PWS - JBC Grounds MX.pdf

GROUNDS MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

8/7/2024

Prepared by Joint Base Charleston

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

1.1 MAINTAIN IMPROVED GROUNDS

1.1.1 MOW

1.1.2 WALKING PATHS AND JOGGING TRAILS

1.1.3 EDGE

1.1.4 TRIM

1.1.5 WEED CONTROL

1.1.6 IRRIGATION (RESERVED)

1.1.7 PLAYGROUND MAINTENANCE

1.1.8 DEAD ANIMALS (RESERVED)

1.1.9 LEAF REMOVAL

1.1.10 LAWN CONDITIONING

1.1.11 PEST CONTROL (INSCET/RODENT) (RESERVED)

1.1.12 LAWN REPAIR (Not Pre-Priced)

1.1.13 PRUNE SHRUBS, HEDGES, AND OTHER PLANTS

1.1.14 CEMETARIES (RESERVED)

1.2 MAINTAIN SEMI-IMPROVED GROUNDS

1.2.1 MOW

1.2.2 TRIM

1.3 MAINTAIN MUNITIONS STORAGE AREA (MSA)

1.3.1 MSA IMPROVED GROUNDS MAINTENANCE

1.3.2 MSA SEMI-IMPROEVED GROUNDS MAINTENANCE

1.4 ELIMINATION OF VEGETATION

1.4.1 LINEAR VEGETATION

1.4.2 AREA/NON-LINEAR ELIMINATION OF VEGETATION

1.5 REMOVE DEBRIS/POLICE GROUNDS

1.6 FENCELINE MAINTENANCE

1.6.1 SECURITY AND PERIMETER FENCE LINE

1.7 MAINTAIN BIRD AREA STRIKE HAZARD (BASH)

1.7.1 MOW

1.7.2 AIRFIELD LIGHT FIXTURES, OTHER OBSTACLES & BUILDINGS

1.7.3 HERBICIDES

1.7.4 AIRFIELD COORDINATION

1.7.5 FLIGHT-LINE DRIVERS

1.7.6 AIRFIELD TOWER COMMUNICATION

1.8 UN-IMPROVED GROUNDS

1.9 DETRITUS REMOVAL (Not Pre-Priced)

1.10 MAINTAIN VEGETATIVE BEDS AND RELATED AREAS

1.11 MAINTAIN SURFACE DRAINAGE DITCHES

1.11.1 LINEAR DITCH MAINTENANCE

1.11.2 AREA DITCH MAINTENANCE

1.11.3 LARGE SURFACED AND UNSURFACED DITCHES

1.12 RETENTION/DETENTION PONDS AND BIO-SWALES

1.12.1 RETENTION PONDS

1.12.2 DETENTION PONDS

1.12.3 BIO-SWALES

1.13 SPECIAL REQUIREMENTS

1.13.1 TREES

1.13.2 EMERGENCY SERVICES

1.13.3 XERISCAPING AND URBAN FOREST SERVICES

1.13.4 SPECIAL CUTS AND EVENTS

1.13.5 PLANTING TREES, SHRUBS, AND VEGETATIVE BEDS

2 SERVICE SUMMARY

2.1 QUALITY CONTROL

2.2 QUALITY ASSURANCE

3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3.1 INTERIOR SPACE

3.2 EXTERIOR SPACE

3.3 UTILITIES

3.4 EQUIPMENT

3.4.1 PORTAL ACCESS

3.5 SECURITY, FIRE, AND MEDICAL SERVICES

3.6 TELEPHONE

3.7 SOLID WASTE COLLECTION AND DISPOSAL

4 GENERAL INFORMATION

4.1 MISSION

4.2 BACKGROUND

4.3 ENVIRONMENTAL REQUIREMENTS

4.3.1 HAZARDOUS MATERIALS

4.3.2 SPILL CONTROLS

4.3.3 PESTICIDES

4.3.4 HAZARDOUS MATERIALS INVENTORY

4.3.5 HAZARDOUS MATERIALS MANAGEMENT

4.3.6 FINAL REPORT

4.4 PERMITS, LICENSES AND CERTIFICATIONS

4.5 HOURS OF OPERATION

4.6 RECOGNIZED HOLIDAYS

4.6.1 BASE CLOSURES

4.7 SECURITY REQUIREMENTS

4.7.1 BASE ACCESS

4.7.2 RESTRICTED AREA ACCESS

4.7.3 ANTITERRORISM

4.7.4 FORCE PROTECTION CONDITION (FPCON) CHECKS

4.8 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

4.9 SPECIAL QUALIFICATIONS

4.10 INTERFACES

4.11 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE (QUALITY ASSURANCE

PERSONNEL)

4.12 WORK CLEARANCE REQUESTS

4.13 SAFETY REQUIREMENTS AND REPORTS

4.14 SCHEDULES

4.14.1 SCHEDULE CHANGES

5 APPENDICIES

1 DESCRIPTION OF SERVICES

The contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure grounds maintenance is performed at Joint Base Charleston (JBC) in a manner to promote growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. Areas maps and workloads depicting the service described in this PWS are identified in the Appendices. The contractor’s performance will be based on the Contracting Officer’s Representative (COR) and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The contractor shall comply with applicable federal, regional, state, and local laws.

