PWS HVAC Maintenance Facility Service Contract_7 Feb 2022a.docx

HVAC Maintenance and Repair Contract PWS 7 February 2022

Performance Work Statement (PWS) for HVAC Equipment and Systems Preventative Maintenance and Repair Contract

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research development, testing and evaluation (RDT&E); in-service engineering; and, fleet support for U.S. Navy ships, submarines, military watercraft and unmanned vehicles. This requirement is a Facilities Service Contract (FSC) for NSWCPD Code 102 Infrastructure Division, which provides Infrastructure, Facilities, and Environmental and Safety services to NSWCPD.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied. In general, this contract provides regular, recurring preventative maintenance (PM) and non-recurring repair work for NSWCPD’s HVAC equipment and systems.

1.0.3 Government / Contractor Relationship

a) The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

b) The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

c) Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

d) Employee Relationship:

1) The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

2) Rules, regulations, directives, and requirements that are issued by the U.S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

e) Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

f) Notice: It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Procuring Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1) The Contractor shall notify the Procuring Contracting Officer (PCO) in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and, the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

2) The Procuring Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Procuring Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) Countermand any communication regarded as a violation,

(iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

(iv) In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

The Infrastructure Division (Code 102) of NSWCPD provides Infrastructure Management Services for all NSWCPD facilities and infrastructure ranging from office and light-laboratory space to industrial and high-bay space, and including facility-related low-to-medium voltage utilities. Code 102’s responsibilities include design and engineering; facility planning; space management; sustainment, repair, and maintenance (SRM); construction project management; and, associated Environmental and Safety and Health Services for all NSWCPD RDT&E facilities.

1.2 SCOPE OF WORK

This contract is designed to be a maintenance contract with repairs being completed by the entity or a similarly situated entity. This is a multiple year (one base year and four optional years) contract for HVAC equipment and system maintenance services for all equipment located at various NSWCPD Government buildings at the Philadelphia Navy Yard (also known as the Philadelphia Naval Business Center, (PNBC). PNBC is an open public-private installation that includes administration, industrial, warehouse and commercial facilities.

In general, this contract includes approximately one thousand (1,000) pieces of HVAC equipment located among sixteen (16) NSWCPD buildings. Performance Work Statement Section 3.3, General Requirements, below describes the technical requirements related to the HVAC equipment and systems under this contract. For additional equipment information and details, the Contractor is directed to PWS Attachment 3 that includes individual pieces of HVAC equipment, building locations, capacities, and quantities.

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for HVAC equipment and systems categorized as Preventative Maintenance, Diagnostic Service Requests, Corrective Maintenance Level I Repairs, and Corrective Maintenance Level II Repairs. These Facility Investment services include monthly preventative maintenance, emergency repairs, annual boiler inspections and certifications, and general maintenance for NSWCPD HVAC equipment and systems associated within NSWCPD-maintained facilities (see Performance Work Statement (PWS) Attachment 1) at PNBC, Philadelphia, PA 19112. During the performance of this contract, the Government reserves the right to add or remove equipment at NSWCPD facilities within a fifty (50) mile radius of PNBC. A modification to the contract will be executed to incorporate such changes at the agreed upon pricing in PWS Attachment 2.

For additional information regarding the requirements of this Facility Service Contract, see Performance work statement Section 3.4, Performance Requirements, below.

1.3 GENERAL INFORMATION ON NSWCPD BUILDINGS AND HVAC EQUIPMENT

1.3.1 The following attachments form part of this Performance Work Statement (PWS) and are incorporated by reference:

PWS Attachment 1, PNBC Site Map;

PWS Attachment 2, ELINs contractor to be filled in;

PWS Attachment 3A and 3B, HVAC Equipment Inventory and Cooling Tower Treatment List (see CDRL A002);

PWS Attachment 4A to 4D, Historical Service Call Data 2019 to 2021 and Repair Information;

PWS Attachment 5, Performance Requirements Summary; and PWS Attachment 6, Testing and Certifications of Boilers.

2.0 APPLICABLE DOCUMENTS

The publications listed below form a part of this Performance Work Statement and are incorporated by reference. Provision and installation of the materials and components comprising this Performance Work Statement shall be in compliance with applicable or relevant and appropriate local, state, and federal regulations.

