PWS - Linen Service_Redacted.pdf

PERFORMANCE WORK STATEMENT (PWS)

CONSOLIDATED LAUNDRY, DRY-CLEANING, INDUSTRIAL UNIFORM, SHOP TOWEL, AND FIRST

AID SERVICES

75TH FORCE SUPPORT SQUADRON (75 FSS) HILL AIR FORCE BASE, UTAH

SECTION 1: SCOPE OF WORK / DESCRIPTION OF SERVICES

1.1. Scope of Work

The Contractor shall provide all management, personnel, tools, supplies, equipment, commercial transportation, laundering chemistry, safety containment systems, and labor necessary to perform comprehensive commercial laundry, dry-cleaning, automotive and equipment technician uniform services, shop towel exchange, facility floor mat and mop services, ambient air freshener services, and first aid replenishment services for the 75th Force Support Squadron (75 FSS) at Hill Air Force Base (AFB), Utah.

The Contractor shall service designated pickup and delivery staging points established across the installation for each supported organization requiring laundry, linen, uniform, or facility textile services. All services shall conform to customary commercial laundry standards, healthcare textile sanitation standards, occupational workplace safety practices, environmental protection requirements, and the governing directives specified herein.

1.2. Program Background, Supported Activities, and Budgetary Allocations

This contract integrates four distinct 75 FSS functional activities into a consolidated multi-facility service contract under the statutory authority of Title 10 United States Code Section 2492 (10 U.S.C. Section 2492) and DAFMAN 64-119.

1.3. Governing Directives and Administrative Framework

Operations, property accountability, safety, environmental stewardship, and contract execution shall comply with the following publications and standard commercial best practices:

1. DAFMAN 64-119, Nonappropriated Fund Contracting Procedures, 30 August 2023;

2. AFI 65-106, Appropriated Fund Support of Morale, Welfare, and Recreation (MWR) and Other Nonappropriated Fund Instrumentalities (NAFIs), 15 January 2019;

3. Service Contract Labor Standards (41 U.S.C. §§ 6701–6707): Federal wage rate determinations and fringe benefits for service employees;

4. Standard Commercial Workplace Safety & Environmental Mandates: Standard occupational safety, fire prevention, hazard communication, biohazard containment, and commercial wastewater pretreatment practices.

SECTION 2: SPECIFIC TASKS AND TECHNICAL REQUIREMENTS

2.1. Program Area 1: Air Force Inns Lodging Operations & Base Linens (Bldg. 356)

• 2.1.1. Collection and Joint Manifesting: The Contractor shall collect soiled lodging textiles from designated linen staging rooms at Building 356 on scheduled service days. Designated lodging personnel / Quality Assurance Evaluators (QAEs) and the Contractor’s route driver shall jointly verify piece counts and classify articles at the staging area. The Contractor shall record counts on an approved multi-part manifest ticket and provide a signed duplicate copy to the lodging representative prior to departing the facility.

• 2.1.2. Delivered Quantities: Clean items delivered must equal 100 percent of articles collected on the previous pickup cycle from Building 356, excluding documented Due-Out Notices (Delivery Shortage Slips) authorized under paragraph 2.6.

• 2.1.3. Turnaround Standard & Delivery Cycles:

o Monday Pickup: Delivered clean on Wednesday between 0800 and 1100 hours (elapsed time 48 hours).

o Tuesday Pickup: Delivered clean on Thursday between 0800 and 1100 hours (elapsed time 48 hours).

o Thursday Pickup: Delivered clean on Monday between 0800 and 1100 hours (elapsed time accounts for standard weekend closure).

o Delivery turnaround for articles requiring authorized reimbursable repairs is three (3) operational base days (72 hours).

• 2.1.4. Pet-Friendly Room Textiles: Linens from pet-friendly TLF and VQ rooms must undergo commercial wash cycles and mechanical lint extraction designed to eliminate pet dander, fur, and external parasites (fleas/ticks) prior to returning to inventory.

• 2.1.5. Contaminated and Biohazard Linen Handling: Soiled textiles contaminated with blood, bodily fluids, or potential infectious materials shall be placed by lodging staff in dissolving, water-soluble bags. The Contractor shall transport these bags in biohazard-labeled secondary containment and load them directly into wash machinery unopened to protect personnel from exposure.

2.2. Program Area 2: Auto Hobby & Equipment Maintenance — Technician Uniform Services (Bldg. 534, 7288 Balmer St)

• 2.2.1. Technician Uniform Services (Rental, Laundry, Sizing & Maintenance):

o Technician Baseline & Allocation: The Contractor shall provide a full commercial rental technician uniform program for a baseline of ten (10) assigned Auto Hobby mechanics, General Maintenance Equipment (GME), and Small Moving Vehicle (SMV) flightline maintenance technicians.

o Garment Specifications & Issue Allotment: Each assigned technician shall be provided with individually fitted industrial garments in Charcoal/Gray:

▪ Six (6) Two-Tone Industrial Long-Sleeve Crew Shirts;

▪ Six (6) Two-Tone Industrial Short-Sleeve Crew Shirts;

▪ Twelve (12) Industrial Cargo Work Pants (including tailored women's cut specifications as required);

▪ Five (5) Performance Industrial Work Shorts;