The growing season at JBC is considered to be March 1st through October 31st. All damage caused by the contractor or its employees to government property and personal property (to include facilities, fences, equipment, trees, and shrubs, etc.) due to contractor operations shall be repaired or replaced by the contractor within 15 days after identification/notification at no additional cost to the Government. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type.

Plant replacement shall occur within 15 days after identification or notification or as otherwise agreed to by the parties.

Fence lines shall be trimmed to prevent vegetation growth in and on fences, including removal of vegetation growing up the links of chain-link fences, pillars of decorative fence, and between the boards of shadowbox fences. Application of nonselective herbicides to control grass, weeds, and vegetation around obstacles to include fence lines, fire hydrants, light poles, etc.… shall only be allowed with the COR approval.

1.1 MAINTAIN IMPROVED GROUNDS

Improved grounds are identified in Appendix A and Appendix B.

1.1.1 MOW

The contractor shall maintain the height of grass and weeds between 2- and 4-inches uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall ensure that all mowing is accomplished in a manner that debris is blown away from streets, sidewalks, vehicles, and personnel when possible. The contractor shall remove or mulch grass clippings when visible after mowing and shall not blow grass clippings or other debris onto streets, curbs, sidewalks, or parking lots. Removed debris shall be disposed of in accordance with (IAW) the Integrated Solid Waste Management Plan. Where applicable, the contractor shall mow to the water’s edge to maintain an even appearance.

If necessary, the contractor may submit to the CO/COR for approval, written requests for waivers to height standards for specific grass and weed types. The reason for and amount of time needed for standard relief shall be stated in the request.

The contractor shall notify the COR when limbs that require trimming interfere with mowing operations and impact performance of mowing standards.

1.1.2 WALKING PATHS AND JOGGING TRAILS

Where physical limitations do not apply, the contractor shall maintain to improved grounds standards, a width of 10-feet on either side of identified sidewalks within Military Family Housing (MFH), and physical training (PT) routes. The contractor shall maintain surfaces free of vegetation. Chemical edging is authorized when in compliance with section 1.1.5 Weed Control.

1.1.3 EDGE

The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds. Vegetation shall be cut back between ¼" and ½" from the surface edged and to a depth of at least 2-inches, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.4 TRIM

The contractor shall trim vegetation, to include volunteer trees and “suckers”, around trees, shrubs, buildings, utility enclosures, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds.

Trimming height shall match surrounding area performance standard. The contractor shall maintain roadway shoulders without curbing free of vegetation. The contractor shall remove or mulch vegetation clippings when visible after trimming, before leaving work area.

1.1.5 WEED CONTROL

Control weeds in identified improved grounds through implementation and execution of a weed control program appropriate for the area. An annual weed control plan shall be submitted to CO 30 days after award and 30 days after exercise of each option. Appendix C lists, but is not limited to, the most common weeds found on Joint Base Charleston. The contractor shall be responsible for program adaptations and maintaining records available upon request from Government personnel for the duration of the contract. The contractor shall restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. semi-improved, improved, etc.). The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para 4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The contractor shall ensure that all employees performing applications have current state certification for the pest control services being performed. Civil Engineer Asset Management Flight must approve all herbicides prior to use. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel. Weeds that are treated or maintained shall be removed from the area or mulched in place.

1.1.5.1 TURF WEED CONTROL

The contractor shall control turf weeds in improved grounds areas identified in Appendix B IAW section 1.1.5. The contractor shall provide 24-hour notification if variations to the provided plan or schedule are made to the COR prior to application of any chemical control; notification should include impacted areas. Approved dyes may be used to track applications.

1.1.6 IRRIGATION (RESERVED)

1.1.7 PLAYGROUND MAINTENANCE

The contractor shall maintain playgrounds as improved grounds IAW section 1.1.

1.1.7.1 ARTIFICIAL TURF

The contractor shall maintain the artificial turf identified in appendices IAW manufactures recommended maintenance practices and standards.

1.1.7.2 NON-TURF SURFACES

At the time of scheduled service of adjacent areas, the contractor shall blow off all natural or man-made debris from playground surfaces.

1.1.7.3 NON-PERMANENT MATERIAL (NOT PRE-PRICED)

All non-permanent surfacing material (e.g., sand, engineered wood chips, etc.) shall be replenished or replaced through issuance of a notice to proceed (NTP) or task order (TO) IAW para 1.13.