2.1 EM 385-1-1 – U.S. Army Corps of Engineers Safety and Health Requirements

2.2 P.L. 91-596 – Occupational Safety and Health Act

2.3 UFGS 01 35 26 – Unified Facilities Guide Specifications

2.4 29 CFR 1904 – Recording and Reporting occupational Injuries and Illness

2.5 29 CFR 1910 – Occupational Safety and Health Standards

2.6 29 CFR 1910.1025 – Toxic and Hazardous Substances – Lead

2.7 29 CFR 1910.134 – Personal Protective Equipment – Respiratory Protection

2.8 29 CFR 1926 – Safety and Health Regulations for Constructions

2.9 29 CFR 1926.59 – Occupational Health and Environmental Controls – Hazard Communication

2.10 29 CFR 1926.62 – Occupational Health and Environmental Controls – Lead

2.11 ANSI Z359.1 – Safety Requirements Personal Fall Arrest Systems, Subsystems and Components

2.12 ANSI/ASSE A10.34 – Protection of the Public on or Adjacent to Construction Sites

2.13 ANSI/ISEA 107-2004 – High Visibility Garment Standard

2.14 ASME B 30.5 – Mobile Crane Standards

2.15 E.O. 13423 – Executive Order Strengthening Federal Environmental, Energy, and Transportation Management

2.16 E.O. 135514 – Federal Leadership in Environmental, Energy, and Economic Performance

2.17 NFPA 10 – Standard for Portable Fire Extinguishers

2.18 NFPA 241 – Standard for Safeguarding Construction, Alteration, and Demolition Operations

2.19 NFPA 51B – Standard for Fire Protection During Welding, Cutting and other Hot Work

2.20 NFPA 70 – National Electric Code

2.22 SECNAV 5512/1 – DoN Local Population ID Card/Base Access Registration

2.23 NAVFAC P-307 – Management of Weight Handling Equipment

These documents can be referenced online and at various government websites. The Contractor shall reference and utilize the latest version available when performing tasks within this PWS.

3.0 REQUIREMENTS

3.1 WORK SAFETY

3.1.1 All work must be conducted in a safe manner and must comply with all requirements of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM-385-1-1. The Contractor must be responsible for instructing their employees in appropriate safety measures and must not permit them to place machines and other equipment in traffic lanes or other locations in such a manner as to create safety hazards. The Contractor must employ a competent person as defined in EM-385-1-1 to function as the Site Safety and Health Officer (SSHO). The following paragraphs describe minimum safety requirements. Section 4.0 below identifies and describes safety-related deliverables required by this contract. Contractor must consult EM-385-1-1 for additional information or any safety issues not discussed in this specification.

3.1.2 Personal Protective Equipment (PPE) Minimum Requirements are described in the paragraphs below:

3.1.2.1 Head Protection: All persons working in or visiting hard-hat areas must be provided with and required to wear Type I or Type II, Class G meeting the requirements of ANSI Z89.1 Hardhat areas are those areas with potential hazard of head injury.

3.1.2.2 Clothing: Employees must wear clothing suitable for the weather and work conditions: the minimum for construction sites must be short sleeve shirt, long pants (excessively long or baggy pants are prohibited).

3.1.2.3 Protective Footwear: Employees must wear safety–toed boots meeting ANSI Z41 while working on construction sites.

3.1.2.4 Eye and Face Protection: All eye and face protection must meet the requirements of ANSI/ASSE Z87.1; employees must also use eye side protection.

3.1.2.5 High-visibility vests will be worn when working around operating construction equipment or when working on highways.

3.1.3 Emergency Medical Treatment: Contractor must arrange for their own emergency medical treatment. The Government has no responsibility to provide emergency medical treatment.

3.1.4 Use of Hand and Power Tools: Hand and power tools must be of a manufacturer listed by a nationally recognized testing laboratory for the specific application for which they are to be used.

3.1.4.1 Hand and power tools must be used, inspected, and maintained in accordance with the manufacturers’ instructions and recommendations and must be used only for the purpose for which designed.

3.1.4.2 Hand and power tools must be inspected, tested, and determined to be in safe operating condition before use. Continued periodic inspections must be made to assure safe operating condition and proper maintenance.

3.1.4.3 Hand and power tools must be in good repair and with all required safety devices installed and properly adjusted. Tools having defects that will impair their strength or render them unsafe must be removed from service.

3.1.4.4 Loose and frayed clothing, loose long hair and dangling jewelry (including dangling earrings, chains and wristwatches) must not be worn while working with any power tools.

3.1.4.5 All guards must be functional.

3.1.4.6 Reciprocating, rotating, and moving parts of equipment must be guarded if exposed to contact by employees or otherwise create a hazard.

