PWS_IHCWT_PKA.pdf

PERFORMANCE WORK STATEMENT

FOR

INDUSTRIAL HEATING AND

COOLING WATER CHEMICAL

TREATMENT

JOINT BASE MCGUIRE/DIX/LAKEHURST

REV NO. V1

13 Aug 2024

TABLE OF CONTENTS

1. SCOPE OF WORK

2. DESCRIPTION OF SERVICES

3. PARTS/MATERIALS/EQUIPMENT

4. SCHEDULE AND SERVICING EQUIPMENT

5. PROVIDE TESTING, ANALYSIS, REPORTS, AND DOCUMENTATION

6. DELIVERABLES

7. SERVICE DELIVERY SUMMARY

8. GOVERNMENT PROVIDED PROPERTY AND SERVICES

9. GENERAL INFORMATION

10. ENVIRONMENTAL REQUIREMENTS

APPENDIX A – LIST OF BUILDINGS (McGuire)

APPENDIX B – LIST OF BUILDINGS (Lakehurst)

APPENDIX C – LIST OF BUILDINGS 365 ALL YEAR-ROUND

APPENDIX D – 87th SECURITY FORCES SQUADRON APPENDIX TO ALL PERFORMANCE

WORK STATEMENTS FOR JOINT BASE MCGUIRE-DIX- LAKEHURST

APPENDIX E –SCHEDULE DELIVERABLES

APPENDIX F – SERVICE DELIVERY SUMMURY

APPENDIX G –PRICING LIST

1. SCOPE OF WORK. Provide all services to perform water treatment using comprehensive industrial water treatment chemicals and technical service to protect the water cooling towers, heating and cooling water systems from the adverse effects of corrosion, deposition, scale, and biological fouling for buildings listed in Appendix A, and B. The period of performance is a 12-month base period with four 12-month option periods in support of the tasks detailed in the PWS.

2. DESCRIPTION OF SERVICES. The contractor shall provide all management, labor, tools, supplies, equipment, supervision, materials, and transportation necessary to provide comprehensive industrial water treatment program and services required for Heating, Ventilation and Air Conditioning (HVAC) systems for Joint Base McGuire/Dix/Lakehurst, NJ in a manner that shall ensure continuous and reliable service.

The contractor shall provide all items necessary to evaluate systems and furnish any required chemical(s) for water treatment to all open and closed loop systems listed in Appendix A and B. The work includes but is not limited to, water sampling, testing, inspection, corrective maintenance, chemical handling and storage, and water treatment services to maintain a properly treated water system. The contractor shall use the following publications and agencies for guidance: Unified Facilities Criteria (UFC) 3-240-13FN (dated 25 May 2005 or subsequent revisions/updates), Air Force Instruction 32-1001 (dated 4 October 2019 or subsequent revisions/updates), Air Force Occupational and Environmental Safety and Health (AFOSH), Occupational Safety and Health Administration (OSHA), and Environmental Protection Agency (EPA). The contractor shall comply with applicable Federal, State and Local laws and commercial standards.

2.1. RESPONSIBILITY. The contractor shall sample, test, inspect, maintain, treat, and supply chemicals/ materials and equipment for water treatment services defined in this PWS. The estimated seasonal operation for cooling is Apr – Sep and heating is Oct – Mar. Systems that run year-round are listed in Appendix C. This estimated seasonal operation timeframe can fluctuate based on weather conditions or mission requirements. The government makes no representation or guarantee as to the condition of equipment on the start date of the contract. The contractor is not responsible for leaks that occur due to proper water treatment. The contractor shall be responsible for damage or loss to government property due to negligent acts by the contractor’s personnel. The contractor shall have in house capabilities, knowledge, and experience for water treatment maintenance or be teamed with a qualified water treatment entity.

2.2. INITIAL EQUIPMENT INSPECTION. The contractor shall, within 30 calendar days after contract award, perform water sampling, testing and complete a visual inspection of all systems and equipment listed in Appendix A and B. The contractor shall provide a written report of all findings as outlined in section 5 of this PWS to the Contracting Officer Representative (COR). The contractor shall also identify and report any installed equipment that is not in proper working order that will prevent proper contract execution. The contractor shall, within 30 calendar days after contract award, provide to the COR a monthly schedule for water sampling, testing, and chemical treatment for the equipment listed in Appendix A and B.

2.3. CHEMICAL WATER TREATMENT FOR HVAC SYSTEMS. Each system listed in Appendix A and B is to be inspected/tested per UFC guidance and contractor schedule to verify proper quantities and levels of chemicals are maintained within the system. The contractor shall measure/track all amounts/quantities of chemicals added to each system. Chemicals are to be added to each system as required. Contractor shall provide and attach a label plate to the piping located in the mechanical room with a copy of all chemical Safety Data Sheets (SDS) used and/or stored for each system.

