PWS_HRCOE CPEP_Final.docx

Performance Based Statement of Work Course Delivery Human Resources Certification Preparation Program Human Resources Center of Excellence Graduate School of Defense Management Naval Postgraduate School

1.0 Background/Introduction:

The mission of the Naval Postgraduate School is to provide relevant and unique advanced education and research programs to increase the combat effectiveness of commissioned officers of the Naval Service to enhance the security of the United States. In support of the foregoing, and to sustain academic excellence, NPS and the Department of the Navy (DON) foster and encourage a program of relevant and meritorious research, which both supports the needs of Navy and Department of Defense. Located in Monterey, California, the Naval Postgraduate School houses state-of-the-art laboratories, numerous academic buildings, and a full service library.

The student body consists of officers from all branches of the U.S. uniformed services, civilian employees of the federal, state and local governments, as well as officers and civilians from foreign countries. Selection for graduate education at NPS is based upon outstanding professional performance, promotion potential, and a strong academic background. As an academic institution, NPS emphasizes study and research programs that are relevant to the Navy's interests, as well as the interests of other branches of the Department of Defense (DoD). The programs are designed to accommodate the unique requirements of the military, defense department and other federal agencies. The Naval Postgraduate School confers the following advanced degrees: Master of Arts Degree, Master of Business Administration, Master of Science Degree, Engineer's Degree, Doctor of Philosophy, and Doctor of Engineering. NPS also offers various academic certificate and educational short courses in defense related topics.

2.0 Scope:

The Professional in Human Resources (PHR) and Senior Professional in Human Resources (SPHR) certifications offered by HR Certification Institute (HRCI) are the only generalist HR certificates that have been validated by the Navy’s HR officer community. The certifications are independently accredited by the National Commission for Certifying Agencies (NCCA) for demonstrating compliance with the NCCA Standards for the Accreditation of Certification Programs. NCCA is the accrediting body of the Institute for Credentialing Excellence. In order to ensure the program offered is in line with HRCI and accrediting standards, Human Resources Center of Excellence (HRCOE) requires that contractor support come from an HRCI recognized Contractor. Contractor will facilitate an on-line distance learning HR Certification Preparation Course with on-site course elements at a Government provided location for one cohort consisting of thirty-five (35) students. The courses will be held during the academic year, and start April 2020.

The HRCOE, Naval Postgraduate School, Monterey, CA, requires contractual services of an experienced contractor with HRCI certified instructors to deliver HR Certification Preparation Course within an average 80-85% student success rate on the actual HRCI exam. The course shall be offered via distance learning and an on-site classroom component to prepare Navy HR officers for an accredited, validated, generalist Human Resources exam. The contractor provided preparation sessions must provide focused preparatory review and test sessions that will enhance the students’ ability to take and pass the PHR/SPHR exam.

The distance learning sessions and 4-day on-site classroom sessions shall cover the 5 PHR/SPHR body of knowledge areas: Employee and Labor Relations/Employee Engagement, Business Management/Leadership and Strategy, Talent Planning and Acquisition, Total Rewards, and Learning and Development within an interactive and responsive learning environment. The course shall be interactive, responsive, and incorporate problem-solving examples to establish a thorough understanding of the HRCI’s 5 functional areas. The contractor shall provide all course materials, lessons, and practice exams that shall be included in accordance with the tasks and deliverables. The course materials shall be approved by the Government and shipped directly to each student.

Contractor support is required to facilitate the learning objectives to the students enrolled in the course. The contractor shall monitor student’s performance throughout the academic quarter and establish a graduate level understanding of the subject matter.

The contractor will be provided with any existing and available course materials, lesson plans, sample syllabus, and lecture notes from previous deliveries of the course as Government Furnished Information (GFI). Contractor will be given access to Government provided course management websites and content.

3.0 Tasks:

Contractor support shall address and facilitate the learning objectives of the course and instill in the students a graduate level understanding of the subject matter. The contractor will be provided with any existing and available course materials, lesson plan, syllabus, course collaboration web based site, access to NPS academic tracking system, and lecture notes from previous quarters’ delivery of courses as GFI. All modifications or additions to the course content will be subject to the approval of the COR Officer Representative (COR).

