PWS - Hydraulic Cylinder Rebuilds and Machine.pdf

Performance Work Statement Hydraulic Cylinder Rebuild and Machine

U.S. Moorings Portland, Oregon

1.0 General Statement

The Contractor shall provide all personnel, equipment, tools, material, vehicles, supervision, and other items necessary to perform repair, rebuild, and machining services as described in this Performance Work Statement. The Contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed. This is a firm fixed priced contract. The Contractor shall ensure that all work performed is in accordance with the most current rules and regulations.

2.0 Definitions

Throughout this contract terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in paragraph 5. The Contractor must re-perform all unsatisfactory work unless excused by the COR.

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officers Representative (COR): The Government employee who has been authorized in writing as the contracting officer’s representative, acting within the limits of their authority.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the COR, Attachment 10.

Performance Requirements Summary (PRS): Identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to survey all services called for in the contract to determine whether or not the performance objectives and goals were met.

Quality Assurance (QA): A method used by the Government to provide some measures of control over the quality of services received.

Quality Assurance Surveillance Plan (QASP): A systematic method to evaluate the services the Contractor is required to furnish in accordance with the PWS and PRS.

Quality Control (QC): A method implemented by the Contractor to control the quality of goods and services provided.

Condition Found Report (CFR): A document that contractors typically prepare and submit. The CFR used to transmit specific information concerning inspections or deficiencies or to propose additional work which requires a government response.

3.0 Government will Furnish

3.1 No Government furnished property will be provided as a result of this purchase order.

4.0 Contractor Shall Furnish

4.1 The Contractor shall provide all personnel, equipment, tools, material, vehicles, supervision, and other items necessary to perform rebuild and machining services as described in this Performance Work Statement.

4.2 The Contractor shall ensure that all work performed is in accordance with the requirements listed under Section 1.0, General Statement.

4.3 The Contractor shall submit all parts/seal list used in the overhaul. Provide photos of all old seals, fasteners, o-rings, and cylinder.

5.0 Performance Standards and Requirements

Provide all labor, materials, and equipment to machine and overhaul, one (1) gimbal hydraulic cylinders, two (2) hopper door hydraulic cylinder, one (1) overflow hydraulic cylinder, and one (1) swell compensator cylinder.

Provide labor to machine down the rod eye on two (2) draghead hydraulic cylinders and one (1) gimbal hydraulic cylinder. Remove old spherical bearing on rod eyes and machine bore a new TOR 35SF56 - plain spherical bearing or equivalent size. COR shall verify equivalent before installation.

5.1 Rebuild Services

5.1.1 Hopper Door Cylinder (Quantity of 2) SN:134568 and 20490003

Provide all labor, materials, parts, and equipment to overhaul hydraulic cylinder. This shall include lightly honing the inside diameter (ID) as per referenced drawing. Reassembly using all new seals and fasteners of comparable make and material to the original. The piston seals shall be u-cup style, suitable for 10,000 psi service. The cylinder shall be painted according to Coating Schedule. This shall include removal of old paint before applying new coating.

The overhauled cylinder assembly shall be shop pressure tested to 3,000 psi. Cylinder shall be operated through full stroke, checked for leaks, and tested for leak-by of piston seals.

5.1.2 Hopper Overflow Cylinder (Quantity of 1) SN: 20490003

Provide all labor, materials, parts, and equipment to overhaul hydraulic cylinder. This shall include lightly honing the inside diameter (ID) as per referenced drawing. Reassembly using all new seals and fasteners of comparable make and material to the original. The piston seals shall be u-cup style, suitable for 10,000 psi service. The cylinder shall be painted according to Coating Schedule. This shall include removal of old paint before applying new coating.

The overhauled cylinder assembly shall be shop pressure tested to 3,000 psi. Cylinder shall be operated through full stroke, checked for leaks, and tested for leak-by of piston seals.