2.3.1. TESTING. The contractor shall test, at a minimum, the cooling towers for pH, conductivity, corrosion, and algae. Closed loop heating and cooling systems pH, conductivity, and nitrate levels.

Steam systems alkalinity, conductivity, sulfite, hardness, and pH levels. The contractor shall test to UFC, industry/manufacturer standards on open and closed loop, steam, and cooling tower systems. All chemical levels are to be kept to UFC, manufacturer, and industry standards.

2.3.1.2. CORROSION COUPON STUDY. The contractor shall conduct a 60-day minimum corrosion coupon study of all systems listed in Appendix A and B every other year starting with the Option Year 1.

Contractor shall provide coupons and test 25% of systems each quarter to ensure that 100% of systems are tested within that year period of performance.

2.4. LAYUP. The chillers and boilers listed in Appendix A and B will be chemically treated prior to system layup and after layup restart.

2.4.1. SEASON SYSTEM SHUTDOWN. Contractor shall add proper chemical amounts to system prior to seasonal shut down. Contractor shall coordinate with the COR NLT than 60 days prior to end of each season to align with 87th CES maintenance shops shut down timelines.

2.4.2. SEASON SYSTEM START-UP. Contractor shall coordinate with the COR NLT than 60 days prior to startup of systems to ensure proper chemical testing and treatment will align with 87th CES maintenance shops start-up timelines.

2.4.3. SEASONAL SYSTEM MAINTENANCE. Contractor shall test and treat steam and hot water boiler systems after seasonal maintenance is completed. Contractor shall coordinate with the COR to align with 87th CES maintenance shops maintenance timelines. Contractor shall have a minimum of five

(5) business days’ notice prior to any completed maintenance.

2.5. COMPATIBILITY. The contractor shall coordinate with Ameresco, (508) 598-3193, located in bldg. 2315, to ensure compatibility of chemicals in two pipe systems identified in Appendix A and B.

2.6. CLEAN UP. Upon completion of work, the system shall be free of missing components or defects which would prevent it from functioning as originally intended and/or designed. Water treatment work shall be carried to completion including operational checks and cleanup of the job site. All debris and excess material shall be cleaned up and removed from JB MDL at the completion of the job and/or at the end of each workday.

2.7. EXCLUSIONS. Normal water treatment services provided herein does not include the following:

2.7.1. Repairs to equipment caused by freezing, corrosion, erosion, electrolytic action or any other reason beyond the contractor’s control.

3. PARTS/MATERIALS/EQUIPMENT. Equipment, material, and parts, other than installed or used under this contract, shall not be removed or replaced or deficiencies corrected without prior approval from the COR. All equipment deficiencies noted by the contractor shall be reported in writing to the COR.

Deficiencies discovered, which could potentially jeopardize and / or critically impair the operation of a system listed within the Appendices, shall be reported to the COR immediately. Contractor shall follow up in writing within 24 hours.

3.1. CHEMICAL MATERIAL APPROVAL and AUTHORIZATION. Materials supplied and/or used in the performance of services on the installation shall comply with industry standards, Federal, State, and local laws, and will be used for intended purposes according to manufacturers’ recommendations. A list of all chemicals to be used shall be submitted to the COR within 30 days after the start of the contract and 30 days prior to the start of each follow-on contract option year. Contractor shall supply a Safety Data Sheet (SDS) for all chemicals submitted for use. All other requests for unapproved chemical shall be forwarded to COR prior to usage. COR will submit chemical requests to the 87 CES Environmental office, (609) 754-6171, for coordination and authorization. Chemical request processing time is approximately 7 to 14 business days. Contractor shall only use chemicals that have been authorized by the COR.

3.2 CHEMICAL MIXING, PUMPS, and STORAGE. All chemicals shall be stored and mixed off-base. The contractor shall submit a request in writing to the COR any chemicals that will be required to be stored on base for usage. Contractor will only store chemicals on base with COR approval. For chemical locations that are authorized on base storage (example: high usage systems-cooling towers), the contractor will be allowed to store one additional container of chemical product in addition to the container considered in use. Contractor shall properly dispose of all unused chemicals, waste, and residue generated in the performance of this contract at a State or Federally approved disposal site located off JB

MDL.

3.3 CONTAINERS and CONTAINMENT. Contractor shall be responsible for using reusable or returnable chemical containers. All chemical containers provided by the contractor shall remain the property of the contractor. All chemical containers that are authorized on base storage are required to have a secondary containment for all contents. The contractor shall provide all necessary secondary containment equipment. Contractor shall properly dispose of all empty material containers generated in the performance of this contract at a State or Federally approved disposal site located off JB MDL.