The contractor shall perform the following tasks:

3.1 The contractor shall coordinate with the COR to discuss the conduct of the course to include: student demographics and culture, course materials and objectives, course alignment with overall curriculum, grading matrix, and other nuances of the educational delivery. Deliver a complete set of HRCP or equal course materials recognized and approved by the HRCOE directly to students’ addresses that are to be provided by the Government. Contractor shall incorporate any additional Government materials into the course as designated by the COR.

3.2 The contractor shall update the course syllabus, which articulates the learning objectives, the enabling objectives, the grading criteria, and deliver it to the COR at a mutually agreed upon time by the Government and contractor. Students are located worldwide and each session must be accessible on platforms that are accessible by military platforms. Before commencement of the first distance learning session, contractor shall provide students with a one-hour technology test session for the students to have an overview of the virtual classroom and an audio test. If the test session is unsuccessful, the contractor shall facilitate and correct the identified issues then repeat the session in accordance with the Government’s schedule.

3.3 The contractor shall review and update lecture materials and submit to the COR for content approval. The contractor shall utilize existing materials and update, customize, tailor, or develop the subject matter to maximize relevance to the students in each individual class. Upon COR approval, contractor shall upload and store the materials in the NPS course collaboration web based site for student access. The contractor shall facilitate a distance-learning program that is accessible by Navy/Military IT system sites for up to 35 students in each cohort. Each session shall be between one to two hours in length offered once (1) a week for a minimum of (6) weeks and a maximum of ten (10) weeks. Sessions shall include advanced reading of materials and homework, and prepare students for the 4-day classroom Certification Prep Course. The online sessions and 4-day classroom sessions shall cover the 5 PHR/SPHR body of knowledge areas: Employee and Labor Relations/Employee Engagement, Business Management/Leadership and Strategy, Talent Planning and Acquisition, Total Rewards, and Learning and Development.

Estimated time and dates (Subject to change by Government) Tuesdays, 1830-2000 Eastern time conducted one day each week Base Session: Starting April 2020 Option One Session – Anticipate starting March 2021

Each session shall be recorded to allow the students to access outside of set class times.

3.4 The contractor shall deliver the course content during class sessions, as defined in the lesson plan and/or syllabus. Delivery of the course shall also include the contractor’s mid-quarter assessment of students’ progress to be provided to the COR. Four-day Certification Prep Course with an HRCI-SPHR certified instructor in a government provided classroom complete with audio visual support (contractor will provide instructional materials on an appropriate platform) to include three (3) days of formal instruction and one (1) day of practice test, formal intensive certification test review, and guided student study.

Location and Estimated Dates: (Dates to change by Government) Base Session: June/July 2020 – government facility in Arlington, VA Option One Session – June/July 2021 - government facility in Millington, TN

3.5 The contractor shall provide focused preparatory review and test sessions that enhance the students’ ability to take and pass the PHR/SPHR exam. The focused reviews and test sessions shall consist of realistic test questions and problem solving examples. The contractor shall supply the students with access to a repository of on-line practice tests to take outside of scheduled sessions. The contractor shall track and gage the students’ progress and knowledge of the material. All updates and progress shall be provided to the Government denoting any student doing unsatisfactorily.

3.6 The contractor shall incorporate homework problems and solutions and/or projects to support the learning environment for the delivered course. The contractor shall utilize existing materials and update, customize, tailor, or develop the subject matter to maximize relevance to the students in each individual class.

3.7 The contractor shall regularly monitor student progress by evaluating students through a series of quizzes and/or exams, assignments, papers, or projects. The contractor shall utilize existing materials and update, customize, tailor, or develop the subject matter to maximize relevance to the students in each individual class.

4.0 Deliverables:

The contractor shall be responsible for preparing deliverables in support of the tasks identified in this SOW.

Submittal format and methodology will be mutually agreed upon between Government and contractor.

For any contractor supplied printed materials the contractor shall provide electronic and editable formats. The preparation course shall be facilitated by a Human Resources certified HRCI-SPHR, experienced instructor, include complete study materials, live distance learning online sessions, with recordings available after class, and one 4-day on-site classroom instruction session with practice tests.

The contractor shall be responsible for providing the following:

4.1 One (1) set per student of preparation materials. All print materials shall be shipped and delivered to students before commencement of distance learning classes.

