PWS HP SS (DRAFT).pdf

SPECIAL WARFARE TRAINING WING (SWTW)

HUMAN PERFORMANCE (HP)

and

SUPPORT SERVICES (SS)

for the

Air Education and Training Command (AETC)

Performance Work Statement (PWS)

March 27, 2025

PWS – Special Warfare Training Wing HP/SS

PART I – GENERAL INFORMATION

1. GENERAL INFORMATION:

This Performance Work Statement (PWS) outlines the requirements to provide successful and acceptable Special Warfare Training Wing (SWTW), Human Performance (HP) and Support Services (SS) for the U.S. Department of Defense, Air Education and Training Command (AETC).

1.1 Description of Services/Introduction:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, non-personal services, and other items necessary to support the SWTW in providing training support, administrative support, and data collection and analysis services. as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this PWS and subsequent award.

1.2 Background:

The SWTW, under Air Education and Training Command AETC, was activated on October 17, 2018. The SWTW, along with training units in Air Force Special Operations Command (AFSOC) and Air Combat Command (ACC), are responsible for forging next generation Special Warfare (SW) operators. Special Warfare Airmen (formerly - Battlefield Airmen (BA), as outlined in Air Force Policy Directive 10-35, are specific Combat Arms specialized Airmen for the application of air and space power. The Air Force organizes, trains, and equips a force of SW operators capable of delivering distinctive expertise with unequaled accuracy, responsiveness, flexibility, and persistence. Special Warfare (SW) directly assist, control, enable, and/or execute operational air and space power functions in the forward battlespace independent of an established airbase or its perimeter defenses to conduct: Joint Fires Integration, Special Operations, Personnel Recovery/Recovery Operations, Tactical Airlift Operations, and Special Reconnaissance. SW is the only Air Force capability specifically designed to primarily operate as surface combatants removed from traditional airbase support, logistics, and sortie generation efforts. SW may be employed alone (unilateral operations) or as part of an AF, joint, interagency or coalition force, to support combatant command objectives. The background is related to the need to improve and sustain the Special Warfare training enterprise of the Air Force due to high attrition rates and non-optimized recruiting affecting Air Force production requirements.

The HQ Air Force Directive prompted the need to grow the Special Warfare training enterprise. In response to these challenges, the Special Warfare Training Group developed training programs to provide entry-level instruction, establish individual conditioning base, and develop physical skills and academic studies to improve performance and minimize attrition within the SW pipeline. The Contractor is to support the SWTW in providing program management, project management, training, contractor curriculum development support and design, data collection and analysis services and mentor support services.

1.3 Non-Personal Services:

The subsequent award is a non-personal services award as defined by FAR Subpart 37.101.

All Contractor personnel rendering services under the subsequent award are NOT subject to Supervision or Control by Government personnel. The Contractor shall be solely responsible for the direct supervision of its Contractor employees. The Contractor shall generate reports and other deliverables as specified by the PWS.

To counter the circumstances that infer personal services and to preserve the non-personal nature of the subsequent award, the Contractor shall adhere to the following guidelines in the performance of the task:

• The Contractor shall provide direct supervision of all subsequent award employees assigned to the task.

• The Contractor shall refrain from discussing the issues such as skill levels and hours, salaries, cost, and funding data or administrative and personnel matters affecting Contractor employees with AETC.

• The Contractor shall ensure close communication/coordination with the Government Project Manager (PM) and Contracting Officer (CO), reporting problems to the PM and CO as they occur (not waiting for a monthly meeting).

• The Contractor shall NOT permit Government officials to interview potential Contractor employees, discuss individual performance, approve leave, or work scheduling of Contractor employees, terminate Contractor employees, assist Contractor employees in doing their jobs or obtain assistance from the Contractor in performing a Government job or task.

• The Contractor shall NOT assign Contractor personnel to work under direct Government supervision.

• The Contractor shall maintain a professional distance from Government employees.

• The Contractor shall provide Contractor employees with badges, if appropriate, identifying them as Contractors.

• The Contractor shall ensure proper communications with the Government (technical discussion and Government surveillance is okay, but the Government will NOT instruct the Contractor how to do their job).

