PWS IH Tech SPT 25June2026.docx

ATTACHMENT 02

Performance Work Statement

Industrial Hygiene Technical Support Services

Solicitation #W912JM-21-R-0015

21 pages

25 June 2026

Georgia Army National Guard USPFO for Georgia

Regional Industrial Hygiene Southeast Office

PERFORMANCE WORK STATEMENT (PWS)

FOR

Industrial Hygiene Technical Support Services

1.0 General:

1.1 Scope:

1.1.1. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified herein as Government Furnished, to perform preform technical support for Industrial Hygiene (IH) Services, as defined in this Performance Work Statement (PWS).

1.2 Background:

1.2.1. This is a new award for same or similar services that have successfully been acquired by the Georgia National Guard in the past. This is a new acquisition for services to be performed during an established period of performance lasting no longer than one base period of one year, and 1 option period lasting one year each in duration.

1.3 Period of Performance (PoP):

1.3.1. Commencement of work shall begin within 10 days after receipt of written Receipt of Award (ROA).

1.3.1.1 The commencement of work shall begin within 10 calendar days after written receipt of award and last until the established period of performance end date of 30-September-2024, Period of performance extensions beyond this established end date will only be granted via fully executed supplemental agreement signed and issued by the Contracting Officer.

1.4 General Information:

1.4.1. Normal hours of operation are Monday through Friday from 8:30 am to 5:00 pm Georgia time (no daylight savings). Except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at:

Industrial Hygiene Region Southeast Office 510 Plaza Drive, Suite 1530 College Park, GA, 30349

The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is authorized.

1.4.1.1. Telework: The Government will permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2. Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3. The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2. Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

· New Year’s Day: January 1st

· Martin Luther King, Jr.’s Birthday

· President’s Day

· Memorial Day

· Juneteenth: June 19th

· Independence Day: July 4th

· Labor Day

· Columbus Day

· Veteran’s Day: November 11th

· Thanksgiving Day

· Christmas Day: December 25th

1.4.3. Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in:

Technical Exhibit 1, Performance Requirements Summary (PRS).

A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4. Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5. Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1. For contractors requiring Common Access Card (CAC): The CAC is the DoD Federal Personal Identity Verification (PIV) credential. Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated Tier 1 or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled Tier 1 investigation at the Office of Personnel Management.

Sponsorship and enrollment information about each applicant must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either the Real-Time Automated Personnel ID System (RAPIDS) using the DD Form 1172-2 or the Trusted Associate Sponsorship System (TASS).

1.4.5.1.1. Homeland Security Presidential Directive (HSPD)-12 Background Investigation Requirements: The contractor shall ensure that all contractor and subcontractor personnel whose duties require CAC card issuance obtain them and shall process all CAC card applications. The contractor shall ensure that all employees requiring an initial background investigation complete a Personnel Security Investigation Portal (PSIP) form at Attachment “TBD”, at the earliest possible date and that this form is forwarded to the COR immediately. The COR will review the form for completeness and accuracy and forward it to the National Guard Bureau (NGB) Personnel Security manager who will initiate the investigation process via the PSIP. Contractor personnel will then receive two e-mail messages; the first will confirm that the investigative service provider has received the request, and the second will provide instructions for the completion of the appropriate form via the Electronic Questionnaires for Investigations Processing (e-QIP) system. Upon completion of the e-QIP questionnaire and submittal of all required documents, including fingerprint card to the security manager, the background investigation (BI) will be initiated. The contractor shall ensure immediate compliance with all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system. The contractor is cautioned that the entire process from submittal of the PSIP form to return of the FBI fingerprint check may routinely take from two to six weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.4.5.1.2. Trusted Associate Sponsorship System (TASS): The contractor shall process CAC applications through the TASS, the procedures for which are described below. Although there is no requirement for the contractor to designate a “Corporate Facility Security Officer" (FSO) to serve as its single point of contact for the BI, the TASS application process and other CAC and security-related matters, such designation facilitates these processes. If a Corporate FSO is not established, all contractor employees requiring a CAC will be required to process their own applications. The submission process for CAC applications is as follows:

1) The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated TASS Trusted Agent (TA). The TASS TA for this requirement will be: TBD.

2) The Government will establish a TASS application account for each CAC Request and will provide each contractor employee a user ID and password, via email, to the contractor’s FSO or contractor employee. The FSO or contractor employee shall access the TASS account and complete the CAC application (entering/editing contractor information as applicable) at: https://tass.dmdc.osd.mil/tass/. The contractor’s FSO or contractor employee shall follow up to ensure that the TA is processing the request.