The materials shall be from Human Resource Certification Preparation (HRCP) or comparable human resources subject matter modules. Any comparable materials must show specifications of comparison to HRCP materials.

4.2 Technical directions and links sent via e-mail and posted on contractor’s platform for each student to access the technical session and facilitation of technical session to establish a complete understanding of the on-line platform while addressing any technical and access issues.

4.3 Successful attendance of each student and established understanding of material, with an option for recorded session playback for any students that missed the course and/or student review.

4.3.1 Technical support for students in the cohort in the DL sessions, with a 48 hour response time for students in cohort outside of once a week distance learning sessions.

4.4 Course delivery to include administered lectures will facilitate a 4-day classroom preparation course. Contractor must provide each student with paper tests, quizzes, examinations, and any other material relevant to the in resident portion of the course. Tests, quizzes, and examinations must not be the same as previous tests, quizzes, or examinations from the distance learning portion of the class. Contractor shall provide COR with mid-quarter assessment of students’ progress within the course at mutually agreed upon date by Government and contractor. Contractor shall immediately notify COR of any student(s) who obtained an unsatisfactory assessment.

4.5 On-going progress reports reflecting students’ performance and level of understanding of subject matter. Immediate notification to the COR of any student with unsuccessful performance or identified as risk of not passing the actual exam.

4.6 On-line accessible repository of practice exams for the students to access at will outside of the scheduled class sessions. COR will also have access to student exam grades.

Performance Measurement - Quality Assurance Surveillance Plan (QASP)

In the event of an unsuccessful test, the contractor shall reissue the session.

If performance falls below the AQL defined above, the Contracting Officer’s Representative (COR) shall document the instance(s), coordinate with the Contracting Officer and advise the Contractor. The Contractor will be requested to review the documentation and provide a written response on how performance will be corrected in the future. Re-performance of any work for failure to perform in accordance with the specified AQL or task requirement shall be completed at the Contractor’s own expense and at no additional cost to the Government. If performance falls below the AQL defined above, the Contracting Officer’s Representative (COR) shall document the instance(s), coordinate with the Contracting Officer and advise the Contractor. The Contractor will be requested to review the documentation and provide a written response on how performance will be corrected in the future. Re-performance of any work for failure to perform in accordance with the specified AQL or task requirement shall be completed at the Contractor’s own expense and at no additional cost to the Government.

5.0 Minimum Technical Requirements:

Contractor Corporation Minimum Technical Requirements

· Company must have a success rate of no less than 80-85% for prior graduates passing HR exam after participating in the preparation course.

· Company must have web based technology platform for students to access for distance learning training that is accessible with Navy/Military web platforms.

· Contractor must provide full list of the anticipated study materials information and confirm recordings are available after class, and the ability to perform the one 4-day, on-site classroom instruction session with practice test. For comparable study materials, contractor must provide specifications on how they are equivalent to Human Resource Certification Preparation (HRCP).

· Contractor shall have a documented association or endorsement from HRCI

· In the event of an unforeseen emergency for the instructor, Contractor must be able to provide continuous instruction.

· One proposed instructor and one alternate instructor shall be submitted with credentials and resume relevant to performing the tasks and deliverables.

Instructor Minimum Technical Requirements

· Instructor must hold a current HRCI SPHR Certification and have familiarity with the materials to be used in the course.

· Instructor must have experience instructing HRCI Certificate course within the last 3 to 5 years.

· Instructor must have a minimum of 5 years of experience instructing an HRCI Certificate course.

· Instructor must have experience with adult education with on-line and in resident courses.

· Instructor must possess the appropriate credentials to access Government installations.

Technical Information and Sample Submissions Required for Technical Review:

· Any citations or contributions to published PHR/SPHR preparation materials or tests by instructor

· Any citations or contributions to the Body of Knowledge by instructor

· List of all course related materials to be utilized in regards to on-line sessions and the 4 day on-site course

· 3 or more sample tests

· Sample of on-site course workbook

· Methodology to gage student understanding

· Sample accessible link to preview the on-line course platform

6.0 Period of Performance:

Course Delivery shall occur during:

Award base period is anticipated to be April 1st, 2020 - December 31, 2020

There is one performance iteration included in the base period, dates are subject to change:

April 2020 through December 2020 for the Spring preparation course, consisting of on-line course and 4 day on-site course

Option One is anticipated to be January 1, 2021 – December 31, 2021.