▪ Two (2) Lined Industrial Team / Waist-Length Jackets.

o Weekly Cadence & Locker Distribution: The Contractor shall collect soiled technician garments weekly and deliver clean, sanitized, pressed, and hung garments directly into individual employee locker compartments inside Building 534.

o Inspection and Continuous Mending: The Contractor shall inspect all garments during every wash cycle for failed seams, torn pockets, open tears, missing buttons, or damaged closures. The Contractor shall execute automatic mending and alteration repairs at no additional cost to the Government.

o Garment Replacement: The Contractor shall immediately retire and replace garments that are worn thin, frayed, threadbare, or permanently saturated with oil, grease, hydraulic fluid, or hazardous chemicals that compromise flightline safety, foreign object damage (FOD) standards, or professional appearance.

o Roster Adjustments: The Contractor shall accommodate technician personnel additions, roster departures, and individual-sizing adjustments within five (5) business days of written notification from the designated Activity QAE.

• 2.2.2. Industrial Absorbent Rags & Hazmat Closed-Loop Exchange:

o The Contractor shall furnish heavy-duty 100% cotton/blend red shop towels designed for automotive and flightline mechanical maintenance involving motor oils, hydraulic fluids (MIL-PRF-5606 / MIL-PRF-83282), lubricants, and shop solvents.

o Inventory Baseline & Exchange: The Contractor shall maintain a total active inventory of 400 shop towels on site at Building 534, providing a recurring weekly closed-loop exchange of 200 soiled towels for 200 clean, bundled towels to maintain operational parity.

o Fire-Safe Containment Receptacles: The Contractor shall furnish, install, and service two (2) dedicated, fire-rated, self-closing safety cans/bins to store oily and solvent-saturated rags safely between pickup cycles, eliminating spontaneous combustion hazards.

o Wastewater & Hydrocarbon Treatment: All industrial towels shall be laundered in an environmentally compliant commercial wash cycle designed to extract hydrocarbons and heavy metals in accordance with local industrial sewer discharge standards.

• 2.2.3. Clean Employee Storage Lockers & Hamper Equipment:

o The Contractor shall furnish, install, and maintain three (3) 6-Compartment Hanger Lockers inside Building 534, providing eighteen (18) individually keyed/lockable compartments for clean technician uniform distribution and security.

o The Contractor shall furnish two (2) rolling laundry bag stands and four (4) heavy-duty striped soiled laundry collection bags for staging soiled garments.

• 2.2.4. First Aid Safety Station Replenishment:

o The Contractor shall inspect and service one (1) wall-mounted workplace first aid cabinet (Small Regular) inside the building 534 maintenance bays and any designated mobile response vehicle kits.

o Inspections shall occur on an automated recurring monthly cadence.

o The Contractor shall clean, organize, and restock used or depleted supplies (bandages, antiseptics, burn treatments, eyewash solutions, trauma dressings, chemical neutralizing rinses).

o The Contractor shall rotate stock to remove and replace expired medications and sterile products prior to expiration dates. All cabinets must maintain complete workplace safety compliance with zero expired items.

2.3. Program Area 3: The Landing Consolidated Club & Food Service (Bldg. 450, 7420 W Miller St)

• 2.3.1. Banquet & Dining Table Linens: The Contractor shall provide pickup, laundering, pressing, and packaging for all restaurant, catering, and banquet textiles at Building 450 (7420 W Miller St). This includes specialized Tablecloths in Black (various banquet sizes/shapes), standard white/colored dining tablecloths, cloth napkins, table runners, and table skirting.

• 2.3.2. Finishing Standard: Tablecloths and cloth napkins shall be starch-finished, flatwork-ironed to eliminate wrinkles and creases, and packaged in protective poly-wrap bundles to maintain crisp appearance upon delivery.

• 2.3.3. Kitchen Apparel & Cleaning Textiles: The Contractor shall launder and sanitize Microfiber Towels, commercial bar towels, kitchen grill wiping cloths, server aprons, and culinary jackets. Heavy grease and food stains must be treated with commercial emulsifiers.

• 2.3.4. Floor Mat Services (Rental & Exchange): The Contractor shall supply, rotate, and clean commercial entrance and service mats at Building 450, specifically including specialized "Blueberry Frost" Mats and Slate Mats in designated high-traffic foyer and bar service locations. Mats must lie flat, have slip-resistant rubber backings, and be free of tears, curling edges, or grease saturation.

• 2.3.5. Floor Cleaning Mop Services: The Contractor shall furnish, launder, and exchange commercial Dust Mops, Dust Mops (Treated) with anti-static dust attractant chemistry, and heavy-duty Wet Mops for kitchen, banquet hall, and facility custodial operations.

2.4. Program Area 4: Hubbard Memorial Golf Course (Bldg. 721, 7005 Golf Course Dr)

• 2.4.1. Facility Operational Coverage: Services shall encompass all linen, towel, mat, and facility sanitation requirements across three designated Golf Course operations: (1) The Clubhouse & Pro Shop, (2) The Golf Course Café, and (3) The Halfway House snack facility.

