PWS Kern River Valley Toilet Services.pdf

140L1221Q0015 Performance Work Statement (PWS)

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PROJECT TITLE:

Recreation Area Toilet Rental, Cleaning, and Pumping

Contents

PWS 1.0 Background on the Government’s Requirement

PWS 2.0 General Scope of Work

PWS 3.0 Overall Objective(s)

PWS 4.0 Specific Tasks

PWS 5.0 Delivery / Performance Schedule

PWS 6.0 Government-Furnished Property, Materials, Services

PWS 7.0 Security and Administrative Matters

PWS 8.0 Technical Exhibits and Definitions

EXHIBIT X: QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

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PWS 1.0 Background on the Government’s Requirement

The Bureau of Land Management Bakersfield Field Office requires a contractor to provide pumping and cleaning services to vault type toilets and additional portable toilets as needed at various locations in the Kern River Valley region, including the

Keyesville Special Recreation Management Area (SRMA) and Southern Sierra Recreation Sites at Walker Pass, Chimney Creek, and Long Valley Campground. The purpose of this contract is to maintain sanitary facilities for use by visitors to the listed BLM recreational areas that meet prescribed standards for cleanliness and hygiene.

PWS 2.0 General Scope of Work

Public use of the recreation areas in Keysville and the rest of the Kern River Valley continues to increase. The BLM requires not only scheduled vault toilet cleaning and pumping service, but also cleanings or pumping on an on-call basis dictated by fluctuations in public use or other factors that are difficult to predict.

Deliverables:

1) Contractor shall pump out and maintain proper water levels in the vaults, clean the interiors of vault toilets, and restock toilet paper and other consumables as requested on the schedule indicated in Table 1 below.

Cleaning the interiors will include washing floors, toilets, and regularly touched surfaces including door handles and balance bars. Cleaning will also include the removal of any visible material on the interior walls.

Pumping service shall be provided a minimum of once a year for locations in Keysville and at Walker Pass. Pumping shall be done through the exterior access portal if possible. Pumping removes human waste from the vault and included adding water to maintain the proper functionality of the vault toilet. Additional service calls for pumping may be requested by the BLM.

Modifications of the pumping and cleaning schedule may be requested on a seasonally pre-scheduled basis and as needed by the BLM—including additional cleanings on summer holiday weekends and reduced cleaning during the low use winter season.

Table 1: Toilet Cleaning Schedule

Keyesville Vault

Toilets

Description Cleaning Schedule

Summer season = Memorial Day to Labor Day

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Winter season = Labor Day to Memorial Day

1. BLM South Double Hole Vault Toilet at the western terminus of Southside Rd.

in the southern portion of the

Keysville SRMA (approximately 0.7 miles from CA-155).

Pumping service shall be provided a minimum of once a year. Cleaning service provided twice weekly during the summer season and weekly during the winter, or as requested by BLM.

2. Keyesville

South

Single Hole Vault Toilet at the eastern terminus of BLM South Rd. in the southern portion of the Keysville SRMA (approximately 0.3 miles from CA-155).

Pumping service shall be provided a minimum of once a year. Cleaning service provided twice weekly during the summer season and weekly during the winter, or as requested by BLM.

3. Slippery Rock Double Hole Vault Toilet at the Slippery Rock Raft Launch in the northern portion of the Keysville

SRMA (approximately 0.1 miles from CA-155).

Pumping service shall be provided a minimum of once a year. Cleaning service provided twice weekly during the summer season and weekly during the winter, or as requested by BLM.

4. Staging Area Double Hole Vault Toilet at the “Staging Area” located off

Keyesville Rd. in the northern portion of the Keysville SRMA (approximately 0.6 miles from CA-

155).

Pumping service shall be provided a minimum of once a year. Cleaning service provided twice weekly during the summer season and weekly during the winter, or as requested by BLM.

5. Sandy Flat Single Hole Vault Toilet at the eastern terminus of Sandy Hill Rd.

in the northern portion of the Keysville SRMA (approximately

0.9 miles from CA-155).

Pumping service shall be provided a minimum of once a year. Cleaning service provided twice weekly during the

PWS Page 4 summer season and weekly during the winter, or as requested by BLM.

6. Walker Pass Double Hole Vault Toilet located directly off the paved Trailhead/Campground access road. The Walker Pass Trailhead is located directly off of Highway 155 approximately 30 miles west of Ridgecrest.