February/March 2021 through December 2021 for Spring preparation course – consisting of on-line course and 4 day on-site course

Academic quarter schedule will be supplied to the contractor and the exact course day and time will be provided one week before the beginning of the course.

7.0 Place of Performance:

Delivery of online sessions must be accomplished at the contractor site, virtually over the internet. On-site sessions are to take place at government-provided sites in Arlington, VA and Millington, TN.

8.0 Government Furnished Property:

The contractor will be provided with any existing and available course materials, lesson plan, syllabus, course collaboration web based site, access to NPS academic tracking system, and lecture notes from previous quarters’ delivery of courses as Government Furnished Information (GFI). Contractor will be given access to Government provided course management and academic tracking web based sites and content. Any Government provided information, equipment, and/or property shall be used for official Government business only. For on-site portion of the course - Government will provide classroom facilities, including audiovisual support. Government will also provide student e-mail addresses and mailing addresses, to the extent required for contractor to fulfill contract requirements.

9.0 Work Week and Hours of Operation:

The Contractor shall provide services during normal working hours excluding federal holidays. Normal working hours are 0730-1630, Monday through Friday, unless requirements dictate otherwise. Exceptions can be permitted by the COR upon request and at the COR’s discretion.

Government holidays include the following and any other day determined to be a holiday by the President of the United States:

If any of the above holidays occur on a Saturday or a Sunday, then such holiday shall be observed by the Contractor in accordance with the practice as observed by the assigned Government employees at the using activity

10.0 Travel:

No travel is associated with the delivery of the distance learning component of this course. Travel is associated with the on-site component of this course. The Government will not be providing commutating expenses and/or reimburse for any expenses to perform service support at NPS or any other designated location. Travel will be in accordance with the Joint Travel Regulations (JTR) and will be reimbursed by the government on an as-incurred basis.

11.0 Security Requirements:

This requirement is unclassified. Contractor Key Personnel must be U.S. Citizens.

Contractors performing on this contract are required to familiarize themselves with, and participate in, the Naval Postgraduate School’s OPSEC program. Must be familiar with and comply with NPSINST 3432.1B, the NPS Critical Information List, DoDI 5205.2E and their applicable references. The contractor will be required to complete OPSEC and counter-intelligence training within 30 days of beginning the work, or provide proof of OPSEC and counterintelligence training completed within the previous 12 months. The contractor may not publicly release any information about developmental work or curriculum at NPS without prior written approval from the Principal Investigator (PI).

12.0 Human Subject Research:

Contractor personnel performing work under this contract may not support, advise, or conduct research involving human subjects. If at any time during the period of performance of this contract the tasks involve human subject research, the Contractor shall immediately notify the Contracting Officer. The contract must be amended in accordance with DoDD 3216.02 and DFAR 252.235-7004 in the event human subject research is proposed.

13.0 Privacy Act Statement:

“Pursuant to Title 5 United States Code 552a(m)(l), the contractor and all employees of the contractor working under this contract are required to comply with the requirements of 5 U.S.C. 552a (“The Privacy Act of 1974”).”

14.0 Identification of Contractor Employees:

In accordance with DFAR 211.106, there shall be a clear distinction between Government employees and service contractor employees. Service contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel. Contractor personnel will be required to obtain and wear badges or other visible identification for meetings with Government personnel to provide a clear distinction between service contractor employees and Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

15.0 Non-Personal Services Statement:

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will insure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

16.0 NAVSUP 5252.204-9400 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (July 2013)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-Critical Sensitive [ADP/IT-II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

· SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command Security Manager. The Navy Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NONSENSITIVE DUTIES Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc.) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

· Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08- 006 or its subsequent DoD instruction) and

· Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

· SF-85 Questionnaire for Non-Sensitive Positions

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date. In order to maintain access to required systems, the contractor shall ensure completion of annual Information Assurance (IA) training, monitor expiration of requisite background investigations, and initiate reinvestigations as required.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

Office of Contracting and Logistics Management Revised 17 May 2016