• 2.4.2. Towel & Linen Services: The Contractor shall launder, sanitize, fold, and bundle:

o 100% cotton Golf Cart Towels and player towels supporting the cart fleet and staging barn.

o Clubhouse, Pro Shop, and locker room cleaning towels.

o Tablecloths (indoor and patio dining) for the Café and event banquets.

o Food preparation Aprons and sanitation wiping towels supporting kitchen staff in the Café and Halfway House.

• 2.4.3. Floor Mat & Mop Rental Exchange: The Contractor shall provide, clean, and exchange commercial floor mats (entrance and spill containment) and commercial floor mops (wet mops and dust mops) for the Clubhouse, pro shop counter, Café kitchen, and Halfway House service floors.

• 2.4.4. Ambient Air Freshener Services: The Contractor shall install, inspect, service, and replenish commercial wall-mounted Air Fresheners (dispensers and fragrance refill cartridges) in the Clubhouse restrooms, locker rooms, Café dining space, and Halfway House customer areas to maintain clean, fresh ambient air quality.

2.5. Repairs, Condemnation, and Salvage Procedures

• 2.5.1. Condemnation & Salvage Handling: Articles deemed worn out, frayed, or permanently stained beyond economical repair shall be declared unserviceable. The Contractor shall not repair unserviceable items. Unserviceable items shall be laundered, left intact (not torn into rags), tagged "UNSERVICEABLE," and returned to the respective delivery point. Trained organizational personnel will mark unserviceable linens with distinctive dye and issue them intact as wiping rags via DD Form 1348-1A, or transfer them to DLA Disposition Services / Base Supply.

• 2.5.2. Non-Reimbursable Minor Repairs: Minor mending (rips/seams <= 6 inches, holes <= 1 inch, button replacements, industrial garment seam repairs) shall be accomplished during processing at no additional charge.

• 2.5.3. Reimbursable Major Repairs: Major tears (> 6 inches), zipper replacements, or structural mending pre-authorized by the Government QAE shall be billed at the firm-fixed rates in Appendix C.

2.6. Shortages, Missing Articles, and Due-Out Documentation

• 2.6.1. Due-Out Notices (Delivery Shortage Slips): If the Contractor cannot return 100 percent of picked-up items on the scheduled delivery day to any facility, the Contractor shall provide a written Due-Out Notice itemizing missing articles, quantities, and pickup dates to the facility representative.

• 2.6.2. Due-Out Delivery: Articles listed on a Due-Out Notice shall be delivered on the next regularly scheduled delivery cycle.

• 2.6.3. Ten-Day Loss Settlement: Any article missing or unaccounted for after ten (10) calendar days from the original pickup date shall be considered lost due to Contractor fault.

The Government shall deduct current replacement acquisition costs from the monthly billing invoice for that specific facility.

2.7. Packaging and Protection Specifications

Articles shall be finished, folded, bundled, or hung as specified in Appendix C. Folded bundles shall be cross-tied and bottomed with moisture-resistant Kraft paper or enclosed in sealed poly-wrap.

Hanging garments shall be placed on heavy-duty commercial hangers and encased in clear polyethylene film. Mops and floor mats shall be rolled, banded, and protected against moisture and soiling in transit.

2.8. Invoicing, Accounting, and Separate Activity Billing

The Contractor shall maintain distinct billing and accounting records for each of the four supported functional activities:

1. Air Force Inns Lodging (Bldg. 356): Invoiced monthly directly to the 75 FSS Lodging Fund NAFI / Accounting Office

2. Auto Hobby / GME Maintenance (Bldg. 534, 7288 Balmer St): Invoiced monthly to the 75 FSS Resource Management Office (FS/FSR) citing appropriate NAF / APF accounting classifications for technician uniforms and maintenance items

3. The Landing Club (Bldg. 450, 7420 W Miller St): Invoiced monthly directly to The Landing NAFI Account (Category C)

4. Hubbard Memorial Golf Course (Bldg. 721, 7005 Golf Course Dr): Invoiced monthly directly to the Hubbard Memorial Golf Course NAFI Account (Category C)

5. All invoices must include attached copies of verified, signed delivery tickets and Due-Out reconciliations signed by the respective facility representatives.

2.9. Special Program Directives

• 2.9.1. Semiannual Physical Inventory Support: The Contractor shall support mandatory Government physical inventories conducted on the last workday of March and September by performing joint cutoff counts of in-plant, in-transit, and due-out items, certified on AF Form 85A and AF Form 2009-1 with each organization.

• 2.9.2. Emergency & Contingency Support: During contingency surges, exercises, or natural disasters, pickup cadences and volumes may be expanded by the 75 FSS Commander or Director at contract rates.

SECTION 3: SERVICES SUMMARY (PERFORMANCE REQUIREMENTS SUMMARY)

Performance Objective

PWS

Paragraph

Performance Threshold Method of Surveillance

SS-1: Timely Pickup and Delivery

- Perform scheduled pickup and delivery within established windows across all four facilities.

2.1, 2.2, 2.3, 2.4, 6.4, & App. D

Minimum 95% on-time performance across all scheduled stops per billing month.

100% Manifest audit and Gate Log review

SS-2: Count Reconciliation & Due-Out Resolution - Deliver 100% of counts picked up; resolve Due-Out Notices within 10 calendar days.

2.1.2, 2.6, & 2.9.1

98% accurate count reconciliation; 100% resolution of Due-Out Notices within 10 days.