3.1.5 Portable Extension Cords: Portable extension cords must be sized in accordance with manufacturer ratings for the tool to be used and must be protected from damage. All damaged extension cords must be immediately removed from service. Portable extension cords must meet the requirements of National Fire Protection Association (NFPA) 70 and shall contain GCFI in all runs (pigtails allowed).

3.1.6 Ladders: All portable ladders must be of sufficient length and must be placed so that workers will not stretch or assume a hazardous position. The top or top step of a stepladder must not be used as a step unless it has been designed to be so used by the manufacturer. Ladders may be used as work platforms only when use of small hand tools or handling of light material is involved.

3.1.7 Fall Protection and Confined Space: Fall protection shall be provided for safe access for all work activities as required. For confined space, fall protection shall be provided for safe access to enter, exit, and potentially emergently be removed from confined space per 29 CR 1910.146. For confined-space entries, a minimum of a tripod with winch extraction capabilities should be used.

3.1.8 LockOut/Tag Out: Coordinate all control activities with the designated Technical Point of Contact (TPOC). Apply, monitor, and remove proper LockOut and tag out devices per contractors established LockOut/Tag Out procedures and 29 CR 1910.147.

3.1.9 Fuel-Powered Tools: When fuel-powered tools are used, they will not be fueled while running, while hot, or near an open flame.

3.1.10 Fire Protection: Provide one ABC fire extinguisher at the physical work site to guard against potential fires.

3.1.11 Weight Handling Equipment (WHE) Requirements: Contractor shall comply with the requirements of Naval Facilities Command (NAVFAC) P-307, Weight Handling Program Management, for all work performed with cranes or other machines used to lift equipment or materials. Contractor shall notify the TPOC at least 24 hours in advance in writing prior to bringing any crane or other WHE or lifting equipment to NSWCPD facilities. This requirement includes submitting a lift plan on form provided by the COR (Contracting Officer’s Representative) or TPOC for Government’s review and approval.

3.1.12 Hot Work: For all hot work, a hot-work permit is required and a permit shall be obtained through the Government Fire Inspector. Requests for hot work permits shall be submitted to the NSWCPD TPOC with a 48-hour notice for review. Hot work in electrical- or mechanical-room space shall require a gas-free test prior to the Government fire inspector granting approval. In accordance with the Government fire inspector’s requirements, the Contractor shall perform this test daily. The Government fire inspector shall approve the instrument used. Fire extinguishers shall be provided by the Contractor at ALL locations where hot work is performed.

3.1.13 Confined Space: The Contractor shall comply with 29 CFR 1910.146 regarding permit-required confined space entry. The contractor shall provide a competent person to write all confined space permits.

3.1.14 Electrical Safety: The contractor shall comply with Electrical Safety procedures in accordance with 29 CFR 1926.

3.1.15 OPERATION SECURITY (OPSEC): The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List, (CIL) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements. The Contractor may not impose OPSEC requirements on its subcontractors unless NSWCPD approves the OPSEC requirements. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWC PD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI). CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations. Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible. NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the Procuring Contracting Officer, and the COR who will forward the required to the NSWCPD Public Release Authority for review. Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105.1). Questions concerning these requirements shall be directed to the Procuring Contracting Officer, and the COR who will forward the request to the NSWCPD Security Division (Code 105.1)

3.2 CONTRACTOR EMPLOYEE CONDUCT AND APPEARANCE

3.2.1 The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Contractor employees shall be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform. Contractor employees shall speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures.

3.2.2 The Contractor shall maintain personnel certification, training, and licensing records for employee requirements specified herein. Certification, training, and licensing records shall be kept current and on file for the duration of the contract including all option periods. Records shall be made available for Government review within 4 hours of request.

3.2.3 The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The PCO or the TPOC reserves the right to determine the acceptability of any clothing worn. All Contractor and subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in an easily visible and prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

3.2.4 Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

3.2.5 Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. All Contractor employees shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

3.2.6 The Contractor shall remove from the site any individual whose continued employment is deemed by the PCO to be contrary to the public interest or inconsistent with the best interests of National Security.

