PWS_LEAD-DPW-22-03-01_UPS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Preventive Maintenance (PM) and Remedial Maintenance of Uninterrupted Power Systems (UPS).

1.0. General:

1.1. Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform semi-annual and annual preventive maintenance and any requested repairs to Uninterrupted Power Systems (UPS) Systems in various buildings throughout the Depot as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.2. Background: The UPS Systems located throughout the Depot are a vital part of ensuring the continuation of vital operations in the event of a power outage.

1.3. Period of Performance (POP): The Period of Performance shall be one Base Year of 12 months and four 12-month option years. The Period of Performance reads as follows:

1.3.1. Base Year: 07 Mar 2022 to 06 Mar 2023

1.3.2. Option Year One: 07 Mar 2023 to 06 Mar 2024

1.3.3. Option Year Two: 07 Mar 2024 to 06 Mar 2025

1.3.4. Option Year Three: 07 Mar 2025 to 06 Mar 2026

1.3.5. Option Year Four: 07 Mar 2026 to 06 Mar 2027

1.4. General Information:

1.4.1. Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QC Plan, the contractor shall obtain the KO’s (KO) acceptance in writing of any proposed changes to its QC system.

1.4.2. Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3. Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website: The contractor shall not perform services on these days:

1.4.3.1. New Year’s Day: January 1

1.4.3.2. Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3. President’s Day: Third Monday in February

1.4.3.4. Memorial Day: Last Monday in May

1.4.3.5. Juneteenth: June 19

1.4.3.6. Independence Day: July 4

1.4.3.7. Labor Day: First Monday in September

1.4.3.8. Columbus Day: Second Monday in October

1.4.3.9. Veteran’s Day: November 11

1.4.3.10. Thanksgiving Day: Third Thursday in November

1.4.3.11. Christmas Day: December 25

1.4.3.12. The Depot recognizes a regular closure day that occurs every other Friday. If the holiday falls on Saturday, the preceding Friday will be observed, or Thursday if Friday is an off day. If the holiday falls on Sunday, the following Monday will be observed.

1.4.4. Place and Performance of Services: The contractor shall provide services between the hours of 0600 – 1630, Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Letterkenny Army Depot, 1 Overcash Avenue, Chambersburg, PA 17201. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4.1. Emergency Services: The contractor shall provide emergency response services that may fall outside the normal hours of operation listed in paragraph 1.4.4.

1.4.5. Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. The Contractor shall have an escort at all times inside of Bldg.

370 and shall not perform site visits to Bldg. 370 without first coordinating with the COR.

1.4.5.1. The use of photography equipment is not permitted without proper authorization from the LEAD security manager in any area on the installation this includes the area between the barbwire fence and the boundary fence, and areas leased by the Government. Requests for camera use shall be submitted in writing to the COR for approval before use on Government owned or leased property.

1.4.5.2. A picture security badge shall be issued to all contractor employees by the Directorate of Emergency Services (DES) badge office based on the security clearance requirements. Security badges are US Government property and shall be returned to the place of issuance upon termination of an individual’s employment or termination or completion of the contract. The identification badge shall be worn at all times on the front of the outer garment, above the waist, at all times when the employee is on the Depot. If an employee forgets their security badge, they must report to the Main Gate Guard Post to obtain a temporary security badge prior to reporting to duty. If an employee forgets all of their credentials, a valid state issued identification card shall be held at the Main Gate Guard Post before issuance of a temporary security badge. If an employee forgets their driver's license, entry onto the Depot is prohibited. Some buildings/areas require secure access therefore badges shall only be issued after the employee undergoes a security background check. DES shall conduct the check each year the badge expires. If the employee fails the background check, he/she shall not be permitted access to the Depot.

Clearance paperwork and questions regarding clearances shall be directed to the Directorate of Emergency Services (DES) badge office. The following is prohibited:

a. Displaying security badges off the Depot.

b. Photographing or copying security badges.

c. Mutilating or destroying security badges.

d. Sharing or using another employee’s security badge, access card or Common Access Card

(CAC).