• The Contractor shall assign a Program Manager to the subsequent award. The Program Manager or alternate should be the only one who accepts tasking from the assigned Government point of contact or alternative.

• The Government has the right to reject the finished product or result, and this does NOT constitute personal services.

• When travel is required for the performance of a task, the Contractor personnel shall only travel as directed by their Contract Management.

[End of Section Part I]

PART II – REQUIREMENT DETAILS

2. REQUIREMENT DETAILS:

2.1 Objectives:

The basic service objective is as follows:

• To the SWTW by providing training support, administrative support, and data collection and analysis services. The Contractor will be required to support the development and implementation of HPS Strength and Conditioning curriculum, to support and enable execution of specific requirements and manage associated administrative tasks.

• To support the training programs of the SWTW, including the Course of Initial Entry (Name TBD), as well as providing program management and other program support as needed.

• To improve and sustain the Special Warfare training enterprise of the Air Force by preparing candidates for the mental and physical requirements to successfully integrate into SW programs.

• Understand the physical performance of the Air Force Special Warfare Operator from an acute, chronic and sustainability perspective.

• Build a better physical ground Special Operations Forces (SOF) operator for the Air Force.

• Leverage technology to advance the Human Weapons System.

2.2 Scope:

The Contractor shall provide services to support and sustain the SWTW, SW programs and courses supporting the SOF enterprise. These services shall include training support, administrative support, and data collection. The Contractor may be required to develop curriculum and implement it to support and enable execution of specific requirements and manage associated administrative tasks. The Contractor shall support SWTW with services located within the continental United States (CONUS).

This includes supporting all SWTW Pipeline courses and training as necessary. The SWTW has several courses and programs that require support that are not adequately resourced both fiscally and manpower-wise, due to discrepancies in the traditional AETC processes that do not mesh with the Wing’s atypical format. These programs include the SW Development Program, the SW Basic Military Training (BMT) physical fitness program, and the paramedic course, among others.

The SW Development Program is designed to track, train, and refine those students who are not actively entered in a course for any reason. The SW Development Program has anywhere from 100-300 students at any given time, at various stages of their pipeline. This un-resourced program is also responsible for ensuring that students are medically cleared and administratively ready to travel throughout the country to various courses to complete their pipeline.

The SW Basic Military Training (BMT) physical fitness program is designed to maintain the physical readiness of SW Candidates while they are in Basic Military Training, which is operated by the 37th Training Wing.

Overall, the Contractor should aim to improve and sustain the Special Warfare training enterprise of the Air Force and prepare candidates for the physical and mental demands of the Special Operations Forces pipeline.

Services include tactical fitness and readiness operations support. Additional courses, SW operational and training units across all MAJCOMs and 330th Recruiting Squadron may be incorporated as needed. Those non-SWTW units or agencies that leverage or are incorporated will cover the cost of their specific requirements.

This is a commercial performance-based requirement in accordance with the Federal Acquisition Regulation (FAR) Part 2.101 definition of Performance Based Services;

therefore, the Government is defining the required results on a contract-by-contract basis, rather than dictating the processes which the Contractor shall use to achieve those results.

Services include tactical fitness and readiness operations support, data collection, and data analysis.

The Contractor shall support the SWTW with services located within the continental United States (CONUS).

2.3 Specific Tasks:

The Government requires the specific tasks to be completed in accordance with Part III of this PWS as listed below.

2.4 Deliverables:

Deliverables will be specified by the Government. Format and the delivery schedule are outlined in the “Deliverable Schedule” and “Performance Requirements Standards (PRS)” in Table One (1) and Two (2) below. All deliverables shall be timely, accurate, legible, and complete. When a deliverable is scheduled on a Federal Holiday, the deliverable will become due the next working day following the holiday.

The Contractor shall identify all stated requirements as specified in this PWS and continue to comply with the PWS in section 2.4 (Deliverables), hereby incorporated by reference, unless otherwise altered as follows: Deliverables.