3) The Government will inform the contractor's applicant, via email, of one of the following:

a) Approval. -- Upon approval, the information is transferred to the DEERS database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a RAPIDS station (RAPIDS Site Locator: http://www.dmdc.osd.mil/rsl/).

b) Rejection. -- The Government, in separate correspondence, will provide reason(s) for rejection.

c) Return. -- Additional information or correction to the application required by the contractor employee.

**The contractor shall maintain records of all approved and rejected applications.**

1.4.5.1.3. Real Time Automated Personnel Identification Documentation System (RAPIDS) At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor employee by Social Security Number (SSN) and two forms of identification. Identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 1615-0047, "Employment Eligibility Verification". Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture ID. The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS, and will then issue a CAC. Issued CACs will be valid for no longer than three years, or until the individual's contract end date (inclusive of any options), whichever is earlier.

1.4.5.1.4. The contractor shall manage requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The contractor shall provide at least 10 calendar days advance notice to the TA, unless there are extenuating circumstances approved by the COR or KO.

1.4.5.1.5. The contractor shall return issued CACs to the DEERS office upon departure or dismissal of each contractor employee, and shall obtain a receipt for each card and provide it to the TA/COR. Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1.6. The contractor shall obtain an Army Knowledge Online (AKO) email address for each applicant, including subcontractors, who may be deployed or require logical access to a Government computer network. Note: If employees of a contractor lose the privilege to access AKO, they lose the ability to renew their CAC. Therefore, it is critical that contractor employees maintain their AKO accounts.

1.4.5.2. Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the KO within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html.

1.4.5.3. iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the KO within 15 calendar days after completion of training.

1.4.5.4. Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.5. Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy, and their actions affect the most vulnerable portion of the Army Enterprise Infrastructure (AEI). Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

1.4.5.5.1. Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

1.4.5.5.2. Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://atc.us.army.mil/iastar/docs/Training_BBP.pdf).

1.4.5.5.3. Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

1.4.5.5.4. Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

1.4.5.5.5. Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.5.6. Army Training Certification Tracking System (ATCTS): All contractor employees with access to a Government information system shall be registered in ATCTS (https://atc.us.army.mil/iastar/index.php) at commencement of services, and shall successfully complete the DoD Information Assurance awareness training prior to access to the IS and then annually thereafter. (https://iatraining.us.army.mil/).

1.4.5.7. Information Assurance (IA) Training. All contractor employees and associated subcontractor employees shall complete the DoD IA Awareness Training before issuance of network access and annually thereafter.

1.4.5.8. (IA)/Information Technology (IT) certification. All contractor employees performing services involving IA/IT functions shall comply with DoD and Army workforce training requirements in DoDD 8140.01, DoD 8570.01-M and AR 25-2 within six months of the start of contract performance or appointment to IA/IT functions. In accordance with DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2, contractor employees supporting or performing IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

1.4.5.9. The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.5.10. OPSEC Training: In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each contractor employee to the KO within 15 calendar days after completion of training. Level 1 OPSEC training is available at https://securityawareness.usalearning.gov/opsec/index.htm.

1.4.5.11. OPSEC SOP/Plan. The contractor shall develop an OPSEC Standard Operating Procedure (SOP)/Plan and provide it to the COR within 90 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan shall include a process to identify the Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. The contractor shall implement OPSEC measures as required by the Government. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor shall ensure this individual becomes OPSEC Level II certified within 90 days of appointment as OPSEC coordinator in accordance with AR 530-1. Contractor shall provide a copy of the certification to the COR NLT 15 days after completion.

1.4.5.12. Threat Awareness and Reporting Program (TARP). Per AR 381-12, Threat Awareness and Reporting Program (TARP), contractor employees with security clearances must receive annual TARP training by a counterintelligence (CI) agent or other trainer as specified in Chapter 2 Threat Awareness and Education, Section II, paragraph 2-4b. The contractor shall identify annual TARP training, personnel trained, and date of training within 15 days of training completion.

1.4.6. Physical Security. (Include this section even if performance will not be at a Government facility.) The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1. Key Control. NOTE: All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. (Add the following sentence if a QCP is required): The contractor shall include procedures covering key control in the QCP.

1.4.6.1.1. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.2. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system and will deduct the total cost from the monthly payment due the contractor.

1.4.6.1.3. The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.7. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.8. Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.9. Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.9.1. The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.10. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.11. Data Rights the Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.12. Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.13. Phase In / Phase Out Periods: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the 30 days, phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements to commence full performance of services on the contract start date.