1.4.5.3. Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.4. AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the Contracting Officer (KO), if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. AT Level 1 Awareness training is available at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

1.4.5.5. iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf the types of behavior to watch for and instruct employees to report suspicious activity to the COR or KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available at http://www.myarmyonesource.com/FamilyProgramsandServices/iWatchProgram/Default.aspx

1.4.5.6. OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the KO, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage under Other Links/Contractor AT/OPSEC Resource – https://www.letterkenny.army.mil/

1.4.5.7 OPSEC SOP/Plan: The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan and provide it to the COR or the KO within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan shall include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it.

In addition, the Contractor shall identify an individual who shall be an OPSEC Coordinator. The Contractor shall ensure this individual becomes OPSEC Level II certified per AR 530-1.

1.4.6. Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount and turning off lights when work is completed in an area.

1.4.7. Special Qualifications: Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating any equipment used in the performance of this contract. NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they shall be serving. The contractor shall submit with the proposal a certificate or license certifying that the vendor is a certified and or licensed repair location for the manufactures listed in this PWS.

1.4.8. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government per any official documentation sent to them by the KO. Contractor attendance at these meetings shall be at no additional cost to the Government.

http://www.myarmyonesource.com/FamilyProgramsandServices/iWatchProgram/Default.aspx https://www.letterkenny.army.mil/

1.4.9. Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing at the time of the award/post award conference to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.9.1. The designated representative will direct the Contractor's working force and operations in accordance with the requirements specified within this performance work statement and shall be empowered with sufficient authority to enable him/her to meet conditions and make decisions which arise in the day-to-day operations.

1.4.10. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

All contractor personnel shall be required to obtain and wear badges.

1.4.11. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.12. Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.13. Lost and Found Property: It is the responsibility of the Contractor to ensure all articles of possible personal or monetary value found by the Contractor's employees are immediately turned in to the Security Office, located in Building 322, and reported to the Police Desk phone (717) 267-8800.

1.4.14. LOSSES/DAMAGES CAUSED BY THE CONTRACTOR: The Contractor agrees to hold harmless the Government from any claims for damage to property, bodily injury, or death, resulting from activities of the Contractor, his agents, servants, and employees. The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, equipment or grounds caused by the Contractor or his employees.

The Contractor shall verbally notify the Contracting Officer (KO) or Contracting Officer Representative (COR) immediately following any occurrences. The Contractor shall submit an Accident Report to the KO and COR, within 24 hours following damage, loss or injury.

Directorate of Emergency Services (DES) shall be notified immediately of any such occurrence at (717) 267-8800. The Contractor shall remain on the site of the incident until a Military Police Report is completed by the Directorate of Emergency Services (DES). The KO / COR shall notify the Depot Safety Office of the incident and retain a copy of the Military Police Report within the contract files.

2.0. Definitions and Acronyms:

2.1.1. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer’s Representative (COR). An employee of the U.S. Government designated by the KO to monitor Contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. Quality ControL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Sub-Contractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the sub-Contractor.

2.1.12. UPS. An uninterruptible power supply (UPS) is an electrical apparatus that provides emergency power to a load when the input power source fails

2.1.13. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. Work Week. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable Quality Level AR Army Regulation CFR Code of Federal Regulations CM Contract Manager CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation HWMP Hazardous Waste Management Plan (HWMP) KO Contracting Officer LEAD Letterkenny Army Depot OCI Organizational Conflict of Interest ODC Other Direct Costs OPSEC Operational Security OSHA Occupation Safety and Health Standard PA Pennsylvania

PIPO Phase In/Phase Out POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOP Standard Operating procedure TE Technical Exhibit UIC Unit Identification Code UPS Uninterruptable Power Supply U.S.C United States Code WAWF Wide Area Work Flow

3.0. Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1. Facilities: The Government shall not furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment. LEAD will provide clear access to the equipment to be serviced.

3.2. Equipment: None

3.3. Materials: None

3.4. Services: None

3.5. Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

4.0. Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1. General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2. Equipment: The Contractor shall furnish all equipment to perform services for LEAD.

4.3. Materials: The Contractor shall furnish to the COR and/or KO upon request all paperwork to include any forms that are required to perform and maintain services to LEAD.