3.4 CHEMICAL TRACKING and INSPECTION. Contractor shall develop a chemical usage spreadsheet to document the amount of chemicals used per ounce and/or pound. Contractor shall also develop a chemical, chemical container, and containment inventory spreadsheets. Contractor shall conduct a monthly chemical inventory to include feed tanks to ensure ample product is available to support requirement. Contractor shall also inspect chemical containment equipment and chemical containers to ensure they are free of damage, rot, spillage, and exposure monthly for any authorized stored chemicals. Contractor shall provide chemical as required and/or to ensure safety of storage and control of all chemical supplies. Contractor shall provide chemical usage and containment inventory spreadsheet to the COR per section 5.

3.5 CHEMICAL PRICING LIST and INVOICING. All chemicals shall be invoiced per established cost based on the price list, Appendix H. Contractor shall provide chemical usage spreadsheet to the COR by the 4th of every month. COR and contractor will coordinate and confirm totals prior to invoicing in Wide Area Workflow (WAWF).

3.6. CHEMICAL FEED EQUIPMENT. The contractor shall operate and verify proper operation of all chemical feed equipment for systems listed in Appendix A and B monthly. The contractor shall adjust all controls for proper operation to ensure proper chemical feed into systems listed in Appendix A and B monthly. Whereas automatic feed pumps are required for chemical high usage frequency, i.e., steam boilers/cooling towers, contractors shall supply and maintain automatic feed pump for each requirement.

Automatic feeders shall not be disconnected and taken out of service for any reason without COR approval and/or coordination.

3.7 POT FEEDER SOCK FILTERS. Notwithstanding OEM’s manual or Industry Standard specifications, the sock filters shall be supplied, installed, and maintained by the contractor with a frequency of every 60 calendar days, or more frequently, if necessary. Specific buildings and pieces of equipment may require a higher or lower frequency of sock filter change. This will be determined in coordination with the COR and the contractor for special applications so equipment can maintain optimum performance. The contractor shall furnish a written schedule, by facility, of each building’s filters to be changed for the entire contract year NLT 30 calendar days after contract start date and 30 days prior to the start of each follow-on contract option year. Contractor shall develop a sock filter usage spreadsheet to document the amount of sock filters used per pot feeder/system. That list shall be provided to the COR.

4. SCHEDULE and SERVICING EQUIPMENT. Prior to any servicing, the contractor shall report to the Contract Services Section (Bldg. 3104) to sign the logbook with the date, time, company name and name of mechanic(s). The contractor shall sign the logbook at the beginning of the day and prior to their departure of the same day. The contractor shall schedule and arrange work to cause the least amount of interference with the normal occurrence of government business and mission.

4.1. SYSTEM SHUTDOWNS. Prior approval shall be obtained from the COR, except in emergencies, for work requiring shutdown of any equipment for more than 30 minutes or for critical equipment as designated by the building manager for any period. All such requests must be submitted at least 72 hours in advance. In cases where shutdown is necessary, the contractor shall coordinate the shutdown with the COR and designated representative in that affected facility.

5. PROVIDE TESTING and ANALYSIS REPORTS, LOGS, and DOCUMENTATION. The contractor shall provide onsite water testing, laboratory analyses and evaluation reports, product recommendations and overviews, prepare monthly water laboratory reports from on-site visits that provide a complete analysis of the effectiveness of the chemical treatment program and of system operation conditions. Contractor shall submit all reports and forms electronically or if unable, drop hard copy off at Civil Engineering Service Contracts Bldg. 3104, located at 3104 Tuskegee Airmen Ave.

McGuire annex of JB MDL.

5.1 INITIAL. The contractor shall provide water treatment test results from all sites listed in Appendix A and B within 30 calendar days of the contract start date. Test results shall be given to the COR and a plan developed by the contractor at that time to implement the maintenance/corrective action.

5.2 COOLING SYSTEMS. The contractor shall submit individual closed cooling water system reports to the COR NLT the 5th of each month. Individual reports shall include a summary of work accomplished, technician name, date, time, water testing results, and remarks.

5.3 LOGS. Contractor shall maintain water treatment operation log for steam and hot water boilers, AF IMT 1459 for bldgs., systems, listed in Appendix A and B. Furthermore, contractor shall maintain water treatment operating log for cooling tower systems AF Form 1457 for bldgs., systems, listed in Appendix A and B. The contractor shall submit logs to the COR NLT the 5th of each month.

5.3.1 STEAM BOILERS. Contractor shall supply steam boiler report to 87 CES/CEOIS Boiler Power Plant bldg. 362 on LKH and the COR NLT, two (2) business days, after testing with any corrective action recommendations to include blowdown actions.

5.4 USAGE REPORT. The contractor shall provide chemical usage reports to the COR NLT the 5th of each month. Report will contain previous month total amounts, in ounces, of chemicals used for each building and each individual system as listed in Appendix A and B.

5.5 INVENTORY and CONDITION. The contractor shall provide chemical container condition, chemical and chemical containment inventory spreadsheets to the COR NLT the 5th of each month.