100% Manifest reconciliation by facility QAEs

SS-3: Workmanship, Cleanliness & Finishing - Ensure all linens, uniforms, towels, mats, and mops are clean, sanitized, pressed, and odor-free.

2.1, 2.3, & 2.4

Minimum 97% acceptable (defect rate <= 3%) based on monthly volume processed.

Government QAE Random Sampling & Inspection

SS-4: Packaging & Protection - Properly bundle, fold, tie, hang, bag, roll, and bottom-wrap articles per specifications.

2.7 & Appendix C

Minimum 95% compliance rate for all inspected bundles, mats, mops, and hanging garments.

Periodic Surveillance by facility QAEs

SS-5: Non-Reimbursable Minor Repairs - Accomplish minor repairs (seams, holes, buttons, technician uniforms) prior to delivery.

2.2.1, 2.5.2

Minimum 95% satisfactory completion of required minor repairs during routine laundering.

QAE Random Sampling upon clean delivery

SS-6: Reimbursable Major Repairs - Perform Government-

2.5.3 Minimum 98%

satisfactory workmanship

100% Inspection of repaired items upon delivery authorized major repairs to commercial standards.

on authorized major repair orders.

SS-7: Technician Uniform Services Turnaround - Deliver 100% of scheduled clean work garments ready for shop technicians.

2.2.1

Minimum 98% complete garment sets delivered on scheduled weekly service day.

100% Inspection of uniform lockers and delivery racks

SS-8: Shop Rag Inventory Parity - Maintain closed-loop 1-to-1 towel exchange to prevent bay stockouts.

2.2.2 Minimum 98% rotational towel parity maintained weekly; zero stockouts.

Weekly count verification against maintenance logs

SS-9: First Aid Station Compliance - Maintain cabinets and vehicle kits with 100% unexpired, sealed mandatory safety items.

2.2.4 Zero expired items; 100% mandatory first aid items present and sealed.

100% Monthly inspection of all first aid stations

SS-10: Fire-Safe Receptacle Integrity - Maintain self-closing, clean fire safety rag collection bins.

2.2.2

100% functional lids and compliant fire-rated condition on all collection units.

Periodic Surveillance and Safety Inspections

SS-11: Facility Mat, Mop & Air Freshener Upkeep - Maintain clean floor mats, clean mops, and functional air fresheners across Club and Golf sites.

2.3.4, 2.3.5, 2.4.3, 2.4.4

Minimum 98% satisfactory deployment, clean condition, and active dispensers per cycle.

QAE Inspection & Periodic Surveillance

SECTION 4: GOVERNMENT-FURNISHED PROPERTY, MATERIAL, AND SERVICES (GFP/GFS)

4.1. Government-Furnished Items

1. Government Textiles: Linens, bedspreads, drapes, and unit organizational items requiring laundering.

2. Biohazard Dissolving Bags: Dissolving, water-soluble bags for contaminated lodging textiles (paragraph 2.1.5).

4.2. Government-Furnished Facilities and Access

The Government will provide access to designated drop zones: Building 356 (Air Force Inns Lodging linen room), Building 534 (Auto Hobby/GME maintenance staging area at 7288 Balmer St), Building 450 (The Landing catering drop at 7420 W Miller St), and Building 721 (Hubbard Memorial Golf

Course clubhouse, 7005 Golf Course Dr). The Government does not provide laundry utilities or on-base laundering space.

SECTION 5: CONTRACTOR-FURNISHED ITEMS, MATERIALS, AND EQUIPMENT (CFP/CFE)

5.1. General Equipment, Chemicals, and Plant Facilities

Except for items expressly listed in Section 4, the Contractor shall furnish all personnel, commercial plant facilities, wash machinery, finishing equipment, delivery vehicles, and handling tools required to perform this contract.

5.2. Rental Equipment and Specialized Dispensers

The Contractor shall furnish, install, and maintain:

1. Locker Storage Units: Three (3) 6-Compartment Hanger Lockers inside Building 534 (providing 18 total lockable compartments) for clean technician uniform distribution.

2. Soiled Garment Hampers: Two (2) rolling laundry bag stands and four (4) heavy-duty striped soiled laundry collection bags for Building 534.

3. Fire-Rated Safety Cans: Two (2) dedicated, fire-rated, self-closing safety cans/drums inside Building 534 for soiled shop rags.

4. First Aid Cabinets: One (1) wall-mounted workplace first aid cabinet (Small Regular) for Building 534.

5. Floor Mats: Commercial entrance and runner mats (including Blueberry Frost, Slate, and heavy-duty walk-off mats).

6. Mop Hardware: Commercial dust and wet mop handles and swivel hardware frames.

7. Air Fresheners: Wall-mounted ambient air freshener dispensers across Hubbard Memorial Golf Course facilities (Clubhouse, Café, Halfway House).

8. Rolling Carts & Hampers: Rolling laundry carts, bulk hampers, and garment delivery racks.

5.3. Consumables and Rental Inventory

The Contractor shall furnish:

1. Commercial rental technician uniforms (Two-tone LS/SS crew shirts, cargo pants, shop shorts, lined jackets) sized for Auto Hobby and GME/SMV maintenance staff.