1.1.8 DEAD ANIMALS (RESERVED)

1.1.9 LEAF REMOVAL

The contractor shall mulch in place leaves in all areas identified in Appendix B, to maintain a neat and professional appearance. Areas that cannot be mulched in place shall be removed. This work shall include leaves, pine needles and pinecones from all trees and shrubs and includes said debris that collect around adjacent curbs, in gutters, and on sidewalks. Leaves and debris will be disposed of IAW the Integrated Solid Waste Management Plan. This task will be issued via a work order from the COR and will typically take place between the months of November and February, however the COR may issue work orders at any time necessary. The contractor shall have 10 working days from the work order issue date to complete leaf removal.

1.1.10 LAWN CONDITIONING

1.1.10.1 FERTILIZATION

The contractor shall submit a pH adjustment and fertilization plan for turf areas identified in appendix B 30 days after award and each option period; plan may be consolidated with weed control plan. The contractor shall perform a minimum of two laboratory tests of the soil in improved grounds and apply fertilizer and other soil amendments for the conditions, types of grass, and season to bring the soil to that which is suitable for the healthy growth of grass.

Following fertilizer application, if required, all non-turf surfaces shall be cleared of operation debris or residue. Additional contractor recommendations for fertilization will be considered for turf quality improvement. Prior to application, 24-hour notice must be given to the COR.

1.1.10.2 AERATION

Aeration shall be performed with a core aerator to remove soil plugs at a minimum of 2-4 inches deep and 2-3 inches apart. Plugs will be left on the lawn to disintegrate. This work shall be accomplished utilizing a WO IAW 1.13.

1.1.11 PEST CONTROL (INSCET/RODENT) (RESERVED)

1.1.12 LAWN REPAIR (NOT PRE-PRICED)

The contractor will perform lawn renovation services IAW the NTP or TO procedures identified in section 1.13. Renovation services to restore damage or deteriorated lawn areas are expected to achieve results similar to existing adjacent areas. Lawn renovation services may include the following: tilling, grading, fill dirt, topsoil, sod, seed and straw, hydro-seeding, rolling, fertilization, weed control, and watering. The contractor will maintain areas for a period specified in the SOW prior to final acceptance.

1.1.13 PRUNE SHRUBS, HEDGES, AND OTHER PLANTS

The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, pompous grass, and ground cover/vines shall be pruned/trimmed 6 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all vegetation, and debris.

1.1.14 CEMETARIES (RESERVED)

1.2 MAINTAIN SEMI-IMPROVED GROUNDS

Semi-Improved grounds include areas where frequent maintenance is not required such as rifle/pistol ranges, ammunition storage areas, secondary roads etc.

1.2.1 MOW

The contractor shall maintain vegetation height between 4 and 10-inches in all semi-improved grounds areas. Where possible, maintain adjacent areas at or near the same grass height. The contractor shall be required to pick up debris, natural and man-made, prior to mowing any area.

The contractor shall notify the COR when limbs that require trimming interfere with mowing operations.

1.2.2 TRIM

The contractor shall trim vegetation around trees, curbs/roadsides, shrubs, buildings, fences, poles, fire hydrants, parking lot bumper blocks, boulders, and other fixed and temporary obstacles/objects. Trimming height shall match surrounding area grass height. The contractor shall trim back all vegetation encroaching onto semi-improved grounds roadways, and curbs.

1.3 MAINTAIN MUNITIONS STORAGE AREA (MSA)

Munition Storage Areas are located within the 2100 and 900 areas on the Air Base, and within 2 Naval Munitions Command (NMC) locations on the NWS. These locations are large, remote, require a wide range of grounds maintenance activities, and are a mission essential component to the installation.

1.3.1 MSA IMPROVED GROUNDS MAINTENANCE

The contractor shall maintain all improved grounds within MSAs designated in Appendix B IAW section 1.1. Improved grounds maintenance. These areas include headquarters facilities, operational facilities, and their surrounding areas.

1.3.2 MSA SEMI-IMPROEVED GROUNDS MAINTENANCE

The contractor shall maintain approximately 206 total earth covered magazines (ECM), magazines, revetments, igloo bunkers, and other munitions storage sites including Potential Explosive Site (PES) 50-foot fire breaks IAW section 1.2. The contractor shall cut all magazines/revetments in a manner not to disturb the ground cover or to create erosion. Damage because of mowing shall be repaired by the contractor immediately at no additional cost to the Government. Semi-improved maintenance standards (section 1.2) shall apply to all berms, and elevated and low-lying areas within the MSA.

All primary munitions routes within MSAs shall maintain a minimum 10-foot shoulder on either side to semi-improved standards, including trimming of all signs, markings, and other obstacles.