3.3 GENERAL REQUIREMENTS

3.3.1 This contract is for HVAC and boiler system maintenance and repairs for sixteen (16) Government owned and occupied buildings varying in gross floor area from approximately 2,000 square feet to 375,000 square feet. Building locations can be found in PWS Attachment 1, and other applicable and relevant information is given in the attachments listed in PWS Section 1.3.1. The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform HVAC maintenance for HVAC systems categorized as Preventative Maintenance, Diagnostic Service Requests, Corrective Maintenance Level I Repairs, and Corrective Maintenance Level II Repairs. Maintenance includes weekly, monthly, quarterly, semi-annual, and annual maintenance, testing and certification for the NSWCPD HVAC and boiler systems associated with NSWCPD-maintained facilities (see PWS Attachment 1) at the PNBC, Philadelphia, PA 19112, and all NSWCPD facilities within a fifty- (50-) mile radius of PNBC. Currently, there are no buildings located outside the PNBC complex. However, additional facilities within the fifty- (50-) mile radius may be added by contract modification. In general, the work of this contract has the following five parts:

3.3.1.1 Provide regular, recurring Preventative Maintenance of HVAC and Boiler systems and exhaust fans on a rotating annual schedule in accordance with Contract Data Requirements List (CDRL) A002 (CLINs 0001 - 0005);

3.3.1.2 Provide Diagnostic Service Requests (CLINs 0006 - 0010) to assess HVAC equipment failures, faults and malfunctions and to provide minor repairs to restore or restart HVAC equipment. The Government estimates approximately four-hundred-and-fifty (450) each Diagnostic Service Requests each contract year at a pre-negotiated unit rate. Diagnostic Service Requests are initiated by the Technical Point of Contact (TPOC) after receipt or indication of equipment trouble, fault or underperformance. Diagnostic Service Requests include inspection and diagnosis (i.e., an initial assessment) of equipment malfunction or underperformance and completing the work (labor and material) included under regular, recurring Preventative Maintenance Work as described. As part of a Diagnostic Service Request, the Contractor shall provide any incidental labor and material required to restore the equipment to its satisfactory and full capacity of operation. Incidental material is defined as material that costs less than $200.00 in the commercial market place. Incidental labor is defined as any labor required to install incidental material or work that requires less than four (4) hours. Typical incidental work includes, but is not limited to, replacing an electronic relay, resetting equipment via a switch, breaker, button or control panel; repairing wiring or pneumatic tubing; correcting HVAC-related water leaks by unclogging a drain line or repairing a drip pan; patching or reconnecting branch duct work; and, adjusting or repairing dampers to correct inconsistent air flow or uneven heating and/or cooling. The Contractor shall notify the TPOC of the status of the HVAC equipment before departure and follow with a written report within one (1) business day after departure. Work beyond a Diagnostic Service Request shall require either a Corrective Maintenance Level I or Level II follow-up action initiated by the Government as described in Sections 3.3.1.3 and 3.3.1.4.

3.3.1.3 Provide Corrective Maintenance Level I Repairs (CLINs 0011 - 0015) when an initial Diagnostic Service Request fails to restore HVAC equipment to its satisfactory and full capacity of operation. Corrective Maintenance Level I Repairs include labor and material required to restore HVAC equipment to its full capacity of operation. Corrective Maintenance Level I Repairs are defined as maintenance, repair, alteration or other miscellaneous work requirements that are brief in scope, do not require detailed job planning, include parts readily available and total more than $200.00 but less than $2,500.00. These repairs are also limited to be performed in thirty-two (32) hours of labor or less. The Contractor shall receive technical approval from the TPOC and final approval from the Procuring Contracting Officer (PCO) prior to performing this type of work. The Government estimates approximately one-hundred-fifty (150) each Corrective Maintenance Level I repairs will be required each contract year. All Corrective Maintenance Level I Repairs shall be completed within two (2) business days. If the Contractor requires additional time to complete a repair, the Contractor must submit a request in writing to the TPOC and PCO for approval. The Contractor shall maintain sufficient materials and equipment to support Corrective Maintenance Level I repairs. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete the repair work within the time limits specified. The Contractor shall provide the TPOC with the operational status of the HVAC equipment before departure each day. The Contractor shall provide a written report detailing the work, labor and material costs necessary to restore the equipment to full capacity of operation within two (2) business days after completion. Work beyond the scope of a Corrective Maintenance Level I Repair will require a Corrective Maintenance Level II Repair action and associated Contractor proposal, with a work narrative detailing labor and material requirements, for review and acceptance by the PCO.