2. Heavy-duty red industrial shop towels (400-count inventory on site).

3. Commercial restaurant and banquet linens (including black tablecloths, napkins, and aprons).

4. Microfiber cleaning towels, golf cart towels, bar towels, and grill cloths.

5. Replacement dust mops treated dust mops, and wet mop heads.

6. Air freshener fragrance cartridges and replacement batteries.

7. Commercial laundry detergents, sours, emulsifiers, poly-film wrap, Kraft paper, and mending notions.

8. Workplace first aid restocking supplies and sterile eyewash solutions.

SECTION 6: GENERAL INFORMATION, PERSONNEL, AND CONTRACT ADMINISTRATION

6.1. Security and Base Access Requirements

• 6.1.1. Base Passes & Flightline Access: The Contractor shall submit a "Request for Identification Credential" (AFMC Form 496) for each employee requiring base entry at least ten (10) business days prior to performance. For drivers entering Building 534 flightline industrial areas, an "Unescorted Entry Authorization Certificate" (AF Form 2586) shall be completed.

• 6.1.2. Vehicle Registration & Safety: Commercial vehicles must display company logos, maintain current state registration and commercial insurance, and pass Security Forces inspections. Vehicles transporting industrial shop towels must comply with standard commercial motor vehicle safety laws.

6.2. Quality Control Program (QCP)

The Contractor shall maintain an active QCP establishing detailed inspection schedules, discrepancy tracking, and corrective actions. The QCP shall be submitted to the Contracting Officer for review and acceptance ten (10) calendar days prior to contract start.

6.3. Quality Assurance Evaluators (QAEs) & Points of Contact

Each organization requiring laundry or linen service maintains designated personnel trained as Quality Assurance Evaluators (QAEs) to monitor their portion of the commercial contract. The designated organizational QAEs are:

• 6.3.1. Air Force Inns Lodging Operations (Bldg. 356): Designated Lodging QAE / Custodian

(COM: 801-777-2112).

• 6.3.2. Auto Hobby / GME Maintenance (Bldg. 534, 7288 Balmer St): Grant McCormick, GME Assistant Manager / Designated Unit QAE (COM: 801-777-0052).

• 6.3.3. The Landing Club (Bldg. 450, 7420 W Miller St): Club General Manager / Designated Food & Beverage QAE.

• 6.3.4. Hubbard Memorial Golf Course (Bldg. 721, 7005 Golf Course Dr): Golf Course Manager / Designated Golf Operations QAE.

• 6.3.5. Contracting Authority: Only the warranted Contracting Officer possesses authority to modify contract terms, pricing, or scope.

6.4. Hours of Operation and Service Schedule

• 6.4.1. Normal Operational Hours & Performance Days: Standard base duty hours are 0730 to 1630 hours, Monday through Friday. Routine on-base contract service operations (pickups and deliveries) shall occur on Monday, Tuesday, Wednesday, and Thursday in strict accordance with the cadence established in Appendix D.

• 6.4.2. Pickup and Delivery Window: The Contractor’s vehicles and personnel shall complete all on-base collections and deliveries between 0800 and 1100 hours on designated service days.

• 6.4.3. Extended Hours Authorization: Any work outside normal hours requires prior written approval from the Contracting Officer and shall be performed at no additional cost to the Government.

• 6.4.4. Recognized Federal Holidays: Service is not required on the eleven (11) Federal holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday; if on Sunday, it is observed on Monday. Pickups scheduled on holidays slide to the next operational duty day.

6.5. Contractor Personnel Standards & Ethics

• 6.5.1. Contract Manager: The Contractor shall designate a primary Contract Manager and alternate in writing. The manager or alternate shall have full authority to act on contract matters and be available within sixty (60) minutes during standard duty hours (0730–1630) to meet with Government officials.

• 6.5.2. Communication: The Contract Manager, alternates, and drivers must read, write, speak, and understand English fluently.

• 6.5.3. Appearance and Conduct: Personnel shall maintain a neat appearance, wear distinctive company uniforms, and visibly display Hill AFB security identification badges at all times. Contractor employees shall conduct themselves ethically and refrain from offering gifts or gratuities to Government personnel.

6.6. Safety, Environmental Compliance, and Mishap Reporting

• 6.6.1. Chemical Safety (SDS): The Contractor shall submit Safety Data Sheets (SDS) for all chemical detergents, sanitizers, dust mop treatments, and fragrances to the Base Hazmat Pharmacy and the 75th Civil Engineer Group Environmental Division (75 CEG/CEIE) prior to introducing products onto Hill AFB.

• 6.6.2. Environmental Protection: Laundering operations shall comply with all commercial wastewater discharge limits and local sewer authority standards for oil, grease, and hydrocarbon extraction.

• 6.6.3. Mishap Reporting: Any mishap, vehicle accident, chemical spill, or property damage occurring on Hill AFB must be reported to the Contracting Officer and Base Safety Office within one (1) hour of occurrence.

6.7. Nonappropriated Fund (NAF) Procurement Framework & FAR Exemptions (DAFMAN 64- 119)

• 6.7.1. Exemption from FAR, DFARS, and DAFFARS: In accordance with DAFMAN 64-119, paragraphs 2.8.1 and 6.1, this contract is a Nonappropriated Fund (NAF) procurement executed on behalf of Nonappropriated Fund Instrumentalities (NAFIs) of the Department of the Air Force. The Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) do not apply to this procurement except where specific statutory requirements are incorporated by express reference. Only those contract clauses required by law or by DAFMAN 64-119 are mandatory for inclusion in NAF contracts.