4.4. Services: The contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.4.1 The Contractor shall manage the total work effort associated with the services required herein to assure fully adequate and timely completion of these services. Included in this function shall be a full range of management duties including, but not limited to, planning, scheduling and quality control.

4.4.2. The Contractor shall maintain an adequate workforce to complete work in accordance with the time and quality standards specified herein.

4.5. VEHICLES:

4.5.1. The Contractor shall provide all vehicles required to fulfill the requirements of this contract.

4.5.2. Vehicles used by the Contractor shall remain in compliance for the life of the contract with all portions of the LEAD-R 385-1, LEAD’s Safety Policy and Safety Program, while performing work on Letterkenny Army Depot, Chambersburg, Pennsylvania https://www.letterkenny.army.mil/PDF/385-1.pdf

4.5.3. Repairs: Contractor vehicular repairs shall not take place on Letterkenny Army Depot.

Vehicles requiring repair shall be towed from the Depot at the expense of the Contractor.

4.5.4. The Contractor shall clean up and dispose of any spills from Contractor vehicles and immediately report this to the KO and COR.

4.6. Parts/Materials: The Contractor shall supply all parts and materials required to perform all maintenance tasks associated with this contract as well as miscellaneous parts requests.

Miscellaneous parts could include parts that are needed by the Governement to perform maintenance on the Uninterrupted Power Systems and their components listed within this PWS.

4.6.1. Parts procurement shall use expedited delivery at the request of the government.

5.0. Requirements: The contractor shall provide all labor, material, parts, tools, services and equipment to perform the following:

5.1 Perform Preventive Maintenance, Remedial Maintenance and Emergency Service on the

UPS.

5.1.1. The annual services will include: conduct thermal scans on electrical connections to ensure all are tight and not generating heat, which is the first and sometimes only indication of a problem. A non-evasive diagnostic tool helps technicians identify hot spots invisible to the human eye. Technicians should re-torque if thermal scan provides evidence of a loose connection, provide a complete operational test of the system, including a monitored battery-rundown test to determine if any battery strings or cells are near the end of their useful lives.

https://www.letterkenny.army.mil/PDF/385-1.pdf

After completion of the annual maintenance report the contractor has 48 hours to submit the report to the COR.

5.1.2. The semi-annual UPS Preventive Maintenance check will include valve regulated (sealed) Battery System. These semi-annual services will include: a visible check for liquid contamination from batteries and capacitors, clean and vacuum UPS equipment enclosures, check HVAC equipment and performance related to temperature and humidity. After completion of the semi-annual maintenance report the contractor has 48 hours to submit the report to the

COR.

5.1.3. Annual/Semi-Annual Maintenance will be conducted on the units listed below.

Building 3S. (3 Each) Powerware 9315, Model 500, Serial #s EB211ZXX03, EB211ZXX02, EB211ZXX04

Batteries: Four cabinets per UPS system, CSB, HRL 12500W FR, 12V, 500W/Cell/1.67/15 min, 50amp Max, 480 total

Building 10. (2 Each) Eaton Powerware 9315, Serial # EB374ZBX03 & Serial # EB374ZAX01.

Batteries: CSB, 12V, 390 WPC, PN: CSB HRL 12390W4FR Rechargeable, 80 each.

Building 322. Model APC Smart UPS Serial # PS0649140595.

Batteries: 12 V, several modules.

Building 370. MFG – Onguard by Clary, MODEL – UPS2/1.5K – 1G –SBS, SERIAL # 10310C1094.

Batteries: 12V, 8 each.

Building 370. MFG – APC, MODEL # SURT6000XLT, SERIAL # QS1249251491 Batteries: 12 V, 4 each.

Building 385. Model MGE Galaxy 3000 30 KVA, Serial # A08-10168.

Batteries: CSB, 12V, 300WPC, PN: FIAMM 12FLX300 Rechargeable, 20 each.

Building 521. Model Deltec XP 1250A, Serial # 8P206C-6010.

Batteries: Enersys, 12V, 9AH, T2 Terminals, PN: Enersys NPX-35T Rechargeable, 54 each.