3.3.1.4 Corrective Maintenance Level II Repairs (CLIN 0016 - 0020) will be ordered for work exceeding the limits of the Diagnostic Service Requests and Corrective Maintenance Level I repairs based on Exhibit Line Item Number(s) (ELINs) contained in PWS Attachment 2. The Contractor shall submit a proposal to the PCO for Corrective Maintenance Level II Repair actions for PCO review and approval within three (3) business days of the Government’s request. The Contractor is responsible for providing any proposal supporting documentation required by the PCO to determine price reasonableness. The Contractor’s proposal shall use the agreed upon labor rate from PWS Attachment 2 and include only the time actually expended by the Contractor while at the work site, not driving or travel time to and from the work location. Consumable materials shall not be included in the material costs; consumable materials are items that are normally used in the performance of PM work. Corrective Maintenance Level II Repair actions shall not begin until the Contractor has received authorization from the PCO. The Contractor shall notify the TPOC of the status of the HVAC equipment before departure and follow up with a written report within three (3) days after completion.

3.3.1.5 Add new or additional equipment and remove existing equipment to be covered by the Preventive Maintenance based on Exhibit Line Item Number(s) (ELINs) (PWS Attachment 2) (CLIN 0021).

3.3.2 Workmanship and Material Standards – The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this Contract, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full-life expectancy of the facilities, systems, and equipment. Best commercial and industry practices, i.e., state of the practice, shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

3.3.3 Historical Preservation – Buildings and facilities designated as historical sites shall be maintained in accordance with applicable or relevant Federal, state, and local historical policies and regulations.

3.3.4 Hazardous Material (HAZMAT) – All waste manifests must be processed through NAVFAC MIDLANT Building 1082 and the NSWCPD Technical Point of Contact (TPOC).

3.3.5 Service Interruptions – If any utilities or other services must be discontinued (even temporarily) due to scheduled or unscheduled, emergent contract work, the Contractor shall notify the PCO or the TPOC, affected occupants, and customers in accordance with local procedures. If the discontinued service is due to an emergency breakdown, the Contractor shall notify the PCO or TPOC, affected occupants and customers as soon as practicable.

3.4 PERFORMANCE REQUIREMENTS

The performance requirements for this contract are divided into the following four (4) categories, each with associated Contract Line Item Numbers (CLINs), and described below: Preventative Maintenance, Diagnostic Service Requests, Corrective Maintenance Level I Repairs, and Corrective Maintenance Level II Repairs.

3.4.1 Recurring Preventative Maintenance (PM) (CLINs 0001 - 0005) – The Navy’s approach to performance-based service acquisition includes the performance objective and the performance standard. The Contractor shall develop and submit a Preventative Maintenance (PM) Program Plan identified and described in CDRL A002. The PM Plan shall be submitted to the TPOC within 30 calendar days of award for Government approval. The schedule of PM by contract year is provided on CDRL A002. PM shall include the following elements, at minimum:

3.4.1.1 Perform weekly, monthly, quarterly, semi-annual and annual PM on all HVAC, boiler systems, chillers and chilled water systems, control systems and exhaust fans, whether working or not working, at the designated buildings according to the PM schedule;

3.4.1.2 Perform water treatment and testing on all HVAC, chillers, and boiler systems requiring this maintenance and provide a detailed report to the TPOC (see PWS Attachment 3);

3.4.1.3 Perform Diagnostic Service Requests (CLINs 0006 - 0010) and Corrective Maintenance Level I Repairs (CLINs 0011 - 0015) in response to equipment failures or breakdowns. The contractor shall respond to equipment-failure notifications (service calls) within two hours of receipt and complete repairs within 24 hours of initial contractor response. If the call is received after 1500 (3 PM) the Contractor shall respond the following morning. The Contractor shall submit a completed service call report which shall contain the following information: service call number, repair performed, material description and cost, and labor hours to perform each repair. Service call reports shall be submitted within 24 hours of completion.

3.4.1.4 Diagnostic Service Requests shall have a limit of four (4) labor hours.

3.4.1.5 Corrective Maintenance Level I Repairs shall have a limit of $2,500.00 in materials or parts plus no more than thirty-two (32) hours of labor. Consumable materials are not included in the material costs.

3.4.1.6 The Contractor shall maintain sufficient materials and equipment on hand to support corrective repair work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete repair work within the time limits specified.

3.4.1.7 Identify in writing and provide a proposal to the TPOC and COR within two (2) calendar days of any items that will require work, in addition to the maintenance, to achieve full output, capacity, or normal operation.

3.4.1.8 Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program. These changes shall be made at no additional cost to the Government.

3.4.1.9 PM, Diagnostic Service Requests, Corrective Maintenance Level I Repairs, and Inspection Reports are required to be submitted monthly in a Contract Status Report and shall contain sufficient detail regarding the work accomplished for each month (see CDRL A001).