Pumping service shall be provided a minimum of once a year. Cleaning service provided biweekly year around, or as requested by BLM.

7. Chimney Peak

(Chimney Creek and Long Valley Campgrounds)

Chimney Creek Campground includes five double hole vault toilets located throughout the campground. Long Valley Campground contains two double hole vault toilets.

Pumped and cleaned very infrequently.

Service will be on request. Seasonal road conditions limit access during winter months.

2) Contractor shall also provide and service portable toilets within the Keyesville

SRMA during busy summer holiday weekends and special events upon request.

Typically, portable toilets will be needed at Keyesville South and Sandy Flat on Memorial Day, Fourth of July, and Labor Day weekends. The number of portable toilets is anticipated to be twenty units for 3 days on Memorial Day, fourth of

July and Labor Day weekends. The actual number requested may vary depending on weather and visitation with a maximum of forty requested at any one time. Portable toilets may also be requested at other locations occasionally for special projects or events.

Place of Performance:

Services will be provided in Keysville Special Recreation Management Area (SMRA) at vault toilets in locations as described in the table above. Keysville SMRA is located near the town of Lake Isabella in Kern County, CA on highway 155 two miles north of the intersection with Highway 178. The general coordinates are 35.63485364946818, - 118.49183332881888.

Walker Pass Campground is located on Highway 178 about 35 miles east of Lake Isabella in Kern County. The coordinates are 35.66408064787911, -118.03813523033268

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Chimney Creek Campground is located 38 miles from lake Isabella in Tulare County. It is

10.8 miles north of Highway 178 on The Chimney Creek Backcountry Byway also known as Chimney Peak Road. The coordinates are 35.83957692326733, -118.04413484056582

Long Valley Campground is located at the terminus of Long valley Road 46 miles from Lake Isabella in Tulare County. The coordinates are 35.84415957171518, -

118.15539058252521

All areas identified for work within this project are generally accessibly by two-wheel drive vehicles on paved or maintained dirt roads. Site accessibility can change depending on weather.

Period of Performance:

The period of performance shall be for one (1) Base Year of 12 months and four additional (4) 12-month option years. The Period of Performance reads as follows:

Base Year Option Year I Option Year II Option Year III

Option Year IV

PWS 3.0 Overall Objective(s)

The objective of this work is to maintain sanitary facilities for use by visitors to the listed BLM recreational areas that meet prescribed standards for cleanliness and hygiene to provide a safe and enjoyable visit to public lands.

PWS 4.0 Specific Tasks

The contractor shall complete the following tasks.

1. Provide documentation demonstrating proper licensing and or certificates needed to meet and or exceed local public health and safety requirements.

2. Maintain licenses and or certificates and safety equipment.

3. Bill with invoices to NOC. Provide copies of the invoice to the COR. Billing for service should be monthly and should adequately identify the service location and the amount of service received.

4. Provide the COR proper documentation of disposal of human waste on request.

5. Be professional, prompt, on-time, and thorough in provision of services.

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6. Respond to BLM pumping, service, or portable toilet rental requests within 7 days.

7. Notify COR or scheduling BLM official in the event of a delay or rescheduling.

8. Pump toilets removing human wastes, liquids, and debris such as vault litter and other items during pumping operations.

9. Pump vault toilets utilizing the cleanout access ports.

10. Pumping will be completed at least once per year on an "as-needed" basis.

11. Dispose properly of all items associated with services. BLM dumpsters are not approved to be used for disposal of litter and debris associated with pumping operations.

12. Provide, deliver, and service portable toilets to BLM requested locations in

Keyesville. Provide both portable and vault service daily during Memorial Day, Fourth of July, and Labor Day holiday weekends as requested.

13. Contractor will coordinate closely with BLM COR to determine schedule for both pumping and other services.

14. Maintain scheduled weekly, bi-weekly, or as needed recurring service visits as requested by BLM, during which contractor shall:

a) Thoroughly clean and disinfect all bathroom elements including grab rails, handles, doors, toilet seat, toilet riser, floor, walls, ceiling, and windows. Cleaning and disinfecting of all cracks and

90 corners. Cleaning personnel should remove any standing water on the interior toilet floor.

b) Keep the walls, window ledges, joists, etc., free of dust and cobwebs and particularly free from spiders and dead flies.

c) Maintain water levels in toilet vaults to ensure proper toilet functioning and reduce flies. A minimum of 10 inches of water under the toilet riser should be maintained. Additional water may be needed or the toilet pumped if a cone of waste is developing under the toilet riser.

d) Replace bathroom toilet paper as needed.