5.1.4. Provide remedial maintenance for UPS units in Buildings 3, 10, 322, 370, 385, and 521.

These are valve regulated Sealed Battery Systems.

5.1.5. Repair: The Contractor shall furnish parts, labor, and equipment required to repair systems and their components.

5.1.6. Non-emergency repairs generated from PM/Inspection or the COR shall be estimated and submitted to the COR for approval before repairs are completed. The repair report shall consist of the following: building number, description of work with justification, and parts/labor list with estimated prices. Submission may be made by email or facsimile. Any verbal estimates shall be followed by an email or facsimile within 24 hours. After completion of the non-emergency report, the contractor has 24 hours to submit the report to the COR.

5.1.7. Any non-emergency repairs generated from PM/Inspection or the COR shall be completed within 30 calendar days. Any requests for extensions shall be submitted for approval to the COR with adequate justification on why more time is required.

5.1.8. The Contractor should provide emergency repair as requested on an as needed basis. All emergency repairs and materials must first be approved by the COR prior to the start of work. If parts are needed to fix a problem, any parts must be billed to the contract as an actual cost. A manufacture’s price list may be requested at any time from the Contractor if needed. The repair report shall consist of the following: building number, description of work with justification, and parts/labor list with estimated prices. Submission may be made by email or facsimile. Any verbal estimates shall be followed by an email or facsimile within 24 hours. After completion of the emergency report, the contractor has 24 hours to submit the report to the COR.

5.1.9. Emergency Repair: The Contractor shall have sufficient manpower, equipment, tools, etc., to respond after normal business hours (paragraph 1.4.4.1.) to emergencies, within two hours of telephone notification by the Government COR.

5.1.10. The COR/KO shall be notified by the Contractor of any emergency repair that is reported by any other Government entity before responding to the call.

5.2. Once repair services commence the Contractor shall continue with the repair in a continuous effort until the equipment is determined to be operable. Any repairs involving the equipment listed above are considered critical to the everyday operational duties.

5.3. Reports/Service Tickets: Service reports/tickets shall be submitted to the COR upon completion of any work. Reports will be used to certify invoices for payment.

5.4. Invoicing: Payment will be made monthly upon submission of a correct invoice through Wide Area Work Flow (WAWF).

5.5. Ensure coordination with the Contracting Officer’s Representative (COR) regarding all aspects of the contract.

5.6. CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://www.ecmra.mil/Default.aspx. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) https://www.ecmra.mil/Default.aspx

Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub- Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country).

As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

6.1. Publications applicable to this PWS are listed below: Documents applicable to this Performance Work Statement are listed below as well as stated within the PWS. These documents are mandatory and the Contractor is obligated to follow them. Supplements and amendments to mandatory publications will be considered to be in the full force and the responsibility of the Contractor. It is the Contractor’s responsibility to ensure that all mandatory publications are posted and up-to-date. It is the Contractor’s responsibility to ensure that all mandatory publications are addressed to all employees working on Depot. Manuals are subject to change throughout the life of the contract. The contractor will follow the latest addition to any regulation, pamphlet, law or memorandum.

6.2. Army Regulation and Pamphlets: All Army Regulations apply to any work performed on Depot and can be found at the following website http://armypubs.army.mil/default.aspx. A non-exclusive list includes AR 385-10 Army Safety Program.

6.3. Other Manuals: All LEAD Regulations, Pamphlets, and Memorandums apply to any work performed on Depot. A non-exclusive list includes:

6.3.1. OSHA Part 1910- Occupational Safety and Health Standards can be found at http://www.osha.gov/index.html under Regulations - Law and Regulations.

6.3.2. Lead Pamphlet 385-4 Requirements for Security, Safety and Fire Prevention for Contractor’s Performing Work on LEAD.

http://www.osha.gov/index.html

6.3.3. The Contractor is reminded that LEAD maintains a Safety Management System (SMS) and is either OHSAS 18001 or ISO 45001 certified.

6.3.4. LEAD’s safety policy and safety program (LEAD-R 385-1) can be found at https://www.letterkenny.army.mil/PDF/385-1.pdf The Contractor will comply with all applicable federal, state and local laws, executive orders, rules and regulations applicable to its performance under this contract.