2.0 Definitions and Acronyms:

2.1. Definitions:

2.1.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3. Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6. Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8. Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9. Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privy of contract with the subcontractor.

2.2. Acronyms:

3.0 Government Furnished Property

Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1. Property:

3.1.1. The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

3.2. Materials:

3.2.1. A GA DoD identification card (separate from the CAC) is required for access to the facility where JFHQ is located. This will be provided upon commencement of services, in coordination with facility management. This card will be returned to facility management upon departure or dismissal of the CE.

3.3. Equipment:

3.3.1. CE and the COR shall conduct an inventory of all Government-furnished equipment within ten days of commencement of services. CE shall sign a receipt for all furnished equipment and shall determine the working condition of all equipment in coordination with the COR.

3.4. Utilities:

3.4.1. All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1. General:

4.1.1. Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2. Contractor Security Clearance:

4.2.1. The contractor’s employees performing work in support of this contract shall have been granted a Secret security clearance from the Defense Industry Security Clearance Office.

5.0 Requirements:

5.1. Labor Hours Reporting

5.1.1. The contractor shall report ALL contractor labor hours required for performance of services provided under this contract for the National Guard Bureau Southeast regional IH office via a secure data collection site.

5.2. System of Award Management (SAM)

5.2.1. The contractor shall completely fill in all required data fields using the following web address: https://sam.gov. Log in and select Entity Registrations and then select Service Contract Reporting.

5.2.2. The Contractor shall report the required information annually by October 31, for services performed under this contract during the preceding Government fiscal year (October 1-September 30).

5.2.3. The DoD Guidebook for Service Contract Reporting in SAM, available on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr. The General Services Administration (GSA) has also posted additional guidance such as quick start guides, informational videos, and frequently asked questions, that can be accessed by going to https://sam.gov and searching the “HELP” section. The SAM Federal User Guide is also available in the “HELP” section for comprehensive instructions on navigating SAM. Contractors requiring assistance using SAM should contact the Federal Service Desk at https://www.fsd.gov.

5.3. Purpose & Intent

5.3.1. Contractor to provide SMEs within the following Technical fields to perform work as outlined in this document, and applicable contract terms and conditions, historically this has been done with.

5.4.1.1. Three (1FT, & 2PT)) CASDAP Professionals– Will conduct surveys as a part of the CASDAP team etc.

5.4.1.2. One (1PT) Technical Support Certified Industrial Hygienist (CIH) – Will conduct IH report and document review, create training and presentation products, as well as other technical duties requested by the regional Industrial Hygienist assigned to the southeast office.

5.4. Required Positions, Qualifications, & Duties

5.4.1. CASDAP PROGRAM ANALYST — 40 HRS/WEEK - Composite ARNG Safety Development & Assessment Program (CASDAP) is an essential tool to help ARNG identify gaps in staffing, funding and educational needs across the programs and work with leadership to prioritize and support programs to enhance Safety and Occupational Health programs across the States. The Occupational Health representative will coordinate with designated State Occupational Health and Industrial Hygiene professional, at minimum 60 days prior to inspection, to review program files and tracking databases to validate required inspection elements. CASDAP is a phased approach to Safety assessment using both an online and physical site assessments to review and evaluate program metrics IAW Army Safety regulation AR 385-10 and DOD Safety requirements.

5.4.1.1. QUALIFICATIONS: The requirements for these position(s) include but are not limited to: The OH representative(s) will be required to maintain professional licensure as a registered nurse and will be able to produce valid licensure upon request.

5.4.1.2. DUTIES: The requirements for the CASDAP Occupational Health Liaison (40hrs/Week) this position include but are not limited to:

5.4.1.2.1. Program Compliance, Development, and Oversight

5.4.1.2.1.1. • Program Assessment and Compliance: Conduct multi-phased CASDAP reviews (virtual Phase 2 and on-site Phase 3) to evaluate the effectiveness and regulatory alignment of state-level OH and IH programs. This includes verifying personnel presence, preparing and disseminating assessment checklists (PE7/PE29), and reviewing documentation.

5.4.1.2.1.2. • Recommendation and Improvement: Identify significant program findings and actionable recommendations to facilitate the proper allocation of resources and drive continuous program improvement across states.

5.4.1.2.1.3. • Consultative Support: Provide professional, state-specific recommendations and expert consultation to assist state personnel in developing and enhancing their OH and IH programs to meet both individual state mission requirements and overarching ARNG statutory mandates.