PWS 5.0 Delivery / Performance Schedule

The Contractor shall begin work within 3 days from the effective date of the notice to proceed. The Contractor shall continue performance of the work under the contract without delay or interruption except by causes beyond his control as defined by contract clauses, or by the receipt of a "Suspend Work Order" issued by the government.

Contractor shall pump out and maintain proper water levels in the vaults, clean the interiors of vault toilets, and restock toilet paper and other consumables as requested at each location on the schedule indicated in Table 1 in PWS 2.

PWS 6.0 Government-Furnished Property, Materials, Services

General:

The Contractor shall furnish all personnel, materials, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the work tasks defined in this Performance Work Statement, except for those items specified as government-furnished.

Materials:

There are no government furnished materials.

Equipment:

There are no government furnished equipment.

Services: The government will provide requests for additional service calls for cleaning, pumping, and requests for portable toilet rentals by telephone or through email as needed.

PWS 7.0 Security and Administrative Matters

Regular Work Hours:

Work hours under this contract shall be between 8:00am and 5:30pm 7 days per week.

Service on on Memorial Day, Fourth of July, and Labor Day holiday weekends and other holidays as needed.

Communications:

“Time” for communications received after 3:00pm, after 12:00 pm locally on Fridays, or after 12:00 pm locally prior to a holiday will not start until the next business day. All times are local Pacific Standard Time. Regular business days are Monday through Friday.

Fire Danger Season:

Services shall continue during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR.

PWS 8.0 Technical Exhibits and Definitions

Standard Definitions:

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Physical Condition The Physical appearance of Federal equipment or facilities that considers cracks, chips, dents, abrasions, rust, corrosion, general cleanliness, vibration, operating temperature, and discoloration and other items as identified by the COR..

Physical condition may be determined by visual as well as diagnostic means.

Contracting Officer (CO) The Secretary of the Interior or designated authorized representative who is the only agent capable of signing a federal award or obligating funds.

Contracting Officer’s Representative (COR) The Contracting Officer’s designated representative as indicated in a delegation of authority letter.

Quality Assurance (QA)

Surveillance of Contractor performance to determine performance requirements are met.

Performance Requirements Summary (PRS) (see Technical Exhibit below) The PRS identifies the key performance indicators of the Contract that will be evaluated by the Government to assure Contract performance standards are met by the Contractor.

Quality Control Those actions taken by the Contractor to control the production of goods or services so that they meet the requirements of the performance work statement

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EXHIBIT X: QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Work Tasks to be Performed

Acceptable Quality Level Method of Surveillance

Consequences, Remedies, and/or Deduction(s)

Tasks 1-7 listed in PWS 4.0

Deliver administrative requirements for billing, records keeping and communications with the

COR

Records of communications will be filed in the contract file.

For 1 unsatisfactory inspection, the COR will document this and inform the Contractor what must be improved.

For 2 unsatisfactory inspections, a 5% deduction from the invoice for that Period of Performance.

For 3 unsatisfactory inspections, a 10% deduction.

Tasks 8-12 listed in PWS 4.0

Provide Pumping services as requested by the BLM

Monthly field inspections through the life of the contract

For 1 unsatisfactory inspection, the COR will document this and inform the Contractor what must be improved.

For 2 unsatisfactory inspections, a 5% deduction from the invoice for that Period of Performance.

For 3 unsatisfactory inspections, a 10% deduction.

Tasks 13-14 listed in PWS

4.0

Provide cleaning services as scheduled with the BLM.

Restrooms shall be thoroughly cleaned and sanitized. Some examples of thorough work include cleaning all surfaces of dust and foreign matter, removing all trash, restocking toilet paper, washing floors.

Monthly Field Inspections through the life of the contract.

For 1 unsatisfactory inspection, the COR will document this and inform the Contractor what must be improved.

For 2 unsatisfactory inspections, a 5% deduction from the invoice for that Period of Performance.

For 3 unsatisfactory inspections, a 10% deduction. If an additional service call can be performed within 1 business day of discovery to remedy the deficiency, The original deficiency will not result in an unsatisfactory inspection.