6.3.5. LEAD EMSP 21-17, Waste Management, 21 Jul 2021, https://lead.aep.army.mil/pubs/pubs/LEAD_EMSP_21-17.pdf; and EEJ-010 Hazardous Materials Management, 9 Apr 2020, https://lead.aep.army.mil/sites/dpw/AMLD-EN/EMS/EEJ- 010.pdf

6.3.6. It is the contractor’s responsibility to be familiar with these documents and to comply with their contents.

6.4. Any and all on site work at LEAD shall be completed in accordance with applicable OSHA, DOD, DOT, Army, and LEAD Safety requirements. As a federal installation, additional requirements other than OSHA apply to Contractors performing work at LEAD. Examples include full conformance to all applicable NFPA standards, ANSI standards, and other consensus standards for the industry covered by the subject contract. It is the responsibility of the contractor to be familiar with all applicable standards prior to starting work.

6.5. All contractor supervisors and employees shall read and be knowledgeable of the governing SOP(s) prior to signing the SOP(s) and starting the operation.

6.6. In order to document electrical panel ARC Flash rating deficiencies at Letterkenny Army Depot IAW (NFPA 70E Article 130.5), the contractor shall be so advised that all electrical panels require ARC Flash labels IAW NFPA 70E and are considered to be non-representative of the actual ARC Flash hazard contained within the panel or system circuits at Letterkenny Army Depot.

6.6.1. The lack of maintenance to Depot electrical panels have caused the previous labeled ARC Flash ratings to become invalid. It shall be advised that since the incident energy cannot be properly evaluated by utilization of the label, the contractor shall conduct a field study at the panel and don the appropriate PPE prior to validating de-energization. Don ARC Flash PPE IAW NFPA 70E [Table 130.7 (C) (15) (c)] to verify energy at the source. The ARC Flash PPE requirement will be followed at all times until the contractor can validate that the electrical system has been de-energized.

6.7. All Contractor personnel shall wear the appropriate PPE when in the following work areas:

industrial buildings, at construction sites, test sites and test facilities. Failure to wear/use PPE may cause removal from the job site and/or seizure of non-compliant equipment/items.

6.8. If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the COR.

https://www.letterkenny.army.mil/PDF/385-1.pdf https://lead.aep.army.mil/pubs/pubs/LEAD_EMSP_21-17.pdf https://lead.aep.army.mil/sites/dpw/AMLD-EN/EMS/EEJ-010.pdf https://lead.aep.army.mil/sites/dpw/AMLD-EN/EMS/EEJ-010.pdf

As soon as LEAD Safety Office personnel determine that the unsafe conditions have been corrected, the COR will notify the contractor Program Manager that personnel may resume work.

6.8.1. In case of injury/accident, the Contractor shall complete an injury/accident investigation report and submit it to the COR Office with a copy to the LEAD Safety Office.

6.8.2. The contractor shall comply with requirements of 29 CFR Parts 1904 and 1925, AR 385- 40 and APGR 385-4, and shall report accidents resulting in injury or death and accidents resulting in damage to Government property, supplies, and equipment to the COR promptly of the occurrence.

6.9. All shipped material shall include a current product Safety Data Sheet (SDS) for any chemical products being shipped other than residue. This includes items like engine oil.

6.9.1. All safety messages or recalls related to the safe use of products produced by the Contractor will be provided to the COR for the Contract within 5 days of Contractor’s awareness of the message or notice.

6.10. Other Rules and Regulations: The Contractor shall comply with all applicable federal, state and local laws, executive orders, rules and regulations applicable to its performance under this contract.

6.10.1. Local Rules and Regulations: The contractors, subcontractors, suppliers and their employees will be governed by local, state and federal Laws along with installation rules and regulations. All the installation requirements are in the current issue of the pamphlet LEAD Reg 385-1 entitled "Security, Safety, and Fire Prevention for Contractors Performing Work on Letterkenny Army Depot, Chambersburg, PA”, Pamphlet 385-1 “LEAD Safety & Occupational Health Program”, and any additional requirements determined necessary by the KO will be strictly complied with. Provisions for unescorted access into buildings are outlined in Chapter 2 of AR 190-16.

