PWS_Lodging BPA - 122ASOS - 22Q0016.pdf

Performance Work Statement (PWS) for Lodging – 122 ASOS

SCOPE:

This is for the establishment of a blanket purchase agreement. Period of Performance is:

01 March 2022 – 01 March 2024

SCOPE OF WORK: The contractor shall furnish lodging accommodations for the Louisiana Air National Guard on a monthly basis. The performance standard and requirements for these services are listed herein. Vendor will provide accommodations, in accordance with listed requirements. Projected lodging will include mostly weekends and some weekdays.

REQUIREMENTS:

1. Schedule unit training assemblies (UTA) will be provided to vendor once published

2. Weekday requests will be intermittent and will be on an as needed basis

3. Vendor will provide a minimum of 19 rooms for double occupancy, and 5 rooms for single occupancy per UTA.

4. Rooms must be non-smoking

5. Establishment must be in compliance with local, state and federal fire and safety codes. Must be FEMA approved. Fire evacuation procedures must be posted throughout the facility to include each guest room. The overall fire and safety environment of the lodging facility shall be satisfactory per the National Fire Protection Association (NFPA) Code 10, Code 70, Code 101 and Code 96 and the Air Force Instruction 91-203.

6. Establishment shall adhere to good housekeeping practices IAW Industry standards, (daily trash removal, fresh linens, vacuuming, and clean bathrooms).

7. The contractor must provide 24-hour check-in, check-out service.

8. Facility must be indoors (no motels)

9. Facilities will be at least 3 stars

10. Establishment shall provide off street parking. All parking lots must have properly lit areas and be safe for all members. Hotels must have external security such as cameras or security patrols for parking areas.

11. Each room shall have adequate ventilation and at least one window with shades and blinds adequate to darken the room during the day. All electrical outlets shall be functioning. The room shall be occupant climate controlled. Rooms will be clean, safe, and commensurate with hotel industry practices. Rooms must be cleaned to meet industry/CDC standards.

12. Each room shall have a full bathroom (toilet, sink, shower or bath) in the room, standard sized

(queen) bed, desk or writing table, lamp, chair, adequate, standard storage space, “in-room,” access to Wi-Fi included. All linen shall bug free, clean, fresh laundered, without any odor, in good repair.

13. Vendor shall not charge the LAANG for telephone calls, movie purchases, and internet services incurred by the individual. All charges to this nature must be put on member’s personal credit card.

14. Government shall provide the contracted hotel(s) with a roommate roster and sign-in roster for each reservation.

15. Government will typically coordinate a minimum of 1 week in advance with the contractor to request number of rooms to be reserved. Rooms will not automatically be reserved by Hotel managers. The Government shall coordinate room numbers on an ongoing, dynamic basis. The hotel shall allow a cancellations up to 24 hours prior to arrival, should the requested number of rooms need to be changed.

16. All rooms provided under the Agreement shall be equipped with appropriate heating and cooling device for seasonal comfort standards. Individual room temperature control shall be available in each room to provide heating and/or cooling, as the guest desires.

17. Vendor shall guarantee late arrivals.

18. Cancelations shall be accepted up to 24 hours prior to arrival.

19. Vendor shall maintain a valid email address to receive reservations.

20. Hotel personnel shall not change rosters provided by the Government in any manner unless authorized to do so by the Government.

21. A list of personnel authorized to place orders (reservations) against the contract will be furnished to the vendor by the Government. Only those identified personnel can establish room reservations through the payment provisions of the agreement

22. Services provided herein and called for by an individual not authorized to place calls by the contracting officer, constitutes an unauthorized call and an act of the contractor’s own undertaking. The government shall not be liable for any claims or damages as a result there of.

23. Vendor shall provide payment invoice to the Government monthly, no later than the last weekday of the month.

24. Hotel personnel shall request LAANG members to provide military identification card.

25. All LAANG personnel must sign the sign-in roster/document provided by the Government.

26. Government personnel shall be able to inspect rooms at least annually or on an as needed basis

27. Property owner or management group shall maintain an active System for Award Management (SAM) registration in order to do business with the government. Registration is accomplished via sam.gov No Calls will be made on BPA to contractors that do not have valid SAM registration.