• 6.7.2. Exemption from the Small Business Act: In accordance with DAFMAN 64-119, paragraph 2.8.2, Title 15 U.S.C. Section 631 et seq. (Small Business Act) and FAR-based small business preference and set-aside programs do not apply to NAF procurements.

Contracts are awarded strictly to the responsible offeror whose proposal offers the best value to the NAFI.

• 6.7.3. Service Contract Labor Standards (41 U.S.C. §§ 6701–6707): Nonpersonal service contracts are subject to applicable Department of Labor wage determinations. The Contractor shall pay covered service employees at least the prevailing wage rates and fringe benefits established for Davis County, Utah. In accordance with DAFMAN 64-119, paragraph 6.12, the maximum period of performance for contracts subject to the Service Contract Labor Standards is restricted to five (5) years (one Base Year plus four 12-month Option Years).

• 6.7.4. Receiving, Inspection, and Acceptance (DAFMAN 64-119, Para 11.2): The receiving activity is the authorized representative of the Contracting Officer for inspection and acceptance. Acceptance of goods and services shall be accomplished by each organizational QAE in the NAF electronic purchasing system within the first business day following delivery.

• 6.7.5. Default Termination & Cure Notice (DAFMAN 64-119, Para 11.3.2.1): If the Contractor fails to perform any provision of this contract or fails to make progress, the Contracting Officer will issue a written Cure Notice providing ten (10) calendar days to remedy the deficiency before initiating default termination.

• 6.7.6. Contract Disputes, Claims, and Appeals (DAFMAN 64-119, Paras 11.5 & 11.6):

Protests and claims involving NAF contracts are not subject to the jurisdiction of the Government Accountability Office (GAO). Base-level protests are resolved by the NAF Contracting Officer with legal review.

• 6.7.7. Delivery Terms & Cargo Liability (FOB Destination): Delivery terms are Free on Board (FOB) Destination. In accordance with DAFMAN 64-119, Attachment 3, paragraph A3.2.3, the Contractor bears all shipping charges, risk of loss, or transit damage until clean articles are accepted at designated Hill AFB delivery points.

SECTION 7: APPLICABLE PUBLICATIONS, INSTRUCTIONS, AND FORMS

7.1. Governing Publications and Directives

• DAFMAN 64-119 (30 August 2023): Nonappropriated Fund Contracting Procedures

• AFI 65-106 (15 January 2019): Appropriated Fund Support of Morale, Welfare, and Recreation (MWR) and Other NAFIs

• Title 10 United States Code Section 2492 (10 U.S.C. § 2492): NAFI Contracts with Other Agencies and Instrumentalities

• Title 41 United States Code Sections 6701–6707: Service Contract Labor Standards

7.2. Adopted Forms

• AF Form 85A: Inventory Count Card

• AF Form 2009-1: Manual Supply Accounting Record

• AF Form 2586: Unescorted Entry Authorization Certificate

• AFMC Form 496: Request for Identification Credential

• DD Form 1348-1A: Issue Release/Receipt Document

• DD Form 361: Transportation Discrepancy Report

APPENDIX A: ACRONYMS AND ABBREVIATIONS

Acronym Definition

AF / AFB Air Force / Air Force Base

AFI Air Force Instruction

AFMC Air Force Materiel Command

AFSVC Air Force Services Center

APF Appropriated Funds

ASBCA Armed Services Board of Contract Appeals

CLIN Contract Line Item Number

CO / KO Contracting Officer

COR Contracting Officer Representative

DAFMAN Department of the Air Force Manual

DON Due-Out Notice (Delivery Shortage Slip)

FOB Free on Board

FOD Foreign Object Damage

FSS Force Support Squadron

GME General Maintenance Equipment

NAF / NAFI Nonappropriated Funds / Nonappropriated Fund Instrumentality

PRS / SS Performance Requirements Summary / Services Summary

PWS Performance Work Statement

QAE Quality Assurance Evaluator

SCLS Service Contract Labor Standards

SDS Safety Data Sheet

SMV Small Moving Vehicle

TLF / VQ Temporary Lodging Facility / Visiting Quarters

WAWF Wide Area WorkFlow

APPENDIX B: DEFINITIONS

• Bulk Service: Piece-for-piece exchange of standardized, interchangeable Government linens where turned-in soiled articles are exchanged immediately for clean stock.

• Bundle Service: Specialized laundering where exact articles turned in (such as lodging bedspreads, drapes, or club banquet linens) must be cleaned, packaged, and returned to the specific requiring unit.

• Closed-Loop Rag Exchange: Direct 1-to-1 weekly pickup of contaminated shop towels and replacement with an identical quantity of clean towels to maintain bay operational reserves.

• Due-Out Notice (Delivery Shortage Slip): An official multi-part discrepancy receipt furnished by the Contractor at delivery itemizing articles picked up but temporarily retained for extended re-cleaning or repair.

• FOB Destination: Transportation term specifying that the Contractor pays all shipping charges and retains title and risk of loss until goods are accepted at Hill AFB.