3.4.2 PM work is additionally described in the following sub-sections 3.4.2.1 through 3.4.2.5 for HVAC and boiler equipment, respectively:

3.4.2.1 PM HVAC systems, chillers, and Exhaust Fans

3.4.2.1.1 The Contractor shall perform maintenance on HVAC equipment weekly, monthly, quarterly, semi-annually, annually and seasonal start-ups and shutdowns according to their Preventive Maintenance Plan to maximize the useful life in accordance with CDRL A002.

3.4.2.1.2 The Contractor shall conduct interviews with the facility TPOC who is familiar with the HVAC systems and obtain a history of the prior problems.

3.4.2.1.3 PM shall be accomplished in accordance with the Contractor’s PM program and work schedule. HVAC systems shall be in normal working condition and functioning properly in accordance with accepted industry standards. PM and inspections shall be performed in accordance with manufacturers’ recommended procedures.

3.4.2.1.4 The Government also requires that in addition to the equipment listed in PWS Attachment 3, the PM Plan shall include the associated equipment such as: Controls, VAVs, VAVs with reheat coils, diffusers, return grilles, etc., that are necessary for the proper operation of any HVAC equipment.

3.4.2.1.5 The Government also requires that any filters used have a minimum MERV rating of eight (8).

3.4.2.2 HVAC Glycol & Water Testing and Treatment

3.4.2.2.1 The Contractor shall perform water testing and treatment on HVAC systems requiring this type of work and listed in PWS Attachment 3.

3.4.2.2.2 The water testing and treatment for HVAC equipment shall follow the schedule that is included in the PM Plan submitted by the Contractor.

3.4.2.2.3 The glycol systems shall be maintained to a freeze point of -10F.

3.4.2.3 PM Boiler systems

3.4.2.3.1The Contractor shall perform maintenance on Boiler equipment weekly, monthly, quarterly, semi-annually, annually and seasonal start-ups and shutdowns according to their Preventive Maintenance Plan to maximize the useful life in accordance with CDRL A002.

3.4.2.3.2The Contractor shall conduct interviews with the facility TPOC who is familiar with the Boiler systems and obtain a history of prior problems.

3.4.2.3.3PM shall be accomplished in accordance with the Contractor’s PM program and work schedule. Boiler systems shall be in normal working condition and functioning properly in accordance with accepted industry standards. PM and inspections shall be performed in accordance with manufacturers’ recommended procedures.

3.4.2.4 Boiler Water Testing and Treatment

3.4.2.4.1The Contractor shall perform water testing and treatment on Boiler systems requiring this type of work and listed in PWS Attachment 3.

3.4.2.4.2The water testing and treatment shall follow the schedule that is included in the PM Plan submitted by the Contractor.

3.4.2.5 Boiler Testing and Certification

3.4.2.5.1 Boiler certifications shall be performed in accordance with Unified Facilities Criteria, UFC-3-430-07 (Operations and Maintenance: Inspection and Certification of Boilers and Unfired Pressure Vessels), and any subsequent changes to the original document (see PWS Attachment 6). All testing and certification shall be performed in the presence of a certified Government inspector.

3.4.3 The PM Performance Objectives and Standards are described below for HVAC equipment services, respectively (see also PWS Attachment 5):

3.4.3.1 The objective of this contract is to provide complete and full preventive maintenance, service call response, repairs, testing/inspections, certifications and record keeping on NSWCPD HVAC equipment. Routine service shall consist of examination, minor adjustment, cleaning, and lubricating the equipment. All lubrication frequencies and types of lubricants shall meet the manufacturer’s specifications. All work not specifically mentioned, which is required to ensure that all maintenance is complete and is within the intent of this contract, shall be performed without additional cost. The Contractor shall perform, coordinate and complete the requirements of the contract in cooperation with any other contractors or trades performing work at PNBC promptly and diligently as required by the standards of this contract. The Contractor shall provide constant, high-quality service to protect properly all HVAC equipment from deterioration; to provide constant peak performance of all HVAC equipment, resulting in a minimization of long-term repairs; to minimize the number of service calls; and, to minimize HVAC equipment downtime while maximizing customer satisfaction.

3.4.3.2 The Contractor shall develop and implement a PM program for HVAC systems and equipment to ensure proper operation, to minimize breakdowns, and to maximize useful life in accordance with CDRL A002. The Contractor’s PM program shall closely follow the guidelines for PM work as provided in RS Means 2021 Facilities Maintenance and Repair found in the Preventive Maintenance section pages 411 through page 468 inclusive. The Contractor shall conduct interviews with the facility TPOC who is familiar with the HVAC systems and obtain a history of the equipment and current known problems. The Contractor’s PM program shall be submitted within 30 days following award. PM program shall be technically accurate addressing all requirements.