Table One - List of Deliverables

Deliverable PWS Section Format

(Submission) Sent To Planned Frequency Performance

Threshold Kick-Off Meeting

Presentation/Agenda Part III Email/Power Point Government COR, PM and CO One time; Within ten (10) of award 100%

Timely/Complete

Program Management Plan Part III PDF Collaboration

Draft-Deliver with initial solicitation submission.

Final-30 business days after TO award

100% Timely/Complete

Analysis report-SW program Part III PDF Collaboration

Draft-Deliver with initial solicitation submission.

Final-30 business days after TO award

100% Timely/Complete

Program schedule report Part III PDF Collaboration

Draft-Deliver with initial solicitation submission.

Final-30 business days after TO award

100% Timely/Complete

Risk Management report Part III PDF Collaboration

Draft-Deliver with initial solicitation submission.

Final-30 business days after TO award

100% Timely/Complete

Program Management Reviews (PMRs) Part III Meeting

Contractor and Government with agenda/meeting notes entered in Collaboration Quarterly

100% Timely/Complete

Project Management- Plan Part III PDF Collaboration

Final-No later than (NLT) thirty (30) days after project kickoff.

100%

Timely/Complete

Communication Plan Part III PDF Collaboration

Draft-Deliver with initial solicitation submission.

Final-30 business days after TO award

100% Timely/Complete

Progress Reports Part III PDF Collaboration Monthly 100%

Timely/Complete

Risk Assessment Report Part III PDF

SWTW COR with copy entered into

Collaboration Quarterly 100%

Timely/Complete Lessons Learned

Report Part III PDF Collaboration Semi-Annually 100%

Timely/Complete

Project Schedule Part III PDF Collaboration

Final-No later than (NLT) thirty (30) days after project kickoff.

100%

Timely/Complete

Milestone Schedule Part III PDF Collaboration

Draft-Deliver with initial solicitation submission.

Final-30 business days after TO award

100% Timely/Complete

Materials (Training) Report Part III PDF Collaboration Monthly

100% Timely/Complete

Initial Report Part III PDF Collaboration

Final-NLT 14 business days after project start.

100% Timely/Complete

SME input to Course Curriculum Design (Modules, topics, objective of training) Part III PDF Collaboration Final-NLT four (4) weeks after project start 100%

Timely/Complete Evaluation and

Assessment Report Part III PDF Collaboration Final- NLT ten (10) weeks after project start.

100%

Timely/Complete

Analysis Report (Swim Technique) Part III PDF

Final-NLT four (4) weeks after project start

100% Timely/Complete

Equipment Inventory Report Part III

Inventory Spreadsheet Collaboration Semi-annually

100% Timely/Complete

Budget Review Report (Mid-Year) Part III Excel spreadsheet Collaboration Annual-March

100% Timely/Complete

Budget Review Report (Annual) Part III Budget breakdown Collaboration Annual-February

100% Timely/Complete

Quality Control Plan Part III PDF Collaboration

Draft-Deliver with the initial solicitation submission.

Final-Within 45 business days after acceptance by

CO

100%

Timely/Complete

Security Reports Part III PDF/Report Collaboration As required 100%

Timely/Complete

Post Award Conference / Periodic Progress

Meetings: Part III Conference/

Meeting Collaboration

Agenda-Within four (4) business days of meeting

Meeting-Within ten business days of award 100%

Timely/Complete Government Property

Management Plan Appendix H Plan/Report Collaboration Within thirty (30) days of award 100%

Timely/Complete Contractor personnel listing supporting each group (SWTG/HSPG) Part III PDF or Excel COR

Bi-monthly or when requested

95% Timely/Complete

Table Two – Performance Requirements Standards

Performance Task

PWS

Section Performance Standard

Acceptable Quality Level

Method of Surveillance Frequency

Applicable CPAR Factor

Procurement Support Part III

Contractor shall procure necessary equipment and supplies for training

On-time delivery of assets with accuracy of documentation and service provision

Procurement Review Monthly Management

Project Management Part III

Maintain communication regarding planning, scheduling efforts, risk management with stakeholders. Provide recall rosters of personnel to maintain accountability.