5.1.3 Gimbal Gantry Cylinder (Quantity of 1) SN:134567

Provide all labor, materials, parts, and equipment to overhaul hydraulic cylinder. This shall include lightly honing the inside diameter (ID) as per referenced drawing. Reassembly using all new seals and fasteners of comparable make and material to the original. The piston seals shall be u-cup style, suitable for 10,000 psi service. The cylinder shall be painted according to Coating Schedule. This shall include removal of old paint before applying new coating.

The overhauled cylinder assembly shall be shop pressure tested to 3,000 psi. Cylinder shall be operated through full stroke, checked for leaks, and tested for leak-by of piston seals.

5.1.4 Swell Compensator Cylinder (Quantity of 1) SN: 2138005

Provide all labor, materials, and equipment to overhaul hydraulic cylinder. This shall include lightly honing the inside diameter (ID) as per referenced drawing. **Checkpoint - Notify COR when cylinder is disassembled. COR shall inspect before reassembly.** Reassembly using all new seals and fasteners of comparable make and material to the original. The cylinder shall be painted according to Coating Schedule.

This shall include removal of old paint before applying new coating.

The cylinder shall be shop pressure tested to 1,000 psi. Cylinder shall be operated through full stroke, checked for leaks, and tested for leak-by of piston seals. COR shall be present for all testing.

5.2 Machining Services

5.2.1 Draghead Gantry Cylinder (Quantity of 2)

Serial Number – 23060036 The thickness of the rod eye (attached to the moving piston rod) shall be shaved from the current 4 inches to 3 inches. The end product shall have material past 1.5inches from centerline machined down on both sides. A sketch is provided as reference. The faces shall be coating per coating schedule in section d. The fixed cylinder eye attached to the barrel on the opposite side shall have the old spherical bearing removed.

The area shall machined to allow for the transition fit of a new spherical bearing. The new spherical shall be provided by Contractor. The dimensions shall be for a plain spherical bearing with a 3.5000 inch bore and 5.5000 inch O.D. (outer diameter). The O.D. shall not exceed 5.500 inch. The bearing shall be fitted using a transition fit with +/- 0.002 inches. If any coatings are disturbed, the end shall be coated per Coating Schedule.

Serial Number – 23060035 The thickness of the rod eye (attached to the moving piston rod) shall be shaved from the current 4 inches to 3 inches. The end product shall have material past 1.5inches from centerline machined down on both sides. The faces shall be coating per coating schedule in section d. The fixed cylinder eye attached to the barrel on the opposite side shall have the old spherical bearing removed. The area shall machined to allow for the transition fit of a new spherical bearing. The new spherical shall be provided by Contractor. The dimensions shall be for a plain spherical bearing with a 3.5000 inch bore and 5.5000 inch O.D. (outer diameter). The O.D. shall not exceed 5.500 inch. The bearing shall be fitted using a transition fit with +/-

0.002 inches. If any coatings are disturbed, the end shall be coated per Coating Schedule.

5.2.2 Gimbal Gantry Cylinder (Quantity of 1)

Serial Number – 23060001 The thickness of the rod eye (attached to the moving piston rod) shall be shaved from the current 4 inches to 3 inches. The faces shall be coating per coating schedule in section d. The fixed cylinder eye attached to the barrel on the opposite side shall have the old spherical bearing removed. The area shall machined to allow for the transition fit of a new spherical bearing. The new spherical shall be provided by Contractor.

The dimensions shall be for a plain spherical bearing with a 3.5000 inch bore and 5.5000 inch O.D. (outer diameter). The O.D. shall not exceed 5.500 inch. The bearing shall be fitted using a transition fit with +/-

0.002 inches. If any coatings are disturbed, the end shall be coated per Coating Schedule.