3.4.3.3 The Contractor shall perform thorough HVAC equipment maintenance and provide a detailed report to the TPOC within forty-eight (48) hours. Maintenance is accomplished in accordance with (IAW) the Contractor’s PM program and work schedule.

3.4.3.4 The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled preventative maintenance work or notification of equipment failure under this contract. Incidental repairs work performed under maintenance shall not be considered a trouble call. Notification of repair work necessary to maintain proper operation is submitted to the PCO within the two (2) day specified time period. Reports include all work performed doing replacement and repairs on each building within 48 hours during the PM cycle.

3.4.3.5 Reports are detailed with itemized description of work, labor and material costs in such a manner so that the TPOC and PCO can make an informative decision on repairs required.

3.4.3.6 Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program. These changes shall be made at no additional cost to the Government.

3.4.3.7 As part of the PM program, the Contractor shall perform equipment condition assessments. The Contractor shall assess and document equipment condition annually.

The Contractor shall submit an annual PM work schedule. In addition, the Contractor shall submit a monthly unaccomplished PM report. The annual schedule shall indicate the month along with the day of the month that the PM inspection will be performed.

3.4.3.8 Government requested Diagnostic Service Requests and Corrective Maintenance Level I calls will be submitted in one of two ways: via telephone call followed by an email, or via an email submitted to the Contractor’s primary and secondary points of contact (POCs). The Contractor shall respond on the same day for requests submitted before 1500 (3 PM) and the next day for requests received after 1500. If requests are made on a Saturday, Sunday or legal holiday, the Contractor shall respond on the next working day. Response shall only be during normal working hours. The Contractor shall notify the COR/TPOC in writing of the outcome of all service calls and the status of the HVAC equipment upon departure within 24 hours of responding to any service call.

3.4.3.9 After two (2) service calls within the same year for the same type of problem with similar complaints, deficiencies, or repairs, the Contractor shall make any necessary adjustments to the PM schedule at no additional cost to the Government.

3.4.4 The PM Performance Objectives and Standards are described below for Preventative Maintenance (PM) Annual Certification Performance Objectives and Standards (see also PWS Attachment 5):

3.4.4.1 The Contractor shall provide inspection and testing services to ensure the boilers are safe, fully functional, and operational. The Contractor shall provide an inspection and testing schedule based on information provided in PWS Attachment 3. The schedule is provided within 15 days of contract award. Inspection and testing of boilers are performed and completed in accordance with the inspection and testing program and schedule.

3.4.4.2 The Contractor shall prepare, inspect, test and operate boiler equipment to support Government certification. Notification of repair work necessary to maintain certification is reported to the Government within two hours of identification.

Certification must be performed by a Government-provided inspector. These certifications are required to be performed annually. Boiler inspection and certification is completed when due. The Contractor’s report shall detail any work, to include material and labor costs to make any additional repairs.

3.4.5 Corrective Maintenance Level II Repairs (CLIN 0016 - 0020) – These are services that do not fall within the Preventative Maintenance CLINs of this Contract. Corrective Maintenance Level II Repairs shall be performed by the Contractor only after notification from the Procuring Contracting Officer (see also PWS Attachment 5).

3.4.5.1 The Contractor shall immediately notify the COR and TPOC whenever it finds evidence that repairs are required due to other than fair wear and tear. This includes fire, theft, vandalism, negligent acts, misuse, or abuse by anyone other than the Contractor, his agents or employees. Should the Government deem a criminal investigation is warranted due to the evidence, the Contractor shall provide any technical information needed by the law enforcement agency performing the investigation. The Contractor shall not be required under the Preventive Maintenance CLINs of this contract to make renewals or repairs necessitated by proven negligence or misuse of the equipment by persons other than the Contractor, his representatives or employees, or by reason of any other proven cause except for normal wear and tear. The PCO reserves the right to make the final determination concerning the responsibility for such defects, corrections or repairs.

3.4.5.1.1 Service calls and repairs that fall outside the scope of normal wear and tear (see paragraph 3.4.5.1) , including misuse, abuse, vandalism and acts of God shall be billed separately, based on labor hours, according to an agreed upon labor rate proposed in the applicable CLIN. The Contractor shall only be paid for actual time spent on the ground at the site; not for driving or travel time to or from the location. Work shall not commence until a proposal for the work has been negotiated and accepted and a notification to proceed has been issued by the PCO.

