PWS Kings Bay Washer Dryer Lease FINAL 06Feb23.pdf

WASHER DRYER RENTAL AND MAINTENANCE

NAVAL SUBMARINE BASE – KINGS BAY, GEORGIA

PERFORMANCE WORK STATEMENT (PWS)

1.0 INTRODUCTION

1.1 Commander, Navy Region Southeast (CNRSE) manages and

oversees shore installation management support and execution for

18 installations within the Southeastern United States, including Alabama, Arkansas, Florida, Georgia, Kansas, Louisiana, Mississippi, Missouri, Oklahoma, South Carolina, Tennessee, Texas, and Guantanamo Bay, Cuba.

1.2 Naval Submarine Base Kings Bay (NSB KB) provides support to the fleet, fighter and family by maintaining and operating the facilities of the Trident submarine force stationed here. The installation is the east coast home of the Navy's Ohio-class submarine force.

2.0 REQUIREMENT/OBJECTIVE

2.1 Commander, Navy Region Southeast (CNRSE) has a requirement for the lease and maintenance of washers and dryers at four separate on-base locations to support the personnel stationed aboard Naval Submarine Base Kings Bay (NSB KB), Georgia.

2.1.1 NSB KB requires the leasing of 73 washers and 132 (66

stacked) dryers in support of its mission.

2.2 The contractor shall provide all management, personnel, equipment, tools, materials, transportation, supervision, labor and other related items, and services necessary to perform periodic maintenance and repair of the aforementioned washer and dryer units to ensure they are all operational in accordance with manufacturer specifications.

2.3 Services shall include but are not limited to:

(a) Lease of 73 Washers and 132 (66 stacked) Dryers

(b) Preventative Maintenance

(c) Repairs (See Section 4.0 for repairs payment information.)

(d) Replacement Parts

(e) Administrative Oversight and Reporting

2.4 Services shall be performed in accordance with the

Performance Work Statement (PWS) listed herein as well as specific procedures described in the manufacturer’s repair-maintenance-operating manuals, industry standards, and all applicable federal laws and regulations.

2.5 The overall objective of this effort is to have a fully

functional (operational within Navy specifications) fleet of washers and dryers in support of NSB KB’s mission objectives.

2.5.1 Fully functional or operational is defined as having a

minimum of 95% (grand total) of all leased washers and dryer

(across all sites) are working, in good order and operating within manufacturer specifications at any given time within the

POP. See Section 12 of PWS herein.

2.6 The contract’s goal is to have all leased washers and dryers aboard NSB KB in good working condition by diligently performing preventative maintenance (PM) and repairs in an effort to avoid any equipment downtime precluding Navy personnel from using these units to meet their schedule.

3.0 SCOPE/TASKINGS

3.1 The Contractor shall furnish, deliver and install new

washing machines (clothes) and stacked dryers to the Government facilities (four sites) located aboard NSB KB, GA.

3.2 The Contractor shall provide all supervision, labor, installation, materials, parts and equipment as necessary to ensure installation is in accordance with the manufacturers’ specifications.

3.3 The Contractor is responsible for all repair parts, supplies, equipment, maintenance and repair services for the washers and dryers as specified herein.

3.4 The Contractor is responsible for effecting all necessary maintenance and repair to keep equipment in proper working order in accordance with the manufacturers’ specifications.

3.5 The Contractor shall provide fully qualified and authorized

(licensed and trained) personnel in the performance of this PWS.

3.6 The Contractor is responsible for coordinating (with the

COR) and conducting at least one site visit prior to the delivery of the washers and dryers to ensure the intended laundry room spaces can properly accommodate the installation and operation of the leased units.

3.7 The Contractor is responsible for ensuring all washers and dryers are properly connected to electricity and water sources necessary for proper operation in accordance with the manufacturers’ specifications, and conduct successful operational testing prior to Government acceptance.

3.8 The Contractor is responsible for the proper installation of the leased washers and dryers in government-designated buildings

(laundry rooms) aboard NSB KB, GA in accordance with existing local, state and federal laws, rules and regulations.

3.8.1 Deviation from OEM parts, accessories and/or attachments to the equipment (hoses, etc.) and installation other than specified/approved by the manufacturer is not authorized unless preapproved by the Contracting Officer Representative (COR) in writing.

3.9 The Contactor is responsible for coordinating base access

(adhering to installation security requirements) with the COR for delivery and subsequent maintenance and repair of the leased units aboard NSB KB.

3.10 The Contractor is responsible for clean-up and proper

disposal of any work-related trash, garbage and debris

(including hazardous materials, if any) in accordance with existing local, state and federal laws, rules and regulations.

3.11 The Contractor shall post necessary signs or decals with operating instructions on each washer at each location. The

Contractor will replace signs or decals that become illegible.