• Hazard Communication / SDS: System requiring chemical manufacturers to furnish Safety Data Sheets (SDS) and clear container labels to identify chemical hazards to workers.

• Quality Assurance Evaluator (QAE): A functionally qualified person designated by each supported organization to perform quality assurance monitoring, count verification, and acceptance functions for their specific part of the contract.

• Technician Uniform Services: Provision, individual fitting, weekly delivery, laundering, automated mending, clean locker staging, and replacement of industrial workwear for automotive and equipment technicians.

• Non-Reimbursable Repairs: Incidental repairs (rips <= 6", holes <= 1", buttons, uniform mending) performed during processing at no additional cost.

• Reimbursable Repairs: Major mending or zipper replacement pre-authorized by the Government and billed according to the contract pricing schedule.

• Salvage / Unserviceable Linens: Linens worn beyond economical repair, returned intact to the Government to be dyed for shop rags or condemned for disposal.

APPENDIX C: ESTIMATED ANNUAL WORKLOAD & PRICING SCHEDULE

SCHEDULE A: MOUNTIAN VIEW INN (BLDG. 356)

Lodging Linen Service | | Fund Type: NAF (Lodging Fund)

Item No. Item Description Unit Pack Qty Finish Code Est. Annual Qty

1 Bath Mat EA 10 W, T, FB 14,880

2 Bath Towel EA 10 W, T, FB 22,000

3 Hand Towel EA 10 W, T, FB 23,000

4 Washcloth EA 20 W, T, FB 29,200

5 Bedspread – Double EA 1 W, P, PGB 100

6 Bedspread – King EA 1 W, P, PGB 4

7 Bedspread – Queen EA 1 W, P, PGB 80

8 Bedspread – Single EA 1 W, P, PGB 20

9 Blanket – King EA 1 W, MF, CP 4

10 Blanket – Queen EA 1 W, MF, CP 80

11 Blanket – Double EA 1 W, MF, CP 120

12 Blanket – Single EA 1 W, MF, CP 100

13 Sheet – King (Flat/Fitted) EA 10 W, P, FB 10

14 Sheet – Queen (Flat/Fitted) EA 10 W, P, FB 10

15 Sheet – Double (Flat/Fitted) EA 10 W, P, FB 5,500

16 Sheet – Single (Flat/Fitted) EA 10 W, P, FB 2,500

17 Mattress Pad – Single EA 1 W, MF, CP 150

18 Mattress Pad – Double EA 1 W, MF, CP 1,500

19 Mattress Pad – Queen EA 1 W, MF, CP 500

20 Mattress Pad – King EA 1 W, MF, CP 25

21 Pillow (Synthetic/Feather) EA 1 W, D, CP 0

22 Pillowcase EA 50 W, P, FB 25,000

23 Dish Towel EA 10 W, T, FB 12,000

24 Laundry Bag (Nylon/Canvas) EA 10 W, T, FB 1,000

25 Oven Mitt EA 10 W, T, FB 300

26 Shower Curtain (Fabric/Vinyl) EA 1 W, D, OH 500

27 Reimbursable Repairs (Misc.) EA 1 Manual 20

SCHEDULE B: AUTO HOBBY / GME & SMV MAINTENANCE — TECHNICIAN UNIFORM & FACILITY

SERVICES (BLDG. 534, 7288 BALMER ST)

Flightline Maintenance Facility | | Fund Type: NAF Operational Sizing Basis: 10 Assigned Mechanics

Item No.

Item Description Unit Basis / Issuance Finish Code

Est. Annual Qty

28a Two-Tone Industrial Crew Shirt, Long Sleeve (Charcoal/Gray)

EA 6 per Tech (60 inv) W, P, OH 1,560

28b Two-Tone Industrial Crew Shirt, Short Sleeve (Charcoal/Gray)

EA 6 per Tech (60 inv) W, P, OH 1,560

29a Industrial Cargo Work Pants (Charcoal) EA 12 per Tech (120 inv) W, P, OH 2,600

29b Women's Cut Industrial Cargo Pants (Charcoal)

EA As assigned W, P, OH 520

29c Performance Industrial Shop Shorts (Charcoal)

EA 5 per Tech (50 inv) W, P, OH 1,300

Team / Waist-Length Lined Industrial Jacket (Charcoal)

EA 2 per Tech (20 inv) W, P, OH 520

Red Industrial Shop Towels (Hazmat Wash / Closed-Loop)

EA

400 On-Site Inv / 200 Exch/Wk

W, D, FB 10,400

32a 6-Compartment Hanger Garment Lockers (Clean Storage)

EA

3 Units (18 Doors Total)

Rental 36

32b Rolling Laundry Bag Stands (Soiled Staging)

EA 2 Stands Total Rental 24

32c Heavy-Duty Striped Soiled Laundry Bags

EA 4 Bags Total Rental 48

Self-Closing Fire-Rated Shop Rag Safety Containers

EA 2 Containers Total Rental 24

First Aid Station Replenishment (Small Regular Cabinet)

EA

1 Cabinet / Monthly Service

Service 12

SCHEDULE C: THE LANDING CONSOLIDATED CLUB (BLDG. 450, 7420 W MILLER ST)

Club & Food Service Facility | | Fund Type: NAF

Item No.