Reports will provide inventory, condition, and annotate any damage or unserviceability and corrective actions.

5.6 COUPON STUDY. The contractor shall submit the corrosion coupon study reports within 45 days of each system test completion.

6. DELIVERABLES. The contractor shall submit all deliverables in electronic form and shall produce reports using the Microsoft Office suite of applications. All deliverables must meet professional standards and the requirements set forth in contractual documentation. The contractor shall be responsible for delivering all end items specified. Schedule of Deliverable is shown in Appendix F.

7. SERVICES DELIVERY SUMMARY (SDS). The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SDS and the contractor’s Quality Control Plan (QCP) provide information on contract requirements, the expected level of the contractor’s performance and the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the Federal Acquisition Regulation (FAR) 52.212-4(a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. The absence of any contract requirements from the SDS shall not detract from its enforceability nor limit the rights or remedies of the government under any other provision of the contract, including the clauses entitled “Inspection of Services” and “Default.” The government has the right to inspect all services required in the contract. SDS shown in Appendix G.

7.1. PERFORMANCE ASSESSMENT.

7.1.1. PERFORMANCE EVALUATION. The purpose of the SDS is to define performance evaluation.

The Performance Objective (column 1) describes what the government will survey. Performance of a service will be evaluated to determine whether or not it meets the Performance Threshold (PT) of the contract. When the PT is exceeded, the COR will document the file with a Corrective Action Report (CAR) or a Performance Assessment Report (PAR) and forward these documents to the Contracting Officer for their determination if further action is necessary.

7.1.1. PERIODIC EVALUATIONS. The government will periodically evaluate the contractor’s performance by the COR to ensure services are received In Accordance With (IAW) this PWS and the SDS. Periodic evaluations can be conducted on a daily, weekly, monthly, quarterly, semi-annual or annual basis. The COR will evaluate the contractor’s performance as shown in the SDS, Appendix G.

The government may inspect each task as completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

7.1.2. If any of the services do not conform to contract requirements, the government may require the contractor to perform the services again in conformity with contract requirements at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the government may:

7.1.2.1. Require the contractor to take necessary action to ensure that future performance conforms to contract requirements; and

7.1.2.2. Reduce the contract price to reflect the reduced value of the services performed; and

7.1.2.3. May result in a progress meeting with the Multi-Functional Team and/or in a warning letter of concerns.

7.1.3. All remedies shall be IAW the FAR 52.212-4(a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

7.2. QUALITY CONTROL. The contractor shall develop and maintain a complete quality control program for the performance requirement of this contract to ensure services are performed IAW this contract and PWS. The contractor shall develop and implement procedures to identify, prevent and ensure non-performance and continual repeat of defective service does not occur. A written QCP shall be submitted to the CO for review and feedback. The plan shall be submitted NLT 30 calendar days after award. The plan shall specifically address the contractor’s strategy to provide quality workmanship;

continual process improvement; preventing deficiencies and for correcting deficiencies as required. The contractor shall ensure that the following issues are addressed in their QCP.

7.2.1. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

7.2.2. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

7.2.3. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons.

7.3. QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received IAW requirements set forth in this contract. The COR shall inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will record surveillance results in his monthly log. Results of the surveillance then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO with a Contractor Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the report IAW instructions provided and return it to the CO within three (3) calendar days of receipt.

7.4. PERIODIC PROGRESS MEETINGS. The CO, contract administrator, Functional Commander, COR, other government personnel as appropriate and the contractor shall periodically meet to discuss the contractor’s performance as needed via phone conference or in-person. The contractor may request a meeting with the CO when deemed necessary.

7.4.1. MEETINGS. Will be documented in the contract file with written minutes signed by the CO, the contractor and any other signatures as deemed appropriate. The signed minutes will be distributed to the functional area and the contractor.

7.4.2. MEETING MINUTES. Should the contractor not concur with the meeting minutes, the contractor shall provide a written response to the CO within ten (10) calendar days of receipt of the minutes identifying areas of non-concurrence for resolution.

8. GOVERNMENT PROVIDED PROPERTY and SERVICES.

8.1. FACILITIES. RESERVED.

8.2. INTERIOR SPACE. RESERVED.

8.3. EXTERIOR SPACE. RESERVED.

8.4. UTILITIES. The government will furnish electricity, water, and sewage as necessary for accomplishment of work IAW this contract. All facilities do not receive the same utility services. The contractor shall not change or modify any utility system or component; or connect any contractor property, equipment or system without prior CO review and approval. The contractor shall practice energy conservation in the government-provided facilities.

8.5. MATERIALS. None.

8.6. SECURITY, FIRE, and MEDICAL SERVICES. The government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available. The Government will provide police and fire protection.

McGuire Security Forces / Dix DOD Police Force can be reached at phone numbers (609) 562-6001/2/3.