6.10.2. Permits: The Contractor is responsible for identifying, obtaining and renewing all permits from federal, state, local, or installation agencies to carry out the requirements specified in this contract or detailed on an individual task order.

6.10.3. Fire Regulations: The Contractor and his employees will be required to comply with all installation regulations on fire prevention, which are in effect or may be put in effect during performance of work under this contract. It is the Contractor’s responsibility to ensure that all mandatory publications are addressed to all employees working on Depot.

6.10.4. Fire Extinguishers: Extinguishers must be on all motorized equipment and trailers if they are to enter the Munitions Area. If one is not mounted to the motorized equipment and trailer, access will be denied into the area. Motorized equipment examples are, but not limited to commercial trucks, trailers, mowers, and tractors.

6.10.5. Safety Requirements: The Contractor will abide by all rules, regulations, and pamphlets concerning safety on Depot posted by local, state, and federal agencies. It is the Contractor’s responsibility to ensure that all mandatory publications are addressed to all employees working on Depot. Disregarding safety regulations in the industrial area will not be tolerated. The Contractor shall be required to wear safety glasses and ear protection approved by the LEAD Safety Office in addition to any provisions listed in the safety regulations mentioned in this

PWS.

6.10.6. Safety and Health Plan: The Contractor will develop, document, and implement an effective safety and health program for this contract, including a corporate safety and health plan.

This corporate safety and health plan will be submitted to the COR/KO for approval within thirty

(30) days after contract award.

6.11. Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulations and policies. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the KO or COR, as well as to the Chief, Environmental Management Division (EMD).

6.11.1. Compliance with Green Procurement Requirements: Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide (https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for-Sustainable-Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; recovered materials; bio-based materials; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse, to the extent possible. No acutely toxic materials, polychlorinated biphenyls (PCBs), formaldehyde, asbestos containing materials, asbestos compounds, or fragile or brittle materials, shall be procured or furnished unless specifically approved by the procuring activity. No Class 1 ozone depleting compounds (ODCs) or equipment requiring such substances, even if contained in a closed looped system, shall be procured or furnished for use at government installations. No Class 2 ODCs or equipment requiring such substances shall be procured or furnished for use unless specifically approved in writing by the procuring activity.

6.11.2. Generation of Solid Waste: Contractor shall remove from the installation and dispose of all solid waste that is generated through their contracted work, and which cannot be recycled, to an approved and permitted off-post disposal facility.

11. 1. Submit in writing the quantities of waste removed and quantities recycled to the Chief of the EMD or designee on a monthly basis and at the expiration of the contract.

The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled and each of the quantities of materials disposed of and recycled by weight.

11. 2. The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials.

11. 3. The Contractor shall make maximum effort to reduce and prevent waste and comply with Executive Order 13693 and the installation's waste management requirements. Upon completion of the contracted work, the Contractor shall conduct final clean-up of the work site, containerize any debris, and haul it away for appropriate disposal at no additional cost to the government. The COR or an EMD Representative shall be contacted for approval of the final clean-up work.

6.11.3. Generation of Hazardous Waste: Contractor shall abide by the guidelines stipulated in LEAD EMSP 21-17, Waste Management and shall assign all hazardous waste management responsibilities to the appointed ECD. Contractor shall contact the Chief of the EMD to obtain technical assistance from the installation's Hazardous Waste Program Manager who will assist the ECD with achieving and maintaining compliance with hazardous waste storage and disposal requirements. The EMD will provide hazardous waste drums for the Contractor to containerize hazardous waste generated through the contracted work. Where liquid hazardous waste is to be stored, the Contractor shall provide appropriate secondary containment and ensure containers are properly bonded and grounded where the chemical waste requires it. In addition, the Contractor shall be responsible for maintaining an appropriate spill response and control kit at all times. All spills are reportable and shall be coordinated with the COR and the Chief of the EMD.