Continuous communication with stakeholders, anticipate shortfalls.

SWTW

leadership feedback submittal Monthly Management

Support to Instructors Part III

Contractors supporting instruction shall meet or exceed Air Force Instructor standards and provide expert instruction in accordance with Air Force regulations and industry standards

100% pass rate of on-the-job training

Instructor evaluations and student feedback Annual Technical

Logistics Support Part III

Contractor shall provide necessary support for transportation, lodging, and meals for SWTW personnel during training events | On-time delivery of assets and services with accuracy and legibility of documentation and service provision

On-time delivery of assets and services with accuracy and legibility of documentation and service provision.

SWTW

personnel review and verification Monthly Management

Test Administration

Support Part III

Contractor shall support administering of tests and exams in accordance with Air Force Regulations

100% accuracy and adherence to test administration guidelines

Test administration review Weekly Technical

Records Management Part III

Contractor must maintain accurate and complete records of training events and student performance for regulatory purposes and Data Center shipments as required.

99% accuracy and adherence of records management guidelines and deliverables Record Review Monthly Management

Support to Development of

Specific Curriculum as required by contract SMEs Part III

Develop and deliver SW training curriculum as directed by SWTW IAW AF regulations and professional industry standards

85% of students successfully complete the SW Course of Initial

Entry (Name

TBD)

Deliverables review and instructor observation Quarterly Technical

Data Collection Part III

Contractor shall collect, analyze and report data on student performance and training effectiveness

Identify areas for improvement and recommend evidence-based solutions to improve the training system.

Data analysis review and

SWTW

feedback Quarterly Management

Physical Performance Optimization Part III

The contractor shall provide services that include fitness assessments, exercise prescription, injury prevention, performance monitoring, and recovery strategies for land and water operations

On-time delivery of assets with accuracy of documentation and service provision

SWTW;

Instructor evaluations and student feedback Monthly

Management

Technical

Physical Fitness Routines Part III

The contractor shall conduct physical fitness routines that addresses the specific needs and goals of the employees.

On-time delivery of assets with accuracy of documentation and service provision

SWTW;

Instructor evaluations and student feedback Monthly

Management

Technical

Endurance Routines Part III

The contractor shall oversee, organize, and implement regiments to improve cardiovascular and muscular endurance to include high-intensity interval training (HIIT) sessions.

On-time delivery of assets with accuracy of documentation and service provision

SWTW;

Instructor evaluations and student feedback Monthly

Management

Technical

Human Performance Utilization Tracking Part III

The contractor shall ensure that all coaches and mentors submit utilization tracking data via the Human Performance Utilization

Tracker.

On-time delivery of data.

HP Utilization

Tracker Review Weekly Management

Technical

Human Performance Utilization Tracking Part III

At least 50% of the 2080 hours associated with each coach and mentor must be accounted for in the HP Utilization Tracker, On-time delivery of data HP Utilization

Tracker Review Yearly Management

Technical

Delivery Instructions:

The Contractor shall furnish copies of deliverables to the appropriate Government personnel per Table One (1) - List of Deliverables and Table Two (2) Performance Requirements Standards. The Contractor shall provide each deliverable and performance requirement in accordance with the direction in the chart in Tables One (1) and Two (2). The deliverables are to be submitted with a cover letter, on the Prime Contractor’s letterhead, describing the contents.

Inspection and Acceptance of Services:

All reports and task deliverables shall be inspected, tested (where applicable), reviewed, and accepted by the Government within a reasonable period of time in accordance with FAR 52.212-4 and the acceptance criteria are set forth in Table 1 - List of Deliverables and Table 2 - Performance Requirements Standards in the section titled “Performance Threshold” column.

The Contractor shall only tender for acceptance those items that conform to the requirements. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of non-conforming services at no increase in price. If repair/replacement or re-performance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of non-conforming supplies or services. The Government will exercise its post-acceptance rights, as follows:

• Within a reasonable time after the defect was discovered or should have been discovered; and

• Before any substantial change occurs in the condition of the item unless the change is due to the defect in the item.