3.4.5.1.2 Parts and Materials – Pricing for parts, materials and any special equipment shall be unburdened and supported with a quote or invoice. The amount billed shall be the lowest cost that is reasonably available to the Contractor. All parts and materials billed shall have approved supporting documentation submitted in conjunction with the invoice and shall be included on the invoice under the appropriate CLIN. Consumable materials shall be included in the fixed-price amount.

4.0 CONTRACT DATA REQUIREMENTS LISTING (CDRL)

4.1 CONTRACT STATUS REPORT (CDRL A001)

4.1.1 This CDRL shall include a monthly contract status report for all work performed within a calendar month organized by PM, Diagnostic Service Requests, Corrective Maintenance Level I repairs and Corrective Maintenance Level II repairs, including a labor report, detailing labor hours, and material used for each action performed within the reporting period.

4.1.2 The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report each month. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

4.1.3 This CDRL shall include all of the required elements outlined in CDRL A001.

4.2 PREVENTATIVE MAINTENANCE (PM) PROGRAM (CDRL A002)

4.2.1 This CDRL shall include a plan and schedule on executing the PM services. The PM Program shall include all of the required elements outlined in CDRL A002.

4.3 CONTRACTOR’S PERSONNEL ROSTER (CDRL A003)

4.3.1 The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable, Government’s approval is required from the COR. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.4 QUALITY MANAGEMENT PLAN (QMP) (CDRL A004)

4.4.1 This CDRL shall include a Quality Management Plan and shall include all of the required elements outlined in CDRL A004.

4.5 ACCIDENT PREVENTION PLAN (CDRL A005)

4,5,1 This CDRL shall include an Accident Prevention Plan (APP) and shall include all of the required elements outlined in CDRL A005.

4.6 ACTIVITY HAZARD ANALYSIS (AHA) (CDRL A006)

4.6.1 This CDRL shall include an Activity Hazard Analysis (AHA) and shall include all of the required elements outlined in CDRL A006.

4.7 ACCIDENT REPORTS (CDRL A007)

4.7.1 This CDRL shall include an Accident Reporting and shall include all of the required elements outlined in CDRL A007.

4.8 OSHA CITATIONS AND VIOLATIONS CORRECTIVE ACTION REPORT (CDRL A008)

4.8.1 This CDRL shall include OSHA Citations and Violations and shall include all of the required elements outlined in CDRL A008.

4.9 ASBESTOS CONTAINING MATERIAL NOTIFICATION (CDRL A009)

4.9.1 This CDRL shall include a notification of finding ACM and shall include all of the required elements outlined in CDRL A009.

5.0 SECURITY AND ACCESS REQUIREMENTS

5.1 CITIZENSHIP REQUIREMENTS: Work under this contract is restricted to U.S. citizens. No employee or representative of the Contractor will be admitted to the work site unless he furnishes satisfactory proof that he is a citizen of the United States. In accordance with current NSWCPD security protocol, contractor employees who hold dual-U.S. citizenship will not be granted security clearance to our facilities. Documents acceptable for Proof of Citizenship include:

5.1.1 Birth registration card.

5.1.2 Certificate of live birth, birth certificate.

5.1.3 Certificate of Naturalization.

5.1.4 Certificate of registration.

5.1.5 DD-214 (Must Cite Birthplace).

5.1.6 DD Form 4 (Contract for Enlistment and Must Cite Birthplace).

5.1.7 DD 1966 (Application for Enlistment).

5.1.8 Military discharge papers (must cite birthplace).

5.1.9 Delayed birth certificate.

5.1.10 Hawaii certificate of foreign birth.

5.1.11 Hospital birth certificate.

5.1.12 Marriage license certificate.

5.1.13 Merchant marine certificate.

5.1.14 Military officer ID card.

5.1.15 Notification of birth registration.

5.1.16 State of Hawaii ID card.

5.1.17 USA passport.

5.1.18 Verbal inquiry with State of Hawaii Vital Statistics Office.

5.2 APPLICATION FOR CONTRACTOR IDENTIFICATION BADGES: The Contractor's employees or representatives who will be working inside NSWCPD facilities or secure perimeters must obtain a Contractor's ID badge which can be valid for up to 6 months. The Contractor will be required to submit a Letter of Badge Request on company letterhead to the TPOC including the contract name, contract number, contract duration, building/location of work, TPOC contact information, NSWCPD point-of-contact information, and the names…