A minimum 20-foot radius shall be maintained at semi-improved standards around all lightning arresting poles.

Chemical growth control may be used on and around bunkers when used in a manner not to cause erosion of earth cover and with written authorization from the COR.

1.4 ELIMINATION OF VEGETATION

IAW section 1.1.5 “Weed Control”, the contractor shall perform elimination of vegetation on non-turf areas to prevent/eliminate unintended invasive growth. Elimination of vegetation shall include the removal of dead vegetation. This section, 1.4, shall be addressed in the annual weed control plan.

1.4.1 LINEAR VEGETATION

The contractor shall perform linear elimination of vegetation within improved grounds areas on all expansion joints, sidewalks, driveways, curbs, and gutters. This standard is extended to include facilities and permanent equipment adjacent to or surrounded by hard surfacing material such as hangars, fuel pumping stations, etc.

1.4.1.1 LINEAR MSA VEGETATION

The contractor shall eliminate invasive vegetation on MSA headwalls, loading docks, and other hard surfaced structures to meet explosive safety requirements.

1.4.2 AREA/NON-LINEAR ELIMINATION OF VEGETATION

The contractor shall perform elimination of vegetation on non-turf areas to include all permeable and semi-permeable staging/parking areas, graveled enclosures, pavers, rock beds, and tertiary roads identified in Appendix A and B. These areas are classified in Appendix B maps as “vegetation elimination”. Areas requiring Non-linear elimination of vegetation are spread across the installation; approximate acreages: 8-Air Base, 33-South Annex, 28-North Annex, 18-MSA, 19-East/West NWS.

1.5 REMOVE DEBRIS/POLICE GROUNDS

The contractor shall perform daily (Monday-Friday) general litter/debris patrol (along 15 miles) (across 100 acres) designated in the appendices. Remove and dispose of tree debris, dry brush, palm fronds, etc., and man-made debris in approved receptacles/solid waste collection points.

This is in addition to the requirements in sections 1.1 and 1.2.

1.6 FENCELINE MAINTENANCE

As designated in Appendix A and B, the contractor shall remove all vegetation going up or through 90-miles of base perimeter, interior, security, facility, site, and athletic area fences. The contractor may use nonselective herbicides to control vegetation growth along fence lines and any gravel or stone surface(s) along fence lines with the prior notification and approval of the

COR.

1.6.1 SECURITY AND PERIMETER FENCE LINE

These fences are the highest priority fence lines as they control entry to restricted areas. To limit visual obstruction for security purposes, these fences shall have a maintained horizontal clear zone of 10 feet inside and 10 feet outside at a minimum semi-improved height standard; this acreage is captured within maps and areas are included in the total acreage applicable to sections

1.1 and 1.2.

1.6.1.1 SECURITY AND PERIMETER FENCE CLEAR ZONE EXEMPTIONS

Sections of security and perimeter fence lines have exemptions to the clear zone requirement based on either geographical or property-ownership restrictions. Exemptions may be made to one or both sides of the fence as defined in Appendix B. Exempt areas are not captured on maps, nor are they included in total acreages. For the purpose of reestablishing security visibility on any section of exempt security/perimeter fence line due to encroaching vegetation, the Government shall follow the NTP or TO procedures detailed in section 1.13.

1.7 MAINTAIN BIRD AREA STRIKE HAZARD (BASH)

BASH are identified in Appendix A and B.

1.7.1 MOW

The contractor shall maintain vegetation between 7- to 14-inches. The vegetation shall not be shorter than 7-inches in height to prevent dust and debris on the airfield and never be more than 14 inches in height to prevent bird habitation. The contractor shall begin mowing operations at the active Airfield surfaces and move to the outermost area. This causes insects and animals to move toward the inside of the field and away from the runway. The contractor shall be responsible for ensuring that all foreign objects and debris (FOD) produced by maintenance operations is cleared off all runways, taxiways, and aircraft parking aprons before leaving the work area. Where possible, maintain adjacent areas at or near the same grass heights. The contractor shall keep all encroaching vegetation pushed back to the tree/fence line.

1.7.2 AIRFIELD LIGHT FIXTURES, OTHER OBSTACLES & BUILDINGS

The contractor shall maintain a 10-foot-wide path between 4” and 6” in height around the perimeter of the airfield pavement to include trimming around buildings, runway and taxiway lights and other fixed obstacles and temporary obstacles/objects. Vegetation shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas.

1.7.3 HERBICIDES

The contractor shall follow the BASH plan to minimize seeds and flowers that attract insects/birds. The CO/COR shall review and approval the timing and frequency of herbicide products; plant growth regulators may be utilized. The contractor shall use only approved products as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para

4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies.

The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions.

The contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Asset Management Flight must approve all herbicides prior to use.