5.4.1.2.1.4. • Reporting and Dissemination: Complete detailed final reports within 10 business days of each assessment and route them to ARNG OH Chief Nurse Consultant and/or ARNG Chief IH for review, signature, and dissemination to state leadership.

5.4.1.2.2. CASDAP Assessment Execution and Coordination

5.4.1.2.2.1. Pre-Assessment Management (Phase 2 & 3): Prepare and send the Letter of Instruction (LOI) and required checklists 60 days prior to the scheduled review. Establish and manage the state-specific Teams Page folder, granting access to necessary personnel and ensuring all documentation is uploaded and reviewed prior to the assessment week.

5.4.1.2.2.2. Assessment and Verification: Lead the assessment process through virtual (Phase 2) or in-person (Phase 3) communication, clarifying checklist questions, verifying assessment documentation, and compiling initial findings and recommendations.

5.4.1.2.2.3. State Leadership Briefing: Develop, prepare and deliver out-brief slides to the safety lead before the out brief. Assist with final out brief presentation. Brief the state leadership at the conclusion of the on-site assessment (Phase 3) with detailing findings and recommended actions for the OH and IH sections of the checklist.

5.4.1.2.2.4. Inter-Program Coordination: Coordinate with the ARNG Safety Lead and other CASDAP Program Analysts to manage the overall assessment schedule, assign program analyst tasks, and assist in the review and revision of assessment tools (checklists, LOIs) as needed.

5.4.1.2.3. Professional Development and Administrative Support

5.4.1.2.3.1. Regulatory Expertise: Maintain current and comprehensive knowledge of all statutory and regulatory regulations, as well as current ARNG memos, pertaining to the OH and IH Programs through continuous professional development, mandatory annual education, and attendance at ARNG OH/IH annual training.

5.4.1.2.3.2. Mentorship and Training: Provide remote/virtual and/or on-site mentorship to state OH Nurses and IH Technicians to enhance their program execution and assist in training new CASDAP Program Analysts.

5.4.1.2.3.3. Travel and Logistics (Phase 3): Independently manage all logistics for on-site assessments, including researching travel options, creating detailed travel budgets and requests, and booking all necessary arrangements (flights, lodging, ground transportation). Process and submit final expense reports with receipts.

5.4.1.2.3.4. General Support: Serve as a primary point of contact for states, answering follow-up questions regarding OH/IH programs and coordinating with ASOHMS personnel on program findings and recommendations.

5.1.1.1. DUTIES: The requirements for the CASDAP Occupational Health Liaison (20hrs/Week) include but are not limited to:

5.1.1.1.1. Identify OH Program and IH Program findings and recommendations to assist with proper allocation of resources and program improvement.

5.1.1.1.2. Provide professional recommendations that are unique to each State program and assist state personnel to develop OH and IH Programs based on individual state missions while still meeting the statutory and regulatory requirements.

5.1.1.1.3. verify the OH Nurse and IH technician personnel present in the scheduled state or OH and IH Program managers

5.1.1.1.4. Send a Letter of Instruction (LOI), PE7 (OH) and PE29 (IH) checklists to OH/IH state personnel 60 days prior to scheduled review.

5.1.1.1.5. Build state folder on Teams Page or get access to state folder on Teams Page, and grant access to the Teams state folder to the necessary state personnel.

5.1.1.1.6. Provide communication with state OH/IH personnel to provide support and assistance in preparation for the review.

5.1.1.1.7. Prep for Phase 2 assessment (discuss schedule that week, answer questions, etc.

5.1.1.1.8. Review the state documentation uploaded to state Teams Page prior to scheduled assessment week.

5.1.1.1.9. Communicate with video/audio call, telephone call and/or email during the assessment week to clarify questions in the assessment/checklists.

5.1.1.1.10. Verify assessment documentation with OH Nurse and IH technician or responsible personnel.

5.1.1.1.11. Complete the checklists and provide findings and recommendations for the OHP and IHP during the assessment week.

5.1.1.1.12. provide the completed OH and IH master checklists to the Safety Lead by COB Friday of the assessment week.

5.1.1.1.13. Coordinate with Safety Lead for travel coordination for scheduled assessment, research travel options (flights, rental car, per diem, hotel, parking), create a travel request for each Phase 3 assessment, and send travel request for review and approval.

5.1.1.1.14. create OH and IH out-brief slides by COB Wednesday during the assessment week provide the out-brief slides to the Safety Lead by COB Wednesday during the assessment week.