The Contractor shall also post a sign in each laundry room reading, “To report any operating issues with the equipment, call the Front Desk at TBD”. The signs shall be professionally made and use of handmade or improvised signs is prohibited.

3.12 The Contractor shall service all strainers and/or screens on each machine on a regular basis as necessary to maintain safety and proper operation of the equipment.

3.13 The contractor shall service each machine to ensure it

remains free of dirt, grime and build-up.

3.14 The Contractor shall coordinate (through the COR or

Designated Representative) to pick up work orders (list of units that require repair) for each workday located at Bldg 1070 (980

USS Tennessee Ave Kings Bay, GA 31547).

3.15 The Contractor shall initiate repair of a washer and/or

dryer unit within three working days after receiving a written

(via email or other mode of transmission) service request from the COR.

3.16 The Contractor shall replace a washer or dryer within five working days after the unit has been determined to be unserviceable.

3.17 CONTRACTOR SUPERVISOR/PROJECT MANAGER

3.17.1 The Contractor shall provide a designated

Supervisor/Project Manager for this contract. The designation shall be in writing and provided to the COR within five business days of contract award.

3.17.2 The Contractor shall provide the COR with the

Supervisor/Project Manager’s name, email address, telephone number and/or cellphone number where trouble calls can be reported, coordinated and issues discussed for effective resolution.

3.17.3 The Supervisor/Project Manager shall speak on the behalf of the company and provide liaison and oversight of contractor personnel or representatives in the performance of this contract.

3.17.4 The Supervisor/Project Manager shall be empowered with sufficient authority to effect and meet contract performance requirements without undue delay.

3.17.5 The Contractor shall notify the COR of any changes to the

Supervisor/Project Manager within three business days of the aforementioned change.

3.18 PERSONNEL IDENTIFICATION

3.18.1 Contractor personnel and/or representatives shall wear distinctive identification card, nameplate, emblem, insignia, or other approved method of identification at all times while aboard NSB KB.

3.8.2 This identification shall be attached to an item of

clothing/apparel, always visible and shall be worn at all times while performing work under this contract so as to distinguish the Contractor’s personnel from Government employees.

3.18.3 The Contractor shall ensure identification for all of its property, by marking or tagging such to distinguish it from

Government-owned property.

3.19 All Contractor personnel/employees shall be United States citizens, naturalized or born in the United States or its territories.

4.0 REPAIR WORK OUTSIDE OF REGULAR PREVENTATIVE MAINTENANCE (PM)

4.1 If emergent repair work (outside of regular PM) is

discovered at any point during the inspection and/or PM service, the contractor shall not initiate the said repair and/or order the required parts without written prior approval and authorization from the COR.

4.2 When the need for additional work is identified, the

contractor is required to provide a written estimate of the cost

(labor & materials) of the additional work (outside of the original scope of the contract) to the COR prior to the commencement of the said job. The quote shall include the following as a minimum: Nature of the Repair, Parts & Materials, Estimated Number of Hours, Unit Price, Extended Price, and Total

Cost. The COR shall evaluate and make a determination on the repair course of action (COA).

4.2.1 The Contractor shall only provide “brand new and unused” items for repair/installation.

4.3 For repair work outside of normal PMs and within the Micro-

Purchase Threshold (see latest MPT guidelines and threshold levels), the COR shall evaluate the quote and provide written authorization for the vendor to commence work. Each repair work instance (within MPT; outside of normal PMs) performed shall be paid using the Government Commercial Purchase Card (GCPC; see latest MPT guidelines and threshold levels) as separate orders.

4.4 Repair work outside of normal PMs and above the MPT shall be approved by the Contracting Officer (before emergency repairs begin) and shall be made using a contract modification contingent upon funding availability from the customer comptroller.

5.0 EQUIPMENT MINIMUM SPECIFICATIONS

5.1 All washers furnished by the Contractor shall be brand new and meet or exceed the following specifications:

(a) Commercial, multi-housing electric (120 Volt, 60-hertz) single-phase power supply, fully automatic clothes washers with a minimum capacity of 16 pounds.

(b) Washers shall have a cylinder volume of 3.19 cubic feet, spin speed G-force (RPM) of 150 (710), and motor size of 150 HP.

(c) Units shall have a water consumption per cycle of 27.9 gal, modified energy factor of 8.8 gal/ft3, and water pressure of 20-

120 psi.

(d) Washer dimensions should be no more than 25.625” width, 28.0” depth, and 43.0” height.

NOTE ON SECTION 5.1 (d):

Due to the space limitations of the laundry rooms these washer units will be installed, the models provided by the contractor shall not exceed the dimensions listed in this paragraph.

(e) The washers shall be capable of washing, rinsing, spin-drying, and shutting off automatically when the door is opened during the spin cycle.

(f) Each washer shall be equipped with a safety-interlocking device that will shut the machine off when the door is opened during the spin cycle (No Lid Lock).