Lakehurst DOD Police Force can be reached by dialing (732) 323-4000. Base Fire Departments shall provide initial response and fire protection services to the contractor. The Base Fire Alarm Control Centers can be reached at phone number 911 from a base phone. If dialing 911 from a cell phone, the location must be fully identified to ensure that the proper responder is notified. The 87th Medical Treatment Facility (MTF) may provide urgent health care to any contractor employees or agents for injuries occurring while on duty. Urgent health care is defined as medical care authorized to the extent necessary to save life or limb and prevent undue pain and suffering. Contractor employees will be transferred to a civilian medical facility as soon as they are appropriately stabilized. The cost of such treatment will be paid for, in full, within a reasonable period of time (as determined with/by the Base Legal Office’s assistance), by the contractor or the contractor’s employee and will not be borne by the 87th MTF, the United States Air Force or the government. Billing/accounts receivable is processed based on services provided, which is captured on an Air Force Form 552 (Pre-Hospital Evaluation Patient Care Report). Verbiage above is based upon the 87th MTF current practice of account receivable IAW AF 41- 120, Medical Resource Operations, and is specific to Joint Base McGuire-Dix-Lakehurst, New Jersey.

Should there be any universal language that the Defense Health Agency distributes, it is imperative that verbiage takes priority to the verbiage currently suggested or in use. Lakehurst Specific: Follow-on emergency medical care will be provided to contractor and their employees at Community Medical Center, Toms River. Charges for medical care will be at the contractors or employees’ expense.

Emergency Medical Service phone number is 911 from a base phone. If dialing 911 from a cell phone, the location must be fully identified to ensure that the proper responder is notified..

9. GENERAL INFORMATION.

9.1. MISSION. The overall Civil Engineer mission JB MDL is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees. The JB MDL is located on the East coast between Washington, DC and New York City. JB MDL is prone to approximately 20 high visibility Very Important Person (VIP) visits per year.

9.2. BACKGROUND. RESERVED.

9.3. DAMAGES to GOVERNMENT BUILDINGS or EQUIPMENT. Damages to Government buildings or equipment are addressed in clause 52.237-2 – “Protection of Government Buildings and Equipment.”

9.4. HOURS of OPERATION. The contractor shall perform services during normal duty hours which are daylight hours, Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the COR and reschedule the work to minimize disruption.

9.5. RECOGNIZED HOLIDAYS. The contractor is not required to provide service on federal holidays, except in emergency situations. Federal holidays are as follows:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January President’s Day - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

9.6. BASE CLOSURES. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base. In the case of severe weather, the contractor will call 609-754-2273 for Joint Base McGuire-Dix for base operational status.

9.7. SECURITY REQUIREMENTS. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

9.8. PERFORMANCE of SERVICE DURING CRISIS or HEIGHTENED SECURITY. This service is not determined to be essential for performance during crisis.

9.9. SPECIAL QUALIFICATIONS. The contractor shall obtain all employee certifications and licenses required by local, state and Federal agencies that govern the supervision and application of chemicals.

Copies of all certificates, licenses and approvals must be submitted to the COR at least 10 days prior to commencement of performance and for any renewal requirements. New employees hired post contract award that require certification and / or licensing may not begin work until the appropriate documentation has been submitted.

The contractor shall provide the name and telephone number of the contractor’s on-site contract manager and alternate responsible for all requirements in the PWS. Provide telephone numbers of contractor manager and alternate(s) for after duty hours. The contract manager and alternate(s) must be able to read, write, speak and understand English, or an interpreter must be provided to work alongside the contract manager or alternate(s) at no additional cost to the Government.

9.10. INTERFACES. The contractor shall not unduly interfere with regularly scheduled government operational activities in the performance of contract requirements. In the event a government supervisor so requests, the contractor shall temporarily cease work in the area and report the instructions, to include name of the government person involved, to the CO immediately by the most expedient means. The contractor shall notify the CO verbally of disputes with customers or other base contractors and follow-up in writing.

9.11. CONTRACTING OFFICER and CONTRACTING OFFICER REPRESENTATIVE (Quality Assurance Personnel). The CO will appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

9.12. WORK CLEARANCE REQUESTS. The contractor shall obtain an approved Work Clearance Request for all work which involves excavation including minor digging. Digging permits are available at the Service Call Desk located in Building 2404 at McGuire (609-754-2388) and Building 5 at Lakehurst (732-323-2600).

9.13. SAFETY REQUIREMENTS and REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. The contractor must provide within 10 days of start of contact a job-specific safety plan to the COR. Provide a verbal report to the CO or COR as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO or COR within five calendar days of each occurrence.

9.14. SCHEDULES. The contractor shall submit a schedule for all services described in the PWS and Appendices to the CO for review at the post-award conference and at each option year. The schedule may be submitted electronically using a file format compatible with Government software programs such as “Microsoft Office” software.