Contractor shall accumulate hazardous waste prior to disposal shipment in a satellite accumulation point at or near the point of generation, or in a less-than-90-day site, in accordance with Federal, State, Army, and installation regulations or policies. The Government is responsible for removal of all hazardous waste. Contractor shall contact the Hazardous Waste Program Manager for assistance. The Contractor shall provide a 24-hour notification to the Hazardous Waste Program Manager or designee that hazardous waste containers are ready for pick up and turn in by the EMD. The EMD will remove and dispose of manifested hazardous waste generated by contract activities from the installation to an approved, off-post, permitted hazardous waste disposal facility. The Contractor shall coordinate appropriately with the COR and the Hazardous Waste Program Manager the management of all hazardous waste to include profiling and final disposal. The Contractor shall perform a daily walk-through to ensure all hazardous material and all hazardous waste is properly secured and segregated by compatibility.

Contractor shall reference section 5 of this checklist to ensure compliance with Federal, State and local laws and regulations.

6.11.4. Use of Hazardous Materials: Contractor shall contact the Chief of the EMD to obtain technical assistance from the installation's Safety Division Chief who will assist the Contractor with achieving and maintaining compliance with hazardous materials management guidelines, to include requesting and obtaining an Hazardous Materials Approval Group (HMAG), labeling, storage, secondary containment, issue, use, and disposal requirements. Contractor shall submit to the COR or Chief of the EMD a hazardous material inventory for any materials to be used in the performance of the contracted work. The hazardous material inventory will be submitted 30 days prior to commencement of work for contracts that exceed 180 consecutive days and 15 days prior to commencement of work for contracts requiring under 180 days of consecutive work. The inventory list shall contain the hazardous material type and maximum quantities of materials anticipated to be used and stored on-site. The hazardous material shall be properly identified and labeled to include any applicable identification number, such as National Stock Number or Special Item Number and include any applicable hazardous materials management guidelines found on EEJ-010, Hazardous Materials Management; LEADR 385-1, Chapter 10 and all applicable hazardous communication (hazcom) requirements or as required. Contractor shall ensure all hazardous materials are properly secured and segregated by compatibility and kept under his or her control at all times. No expired hazardous materials shall be used or stored at the installation. Where applicable, and prior to bringing or removing hazardous materials on, at, or from the facilities where the contracted work is to be performed, the Contractor shall submit copies, preferably in electronic form, of Global Harmonization System (GHS) compliant Safety Data Sheets (SDSs) for all hazardous materials used and stored on-site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals to an AMC installation that are listed on EPA toxic chemical list without prior written approval from Chief of the EMD. During the performance of the contracted work, the Contractor shall ensure that hazardous material containers remain under the control of the user at all times and that containers are properly closed when the material is not in use. The Contractor shall not bring into a government installation any non-approved hazardous materials for use in the performance of their work. Where liquid materials are to be stored, the Contractor shall provide appropriate secondary containment. In addition, the Contractor shall be responsible for maintaining an appropriate spill control kit at all times. All spills are reportable and shall be coordinated with the COR and the Chief of the EMD. The Contractor shall, upon completion of each day’s work, clean, remove, and properly containerize or dispose of any resultant hazardous waste generated by the work performed under this contract, where required by the installation. Upon completion of the contracted work, the Contractor shall conduct final clean-up of the work site, containerize any hazardous material/waste debris, and coordinate with the EMD for pick up and turn in for disposal. Any unused hazardous material and any non-ozone depleting substances or refrigerants brought in by the Contractor shall be recovered and removed from the installation by the Contractor prior to vacating the work site.

6.11.5. Corrective Action for Noncompliance: Contractor shall take immediate corrective action when given a verbal or written notice of environmental noncompliance or nonconformance by the COR or the Chief of the EMD. Failure or refusal by the Contractor to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken by the Contractor.

6.11.6. Universal Waste / e-Waste Management: Universal waste including, but not limited to, some mercury containing building products such as fluorescent lamps, mercury vapor lamps, high pressure sodium lamps, CRTs, batteries, aerosol paint containers, electrical equipment containing PCBs, and consumed electronic devices, shall be managed in accordance with…