1.7.4 AIRFIELD COORDINATION

The contractor shall coordinate all activities on the airfield by contacting Airfield Management.

Work will be accomplished only after Airfield Management has approved scheduled times.

1.7.5 FLIGHT-LINE DRIVERS

Training must be completed prior to operating vehicles or equipment on the flight line. All employees working on the airfield grounds shall be required to have an AF Form 483, Certificate of Competency (flight-line driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. No equipment will be left unattended while working in these areas.

1.7.6 AIRFIELD TOWER COMMUNICATION

The contractor shall be radio-equipped to maintain constant two-way radio contact with the control tower and Airfield Management when operating near runways, overruns, and taxiways.

The contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway. The contractor shall provide all communication equipment required for this contract. The Government shall provide the transceiver frequency to the contractor. All equipment shall be VHF type with a minimum five-mile range and shall have private line capability. The contractor shall be responsible for any changes to radio types that the base makes during this contract, i.e. frequency changes. The contractor shall respond immediately to the directions of the Air Traffic Control tower personnel.

1.8 UN-IMPROVED GROUNDS

Un-improved grounds are identified in Appendix B. The contractor shall maintain vegetation in un-improved grounds to prevent woody encroachment and vegetation overgrowth. Unless otherwise directed or qualified by the CO/COR, vegetation under 2-inches diameter shall be cut down as un-improved grounds. The contractor shall cut un-improved grounds twice per year to a height between 10-14-inches. Cutting under 10-inches is authorized for deck height restrictions and maintenance schedules.

1.9 DETRITUS REMOVAL (NOT PRE-PRICED)

As a supplement to daily policing, the contractor shall remove and dispose of all accumulated detritus from improved, semi- improved, and unimproved areas. Detritus is defined as any size of fallen, damaged, or cut trees or limbs, saplings, organic debris, or any other natural or man-made debris. Removal of detritus shall be accomplished utilizing the NTP or TO procedures at section 1.13.

1.10 MAINTAIN VEGETATIVE BEDS AND RELATED AREAS

The contractor shall maintain vegetative beds and related areas as identified in Appendix A and B to present a neat and professional appearance. Maintenance activities at a minimum shall include weeding, laying/replenishing of pine straw or mulch and manicuring of all vegetation.

When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area.

1.11 MAINTAIN SURFACE DRAINAGE DITCHES

The contractor shall maintain surface drainage ditches, inlets, and outlets to be free of shrubs, trees, trash, and encroaching vegetation to prevent erosion and ensure continuous flow of water.

Drainage ditches to be maintained are identified in Appendix B. Category 5 (Aquatics) chemical applications which do not cause excessive erosion are acceptable with written authorization by the COR and Base Entomologist. Cut vegetation shall be removed or mulched in place.

The Charleston area has a low elevation with a rainy season normally between July and September. Excessive rains and limited drainage points can lead to areas of significant water retention across the installation; in some cases, exceeding 72 hours. Ditches provided in Appendix B attachment outline “Area” (polygon) and “line” (polyline) storm water infrastructure. Area ditches are more likely to retain water or require additional levels of effort or equipment than required to maintain adjacent grounds. Ditches identified as line are less likely to retain water or require additional levels of effort or equipment than required to maintain adjacent grounds.

During the rainy season, where water retention exists within improved areas and prevents the use of standard grounds maintenance equipment without turf damage, relief shall be requested in writing by the contractor. Water retention issues within semi-improved, “BASH” and “Unimproved grounds” are to be managed by the contractor through the COR. Infrastructure points of failure causing service delays shall be identified by the contractor, communicated to and validated by the COR, and addressed for correction by the 628th CES. The contractor will not be found deficient on validated infrastructure failures.

1.11.1 LINEAR DITCH MAINTENANCE

Linear ditches are to be maintained to the adjacent ground’s maintenance standards. These do not impact overall acreages but are represented to show locations for possible water conveyance/retention for contractor clarification.

1.11.2 AREA DITCH MAINTENANCE

Area ditches are to be maintained to the adjacent ground’s maintenance standards. When maintenance is limited from water retention, the contractor shall maintain ditches to the water’s edge. Square footages are converted, and acreages are included with applicable standard.

1.11.3 LARGE SURFACED AND UNSURFACED DITCHES

Large ditches identified in appendix B have historically required the highest levels of effort, or use of specialized equipment. Large-surfaced ditches shall be maintained free of vegetation, trash, and buildup of silt/soils to allow unrestricted flow of water. Large unsurfaced ditches shall be maintained to a vegetation height not to exceed 18”. These ditches range in width up to 60 feet, depth up to 20 feet, and length up to 4,300 feet. BASH standards shall apply to all ditches within the airfield.

1.12 RETENTION/DETENTION PONDS AND BIO-SWALES

These areas are designed to hold water for periods of time and will likely be limited to access with equipment. Inlets, outlets, and grates shall be kept free of vegetation, trash, silt, and other obstructions inhibiting proper flow.

1.12.1 RETENTION PONDS

Retention ponds are designed to hold water for extended periods of time, and some will retain water for up to 12 months. The contractor shall maintain these areas to the water’s edge to maintain an even appearance with adjacent grounds. Any additional maintenance required shall be initiated utilizing the NTP or TO procedures at section 1.13.

1.12.2 DETENTION PONDS

Detention ponds are designed to hold water for up to 72 hours. Detention ponds shall be maintained when dry to the standards of adjacent grounds. When retention of water inhibits maintenance, detention ponds shall be maintained to the adjacent ground’s maintenance standards to the water’s edge.

1.12.3 BIO-SWALES

Bio-swales shall be cut down to a maximum 18” twice in the growing season and once in the non-growing season. Cut vegetation shall be removed or mulched in place. Coordination for parking lot clearing/sectioning can be accomplished through the COR/facility manager.

1.13 SPECIAL REQUIREMENTS

All pre-priced work under this section and other non-recurring pre-priced items shall be executed via work order (WO); a WO will include a period of performance. A notice to proceed (NTP) or task order (TO) shall be issued for items not pre-priced.

All non-emergency services not pre-priced: A request for quote will be submitted to contractor by the COR/CO, along with a SOW, if applicable. A quote shall be returned within five business days unless otherwise agreed to by the COR/CO. Work shall be completed within five business days from NTP or TO issuance unless otherwise noted. The contractor shall notify the COR within one business day of work completion for acceptance.

1.13.1 TREES

The contractor shall identify trees that pose public safety hazards or threats to structures/buildings. These hazards include minimum safety clearances, which are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings.

Topping and de-horning are not permitted. Trimming or pruning of trees that touch or hang over energized utility poles or power lines is the responsibility of the contractor and shall be executed utilizing NTP or TO in section 1.13. Minimum clearance from primary lines (over 600 volts) shall be 8 feet. Minimum clearance from secondary lines (under 600 volts, i.e. electric service drops, telephone, and cable TV) shall be 4 feet.

1.13.1.1 TREE CARE

The contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The contractor shall adjust wires, cables, and straps as required, to prevent girdling.

1.13.1.2 TREE STANDARDS

The contractor shall perform all tree work IAW contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO.

• ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

• ANSI A300 (Part 1) – Tree Pruning

• ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

• ANSI Z60.1 – American Standards for Nursery Stock

• ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.13.1.3 EMERGENCY SPOT PRUNING/TRIMMING

The contractor shall complete an emergency spot pruning/trimming within one workday of work order issue date. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for various required clearances.

1.13.1.4 TREE AND STUMP REMOVAL (IMPROVED GROUNDS ONLY)

Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Sapling. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter. Tree removal must ensure no more than 24” in height remains above ground level. Trees allowed to mature into saplings through neglect of standard maintenance activities shall not be removed as an additional cost to the Government.

• Large Trees: Diameter 36” and above, remove tree and stump within 10 workdays from the work order date.

• Medium Trees: Diameter 24” to less than 36”, remove tree and stump within 10 workdays from the work order date.

• Small Trees: Diameter 3” to less than 24”, remove tree and stump within 5 workdays from the work order date.

• Sapling: Diameter 3” and smaller, remove within 2 workdays from the work order date.

The contractor shall completely remove stumps and roots by cutting and grinding all growth to a minimum of 8 inches below grade, preventing regrowth and pest accumulation. Stump-grinding debris shall be removed the same day grinding is performed. The contractor shall backfill with topsoil, and lay sod to match the existing ground grade and the type of grass. The contractor shall maintain the patch area IAW manufacturer’s recommendation until the grass has become established. Established areas shall be maintained to adjacent area’s grounds maintenance standards.

Removal of saplings and trees not in improved areas shall be managed utilizing the NTP or TO procedures under para 1.13.

1.13.1.5 EMERGENCY TREE AND STUMP REMOVAL

The following timeframe shall be applied for emergency tree and stump removal by the contractor:

• Large Trees: Remove within 2 workdays from the work order date.

• Medium Trees: Remove within 2 workdays from the work order date.

• Small Trees: Remove within 1 working day from the work order date.

Standards detailed under para 1.13.1.4 shall apply.

1.13.2 EMERGENCY SERVICES

Upon notification of an emergency, the contractor shall respond within one hour to initiate emergency services. Upon receiving direction from the CO, contractor personnel shall begin emergency work within two hours. Verbally approved work for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with a NTP or TO.