All prospective vendors must retain (for the extent of the contract of the length of the time the property has been in business) a brick and mortar, physical office within the same zip codes of the hotel property.

28. Blanket Purchase Agreement is valid during period of performance (including option years)

29. Contractor will provide rooms for double occupancy, and for single occupancy each UTA. Lodging Facilities must be physically located within a 10 mile radius in one of the following cities or zip code: 71360

30. Our single/double room occupancy amount is typically steady through each fiscal year. All members will be lodged in double rooms with the exception of Aircrew, First Sergeants, E-9 (CMSgt) and O-4 and above (Maj, Lt Col, Col). Any member authorized a single room will be identified on the reservation request. The double room assignment will be used to a maximum extent. Payment for a single room is only authorized when:

a) An uneven number of personnel are lodged.

b) An uneven number would require a male and a female to be placed in a double room.

c) An uneven number would require an officer and an enlisted to be placed in a double room.

d) Single accommodation is authorized in the reservation request

31. Third party vendors must not decrease the usability of the business arrangement, therefore, the third party must be available equally to the lodging facility: 24/7; able to solve problems within 3- 5 minutes, just like walking to or calling the front desk. All orders originating from this agreement will have liquidated damages accruing when the vendor is otherwise unavailable after 2 phone or email attempts to contact them (5 minutes). Third Party vendors MUST attach their agreement with the servicing/partnering hotel at the time of quote and must make this an attachment to their quote submittal. Third Party vendors must submit a list of employees and their resume’. Failure to do so may cause that quote to be deemed unresponsive. Third party vendors MUST identify the hotel at the time of quote, and third party vendor are permitted to provide a selection of hotels for customers to choose from as long as the price remains the same as quoted.

There cannot be any" bait-and-switch"; that is the vendor must identify in its quote which hotel it is primarily offering all other are options

32. Service Contract Reporting (SCR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract, IAW FAR 52.204-14. The Contractor shall completely fill in all the information in the format using the following web address https://www.sam.gov.

33. INVOICING

Primary method of invoicing shall occur via WAWF/PIEE and maybe Government Travel Card and maybe GPC

Send invoices to (via email): shauna.baklik@us.af.mil and romeo.reyes-carvin@us.af.mil and

159.FW.FAL.MSC.Contracting@us.af.mil

259ATCS/LGX

Attn: SSgt Shauna Baklik or SSgt Romeo Reyes-Carvin 1403 Floyd Rogers Blvd Alexandria LA 71303

a) An itemized invoice shall be submitted monthly (No later than last workday of the month) when charges have occurred and, for all Calls (room request) made during a billing period.

Reservation rosters are required with invoices.

b) Sales Tax:

Federal government is not liable for State and Local Tax. Government is liable for Room Taxes.

c) Payment will be made PRIMARILY via WAWF/PIEE (Wide Area Work

Flow/Procurement Integrated Enterprise Environment) system and possibly (rarely) by Government Credit Card (GPC) from an authorized member of the 259th ATCS/LGX SSgt Shauna N Baklik; shauna.baklik@us.af.mil or SSgt Romeo Reyes-Carvin;

romeo.reyes-carvin@us.af.mil, after approved invoice is received

d) All invoices provided under this agreement shall be accompanied by original reservation request. The invoices shall contain the following information—

- Name of Company

- Date of stay(s)

- BPA Number

- A list of names of personnel occupying each room(s) Quantity and unit price less applicable discounts

34. PRICING

a) Prices will be in accordance with the approved price list.

b) The Vendor/Contractor shall provide the government with a current price list of single and double room costs per season, in writing, for approval annually, due Not Later Than 30 September each year, not to exceed the current per diem rate or any rates offered to other businesses.

c) Changes to the approved price list will be provided to the Contracting Office no later than 60 calendar days prior to the effective date of the price change. The Vendor is responsible for keeping this price list current.

d) Price list is to be mailed to: 159.FW.FAL.MSC.Contracting@us.af.mil

159FW/MSG Contracting Office Attn: MSgt Greggory Price/TSgt John Kattengell 400 Russell Ave.

Belle Chasse, LA 70143 159.FW.FAL.MSC.Contracting@us.af.mil