(g) Washers shall have a temperature selector and be connected to both a hot and cold water source.

(h) Washers shall be able to use Non-High Efficiency laundry detergent.

(i) Washers shall NOT have automatic slide coin boxes.

(j) Electrical cords shall have an attachment plug and minimum free length of five feet measuring from the point of entry into the cabinet to the washer.

(k) Washers shall be top loading machines only.

(l) All electrical wiring for the set-up and installation of these washer units shall be in accordance with existing local, state, and federal laws, rules and regulations.

5.2 All dryers furnished by the Contractor shall be brand new and meet or exceed the following specifications:

(a) Electric (3 wire nominal 120/240 volts, 60 cycle A.C.), commercial motor and cabinet construction, minimum 5.75 cubic foot drum capacity, 3 selections for drying temperature, and a minimum of 60 minutes of timed drying.

(b) Dryers shall have overload protection, push button starting switch, a door switch to stop tumbling and heat when door is open, heating elements, which shut off when motor stops, removable lint screen and standard dryer settings to include settings for permanent press fabrics, delicate, and heavy duty.

(c) Dryers shall be UL Solutions (Underwriters Laboratories;

https://www.ul.com/) approved.

(d) The Contractor shall provide and maintain (dryers) semi-rigid aluminum dryer exhaust house.

(e) Stacked dryers consists of two dryers that can be stacked on each other as a set. Thus, for example, the 66 units required would require 132 dryers provided in 66 sets of 2 stacked units, so 66 stackable dryers equal 132 drums.

(f) Stacked dryers’ maximum height shall be 79” (or less) due to the space limitations of the laundry rooms.

5.3 All washers and dryers shall be new machines without

automatic slide coin devices. All washers and dryers shall be white in color.

6.0 ADMINISTRATION

6.1 CONTRACTING OFFICER’S REPRESENTATIVE (COR) PRIMARY

Name: TBD

Tel: TBD

E-mail: TBD

6.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR) ALTERNATE

Name: TBD

Tel: TBD

E-mail: TBD

6.3 HOURS OF OPERATION (BUSINESS HOURS)

7:30AM to 3:30PM (East Coast Time/Local Kings Bay, GA Time)

Monday through Friday Excluding Federal Holidays

6.4 GOVERNMENT FURNISHED MATERIALS/SUPPLIES

The Government shall supply hot and cold water connections and water source, electrical outlets and drainage for the washers within ten feet of the proposed locations of the machines.

6.5 PLACES OF PERFORMANCE

6.5.1 Building 1041 (First Floor, Room Number C11)

Address:

970 USS James Madison Rd.

Kings Bay, GA 31547

6.5.2 Building 1053 (First Floor, Room Number 115)

Address:

1040 USS Main Ave.

6.5.3 Building 1068 (First Floor, Room Number 137)

Address: 1061 USS Tennessee Ave.

6.5.4 Building 1070 (First Floor, Room Number 118)

Address: 980 USS Tennessee Ave.

6.6 WASHERS AND DRYERS DISTRIBUTION

6.6.1 WASHERS

BLDG QTY

1041 11

1053 28

1068 6

1070 28

Total 73

6.6.2 DRYERS

BLDG QTY

1041 22 (11 stacked)

1053 50 (25 stacked)

1068 6 (3 stacked)

1070 54 (27 stacked)

Total 132 (132 Dryers = 66 Stacked Dryers)

6.7 PERIOD OF PERFORMANCE

Base Year 06 April 2023 – 05 April 2024

Option I 06 April 2024 – 05 April 2025

Option II 06 April 2025 – 05 April 2026

Option III 06 April 2026 – 05 April 2027

Option IV 06 April 2027 – 05 April 2028

FAR 52.217-8 Up to Six Months PoP

6.8 METHOD OF PAYMENT

Payment for this contract shall be made via DFAS Electronic

Funds Transfer (EFT) utilizing the Wide Area Work Flow (WAWF)

System. The vendor is required to register and setup an account in the WAWF System in order to receive payment. The Government reserves the right to change this payment method through other means only by a contract modification if necessary. Payment shall be monthly in arrears.

7.0 DELIVERABLES

7.1 The Contractor shall maintain an electronic service call/job order record or log of all equipment issues requiring maintenance, repair or replacement to be submitted to the COR on a monthly basis. The electronic log shall include but not limited to the following information:

(a) Machine Serial Number

(b) Location (Bldg Number and Room Number)

(c) Time Issue was Discovered or Reported

(d) Nature of Issue

(e) Time and Date of Repair or Resolution

(f) Upon completion of work, the Contractor shall give a copy of the maintenance/repair/replacement report to the COR or

Designated Representative.

7.1.1 The COR shall determine the type, format, content and

transmission medium of the report as well as the submission date

(i.e. last date of the month, etc.).