1.13.3 XERISCAPING AND URBAN FOREST SERVICES

The contractor shall follow the NTP or TO process outlined in 1.13 before performance of Xeriscaping and urban forest services. Xeriscaping will primarily be used for removal of vegetative beds, and replaced with maintainable turf, or inorganic rock beds. Urban forest maintenance shall include cutting and mulching unwanted vegetation in areas not covered within Improved Grounds, Semi-Improved Grounds, and Unimproved Grounds.

1.13.4 SPECIAL CUTS AND EVENTS

The contractor shall follow the NTP or TO process outlined in 1.13.

1.13.5 PLANTING TREES, SHRUBS, AND VEGETATIVE BEDS

The contractor shall follow the NTP process outlined in 1.13.

2 SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The PWS describes the minimally acceptable levels of service required for each requirement. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

2.1 QUALITY CONTROL

The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service(s) does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2 QUALITY ASSURANCE

The Government shall inspect and evaluate the contractor’s performance to ensure services are received IAW requirements set forth in this contract. The CO or COR shall inspect results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 1 calendar day of receipt.

PERFORMANCE OBJECTIVE PWS

PO-1 Maintain Improved Grounds 1.1 PO-2 Maintain Semi-Improved Grounds 1.2 PO-3 Maintain Mission Essential Grounds 1.3, 1.7 PO-4 Maintain Vegetative Beds & Related Areas 1.10 PO-5 Special Requirements 1.13 PO-6 Ditch Maintenance 1.11

3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

The Government will provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” Obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the CO. The contractor shall ensure facilities are maintained in a neat, clean, and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the Government in the same condition as received, fair wear and tear and approved modifications.

3.1 INTERIOR SPACE

The contractor will be provided with interior space located at building 377 on the Air Base. The facility restrooms and break room areas are shared but the contractor shall have isolated space to include:

- 21’x40’ open bay with overhead door

- 27’4”x12’9” enclosed storage room

- 12’6”x12”9” enclosed office space

3.2 EXTERIOR SPACE

Three exterior spaces are provided:

- Approximately 1 acre fenced and gated area at 377 (AB), including vehicle parking.

- Approximately .4 acres fenced and gated area at the intersection of Pomflant Access

Road and Freedom Drive (NWS North Annex).

- Approximately .8 acres located at the end of 11th Street (NWS South Annex).

3.3 UTILITIES

The Government will furnish electricity, water, and sewage as necessary for accomplishment of work IAW this contract. All facilities do not receive the same utility services. The contractor shall not change or modify any utility system or component; or connect any contractor property, equipment or system without prior CO review and approval. The contractor shall practice energy conservation in the Government provided facilities.

3.4 EQUIPMENT

The Government shall provide upon request and availability ready for use computer to access the Air Force Network (AFN) and Portal web-based maps which the contractor may use for detailed viewing of most requirements within this PWS.

3.4.1 PORTAL ACCESS

To access AFN, contractor CAC must be acquired through the COR and TASS system.

Procedures will be available upon request. Not more than two contractor personnel may hold active contractor CACs.

3.5 SECURITY, FIRE, AND MEDICAL SERVICES

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

911 – Fire/Police/Ambulance

843-963-3777 – Base dispatch

843-963-1110 – Base Operator

3.6 TELEPHONE

The Government will provide telephone line(s) in the Government provided facility for contractor use in making local commercial calls and on base calls in support of contract requirements. Long distance calls and toll calls are not authorized on government phones.

3.7 SOLID WASTE COLLECTION AND DISPOSAL

The contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS (except for the work described in section 1.13). The contractor shall adhere to all base level recycling programs to include disposal of yard/tree waste in specified dumpster collection stations or at the recycling collection center on base. The CO or COR shall identify these specific dumpsters for yard/tree waste.

4 GENERAL INFORMATION

4.1 MISSION

The overall Civil Engineer mission at Joint Base Charleston is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees. JBC Charleston has some showcase areas (NNPTC, NPTU), and areas of visited by VIPS regularly (NIWC facilities).

4.2 BACKGROUND

Considerations for the contractor:

Badge requirements for Joint Base Charleston. Badges require annual background checks for renewal and require 72 hours to process. The most up to date access requirements can be found at either Visitor Control Center.

NIWC offsite locations, NPTU, require an additional badging process similar to installation access. *Employees who can access the installation will be able to be badged for these locations.

Munitions Storage locations require each employee to sign in and out when accessing sites.

Escorts will be required within security fences at (5) locations within Munitions Storage. The contractor is responsible for all coordination with munitions personnel for escorted access.

Army Field Support Battalion (AFSBN), North Annex NWS, as well as the fenced in portion near Wharf Alpha will not be accessible on Fridays. Access to the North side Munitions Storage area can only be made through the AFSBN gate.

The wait time for accessing the secure area within NPTU can take up to an hour. The travel time from the North side of the Weapon station to the south side can take up to 30 minutes. Short Stay Recreation area is 45 minutes from the Weapon Station.

4.3 ENVIRONMENTAL REQUIREMENTS

In addition to all applicable Federal, State, and local environmental codes and regulations, the following specific guidance is provided:

4.3.1 HAZARDOUS MATERIALS

The COR shall approve all hazardous materials brought on-site by the contractor prior to use.

The contractor shall obtain approval using the application requirements of the AF Form 3952.

Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.3.2 SPILL CONTROLS

The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.3.3 PESTICIDES

All pesticides must be approved prior to use by the Command Entomologist if not on base approved list (Submit list with intended uses via the CO). The contractor shall provide an inventory of hazardous materials with the applicable Safety Data Sheets (SDS(s)) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the contractor’s failure to use reasonable care causes damage to any of this property, the contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the contractor fails or refuses to make such repair or replacement, the contractor shall be liable for the cost, which may be deducted from the contract price.

4.3.3.1 PESTICIDE STORAGE AND MIXING

All contractor pesticides shall be stored off the installation. Open air chemical mixing may be performed. Coordination may be made with the Base Pest Manager for additional mixing locations.

4.3.3.2 MONTHLY REPORTS

The contractor shall submit a report to the COR within 10 working days following each month listing all pesticide applications made. Include pesticide name, use concentration, amount applied, date, and detailed location of use. A DD Fm 1532 will be provided on request to facilitate record keeping. In the event no chemicals were used within any month, the contractor shall submit this in writing to the COR within 10 working days following each month.

The contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

4.3.3.3 QUARTERLY REPORTS

The contractor shall submit to the COR annual (FY) fuel usage reports for 628th CES Environmental Element DoD reporting.

4.3.4 HAZARDOUS MATERIALS INVENTORY

The contractor shall maintain an up-to-date hazardous material inventory with copies of SDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved SDS(s) and AF Form 3952s.

4.3.5 HAZARDOUS MATERIALS MANAGEMENT

The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g., paint thinner solvent recycling) on base.

4.3.6 FINAL REPORT

The contractor shall submit a final inventory, not later than 10 working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the CO or COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.4 PERMITS, LICENSES AND CERTIFICATIONS

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications;

give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. All pesticide application will be made by State or Host Nation certified applicator as prescribed in DoDI 4150.07.

4.5 HOURS OF OPERATION

Perform grounds maintenance services during normal duty hours which are 6:00 AM to 6:00 PM, Sunday through Saturday, excluding federal holidays, unless otherwise required in the contract or approved by the CO. Do not perform services in residential areas, housing, and dormitories, before 7:30 AM and not after 6:30 PM. There may be situations that require the contractor to work at times other than normal working hours, i.e., BASH runway intersection, “4-corners”. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the COR or CO and reschedule the work to minimize disruption.

4.6 RECOGNIZED HOLIDAYS.

The contractor is not required to provide service on federal holidays, except in emergency situations.

4.6.1 BASE CLOSURES

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.7 SECURITY REQUIREMENTS

All contractor employees shall always carry photo identification. Contractor employees or any representative of the contractor entering the Government installations shall always comply with all base security measures. This includes but is not limited to background checks prior to base access, vehicle and goods searches and identification checks during times of increased security.

4.7.1 BASE ACCESS

The COR is responsible for turning the Contractor Access Form into the respective visitor center a minimum of 72 hours prior to the start of the project. Failure to do so may delay entry for personnel and delay project/construction. The 628 SFS will conduct a fitness determination prior to a base credential being issued for base access. All contractors will abide by state and federal laws while conducting work on the installation. Failure to fully comply with all federal and state law on/off Joint Base Charleston, you will be charged and prosecuted to the fullest extent of the law and referred to the barring authority for disbarment.

4.7.2 RESTRICTED AREA ACCESS

The contractor shall be escorted in Restricted Areas. Contractor shall contact the CO/COR for instructions and procedures.

4.7.3 ANTITERRORISM

The contractor will comply with all Antiterrorism requirements at Joint Base Charleston at all times. IAW Department of Defense and Air Force Anti-terrorism (AT) program implementation instructions, all contractors must successfully complete Level 1 AT Awareness training within 30 days of requiring installation access, and annually thereafter for all contracts awarded on or after 1 October 2023. This provision shall not apply to deliveries, contractors requiring access using single day passes, or any contractors requiring access for less than or equal to 180 continuous calendar days in a one-year period.

The primary method of training delivery will be via Computer Based training (CBT) and can be located at: https://jko.jten.mil/courses/AT-level1/launch.html. The host webpage is Joint Knowledge Online (JKO) and the provided link does not require a Common Access Card (CAC) for access to the training. The course number and title is JS-US0007, Level 1 Antiterrorism Awareness Training, and the Course is expected to take between 1-2 hours to complete. A certificate will be issued after successful completion of the training.