5.3 Coating Schedule

All hydraulic cylinders shall be painted according to coating schedule provided. All areas to be coated shall be cleaned / prepared to SSPC-SP3 or SSPC-SP6. Cleaned and prepared areas shall receive two (2) coats of epoxy primer, MIL SPEC MIL-PRF-32171B, Type I, Class 1, 4-6 mils DFT per coat and two (2) finish coats of acrylic polyurethane meeting MIL SPEC MIL-PRF-24667C, Types I, II, III & VIII to a thickness of 2-3 mils DFT per coat.

5.4 Testing

The overhauled hopper door cylinder, hopper overflow cylinder, and gimbal gantry cylinder shall be shop pressure tested to 3,000 psi. Cylinders shall be operated through full stroke, checked for leaks, and tested for leak-by of piston seals. The swell compensator cylinders shall be shop pressure tested to 1,000 psi.

Cylinders shall be operated through full stroke, checked for leaks, and tested for leak-by of piston seals.

COR shall be present for all testing.

6.0 Performance Requirement Summary

6.1 The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed.

It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract.

Government contract quality assurance will be performed per the PRS surveillance schedule.

6.2 Performance Requirements Summary Table. These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance to the Quality Assurance Surveillance Plan.

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective

Performance Standard

Acceptable Quality

Levels (AQL) Surveillance

Validated Defects/Deficiencies

Section 5; Outlined in PWS Section 5.0-5.3 and its subparagraph

Outlined in PWS 5.0 – 5.3 and its Subparagraphs

Not to exceed 1 per year

100% Surveillance

1 per year

6.3 Surveillance. Periodic by the COR will serve as the surveillance methods. If the COR discovers deficiencies and/or receives complaints, the COR will alert them to the Contractor for correction.

6.4 Quality Control. The Contractor, not the Government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The Contractor shall develop and submit its Quality Control Plan (QCP) for Government approval within fourteen (14) calendar days after contract award in compliance with the PWS. Once accepted, the QCP becomes a part of the Quality Control Surveillance Plan (QASP). The QASP is not a contractual instrument and may be changed at the KO’s discretion. The Contractor shall use the QASP to guide and document the implementation of the required management and quality control actions to achieve the specified results. The Government reserves the right under Contract Terms and Conditions--Commercial Items (FAR 52.212-4) to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. Non-conforming services shall be rejected.

6.5 Unacceptable Performance. When performance is determined unacceptable, as defined in the

Performance Requirements Summary, the COR will inform the Contractor’s on-site representative that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the Contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the KO.

The COR will notify the KO of less than acceptable performance. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the Contract price to reflect the reduced value of the services performed.

c. If the contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

i. By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

ii. Issue Cure Notice;

iii. Terminate the contract for Government convenience; and / or

iv. Terminate the contract for Cause.

6.6 Correction of Non-Performance of Work. The Contractor shall employ an adequate quantity of personnel to ensure that any area found to not be in compliance and, therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after noncompliance has been observed by or reported to and verified by the COR.

7.0 SECURITY AND SAFETY REQUIREMENTS

7.1 Security Requirements

7.1.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

7.1.2 Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

7.1.3 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

8.0 Personnel Requirements

Subcontracting. The Contractor shall notify the COR in writing, of any work to be subcontracted. Compliance with the provisions of this contract by subcontractors shall be the responsibility of the Contractor.

9.0 Attachments

Reference photos and drawings for rod eye

CONTRACT ADMINISTRATOR:

Contract will be administered by:

Department of the Army, Portland District Corps of Engineers Attn: CENWP-CT-P, Brandon Lasich P. O. Box 2946 Portland, Oregon 97208-2946 Name: Brandon Lasich Telephone: 503-808-4637 E-mail: brandon.m.lasich@usace.army.mil

INVOICE SUBMITTAL:

Submit Original Invoice to:

U.S. Army, COE, Finance Center Attn: CEFC-AO-P 5722 Integrity Drive Millington, TN 38054-5005 One Invoice Copy to Kathlyn Cantu, Trista Stark Kathlyn.r.cantu@usace.army.mil trista.m.stark@usace.army.mil