PWS - HURREX TTX CPX 2025 Draft.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

2025 Hurricane Exercise, TTX and CPX for the Georgia National Guard Friday, Saturday, Sunday

1.0 General: This is a non-personal services contract to provide a Hurricane Exercise (HURREX) to the Georgia National Guard. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items, and non-personal services necessary to provide a vital realistic Hurricane Exercise, TTX and CPX to the Georgia National Guard as defined in this Performance Work Statement except as specified in Paragraph 3.0 as Government Furnished, to perform CTE services, as defined in this PWS.

1.2 Background: NGB recommends SME companies that provide realistic and relevant conditions encountered by Georgia National Guard Senior Leaders and JOC operators in a natural disaster (Hurricane) or domestic response. The use of Hurricane SMEs is required to support a Hurricane Table-Top Exercise (TTX) and Command Post Exercise (CPX) enhancing natural disaster contingency preparedness and evaluations of Georgia National Guard response personnel and systems capabilities.

1.3 Period of Performance (PoP): See Delivery Information.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services at Clay National Guard Center, Marietta, GA. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When selecting SMEs, have many years of experience successfully supporting and measurably contributing to the domestic operational readiness of the National Guard to respond to all-hazards in complex Defense Support of Civil Authority (DSCA)/Civil Support environments. Have extensive experience developing and executing Mission Assignments (MA) within WebEOC and National Incident Management System (NIMS) compliant national, regional and state level exercises, including training trained subject-matter experts (SMEs) to functionally participate in and successfully provide exercise planning, development, facilitation, and review. Emergency management and domestic operations SMEs possess the experiential knowledge and demonstrated understanding of how the National Guard integrates within the civilian Incident Command System (ICS) and the state and federal partners. The contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.1.1 Telework: N/A

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2: Recognized Holidays: N/A

1.4.3 Quality Control (QC): N/A

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.8 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.9 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicle pass) to the KO within 14 days of an employee’s departure.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of a product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services: None.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall provide personnel and material required to facilitate a 4-hour Table-Top Exercise (TTX) for Georgia National Guard (GANG) Senior Leaders on Friday afternoon. Contractor will also provide a 2-day Command Post Exercise (CPX) for the GANG Joint Forces Headquarters (JFHQ) staff on Saturday and Sunday.

5.1. Deliverables:

5.1.1 Meetings: The contractor shall prepare for, conduct, and participate in meetings and reviews when required.

5.1.2 The contractor will schedule a Kick-off meeting within 10 days of contract award. The Kick-off meeting will dictate the mandatory planning meetings and whether travel is required. The contractor shall resolve action items assigned to the contractor at these meetings.

5.1.3 The contractor shall submit a roll up of all meeting notes to the Contracting Officer or their designated representative. This contractor shall be required to provide a by name roster of all SMEs involved in the exercises, NLT 7 business days prior to the contract begin date.

5.1.4 Contract Manager or representative shall attend the daily “hot wash” briefing usually held each evening following the daily training to obtain any changes and/or get further coordinating instructions. If the Government Exercise Lead does not have a “hot wash” for the day, it is the Contractor’s responsibility to contact the on-site Exercise Lead to gather this information.

5.1.5 Safety: The contractor is always responsible for their staff, employees, and equipment. Follow all applicable federal, state, and local safety regulations. Liability and/or usage agreement may be required for access to training site. Training shall continue during inclement weather unless safety concerns prohibit such continuation of training.

5.1.6 Ensure SME staff park only in designated areas.

5.1.7 Provide SME orientation and mandatory safety training prior to SME participation.

5.1.8 Provide a formal plan procedures and resources available for on-site safety, ‘real-world’ emergences, and life support. Training shall continue during inclement weather unless safety concerns prohibit such continuation of training.

5.1.9 Due to the increased possibilities of slips, trips and falls in certain venues, contractors shall screen SMEs for physical and medical issues that may limit their ability to fulfill the requirements.

5.1.10 Provide points of contacts with a high visibility method of identification (e.g., vest/company shirt) at training site to supervise and support personnel.

5.1.11 Communications Plan: Contractor shall have effective and clear communications with Exercise Planner, Exercise Control, and any pertinent key personnel within the contractor’s employees on ground as determined by the Contractor. Contractor shall provide point of contacts to Government Hurricane Exercise Lead and any pertinent key personnel. Obtain radios and arrange for Internet access if required. The contractor shall ensure the assigned Contract Manager coordinates with the Government Hurricane Exercise Lead.

5.1.12.1 Minimum Acceptable Standard: The meetings notes shall be delivered to the Georgia National Guard lead via e-mail in a PDF format on the Contractor’s letterhead on the next business day and the content of the report shall be free of grammatical, spelling, and factual errors.

5.2 Reporting: The Contractor’s Daily Status Report (DSR), indicates the progress of the work, status of the program and of the assigned tasks. This report shall include information relating to accomplishments, existing or potential problem areas and proposed action to resolve the problems. The contractor shall submit the DSR to the Georgia National Guard lead no later than the end of each training day.

5.3 Contract Manager:

5.3.1 The Contract Manager shall coordinate with the Georgia National Guard Exercise Lead for the placement and rotation/recycle of SMEs within their specified time frames to maintain adequate flow rates of trained personnel for the exercise.

5.3.2 The Contract Manager shall attend planning meetings and the AAR Briefing.

5.4 Submit Close-Out Reports and AAR Comments. Minimum Acceptable Standard: Close-Out Report shall be delivered to the Georgia National Guard Exercise lead via e-mail in a PDF format on the Contractor’s letterhead NLT 7 days after period of performance. The content of the report shall be free of grammatical, spelling, and factual errors.