PWS_Lodging Contract 5Apr23.pdf

Performance Work Statement (PWS) Contract Lodging

05 April 2023

SCOPE OF WORK:

The contractor shall furnish lodging accommodations for the Louisiana Air National Guard (LAANG). The performance standard and requirements for these services are listed herein. The contractor will provide accommodations, in accordance with listed requirements, as requested by the 159 Fighter Wing (FW) Services Office between 21 April 2023 and 23 April 2023.

REQUIREMENTS:

1. Contractor must provide 90 singles rooms with a one bed and 110 doubles rooms with two beds each night for the two nights listed for 45 singles for two nights and 55 doubles for two nights.

2. Establishment must meet or exceed the American Automobile Association (AAA) 3-Diamond standard, or . Establishment must be in compliance with all local, state and federal fire and safety codes, and must be FEMA approved.

3. Each accommodation shall include a full bathroom (toilet, sink, and shower or bath), standard sized queen bed(s), a desk or writing table, lamp, chair, and adequate storage space. All linen shall be freshly laundered and in good condition without odor, large stains, or bed bugs.

4. Each accommodation shall have adequate ventilation and at least one window with shades and blinds or curtains capable of blocking light from entering the room.

5. All electrical components and furnishings (outlets, lamps, televisions, etc.) shall be in good working order, repaired within one hours of hotel staff notification, or the occupant(s) must be provided a new accommodation within one hours of hotel staff notification at no additional cost to the government.

6. Establishment shall adhere to good housekeeping practices IAW Industry standards (i.e., daily trash removal, fresh linens, vacuuming, and clean bathrooms).

7. Accommodation access must be indoors (no motels) designated as non-smoking.

8. Establishment shall provide off street parking; any parking cost must be included in the room rate quoted.

9. In-person check-in/front desk personnel must be continuously available starting no later than 21

April 2023 at 4:00pm and ending no earlier than 23 April 2023 at 12:00pm.

10. Contractor shall not charge the LAANG for incidental services incurred by the occupant. All charges to this nature should be billed to the occupant.

11. Services Office shall provide the contracted hotel(s) with a roommate roster and sign-in roster for each reservation on or before 14 April 2023. Contractor shall allow cancellations up to 24 hours prior to check-in at no cost to the government.

12. All accommodations provided under the contract shall be equipped with appropriate heating and cooling device for seasonal comfort standards. Each accommodation must include individual room temperature control to provide heating and/or cooling, as the guest desires.

13. Contractor shall guarantee late arrivals.

14. Cancelations shall be accepted up to 24 hours prior to arrival.

15. Contractor shall maintain a valid email address to receive reservations.

16. Hotel personnel shall not change rosters provided by the Services Office in any manner unless authorized to do so by the Services Office.

17. Services provided herein and called for by an individual not authorized to place calls by the contracting officer, constitutes an unauthorized call and an act of the contractor’s own undertaking. The government shall not be liable for any claims or damages as a result there of.

18. Vendor shall provide payment invoice to the Services Office no later than 28 April 2023.

19. Hotel personnel shall request LAANG members to provide their Common Access Card, or CAC, as proof of identity during check-in.

20. All LAANG personnel must sign the sign-in roster/document provided by the Services Office.

21. Property owner or management group shall maintain an active System for Award Management (SAM) registration in order to do business with the government. Registration is accomplished via sam.gov

22. The Contractor will honor the LAANG’s federal and state tax exemption status

23. The primary contractor MUST attach their agreement with servicing/partnering hotel(s) at the time of quote, and must make this an attachment to their quote submittal. Failure to do so may cause that quote to be deemed unresponsive. Third party vendors MUST identify the hotel at the time of quote, and third party vender are permitted to provide a selection of hotels for customers to choose from as long as the price remains the same as quoted. There cannot be any "bait-and-switch"; that is the vendor must identify in its quote which hotel it is primarily offering all other are options.

24. INVOICING

Invoice in PIEE/WAWF and send invoices to:

159FW/Services Attn: MSgt Israel Doyle or MSgt Marcus Richards 400 Russell Ave. Belle Chasse, LA 70143 israel.doyle@us.af.mi and marcus.richards@us.af.mil

a) An itemized invoice shall be submitted monthly (No later than last workday of the month) when charges have occurred and, for all charges made during a billing period. Reservation rosters are required with invoices.

b) Sales Tax: Federal government is not liable for State and Local Tax. Government is liable for

Room Taxes.

c) Payment will be made via PIEE/WAWF

d) All invoices provided under this agreement shall be accompanied by original reservation request. The invoices shall contain the following information—

Name of Company : Comfort Inns & Suites – Copeland Towers Date of stay(s): Friday & Saturday Invoice number: N/A A list of names of personnel occupying each room(s) Quantity and unit price less applicable discounts must be furnished to MSgt Doyle once Unit Training Assembly has been completed at: israel.doyle@us.af.mil