Only the Government Contracting Officer Representative (COR) or the designated COR alternate, the Project Manager (PM) or Contracting Officer (CO) has the authority to inspect, accept or reject all deliverables. The final acceptance of all deliverables will be provided in writing or in electronic format, to the PM or CO within thirty (30) days from the end of the performance.

2.6 Place of Performance:

The services shall be performed primarily at the Government facility located at U.S. Joint Base San Antonio – Lackland Chapman Training Annex – San Antonio, Texas. The primary locations where services will be performed at the U.S. Joint Base San Antonio – Lackland Chapman Training Annex – San Antonio, Texas are: Human Performance Center - Building #98; Building #150; Building #5570; Maltz Special Warfare Aquatic Training Center and Chaparral Pool. Additionally, the Contractor shall perform services at the 351 Special Warfare Training Squadron at the U. S. Air Force Base in Kirtland, New Mexico.

The Contractor shall have an existing presence and qualified personnel IAW this PWS located in U.S. Joint Base San Antonio – Lackland Chapman Training Annex – San Antonio, Texas, and 351 Special Warfare Training Squadron at the U. S. Air Force Base in Kirtland, New Mexico or within ten (10) miles of these areas, prior to. If the Contractor does NOT have a presence and qualified personnel IAW this PWS located in U.S. Joint Base San Antonio – Lackland Chapman Training Annex – San Antonio, Texas, 351 Special Warfare Training Squadron at the U. S. Air Force Base in Kirtland, New Mexico and the or within ten (10) miles of these areas, the Government will NOT reimburse the Contractor for relocation of its operations or any travel, or any other Contractor related expenses to perform services or attend in the U.S. Joint Base San Antonio – Lackland Chapman Training Annex – San Antonio, Texas, and 351 Special Warfare Training Squadron at the U. S. Air Force Base in Kirtland, New Mexico.

Primarily all Contractor support will be performed at the Government’s facility located in U.S. Joint Base San Antonio – Lackland Chapman Training Annex – San Antonio, Texas, 351 Special Warfare Training Squadron and at the U. S. Air Force Base in Kirtland, New Mexico or within ten (10) miles of these areas. The Contractor’s personnel will NOT report to Government facilities to work nor remain at their work locations any time the Government is unexpectedly required to close their offices. The Contractor will NOT be compensated for the unexpected or expected office closures. The Contractor is responsible for notification to all Contractor’s staff during times of office closures. If the mission allows, the Contractor may telework at another approved location, with the written approval of the on-site COR.

2.6.1 Telework:

To meet the requirements in this PWS and at the Government’s discretion, the Contractor may authorize employees to telework. Telework may be authorized;

however, the official place of performance remains at the place of performance as stated above.

The Contractor shall define all Contractor policies and procedures for implementing and managing the telework program. The Contractor shall include a plan to monitor telework employees and the tasks performed in the submitted Quality Control Program (QCP). The QCP along with any changes/updates must be pre-approved, in writing, by the Government COR and PM prior to implementation.

2.6.2 Emergency Situations:

The Contractor shall activate its individual contingency operation plans immediately after the Contractor or Government has determined that an emergency situation has occurred, shall be operational within twelve (12) hours of activation and shall be sustainable until the emergency situation is resolved, and normal conditions are restored, or terminated, whichever comes first. In case of a life-threatening emergency, the COR shall immediately contact the Contractor’s Contract Manager or PM to ascertain the status of any Contractor personnel who were in Government controlled space affected by the emergency. When any disruption of normal, daily operations occurs, the Contractor’s Contract Manager or PM shall promptly open an effective means of communication and verify, the following, but not limited to:

• Key points of contact (Government and Contractor).

• Temporary work locations (alternate office spaces, telework, virtual offices, etc.).

• Means of communication available under the circumstances (e.g., email, webmail, telephone, FAX, courier, etc.).

• Essential work products expected to continue production by priority; and

• The Contractor’s Contract Manager or PM, in coordination with the COR, must make use of the resources and tools available to continue the contracted functions to the maximum extent possible under emergency circumstances. The Contractor must obtain written approval from the COR and CO prior to incurring costs over and above those allowed for under the terms.

