, and bedding plants ...”.

1.2 Scope of Work: The contractor shall provide all labor, equipment, materials, supplies, permits, transportation, and disposal services for various tree trimming, thinning (to reduce shade), deadwood and/or limb removal, specialty pruning, and removal of resulting waste/debris for disposal at an off-site processing center services for the Small Terrace Beds 15, 16, 17, 18, 18A, 19, 20, 21, and 21A; Swamp Beds 212 and 213; Tilia Bed + Eucalyptus 23; and cabling of one (1) red oak tree in bed 301 at Carl S. English, Jr. Botanical Gardens, Lake Washington Ship Canal (see attached Reference Images, Vicinity Map).

The inventory of the Small Terrance trees includes (see attached Reference Images):

• Bed 15: one (1) Flowering Ash, one (1) Japanese White-bark Magnolia, one (1) California Wax Myrtle, and one (1)

Wada's Memory Magnolia;

• Bed 16: one (1) Nikko Maple (deadwood and specialty pruning), one (1) Cornelian Cherry (deadwood and specialty pruning), one (1) Evergreen Magnolia (deadwood), one (1) Willow-leafed Magnolia (deadwood), one (1) Lace Bark Pine, one (1) Korean Pine (deadwood), one (1) Golden larch, one (1) California Allspice (deadwood), and one (1) European Mountain Ash;

• Bed 17: one (1) Trident Maple (deadwood and specialty pruning), one (1) Japanese Maple, one (1) Silk Tree, one (1) Strawberry Tree, one (1) Japanese Stone Oak, one (1) Yellow Cucumber Tree (deadwood), one (1) Veitch's Magnolia (deadwood), one (1) Lace Bark Pine, one (1) California Live Oak, one (1) Chinese Evergreen Oak (limb and deadwood), one (1) Huckleberry Oak (deadwood), and one (1) Oregon Myrtle (limb and deadwood);

• Bed 18: one (1) Turkey Oak);

• Bed 18A: one (1) English Oak);

• Bed 19: one (1) Mirbeck's Oak;

• Bed 20: one (1) American Beech;

• Bed 21A: one (1) Rocky Mountain White Oak.

• Bed 23: one (1) Tilia (thinned and deadwood); two (2) Scarlet Oak (deadwood); Eucalyptus rodwayi (leaning limb removed).

• Bed 212: one (1) Horse Chestnut, one (1) Himalayan Crabapple, two (2) Dawn Redwood, two (2) Black Tupelo, and three (3) Bald Cypress.

• Bed 213: one (1) Tulip Tree, four (4) Black Tupelo, one (1) Golden Bamboo, and two (2) Bald Cypress.

1.3 Period of Performance: Within fourteen (14) days of award.

1.4 Quality Assurance: The Government may evaluate the Contractor’s performance under this contract in accordance with Technical Exhibit 1, the Quality Assurance and Performance Requirement Summary. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5 Recognized Holidays: The Contractor is not required to perform duty on the following recognized holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6 Hours of Operation: The Contractor is responsible for setting their own hours of business. However, the Contractor must provide adequate support to achieve required performance objectives of section 5 for the duration of the performance period. The government has regular business hours: Monday through Friday, 0700-1500 (Pacific Time).

1.7 Place of Performance: The work described in this PWS is to occur at the contractor’s facility and Lake Washington Ship Canal, 3015 NW 54th ST., Seattle, WA 98107.

1.8 Type of Contract: Firm-fixed-price contract.

1.9 Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance to perform the services contained in this contract.

1.10 Personally Identifiable Information (PII): Contractors shall perform the work as outlined in this scope of work in compliance with HIPPA (Health Insurance Portability and Accountability Act).

1.11 Special Qualifications: Not Applicable.

1.12 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer (KO), USACE Operating Project Administrative Officer (AO), and other Government personnel, as appropriate, may meet periodically at a mutually determined location with the Contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.13 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to weekly operation of this contract.

1.14 Contractor Point of Contact: The Contractor shall provide a point of contact who shall be responsible for replying to any inquiries that may arise as result of the work performed by this contract. The name of this person and an alternate who shall act for the contractor when the point of contact is absent shall be designated in writing to the contracting officer. The contractor shall immediately notify the contracting officer and USACE Operating Project Manager if the contractors point of contact or alternate change.

1.15 Contractor Travel: None.

1.16 Other Direct Costs: Not Applicable.

1.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart

9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI.

1.18 Phase In/Phase Out: Not Applicable.

1.19 Antiterrorism (AT) and Operations Security (OPSEC): Not Applicable.

1.20 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements.

Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations.

Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.21 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

1.22 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award.

When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.23 Invoice Submission: Invoices should reflect the CLIN numbers associated with the work performed and be submitted to the following address:

Lake Washington Ship Canal U.S. Army Corps of Engineers ATTN: Jennifer Adkisson

3015 NW 54TH ST

Seattle WA 98107

Phone: 206-297-9738 Jennifer.L.Adkisson@usace.army.mil mailto:Jennifer.L.Adkisson@usace.army.mil

TECHNICAL EXHIBIT 1

Quality Assurance and Performance Requirement Summary

1.1 General: The Government intends to monitor the contractor’s performance using quality assurance procedures established for the contract and described in the Quality Assurance Surveillance Plan (QASP). The Government reserves the right to utilize inspection methods it deems necessary to assure contractor compliance with all terms and conditions of the contract.

1.2 Quality Standards: The contractor shall meet industry quality assurance standards and comply with all established regulations. The contractor shall also perform all duties independently, with guidance provided and consultation conducted with the COR on major problems.

Performance Requirements Summary

2.1 General: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall work safely

EM 385-1-1 Safety and Health Manual No more than one customer complaint per report.

Periodic Inspection by

QAR.

PRS # 2

The contractor shall provide various tree pruning services and disposal of resulting debris

All material shall provide various tree trimming, thinning, deadwood and/or limb removal, specialty pruning services, and removal of resulting waste/debris for disposal at an off-site processing center

No more than one customer complaint per report.

Periodic Inspection by

QAR.

PRS # 3

The contractor shall not destroy Government property

Contractor shall repair or replace any facility or feature damaged or destroyed by Contractor’s activities.

No more than one customer complaint per report.

Periodic Inspection by

QAR.

PRS # 4

The contractor shall display company emblems and identification on the sides of vehicles

Contractor’s vehicles will be clearly identified by company emblems.

No more than one customer complaint per report.

Periodic Inspection by

QAR.

Reference Images

Vicinity Map

Small Terrace Key

Bed 15. Bed 15 Cont.

Bed 16. Bed 16 Cont.

Bed 16 Cont. Bed 16 Cont.

Bed 17. Bed 17 Cont.

Bed 17 Cont. Bed 17 Cont.

Bed 18. Bed 18A.

Bed 19. Bed 20.

Bed 21. Bed 21A.

Bed 23. Bed 23.

Bed 212/213. Bed 212/213.

Bed 212/213. Bed 301.