9.15. SCHEDULE CHANGES. Occurrence based (non-permanent and no more than once a month) schedule changes due to customer requests or base exercises shall be supported by the contractor. The COR will request the changes to the contractor 10 days before the schedule change take place at no additional cost to the government.

9.16. CHANGES IN SCOPE OF WORK. The contractor shall identify pricing for each type of tasking in the contract schedule. The contractor shall use Appendix A and B for adding or subtracting work.

9.17. USES and SAFEGUARDING OF INFORMATION. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data.

9.18. USER MANUALS. Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

9.19. PHYSICAL SECURITY. The contractor shall be held fully accountable for any failure to maintain the physical security of all base restricted areas, secured facilities or sites within which contractor http://www.ecmra.mil/ provides service. The contractor shall be responsible for the safekeeping and inventorying of all government-provided keys and combinations issued for the performance of services within secured areas.

The contractor shall be responsible for all losses or damages caused by contractor acts or omissions which cause breach in security in the areas where services are performed. Upon termination or completion of the contract, the contractor shall secure the previously issued keys and return them to the COR within twenty-four (24) hours.

9.20. ANTITERRORISM. As a prelude and during performance of any contract, it is critical that the contractor be supportive of all DOD requirements to protect personnel and their families, installations, facilities, information, and other resources from terrorist acts. All contractors and sub-contractors are responsible for providing their personnel information on the (JB MDL) Antiterrorism Program. During performance of work, personnel security and protection of resources is critical for the installation to maintain a safe work environment. Contractor personnel will be alert for any suspicious activity observed by their personnel working on the installation. If any situation appears to be suspicious, immediate actions must be taken to properly notify base Security Forces Squadron Law Enforcement Desk at (609) 562- 6000/1/2/3 (McGuire/Dix) or (732) 323-4000 (Lakehurst). The contractor must ensure that contractor personnel and vehicles are strictly controlled during performance of duty. For instance, the contractor shall use reasonable efforts to prevent any personnel or equipment from being placed in harm's way or in a position that could aid or abet terrorists. Contractors are encouraged to contact the JB MDL Antiterrorism Office at (609) 754-1397 or (609) 754-1611 for information regarding the installation Antiterrorism Program.

9.21. CONTRACTOR PERSONNEL. The contractor and its employees shall comply with all DoD, and base regulations at all times and shall conduct themselves in a professional manner. Uniforms, badges, and good behavioral conduct will be mandatory. The contractor shall provide a complete and current employee roster to the COR within ten (10) working days of the contract award. Contractor’s employee roster shall identify the primary and alternate site manager or foreman and the Quality Control inspector and, in each case, list their telephone numbers. As required, the contractor shall provide updated copies of their employee roster to the COR.

9.22. CONTRACTOR EMPLOYEE UNIFORMS and IDENTIFICATION. All contractor employees shall wear a distinctive company logo on their outer garment at all times. Contractor employees shall be neat and professional in appearance and meet current commercial standards. In addition, contractor’s employees shall wear a company-issued identification badge with the company’s name, employee’s name and employee’s photo prominently displayed on their outer clothing. The contractor’s employees shall not wear any type of clothing that can be construed as military related clothing.

9.23. TOBACCO POLICY. The contractor shall ensure that all contractor employees do not use tobacco products within 50 ft. of any base facility, around fuel tanks and generators, and within any clearly marked “No Smoking” areas or within 50 ft. of any flight line aircraft parking areas.

9.24. SAFETY and ACCIDENT REPORTING. The contractor shall be responsible for providing services under this contract IAW all base, local, State and federal occupational safety requirements. The contractor shall ensure that all services are conducted safely at all times. The contractor must provide within 10 days of start of contact a job-specific safety plan to the COR. The contractor shall ensure all contractor employees are issued and properly use all required safety personal protective equipment. The contractor shall use mechanically sound and safe vehicles and equipment in the performance of services under this contract. Contractors shall take necessary corrective actions if contractor’s employees are conducting operations in an unsafe manner. In the event of an accident, the contractor shall contact the base emergency 911 services (see paragraph 8.6) and COR immediately. Additionally, the contractor and contractor’s personnel will be knowledgeable of and comply with all other base incident-reporting procedures.

9.25. HIRING GOVERNMENT PERSONNEL. The contractor is restricted from hiring the COR, inspectors, monitors or any other government employees whose employment could result in conflict of interests IAW DOD 5500.7R.

9.26. SECURITY REQUIREMENTS / VEHICLES and PASSES. All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, State and federal regulations. In addition, all vehicles described above must be registered through the Security Force Squadron, Pass and Registration and will comply with JB MDL directives. After award of contract, the contractor shall request through the COR and Security Forces base passes and identification badges for their employees and work vehicles IAW the attached McGuire AFB contractor Security Appendix 4 to Annex C to JB MDL JIDP – SEP 21. Reference Appendix J.