2.7 Quality Control (QC), if applicable:

The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The Contractor’s Quality Control Program shall ensure all work complies with the requirement. After acceptance of the Quality Control Plan the Contractor shall obtain the CO’s acceptance, in writing, of any proposed change to his QC system.

2.9 Federal Holidays:

The following Federal holidays are observed by the Government and will affect the Contractor’s ability to access Government’s facilities or Government personnel:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Washington’s Birthday Thanksgiving Day Memorial Day Christmas Day Juneteenth National Independence Day Independence Day

There may be a possible day before or after Christmas declared as a holiday or other days designated as holidays and it will affect access, depending on a Presidential Executive Order. In this case, the Contractor shall observe and follow the Federal Holiday process for this day, as the Federal Holidays mentioned above.

NOTE: The Contractor shall NOT direct bill for holidays, sick days, vacation, etc., these costs are included in the FULLY BURDENED Firm Fixed Price (FFP) rates awarded under the basic rates.

2.10 Hours of Operation:

The Contractor is responsible for conducting business, during the CORE Business Hours of 9:00 A.M. - 3:00 P.M., EST, Monday thru Friday except Federal holidays or when the Government facility is closed due to Local or National emergencies, administrative closings, unscheduled Federal holidays, or similar Government directed facility closings.

The Contractor shall not begin work before 6:00 A.M., EST and shall NOT end later than 6:30 P.M., EST, including a 30-minute lunch break. For other than FFP, the Contractor will NOT be reimbursed when the Government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is NOT closed for the above reasons. When hiring personnel, the Contractor shall consider the stability and continuity of the workforce as essential.

The Contractor will coordinate with the COR as necessary to adjust work schedules and make necessary accommodations during facility closure or interruption to complete work in accordance with the PWS.

2.12 Security Requirements:

The Contractor personnel performing work must have a Federal Information Security Management Act (FISMA) of 2014 Compliance. The FISMA compliance is access through annual accreditation and certification as required by Department of Defense Information

Assurance Certification and Accreditation Process (DIACAP) governed by Department of Defense Instruction 8510.01, dated March 12, 2014.

The Contractor shall provide Information Assurance/Security training for all personnel working under this PWS IAW DoDD 8570.01, DoD 8570.01-M, DFARS 252.239.7001 and AR 25-2 and other local regulations associated with the use of DoD network and associated information systems utilized for performance of the PWS.

This requirement must be met on any procurement, IT, PS, etc., where the Contractor will have access to Government electronic information. To satisfy this requirement, 338 ESS requires the FISMA point of contact for the client agency that is responsible for maintaining their annual FISMA accreditation and certification:

Table 3: Agency official for FISMA compliance below:

POC - Name David Harrigan Office Symbol SWTW/HPSG/COR Address 1020 Apollo Drive City, State, Zip San Antonio, TX 78236 Telephone # 210-671-9894 Fax # N/A Email David.harrigan.1@us.af.mil

2.12.1 Required Security Reporting:

The Contractor shall notify the COR, in writing, of all terminations/resignations etc., of its employees within five (5) days of occurrence. The Contractor will return any expired Government issued identification cards/credentials and building passes, or those of terminated employees to the COR, within thirty (30) days after its employee departure. If the Government issued identification card or building pass is NOT available to be returned, a report must be submitted to the COR, referencing the pass or card number, name of individual to whom issued, the last known location and disposition of the pass or card within thirty (30) days after its employee departure. The COR will return the identification cards and building passes in accordance with facility policies. Failure to return or provide a report on missing or lost Government issued identification card or building pass, may result in delay of payment of the Contractor’s final invoice.

The Contractor shall provide a written detailed report of any adverse information related to Contractor personnel to the CO, as soon as possible. The report shall contain detailed and relevant information. The subsequent termination of employment of an employee does NOT preclude the requirement to submit this report.

The Contractor shall provide, through the COR, an annual report or as changes occur containing the names of personnel who are active, pending hire, have departed within the quarter, or have had a legal name change (submitted with documentation).