Item Description Unit Pack Qty

Finish Code Est. Annual Qty

35 Tablecloth – Black (Banquet / Dining) EA 10 W, P, CP 1,800

36 Banquet Tablecloths (White / Colors) EA 10 W, P, CP 1,200

37 Cloth Dining Napkins EA 50 W, P, FB 15,000

38 Table Skirts & Specialty Staging Drapery EA 1 W, P, OH 150

39 Microfiber Cleaning Towels EA 25 W, D, FB 5,000

40 Kitchen & Bar Towels (Grill Cloths) EA 25 W, D, FB 7,500

41 Server & Kitchen Aprons / Chef Coats EA 10 W, P, FB 1,200

42 Commercial Dust Mops (Standard) EA 5 W, D, R 520

Commercial Dust Mops (Treated Anti- Static)

EA 5 W, D, R 520

44 Commercial Heavy-Duty Wet Mops EA 5 W, D, R 520

45 Floor Mat: Blueberry Frost (Rental / Clean) EA Month Rental / Exch

46 Floor Mat: Slate (Rental / Clean) EA Month Rental / Exch

SCHEDULE D: HUBBARD MEMORIAL GOLF COURSE (BLDG. 721, 7005 GOLF COURSE DR)

Clubhouse, Café, and Halfway House | | Fund Type: NAF

Item No.

Item Description Unit Pack Qty

Finish Code

Est. Annual Qty

47 Golf Cart & Player Cotton Towels EA 50 W, D, FB 5,000

48 Clubhouse & Pro Shop Cleaning Towels EA 25 W, D, FB 2,500

49 Café & Halfway House Kitchen Towels EA 25 W, D, FB 2,000

50 Café & Halfway House Food Service Aprons EA 10 W, P, FB 800

51 Café & Event Tablecloths EA 10 W, P, CP 600

52 Commercial Dust Mops (Clubhouse & Café) EA 2 W, D, R 260

Commercial Wet Mops (Clubhouse & Kitchens)

EA 2 W, D, R 260

Commercial Floor Mats (Clubhouse & Entrances)

EA Month Rental / Exch

Commercial Air Fresheners (Dispensers & Refills)

EA Month Service 12

Finish and Packaging Legend:

• W (Wash): Commercial laundering with proper temperatures, detergents, and sanitizing chemistry.

• D (Dry): Commercial tumble drying until completely dry.

• P (Press): Mechanical flatwork pressing or steam finish.

• MF (Machine Fold): Uniform folding with folded edges lined up on one side for visual count verification.

• T (Tie String): Cross-tied securely with break-resistant twine or poly-strapping.

• FB (Folded Bundle): Folded in unit packaging quantities, tied, and bottomed with moisture-resistant Kraft paper.

• CP (Clear Plastic Poly-Wrap): Sealed in clear poly-wrap or shrink-wrap.

• PGB (Plastic Garment Bag): Encased in clear polyethylene garment bags.

• OH (On Hanger): Delivered on clean commercial wire or strut hangers.

• R (Rolled): Rolled and securely tied or banded for compact handling.

• Rental: Rental equipment provided, installed, and maintained on base by the Contractor.

• Rental / Exch: Contractor-owned floor mats rotated and exchanged on an agreed recurring schedule.

• Service: Recurring on-site technician inspection, maintenance, and replenishment (first aid cabinets, air fresheners).

APPENDIX D: CONSOLIDATED PICKUP AND DELIVERY SCHEDULE

Activity / Facility

Scheduled Pickup Day

Scheduled Delivery Day

Service Window

Drop Zone / Staging Area

Designated QAE Point of Contact

Air Force Inns Lodging (Bldg.

356)

Monday, Tuesday, Thursday

Wednesday, Thursday, Monday

0800 – Hours

Bldg. 356 Linen Staging Room / Loading Dock

Lodging QAE (801-777-2112)

Auto Hobby / GME Maint.

(Bldg. 534)

Tuesday Tuesday (Weekly Exchange)

0800 – Hours

7288 Balmer St, Bay 1 Technician Lockers & Drop Area

Grant McCormick / Unit QAE (801- 777-0052)

The Landing Club (Bldg. 450)

Monday, Thursday

Thursday, Monday

0800 – Hours

7420 W Miller St, Kitchen / Banquet Receiving Dock

Food & Beverage

QAE

Hubbard Memorial Golf Course (Bldg.

721)

Tuesday Thursday 0800 – Hours

7005 Golf Course Dr, Pro Shop / Cart Storage Room

Golf Operations

QAE

Schedule Operational Notes:

1. Turnaround Computation: Delivery time is computed as the elapsed time from departure of the collection vehicle until return of the delivery vehicle to the respective pickup point.

Standard turnaround is 48 hours (Monday to Wednesday, Tuesday to Thursday) and over-the-weekend (Thursday to Monday).

2. Joint Verification: At each stop, the Contractor's route personnel shall conduct joint count and condition verification with the facility QAE prior to departing to the next installation stop.

3. Schedule & Location Adjustments: Delivery times and locations may be changed during contract performance by the Government with twenty-four (24) hours written notice to the Contractor.

4. Severe Weather / Base Curtailment: If Hill AFB is closed due to severe weather, natural disaster, or elevated force protection condition (FPCON), scheduled pickups and deliveries slide to the next official operational duty day.