9.27. EXECUTIVE ORDER (EO) 13423 (Strengthening Federal Environmental, Energy, and Transportation Management). The contractor shall assist in compliance with this EO:

(a) Use of products with post-consumer recycled content

(b) Use of products that are recyclable

(c) Use of low toxicity or non-toxic products

(d) Use and installation of low-maintenance products

10. ENVIRONMENTAL REQUIREMENTS.

10.1. COMPLICANCE WITH LAWS and REGULATIONS: The contractor is required to comply with all applicable State and Federal laws, State and Federal regulations, and Air Force instructions in effect at the time of performance of this contract. The laws and regulations include but are not limited to:

environmental and occupational safety and health. The contractor shall be responsible for compliance with construction and operating permits, and also responsible for penalties, fines, or natural resource damage claims that may be required or assessed by the State of New Jersey, Federal or Local Governments resulting from contractor performance, or failure to perform, during the course of this contract. The Government will inspect for environmental compliance at their discretion and will notify the CO of any discrepancies found.

In addition, the contractor may be subject to contractual sanctions including, but not limited to withholding, offset, termination, suspension, and debarment and adverse past performance assessment. Contact numbers McGuire Environmental (609) 754-6166 or Lakehurst Environmental (732) 323-7800.

10.2. NOTIFICATION OF ENVIRONMENTAL SPILLS: If the Contractor spills or releases any substance the Contractor shall immediately report the incident to the CO and COR. The Contractor shall be liable for the spill or release of such substances.

10.3. MATERIAL STORAGE and USE: The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling.

This includes hazardous materials. Contractor shall be responsible for using reusable or returnable chemical containers. All chemical containers provided by the contractor shall remain the property of the contractor.

All hazardous containers are required to have a secondary containment of the contents. The contractor shall provide all necessary secondary containment equipment.

10.4. ENVIRONMENTAL and HAZARDOUS MATERIALS HANDLING: The Contractor shall be responsible for advising employees of all Environmental and Hazardous Materials handling. Contractor is also required to have and maintain Safety Data Sheets (SDS) on all materials that are required by State and Federal laws and/or regulations (Reference 91-301 and OSHA requirements).

10.5. HAZARDOUS MATERIALS and HAZARDOUS WASTE (HM/HW): The Contractor shall use nonhazardous materials whenever possible.

10.5.1. HAZARDOUS MATERIAL: The Contractor shall be responsible for knowing which materials are considered hazardous and shall comply with Federal, State, and County requirements pertaining to the proper use, labeling, storage, transporting, and disposal of hazardous materials and hazardous wastes.

Hazardous material includes all material hazardous to health, safety, or the environment, such as but not limited to, hazardous chemicals, hazardous substances, toxic chemicals, and extremely hazardous substances, as defined by any of the following:

29 Code of Federal Regulation (CFR) 1910.1200 40 CFR Part 302, Table 302.4 40 CFR Part 355 with Appendices

40 CFR 372.65

The government’s policy is to reduce the use of hazardous materials in keeping with federal pollution prevention goals. Joint Base McGuire/Dix/Lakehurst uses a Hazardous Materials Management Process (HMMP) to control and reduce the use of hazardous materials and to maintain a hazardous chemical inventory IAW policy and regulatory requirements.

10.5.1.1. ALL HAZARDOUS MATERIALS: All hazardous materials must be approved by the HMMP prior to being brought onto the installation. The Contractor shall submit a list of hazardous materials intended for use, along with corresponding SDS’, to the HMMP Lead/Designated Point-of-Contact (POC) through the COR at least thirty (30) calendar days after contact award, prior to beginning work or bringing hazardous materials onto the installation, and prior to any changes. The listing shall include product name, chemical type, container type and size, the quantity to be brought onto the installation, process for which it will be used, and disposal method(s) for empty containers and any resulting hazardous or nonhazardous waste.

10.5.1.2. APPROVED HAZARDOUS MATERIALS: The Contractor shall report how and when approved hazardous materials are used, including any amount spilled, evaporated as an air emission, or properly disposed of as a solid or hazardous waste. The contractor shall provide an updated quarterly inventory shall be submitted to the HMMP, through the COR, not later than the 5th of the month following the previous quarter listing quantities used during the previous month, total quantities used since job start (on an annual basis), and any amount disposed of as hazardous or nonhazardous waste. Contractor shall use the attached form, or other previously COR approved format to report inventory information.

10.5.2. HAZARDOUS WASTE: Hazardous waste includes, but is not limited to, material discarded or disposed of which exhibits characteristics of toxicity, reactivity, corrosivity, or ignitability, or which is listed as hazardous waste by any of the following:

40 CFR Park 261 CCR Title 22, Division 4.5 The government’s policy is to reduce the disposal of hazardous waste in keeping with federal pollution prevention goals. The Contractor shall be responsible for providing equipment, containers, and containment systems.