8.0 EQUIPMENT USAGE

8.1 Ascertaining the exact usage of each leased washer or dryer has been difficult and challenging. However, the information below applies:

(a) The laundry rooms are set up for open usage (24/7) for all residents (Navy personnel only) of the barracks.

(b) There are approximately 1100 residents staying in the barracks (four sites) on any given day.

(c) On average, there are approximately 145 residents that use building 1041 laundry room; 361 residents that use building 1053 laundry room; 304 residents that use building 1068 laundry room;

and, 290 residents that use building 1070 laundry room.

8.2 Washers and dryers are predominantly used for laundering

sailors’ uniforms consisting of heavy fabric and at times, multi-layered clothing on a regular basis. Sailors work in industrial environments.

8.2.1 Sailors who are assigned to work in industrial

environments such as NSB KB may have clothes with higher levels of dirt, oil, or other contaminants than a standard household.

9.0 EQUIPMENT REMOVAL AT END OF CONTRACT

9.1 The Contractor shall remove all leased washers and dryers within seven (7) calendar days after the end date of the contract (end date of the period of performance or a date determined through a contract termination).

9.2 Should the incumbent Contractor be awarded the subsequent follow-on contract to lease washers and dryers to the

Government, removal of old units will be required prior the start date of the new contract.

10.0 SECURITY

10.1 All contractor equipment, personnel and vehicles are

subject to inspection and search by US government security officials (or designated representatives) upon entry to any government owned and/or operated installations and facilities.

10.2 Contractor personnel shall comply with all local

base/installation security procedures required to gain access to

U.S. Government contract-related facilities and other assets (as necessary).

10.3 If directed by US government security officials (or

designated representatives), the contractor shall remove (and replace as necessary) contractor-personnel and/or its representatives considered a security risk at no additional cost to the government.

10.4 The contractor shall coordinate and comply with “all

security requirements” regarding each personnel assigned to this project through the COR or designated representative within 10 business days of the contract release (or effective date, whichever comes first).

11. GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

11.1 The Government will use a Quality Assurance Surveillance

Plan (QASP) during the life of the contract to ensure that the

Contractor is in fact performing the services required by this contract in an acceptable manner. The QASP will be administered by the COR during the contract period of performance.

11.2 The COR will monitor and survey the Contractor's

performance according to the terms of this PWS. The COR will report the Contractor's performance periodically under this PWS to the Contracting Officer (KO) according to the procedures, methods, and guidelines set forth in the QASP. The COR will continuously observe the Contractor performance under this PWS and record all observations of incomplete or defective performance and safety and health standards violations. The COR will issue the Contractor a Contractor Discrepancy Report (CDR) for incidents of unacceptable performance. The Contractor shall reply in writing within two business days after receipt, explaining reasons for reported performance deficiencies and standards violations, the corrective action proposed, and procedures that will be implemented to prevent reoccurrence.

12. PERFORMANCE MEASUREMENT

Contractor Performance will be measured in accordance with the following table:

Performance

Element

Performance Requirement Surveillance Method Frequency Acceptable Quality Level

Leased

Equipment

Delivery

Ensure equipment meet the specifications IAW Sections 3.7, 3.8 & 5.0 of the PWS.

Inspected by COR At time of initial delivery and upon replacement of equipment.

100% Accuracy

Equipment

Availability

Washers and Dryers are operational and ready for customer use IAW Sections 2.5 & 2.6 of the

PWS.

Inspection by the

COR

Weekly >95% of all leased washers and dryers at any given time within the PoP

Contractor

Response Time

Contractor responds to work/repair requests IAW Sections 3.16 &

3.17 of the PWS.

Inspection/review by the COR

Monthly >95% contractor performs within 3 business days of request

Contractor

Quality Control

Plan

QC activities, inspections, and corrective actions IAW Sections 3.3, 3.4, & 3.5 of the PWS.

Inspection by the

COR

100% inspection of all contract deliverables.

>95% of deliverables submitted timely and without rework required

Repair/Replace ment of

Equipment

Equipment repaired/replaced IAW Sections 3.3, 3.4, 3.5, 3.16, 3.17, & 4.0 of the

PWS.

Reviewed by COR Monthly >95% of deliverables submitted timely and without rework required

Electronic

Service Call/Job

Order Record

Submit Records to COR on a Monthly Basis IAW Section 7.0 of the PWS.

Reviewed by COR Monthly 100% Accuracy

Overall Contract

Performance

Overall contract performance of sufficient quality to earn a Satisfactory

(or higher) rating in the COR’s annual report on Contractor Performance.

Assessment by the

COR

Annual All performance elements rated

Satisfactory (or higher)

Invoicing Monthly invoices per contract procedures are timely and accurate

IAW Section 6.8 of the

PWS.

Review & acceptance of the invoice

Monthly 100% Accuracy