PWS - Lodging Iraq Capstone Seminar and NDU Visit.pdf

Performance Work Statement (PWS) for

Lodging Services for Iraqi Capstone Visit and Iraqi NDC Visit

1. PURPOSE. This Performance Work Statement (PWS) delineates the tasks required for lodging and conference services for Near East South Asia Center for Strategic Studies. The period of performance will be from 11 September 2021 to 24 September 2021.

2. BACKGROUND. The Near East South Asia Center for Strategic Studies (NESA) supports the efforts of the Department of Defense and other United States Federal agencies to counter ideological support of terrorism, foster regional cooperation on security issues, promote democracy, and Near East South Asia nations in improving their security and strengthening their defense establishments. This mission is accomplished by promoting good governance, security sector professionalism, and democratic civil-military relations. The foundation of the Center’s effort is its high quality, relevant academic programs. Building on that foundation, the NESA

Center endeavors to foster open, frank and informed dialogue within a community of decision-makers, influential individuals, and institutional partnerships that share a long-term commitment to addressing the fundamental defense and security challenges facing Near East South Asia and to developing a common understanding of the importance of those challenges to their respective national interests.

CENTCOM Seminar: To assist NESA in fulfilling its responsibilities, a Contractor will provide services to support approximately 48 individuals (FUNDED) to be hosted in Washington, DC.

3. SCOPE. The contract requires a conference facility

4. APPROACH.

The selected venue, must be located closely to the Pentagon and Defense Security

Cooperation Agency (DSCA) due to the senior Iraqi delegation that would be attending the Ministerial Reform Committee workshop with DSCA and ISG. The Iraqis will be briefing their 5-year plan to multiple agencies within the U.S. government, so proximity to the Pentagon as well as other USG agencies is critical to mission coordination among senior U.S. and Iraqi officials of multiple delegations attending programs at the same time. Iraqi Capstone and National Defense College Joint Professional Military Education

(JPME) programs are critical parts of the 5-year plan. Moreover, consolidation in the same hotel allows for ease of COVID 19 contact tracing, if required, PCR testing for return trips, and maintains group cohesion to reduce AWOL possibility which is a concern of U.S. officials.

Quality logistical support is key to creating an atmosphere for exchange of ideas.

Logistical support and program content equally contribute to the success of the conference and provide a positive US impression.

4.1 PERFORMANCE BASED MATRIX.

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standard Performance

Threshold

Method of

Surveillance

The contractor shall provide sufficient logistical support to create the most conducive environment to maximize the goals of this conference

Contractor POC

Zero deviation from standard

Periodic

Surveillance

The contractor shall provide his/her own room with a private bath, cleaned daily and individually climate-controlled

Hotel Rooms standard

Periodic

Surveillance

The contractor shall provide timely and available shuttle service to accommodates guests

Shuttle Service standard

Periodic

Surveillance

4.2 GENERAL REQUIREMENTS:

Minimum Acceptability Standards:

1. Sleeping rooms of similar size and type with separate work space with desk, drawers and lighting.

2. Rooms shall have high speed internet hook-up.

3. Rooms shall have kitchenette or refrigerator and microwave.

4. Breakfast shall be included with room rate

5. Hotel location shall be within .5 mile walking distance of a metro station or have available shuttle service to surrounding areas.

6. Hotel location shall be within .5 mile walking distance of at least 5 full service restaurants.

7. Hotel shall be fully compliant with Americans with Disability Act (ADA)

8. Rooms are available on required dates.

NESA will provide detailed room lists identifying rooms reserved and paid for by this contract 1 day prior to the first planned arrival. The Government has no financial liability for rooms booked as “Self-pay”. Hotel is nevertheless required to confirm availability of rooms on dates identified below, and requested to hold rooms for “Self-pay” guests at group rate until 1 week prior to planned arrival of individual self-pay guests. Self-paying participants will reconfirm with the hotel directly to reserve their room. If confirmation of travel dates and booking is not confirmed with self-pay seminar attendees 1 day prior to planned arrival, hotel is under no obligation to hold the room unless NESA accepts financial responsibility in writing for those self-pay reservations that have not reconfirmed.

Unoccupied rooms: If the contractor holds a room and a participant does not occupy that room prior to 6:00 P.M. on the date of scheduled occupancy, the Government will be charged a no show fee for that day and remaining days will be cancelled, and the Government will not be charged by the contractor for the remaining days of that reservation.

Terms and conditions for early check-in and late check-out to be provided in technical quote of proposal.

Nights of: 11 Sept 12 Sept 13 Sept 14 Sept 15 Sept 16 Sept 17 Sept

USG totals 23 23 23 23 23 23 23

Self-Payer 2 2 2 2 2 2 2

**Check-out on:

DATE TBD

Nights of:

USG totals 161

Self-Payer 28

CLIN 0001AC: Late Check out before 6 pm, 23 rooms, Each, Unit Price $_ _ Total Price $ ___

Nights of: 18 Sept 19 Sept 20 Sept 21 Sept 22 Sept 23 Sept 24 Sept

USG totals 25 25 25 25 25 25 25

Self-Payer 2 2 2 2 2 2 2

**Check-out on:

DATE TBD

Nights of:

USG totals 175

Self-Payer 28

CLIN 0002AC: Late Check out before 6 pm, 23 rooms, Each, Unit Price $_ _ Total Price $ ___

4.3 Manpower Reporting Requirement: N/A

5. Period of Performance: The period of performance is 11 September - 24 September 2021.

6. Security: The security classification of work to be performed under the task order is unclassified.

7. Point of Contact: COR Representative: Brooke Zitney, NESA, telephone: (202) 685-4994 email: brooke.zitney@ndu.edu.

All communication will occur between the contractor and the contracting officer. Any requirements from NESA must be addressed to the Contract Specialist, TBA

8. Invoicing Procedures: Invoices are to be submitted electronically via the Internet through

Wide Area Work Flow – Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil.

Contractors must create two documents (Invoice and Receiving Report; i.e. Combo Documents) with a single data entry session.

https://wawf.eb.mil/