10.5.3. SPILL PREVENTION and RESPONSE: The Contractor shall ensure all employees are knowledgeable of spill prevention and response procedures. If a spill does occur, the Contractor shall take immediate action to contain it and report the incident to the Fire Department by dialing 911 from any phone.

The Contractor shall also notify Environmental Flight (787 CES/CEIE) McGuire Environmental (609) 754-

6166 or Lakehurst Environmental (732) 323-7800. The spill shall also be reported in writing to the COR within 48 hours.

10.5.3.1. HAZARDOUS SPILLS OR DISCHARGES: The Contractor is responsible for cleanup of any hazardous spills or discharges at no additional charge to the government. The Contractor will clean-up, containerize, and properly dispose of any spills caused by the Contractor’s employees such that no petroleum product, toxic chemical or hazardous substance enters any creek, gutter, or other appurtenance leading to natural drainage, storm drainage, or sanitary sewer systems. This includes any chemicals or substances that cause soil staining or other potential for air, water, soil degradation as determined by the base environmental flight. If required by the government, the Contractor shall sample the spill site, in the presence of Environmental, to show adequacy of spill cleanup. All clean up procedures shall follow all Federal, State, and County laws and regulations.

10.5.3.2. GOVERNMENT RESOURCES: Spill cleanup using government resources will be charged to the Contractor at an amount determined by the CO based on actual cost for manpower, supplies, equipment, and any resulting fines levied for the spill clean-up and testing.

10.6. OZONE DEPLETING CHEMICALS (ODC): The Contractor shall not use, in performance of this requirement, Class I ODCs, nor shall the delivery of these Class I ODCs be any item or supply or part of any service. If no suitable substitute to a Class I ODC exists, the Contractor must contact the CO and the

COR.

10.7. SOLID WASTE. The contractor is responsible for the proper handling, disposal and costs of solid and hazardous wastes and hazardous materials generated by or utilized during the course of its activities.

Proper handling also includes recycling and material recovery. The terms solid and hazardous wastes, and hazardous materials, include, but are not limited to, those defined in the Federal Water Pollution Control Act, the Comprehensive Environmental Response, Compensation, and Liability Act of 1980, the Solid Waste Disposal Act, the Clean Air Act, the New Jersey Water Pollution Control Act and the regulations promulgated pursuant to those Acts. The contractor shall also be responsible for any enforcement action that may be taken by the State of New Jersey, other State or the Federal Government related to handling, transportation and the proper disposal of solid and hazardous waste and hazardous materials. If notification, certifications, documentation, manifests, permits or any other written materials are required by law to be obtained, prepared and / or submitted, the contractor shall prepare same and provide a written copy to the COR, and a copy to the Environmental Flight (787 CES/CEIE) within the timeframes set forth in the law and regulations governing the action. Hazardous waste manifests must be signed by the Environmental Flight McGuire areas (609) 754-6166 and (732) 323-7800 Building #5 for Lakehurst. JB MDL is not responsible for any hazardous materials brought on base by the contractor that may become hazardous waste during the course of performance. Contractor shall remove those materials for the base at their own expense and risk.

10.8. SOURCE SEPARATION OF SOLID WASTE: The contractor shall adhere to all base level recycling programs to include disposal of yard / tree waste in specified dumpster collection stations or at the recycling collection center on base. Wastes shall be placed in enclosed metal containers that are emptied on a regular schedule. Solid waste shall be separated and placed in individual containers in a manner that facilitates recycling of various categories of waste. Contractor is responsible for the handling and associated costs of disposal for all solid wastes generated. Cardboard and all types of metal shall be source separated and recycled. Cardboard and metals shall be delivered to the McGuire AFB Recycling Center, building #2321 or building 668 at Lakehurst. The CO or COR shall identify the specific dumpsters for yard/tree waste.

10.9. HAZARDOUS MATERIAL HANDLING: Any hazardous material or chemical to be used or stored by the contractor must be approved, in writing, by the COR prior to the contractor bringing it on the Base.

The contractor must utilize an AF Form 3000, Material Approval Submittal, listing each container of hazardous material stored, kept, or utilized, to include Safety Data Sheets (SDS).

{Include on Material Approvals Submittal List} SDS sheets must also be displayed on-site for access by contractor employees as well as the Government, per OSHA requirements. Materials will be used for intended purposes and will be stored and utilized IAW industry standards. The contractor will submit SDS on all materials to be NLT 30 calendar days after contract start date and prior to chemical being brought onto JB MDL.

10.10. HAZARDOUS MATERIALS INVENTORY. The contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved MSDS and AF Form 3000s.

APPENDIX A

LIST OF BUILDINGS

LOCATION OF WORK: The following are the buildings where the HVAC systems are located on McGuire area of JB MDL. (Also see Attachment A)

# Bldg. # Pipe # Water Source…