5.1.1.1.15. attend and brief at the out-brief with state leadership.

5.1.1.1.16. create expense report with receipts and send expense report and receipts to contract company.

5.1.1.1.17. complete a final report within 10 business days of the scheduled assessment.

5.1.1.1.18. forward the final report to ARNG OH Chief Nurse consultant and/or ARNG Chief IH for review, signature and dissemination.

5.1.1.1.19. The OH representative will be required to maintain professional licensure as a registered nurse and will be able to produce valid licensure upon request.

5.1.2. CERTIFIED INDUSTRIAL HYGIENIST (CIH): Vendor/Contractor shall provide technical support for all IH projects administered by the Chief of Industrial Hygiene for Army National Guard. Contractor shall be required to travel at least twenty-five percent (25%) of the time. Contactor personnel shall not perform inherently governmental functions (i.e., representation of government, decision authority, etc.).

5.1.2.1. QUALIFICATIONS: The requirements for this position include but are not limited to:

5.1.2.1.1. This position will require the ability to use Microsoft Office applications and Microsoft Windows, Acrobat Adobe, as well as knowledge of how to operate a personal computer to input, store, retrieve and manipulate data, is required.

5.1.2.1.2. College degree is required and a Master’s Degree preferred.

5.1.2.1.3. Board for Global EHS Credential of Certified Industrial Hygienist (CIH) is required.

5.1.2.1.4. 20+ Years of experience as a CIH is required. Previous work with military service members encouraged but not required.

5.1.2.2. DUTIES: Scope of work for the position includes but is not limited to:

5.1.2.2.1. Conduct and/or assist with industrial hygiene (IH) surveys of ARNG facilities to include personal air sampling, noise monitoring, and assessment of engineering controls, illumination, lead dust, and indoor air quality. Provide a technical IH report of all findings and recommendations resulting from the IH survey.

5.1.2.2.2. Provide technical expertise to ARNG IH personnel recognizing, identifying, evaluating and controlling hazards in facility via electronic communication or in person.

5.1.2.2.3. Reports individual duty status daily to the COR, maintain a log of tasks in progress and completed.

5.1.2.2.4. Performs design review as requested by the IH Office reviewing ventilation, illumination, and other IH related concerns during planning and construction of ARNG projects.

5.1.2.2.5. Reviews, offers constructive criticism, and edits industrial hygiene reports, regulations, guidelines, and other publications as requested.

5.1.2.2.6. Creates presentations, training handouts, and other educational documents needed by the IH Office to support meetings and training events.

5.1.2.2.7. Gains and maintains familiarity with applicable U.S. laws, DoD policies, Army and ARNG regulations, and NGB and state policies relevant to the processes outlined above, upon commencement of services.

5.1.2.2.8. Performs other duties as assigned that relate specifically to requirements of the IH office and the technical specifications outlined above. Coordinates with the COR to de-conflict any additional duties that may risk running outside of the scope of this contract.

5.2. Additional Training Requirements

5.2.1. ORIENTATION AND TRAINING: The following training are unique to this requirement, and shall be completed in addition those listed herein this document (reference sections 1.4.5.2 through 1.4.5.11):

5.2.1.1. MTF in-processing checklist. When commencing work under this contract, the contract employees shall obtain in-processing checklist(s) from the COR or designated office. All contract employees are required to complete the applicable items on the checklist and turn it in to the designated office. Upon completion of the duty assignment, the contract employees shall complete an out-processing checklist and return it to the designated office.

6.0 Publications:

6.1. Applicable Publications

6.1.1. Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b) 01/23/2014 (Change 1: 07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9) August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf

https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC) 09/09/14 (Change 1: 05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors 08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and Civil Liberties Programs 01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy Program 05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce Improvement Program 12/19/2005 (Change 4: 11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program Operating Manual (NISPOM) 02/28/2006 (Change 2: 05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Contractors NOT Cleared 03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/ArmyDir.aspx

AR 25-2

Information Assurance 04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 530-1

Operations Security 09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 525-13

Antiterrorism 12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

6.2. Applicable Forms:

6.2.1. Forms applicable to the PWS are listed below:

DD 1172-2

Application for Identification Card/DEERS Enrollment

I-9 Employment Eligibility Verification 10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security Agreement Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

DD 250

Material Inspection and Receiving Report

7.0 TECHNICAL EXHIBIT 1 (PRS)

7.1. Performance Requirements Summary (PRS)

7.1.1. This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance…