PWS - Individual Family Resiliency Facilitator.pdf

STATEMENT OF WORK

COMMANDER NAVY REGION SOUTHWEST (CNRSW)

CHAPLAIN RELIGIOUS ENRICHMENT DEVELOPMENT OPERATION (CREDO) PROGRAM

CREDO FACILITATOR

1. Background:

CREDO is a Secretary of the Navy Flagship program which has a 50 year history of proactively delivering specialized pastoral/spiritual care to address issues affecting readiness and resilience.

The facilitation of professional pastoral care services required by this Performance Work Statement (PWS) is similar to Department of the Navy and other Department of Defense clergy support services with the exception that the focus of effort is on facilitation, testing, and evaluation of CREDO programs. The CREDO facilitator support services and related manpower are needed to expand the access to CREDO pastoral care programs which sustain the fleet, enable the war fighter, and support their families.

2. Scope:

The emphasis of this requirement is on the development, implementation, execution and evaluation of CREDO workshops and retreats. This requirement will involve approximately 60% workshop leadership, 20% retreat facilitation, and 20% other activities.

The contractor shall be responsible for ensuring the accuracy, timeliness, and completion of retreats, workshops, assessments, and reports in support of the CREDO program as required in PWS section 4 - Deliverables.

This is not inherently a chaplain or clergy position; however, the contractor shall be a credentialed subject matter expert with the knowledge, skills and abilities of a seminary-trained religious professional. The contractor will be immediately expected to be able to conduct workshops and retreats for large groups. Since participants may suffer from varying degrees of operational stress, post-traumatic stress, battle fatigue, and other forms of visible and invisible wounds, this level of expertise and experience is critical to creating a safe emotional space for CREDO participants in varied CREDO program formats such as a weekend retreat away from base in civilian clothes or a workshop on base. This position requires extensive familiarity with CREDO, its programs, and mission.

The contractor shall assist CNRSW Religious Programs (N00R) as a professional facilitator and provide balanced, impartial support to the CNRSW CREDO program for command administration to meet its mission of strengthening fleet, fighter, and family. This effort includes:

a. Facilitating Core Programs, Core Plus Workshops, Core Plus, Tone of the Force, and other briefs;

b. Identifying and developing additional capabilities and initiatives that can be delivered by Chaplain

Religious Enrichment Development Operation (CREDO);

c. Conducting marketing and face-to-face meeting with military commanders and leaders;

d. Providing timely and accurate promotional materials, flyers, and advertisements to promote workshops and events and distribute through Navy media and approved social media platforms.

e. Making appropriate referrals to a chaplain or other helping professionals;

f. Promoting knowledge sharing between other caring professions within the Navy system through collaborative ventures that increase professional cross-pollination in prevention and intervention pastoral care services for service members and their families;

g. Expand accessibility to confidential pastoral care, spiritual caregiving, and crisis response by providing supplemental real-time, virtual, 24/7 area-wide pastoral care in the absence of a uniformed Navy Chaplain;

h. Collect data and use CNRSW CREDO and Navy Chaplain Corps required metrics tools (such as the

Religious Ministry Analytics Tool, RMAT) to capture measures of performance and measures of effectiveness regarding the impact of CREDO programs in order for Echelon I, II, III and IV commands and other stakeholders to have ready access to professional business processes, data and trend analysis;

i. Submit monthly reports to respective CNRSW region and installation chaplains, CNRSW CREDO

Director, and designated representative.

j. Contractor shall maintain professional certifications, credentials and ethical standards required in the field of pastoral care, counseling, and/or social work, and immediately report moral breaches to the Government

Technical Point of Contact (TPOC) and/or the CREDO Director.

k. Contractor shall comply with station and government policies and regulations regarding identification badges, parking, professional decorum, and Information Technology Information Assurance.

l. Contractor must be flexible in regard to scheduling and be available to deliver training during early morning, daytime, evening, and weekend hours. Work schedules will vary from week to week depending on the availability of military personnel to participate in CREDO Workshops and CREDO Retreats.

3. Technical Requirements:

In order to meet minimum knowledge, skills, and abilities to adequately perform CREDO programs, the contractor shall:

a. Have two years of professional experience as a CREDO (or similar program) facilitator;

b. Masters of Divinity or equivalent degree with a minimum of 60 semester units from an accrediting body such as the Association of Theological Schools (or similar organization), including study in theology, pastoral counseling, ministry leadership, and cross-culturalism.

c. Be ordained within or endorsed by a DoD recognized religious organization.

d. Must have a minimum of five (5) verifiable years of full-time pastoral experience as a military chaplain, or in an institutional setting such as a hospital, the bureau of prisons, a college campus, or equivalent professional experience in faith community setting.

e. Third-party proprietary training is REQUIRED to deliver CREDO programs. The contractor shall ensure employees maintain credentialing requirements throughout the contract period on the following programs:

f. Must have verification of completed Myers-Briggs Type Indicator (MBTI) practitioner certification and provide evidence of successfully delivering MBTI to a military environment.

g. Must have received Applied Suicide Intervention Skills Training – Training for Trainers (ASIST T4T) and safeTALK – Training for Trainers (safeTALK T4T). Both trainings are offered by the company

LivingWorks. Additionally, candidate must be a current and active ASIST and safeTALK trainer registered with LivingWorks. Otherwise, if selected, candidate will complete both ASIST T4T and safeTALK T4T within 90 days of acceptance of contract at the contractor’s expense (expenses include travel, lodging, tuition and misc. associated with ASIST T4T and safeTALK T4T trainings).

h. Must be certified in facilitating The Prevention and Relationship Education Program (PREP 8.0 or more current) by PREP, Inc. Otherwise, if selected, candidate will complete PREP facilitator certification within 90 days of acceptance of contract at the contractor’s expense (expenses include travel, lodging, tuition and misc. associated with PREP facilitator training).

i. Must be certified in the Gottman method. Otherwise, if selected, candidate will complete training in the Gottman method within 90 days of acceptance of contract at the contractor’s expense (expenses include travel, lodging, tuition and misc. associated with Gottman training).

j. Should be certified to deliver Arbinger Institute Training.

k. Should be certified to deliver Covey Training.

l. Should be certified to deliver ARSENAL Training.

m. Must have five (5) years of military service (received no less than an honorable discharge or administrative discharge for medical reasons), or equivalent experience as a military family member, or equivalent experience as a civilian in the employment of DoD, familiar with service member life experiences. (DD214 verification required for former military personnel.)

n. Must have demonstrated capability to work in multi-disciplinary team environment, with health care providers, community educators, social workers, and sexual assault victim advocates.

o. The U.S. Navy Chaplain Corps supports religious pluralism and provides for the free exercise of religion and as such, the contractor employee shall work in an ecumenical environment sensitive to all participating in the program and abide by all Department of Defense, Department of the Navy, and

Federal laws, rules, and guidelines, including those laws and guidelines pertaining to marriage.

Department of Defense policy states that all legally married military couples shall be treated equally and as such, all CREDO marriage and family enrichment retreats are open to all legally married military couples. Contractor’s employees shall be willing to facilitate retreats for all eligible military personnel and their dependents. The Contractor shall ensure that no effort or coercion to conform a participant to a particular religious denomination or faith group shall be manifested directly or indirectly. Proper respect for all religious faith groups (including no faith group) shall be maintained at all times;

p. Must have verifiable curriculum development and implementation experience in a military environment utilizing an evidence-based curriculum devolvement model;

q. Be able to work within a military structure and environment;

r. Be able to work with little to no supervision, effectively lead groups, effectively communicate in varied settings, and effectively speak in front of large and small audiences;

s. Be proficient in reading, writing, speaking, and understanding the English language;

t. Have a current and valid driver’s license in accordance with the local and state policy. Government operator permits are not required for general-purpose vehicles. Failure to maintain a current and valid license which affects the employee’s ability to perform the duties within this PWS will be a condition of removal.

u. Best and most fully qualified contractors should have completed a minimum of one (1) unit of Clinical

Pastoral Education (CPE) or equivalent clinical training experience; or successfully completed clinical program(s) accredited by the Association for Clinical Pastoral Education (ACPE), the College of

Pastoral Supervision and Psychotherapy (CPSP), the National Association of Catholic Chaplains, or the equivalent.

v. Have passed a background investigation; and,

w. Be a U.S. Citizen.

4. General Contract Support: The Contractor/Vendor is directly responsible for ensuring the accuracy, timeliness and completion of all tasks and deliverables in sections 5 and 6 below. This requirement enables the means to achieve reliable, sustainable, seamless, cost effective and timely delivery of CREDO programs and services throughout the NRSW enterprise.

4.1. Possess an understanding of military customs, courtesies, traditions, protocol, and honors rendered in conjunction with military ceremonies.

4.2. Maintain office hours at the CREDO NRSW Office.

4.3. Must demonstrate ability to interact with people from all socio-economic backgrounds, military, their family members and civilians.

4.4. Must be able to lead CREDO programs for all authorized Department of Defense personnel, to include retreats for all legally married personnel and their dependents.

4.5. The US Navy Chaplain Corps supports religious pluralism and provides for the free exercise of religion and as such, the Contractor employee shall work in an ecumenical environment sensitive to all participating in the program and abide by all Department of Defense, Department of the Navy, and Federal laws, rules, and guidelines. Contractor’s employees shall be willing to facilitate retreats for all eligible military personnel and their dependents. The Contractor shall ensure that no effort or coercion to conform a participant to a particular religious denomination or faith group shall be manifested directly or indirectly.

Proper respect for all religious faith groups shall be maintained.

5. Objectives and Tasks:

5.1. The Contractor employee shall facilitate and implement CREDO Southwest programs based on the

Performance Work Statement requirements to ensure an effective program.

a. A quarterly calendar of events and trainings to establish planning

b. A core curriculum developing of retreats, workshops, and briefs

c. Appropriate advertising of weekly, monthly, and special events

d. Coordinating and collaborating with other Navy services and helping professionals

e. Coordinate with installation commands and tenant commands to deliver Core Plus Workshops and

Tone of Force and other briefs on an on-demand basis.

5.2. The Government will evaluate the Contractor employee’s performance under this contract using the method of surveillance specified in Performance Goals and Standards, paragraph 11.

6. Deliverables:

6.1. Contractor will facilitate one to three (1-3) CREDO Workshops per week. CREDO Workshops may be held anywhere within Commander Navy Region Southwest (CNRSW) in order to serve tenant and/or installation commanders. Locations will include installations in the greater metro San Diego area, in addition to other installations throughout the region: El Centro, CA; Ventura County, CA; Monterey, CA;

Lemoore, CA; China Lake, CA; and Fallon, NV. Quantities are total per contract and not per base location. Commanders may direct military personnel in their commands to attend these workshops in support of command objectives and may also invite one of the Team Building, Marriage, or Suicide

Prevention workshops to be command-specific. Curricula are standardized and will be provided by

CNRSW CREDO. The Contractor employee shall devise a schedule, coordinated with and approved by the respective Command Chaplain, and published quarterly, which provides for, but is not limited to, the following Workshops:

a. ASIST – Applied Suicide Intervention Skills Training 2-day workshop

b. safeTALK – Suicide Alertness for Everyone 3-hour workshop

c. Gottman Method

d. PAIRS

e. PREP – Divorce Prevention and Relationship Enhancement Program

f. PREP 8.0

g. Team Building – Meyers-Briggs Type Indicator

h. Arbinger Leadership Development

i. ARSENAL Workshops

j. Franklin Covey Leadership Workshops

6.2. Other additional workshops may be developed at the discretion of the CNRSW CREDO Director to meet the ever-changing needs of service personnel, commands, and military families. Contractor will contribute ideas and professional expertise in the development of additional workshops, to include advancing the

Chaplain Corps capabilities of facilitation, care, and advisement.

6.3. Contractor will facilitate at least 10 CREDO Retreats each year. CREDO Retreats are typically scheduled from Friday afternoons through Sunday mornings, but may be scheduled on different days of the week depending on the needs of the Navy and supported commands.

6.4. Retreats and workshops are pre-scheduled throughout the year. Workshops vary from 2 to 12 hours per day, not including preparation time. Contractor must be flexible in regard to scheduling and be available to deliver training during early morning, daytime, evening, and weekend hours. Work schedules will vary from week to week depending on the availability of military personnel to participate in CREDO

Workshops and CREDO Retreats.

6.5. Contractor will assist in advertising CREDO programs by staffing information tables, delivering information briefings about CREDO, and distributing flyers and other promotional materials. Contractor may be photographed or video-recorded while conducting CREDO events. Photographs or video-recordings will be used to advertise CREDO programs. These recordings remain the property of the government and may not be used by the contractor without written approval from the CREDO Director, TPOC, COR, and KO.

6.6. Contractor will communicate with retreat and workshop participants by email and telephone before and after certain events (as directed) for pre-event check-ins, post-event follow-ups, recruiting, and other related activities.

6.7. Contactor will facilitate workshops virtually via live and pre-recorded methods when directed by the

CNRSW CREDO Director. This may include audio and video or audio only. Training may be delivered over the telephone or other electronic methods approved by the CNRSW CREDO Director.

6.8. In the performance of their contracted hours and with the CNRSW CREDO Director’s approval, the contractor may produce (or participate in the production of) printed, photographed, and video recorded advertisements and inspirational messages consistent with the mission of CNRSW CREDO and the U.S.

Navy Chaplain Corps. Any such products will be the exclusive property of CNRSW CREDO and the U.S.

Navy.

6.9. In the performance of their contracted hours and with the CNRSW CREDO Director’s approval, the contractor may develop (or participate in the development of) new content, curriculum, and/or products for future CREDO Retreats, CREDO Workshops, and U.S. Navy Chaplain Corps Professional Naval

Chaplaincy area-wide training. Any scripts, lesson plans, recordings, audio and visual aids, or other work-product generated will be the exclusive property of CNRSW Religious Ministry (N00R) and the U.S.

Navy.

6.10. Program Assessments submitted by the contractor as instructed by CREDO staff will include timely and accurate reports for each retreat, workshop or event; executive summaries, memos, briefs, meeting notes, and after-action reports; and participant feedback forms.

6.11. The CNRSW CREDO Director may require contractor to receive training for additional curricula not already specified in this contract. When this is the case, training attendance will count toward the performance of the contractor’s work hours. Additionally, the costs of the training (registration and curriculum) will be paid by CNRSW CREDO. For locally conducted training, contractor will provide their own transportation at the contractor’s own expense.

6.12. Reporting:

Item # Description Due Date

1 Monthly Facilitator Report – data 25th business day of each month

2 Monthly Facilitator Report – quad chart 25th business day of each month

3 Yearly Facilitator Report – narrative 1st of September of each year

6.13. Deliverables also include, but are not limited to, proposed draft documents, briefs, and meeting notes. The

Contractor employee shall deliver the products to the respective Command Chaplain by the specified due date. The deliverables are property of the Commander Naval Installations Command (CNIC). All raw data as well as resulting tables, matrixes, reports, manuals, audio/visual aids and other such reports generated in execution of this contract shall become the property of CNIC Force Chaplain. Products to be in report, print, presentation, or other format as approved by CNIC Force Chaplain or designated representative.

6.14. The Contractor employee shall provide outputs associated with tasks identified within the PWS to include, but not limited to, MS Power Point briefings, MS Word documents and reports, MS Excel spreadsheets, MS Access databases, emails and talking points.

6.15. Dress Code Requirements/Grooming Standards: The Contractor shall ensure that all personnel assigned shall present a neat appearance and be easily recognized as Contractor employees. Employees shall maintain a standard of grooming and personal appearance that is in keeping with their positions in a military environment. Eccentricities or extremes in dress or appearance are unacceptable. Employees’ clothing shall be neat, well-fitting, clean, laundered, and of good repair. Shoes shall be of sturdy construction and shall cover the foot to meet safety requirements. Due to safety issues, Contractor employees shall not wear open-toed shoes, sandals or heels higher than one inch. The identification badge shall be worn by Contractor personnel at all times during normal working hours.

7. Government Managerial Controls:

7.1. Government personnel: Do not exercise any of the following functions over contractor employees:

a. Supervise or direct.

b. Approve leave or other absences.

c. Train or approve training.

d. Conduct performance appraisals or other evaluations.

e. Provide or approve awards and recognition.

f. State or propose by what method a contractor will perform their duties.

g. Discipline contractor.

7.2. Contractor/Vendor: May not exercise any of the following functions:

a. Supervise government personnel.

b. Supervise employees of other contractors.

c. Administer or supervise government procurement activities.

d. Perform inherently governmental functions.

e. Evaluate, discipline or reward government personnel.

8. Contractor Unclassified Access To Federally Controlled Facilities:

8.1. A CAC is required for this position.

8.2. The Contractor shall maintain proper security protocols in accordance with base regulations. Contractors shall provide a list of authorized Contractor personnel who require a Common Access Cards (CAC) to the

Contracting Officer (KO) and designated Representative. The Contractor is responsible for ensuring that all Contractor personnel obtain proper identification for base access through the Defense Biometric

Identification System (DBIDS) credentialing process. Moreover, the Government shall not provide escorts to Contractor personnel for base access and shall maintain prescribed security protocols at all times. CACs issued to Contractor employees shall only be valid during the performance period of the contract. The

Contractor must be return the CAC to the designated representative immediately when such employee(s) is/are no longer employed under the contract or when the contract is completed or terminated. Within 48 hours of completion/termination of the contract, the Contractor shall return all Common Access Card

(CAC) issued to their personnel to the designated Representative. Failure to comply with these requirements may result in the withholding of final payment by the Contracting Officer.

9. Government Furnished Property:

9.1. The Government Furnished Information (GFI) shall include relevant proprietary material produced by various organizations in support of analytical and consulting services to discern key core competencies on hand/required for executing identified CREDO core functions. CREDO retreat lesson plans and modules will be provided to the contractor.

9.2. The deliverables and program assessments are property of CNIC: All raw data as well as resulting tables, matrixes, reports, manuals, audio/visual aids and other such reports generated shall become the property of

CNIC Force Chaplain. Products to be in report, print, presentation, or other format as approved by CNIC

Force Chaplain or designated representative.

9.3. The Government will furnish necessary workspace to include desk space, telephones, and computers.

10. Evaluation, Guidelines, Personal Contacts, Physical Demand, Work Environment:

10.1. Evaluation: Evaluation will be conducted by the designated Representative via use of a Quality Assurance

Surveillance Plan (QASP).

10.2. Guidelines:

10.2.1 Normally accepted professional ministry standards will usually serve as guidelines for most work.

In many cases, guidelines and expectations will be established by the Chief of Navy Chaplains, CNRSW or CNIC. The contractor uses judgment, initiative and resourcefulness in deviating from established methods to modify, adapt, or refine broader guidelines to resolve specific complex and/or intricate issues and problems; treat specific issues or problems; and propose new policies and practices.

10.2.2 The contractor shall arrange for coverage for all contractual requirements in the event of personal illness, vacations, or any other times that he is unavailable. If the absence is scheduled, the name of the replacement will be provided 15 days calendar days prior to absence (except in case of emergency when the Installation Chaplain and/or staff should be contacted immediately).

10.2.3 Must uphold and adhere to the highest standards of personal conduct, morals and ethics for a professional leader and must always be conscious of the trusted position he holds and the reputation he embodies as a staff member of Naval Base San Diego Religious Ministries

Department.

10.2.4 Contractor Conduct: The Contractor employee shall immediately report moral breaches to the designated Representative or respective Command Chaplain.

10.2.5 Training Temporary or Replacement Employees: In the event a Contractor employee is fired, removed for any cause by the Government or the Contractor, resigns their position, is unable to continue in their position for any reason, quits for any reason, is absent with or without leave for more than 30 days, or for any other reason as set forth in this PWS, the Contractor shall be responsible for finding and training a suitable replacement, at no additional cost to the

Government. The Contractor shall provide requisite training, as detailed above, to any temporary or replacement employee at no additional cost to the Government. Training for temporary or replacement employee/s must be completed within 45 days of the previous employee’s departure, firing, resignation, etc. to ensure continuity of operation.

10.3. Physical Demand:

In order to conduct CREDO activities, the contractor will be required to physically arrange training spaces; transport, set-up, and takedown presentation equipment; transport promotional and training materials; and engage in other logistical tasks. Some training sites will have support staff that will assist with these tasks, but some will not.

10.4. Work Environment:

The majority of work is performed in an office or chapel setting, with no unusual risks or discomfort.

11. Attachment / Technical Exhibit List:

10.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Requirements Statement Summary

Primary Performance Objective –in

Coordination with the CREDO

Director

Performance

Standard

Method of Surveillance Addressees Method of

Performance

Assessment

Research and Develop proposed workshops, and seminar modules from a pastoral care perspective:

sexual assault prevention, suicide prevention/ response, domestic violence prevention, healthy professional and interpersonal boundaries, ethical behavior/ spiritual resiliency; evaluate the above initiatives.

Provide 100% of the time

Monitor Tasks &

Deliverables/ evaluate effectiveness rating by

CREDO participants

80% favorable score is bench mark for minimum acceptable rating.

CREDO

Director/COR

Weekly summary reports of work completed this period, work anticipated, and participant evaluations are due to the CREDO

Director

Facilitate CREDO Peer

Group/CREDO Instructors Care

Meetings

Provide 100% of the time

Random checks/ customer comments & complaints; 80% favorable score is acceptable minimal rating.

CREDO

Director/COR

CREDO Instructors

Action Reports are due by COB Monday of each week.

Attend weekly CREDO staff meetings

Provide 100% of the time

Provide 100% Inspection CREDO

Director/COR

Provide a status of current work related subjects

Monthly Status Reports and data trend analysis submitted

Provide 100% of the time

Provide 100% Inspection CREDO

Director/COR

Monthly, NLT the 5th of each month to the

Regional Chaplain, cc

COR

Travel for trainings, workshops and seminars be held at different within Navy Region Southwest AOR. as scheduled with the CREDO

Director’s calendar.

Provide 100% of the time

Periodic Inspection CREDO

Director/COR

Provide Itinerary each

Qtr to the CREDO

Director

12. Performance Goals and Standards:

12.1. Contractor’s performance will be measured on its ability to provide the deliverable products in the specified format and on time.

13. Hours of Operation:

13.1. Contractor must be flexible in regard to scheduling and be available to deliver training during early morning, daytime, evening, and weekend hours. Work schedules will vary from week to week depending on the availability of military personnel to participate in CREDO Workshops and CREDO Retreats.

13.2. Work hours for this contractor shall be a minimum of 35 hours per week and not to exceed 40 hours per week for 48 weeks per year. Daily travel time to the contractor’s initial worksite and from the contractor’s final worksite of the day (whether it is the administrative offices for CNRSW CREDO, a CREDO Retreat site, a CREDO Workshop site, or other designated site within CNRSW) is not counted towards the minimum 35 weekly work hours. Work schedules will vary from week to week depending on scheduled programing. Regular office hours at CNRSW CREDO are 0730 to 1630.

13.3. Four weeks of no work per contract year shall be approved by the CNRSW CREDO Director.

13.4. Contractor is expected to attend coordination meetings during regular office hours in addition to delivering programming.

13.5. There will be no work performed nor meetings held during Federal holidays as promulgated by the

Installation Commander and the Office of Personnel Management (OPM).

13.6. Contractor employees shall count actual hours worked during a retreat including set-up and facilitation, but shall not include sleeping time in their work-week hour count. For example, a retreat begins 1700

Friday night and ends 1200 Sunday. This retreat would count for 24 hours toward the 40-hour work week, as follows:

o Set up at retreat site: 2.0 hours o Friday night session (1700-2130): 4.5 hours o Saturday morning session (0800-1200): 4.0 hours o Saturday afternoon/evening session (1300-2130): 8.5 hours o Sunday morning session (0800-1200): 4.0 hours o Pack-up retreat site: 1.0 hours

14. Places of Performance:

14.1. CREDO Workshops and Retreats may be held anywhere within Navy Region Southwest. See paragraph 4 for a list of potential locations across the region.

14.2. Settings may include retreat facilities, offices, classrooms, recreational facilities, chapels, or other appropriate settings within the region.

14.3. Supported commands include all Department of Defense and United States Coast Guard commands that are located in Navy Region Southwest.

14.4. The contractor shall maintain office hours at the CNRSW headquarters, 750 Pacific Highway, San Diego, CA, and normally perform routine duties at CNRSW CREDO offices (located at CNRSW HQ and NBSD

Murphy Canyon Chapel), unless facilitating workshops, retreats, or advertising on other military installations in CNRSW.

15. Travel and Other Direct Costs (ODC):

15.1. Contractor employees shall provide their own transportation to special events and/or retreats, and shall be reimbursed by the Contractor, according to the travel funding provided in this contract.

15.2. Except where specified in PWS paragraph 4, all cost associated with additional contractor training including tuition, fees, lodging, and travel are borne by the contractor.

16. Invoicing Instructions and Acceptance

The vendor will invoice for monthly payment by, (1) Receive and Acceptance form (R&A) submitted to the

Management and Program Analyst, and (2) Payment will processed each month via electronic submission of invoice in Wide Area Work Flow/iRAPT – Receipt and Acceptance (WAWF).

17. Period of Performance

The period of performance of this contract shall be from:

FY23 Base Year: 2 Oct 2023 – 1 Oct 2024

FY24 Option Year 1: 2 Oct 2024 – 1 Oct 2025

WAWF Routing Table

Pay Official DoDAAC N68732

Issue by DoDAAC N00244

Admin DoDAAC N00244

Inspect By DoDAAC N00242

Ship to Code N/A

Mark for Code N/A

Service Approver (DoDAAC) N00242

Service Acceptor (DoDAAC) N00242

Accept at Other DoDAAC N/A

LPO DoDAAC N00052

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

DEFINITIONS, ACRONYMS & PUBLICATIONS

DEFINITIONS:

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the

Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

DEPARTURE FROM SPECIFICATION (DFS). Deviation from standard parameters and specifications established in one or more of the Applicable Publications listed herein.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in Lowest Price Technically Acceptable procurement, an offer can be rejected if it does not have a firm commitment [in the form of signed and dated “Letters of Intent”] from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

ACRONYMS:

AOR Area of Responsibility

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense eDFS Electronic – DFS System

FAR Federal Acquisition Regulation

ISIC Immediate Superior in the Chain of Command

KO Contracting Officer

OCI Organizational Conflict of Interest

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TA Technical Assistant

TE Technical Exhibit

TPOC Technical Point of Contact