The Contractor is required to report certain events that have an impact on the status of the facility clearance (FCL) and/or the status of the Contractor employee’s personnel security clearance as outlined by National Industrial Security Program

Operating Manual (DOD 5220.22-M) Chapter1-3, Reporting Requirements. The Contractor shall establish internal procedures as are necessary to ensure that cleared personnel are aware of their responsibilities for reporting pertinent information to the Facility Security Officer and other federal authorities as required. CORs will ensure reports are included in COR files.

2.12.2 Physical Security:

The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. No GFP shall be provided in support of this requirement.

Contractor Access to Government Installations:

The Government COR will arrange for access to all necessary military installations. The Contractor shall identify and coordinate base identification, and vehicle passes required for all Contractor personnel who make frequent visits to or perform work cited in this PWS. The Contractor personnel are required to wear or prominently display installation identification badges or Contractor-furnished, Contractor identification badges while visiting or performing work on the installation. The Contractor shall submit a written request on company letterhead to the COR listing the following: location of work site, start and stop dates, and names of employees and Subcontractor employees needing access to the base at least 30 days prior to the planned training dates. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The COR will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized Contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and any additional requirements to comply with local security procedures to obtain a vehicle pass. Upon completion or termination or expiration of the identification passes, the Prime Contractor shall ensure that all base identification passes issued to employees and Subcontractor employees are returned to the issuing office.

Homeland Security Presidential Directive-12 (HSPD-12):

Homeland Security Presidential Directive 12 (HSPD-12) was issued to implement the policy of the United States to enhance security, increase Government efficiency, reduce identity fraud, and protect personal privacy by establishing a mandatory, Government-wide standard for secure and reliable forms of identification issued by the Federal Government to its employees and Contractors (including Contractor employees). Under this directive, the heads of executive departments and agencies are required to implement programs to ensure that identification issued by their departments and agencies to Federal employees and Contractors meets the Standard. The policy can be found at the following website:

https://www.dhs.gov/homeland-security-presidential-directive-12

In performance of services, the Contractor shall insure all its personnel who require physical access to federally controlled facilities and access to federally controlled information systems by January 27, 2022, have been issued identification in compliance with HSPD-12 policy. In their solicitation response packages, the https://www.dhs.gov/homeland-security-presidential-directive-12

Contractor shall confirm they will comply with the Government’s identification procedure that is implementing HSPD-12 policy.

The Security/Identification point of contact for the client agency that is responsible for implementing their HSPD-12 compliant policy is:

Table 4: Agency official for HSPD-12 compliance below:

POC - Name David Harrigan Office Symbol SWTW/HPSG/COR Address 1020 Apollo Drive City, State, Zip San Antonio, TX 78236 Telephone # 210-671-9894 Fax # N/A Email David.harrigan.1@us.af.mil

All costs associated with obtaining necessary clearances shall be borne by the Contractor. The Contractor shall NOT employ persons if such employees are identified to the Contractor by the Government as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

The Contractor shall prepare and deliver a Physical Security Plan. The Contractor Physical Security Plan shall describe how the Contractor shall prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson of Government Furnished Facilities, Equipment and Property, and Automated Data Processing Systems. The Contractor shall adhere U.S. Joint Base San Antonio – Lackland Chapman Training Annex – San Antonio, Texas, 351 Special Warfare Training Squadron at the U. S. Air Force Base in Kirtland, New Mexico,and U.S.

Air Force regulations. The Contractor shall implement the Physical Security Plan upon approval of the COR. The Contractor shall provide storage and accountability of unit owned training equipment while the unit is in residence. The Contractor shall coordinate and ensure the provision of security badges to allow Contractor personnel access to designated workspaces. The Contractor shall comply with the security requirements, abide by direction given by Military Police or security personnel, and adhere to installation traffic laws. The Contractor shall include in the Physical Security Plan, a provision to seize access badges and CAC cards from Contractor employees at completion or when employment is terminated.

The Contractor shall return issued CACs, installation badges, and access passes to the COR when the contract is complete or when a Contractor employee no longer requires access to the installation or facility.

IAW DFARS Part 211.106 Contractor employees shall identify themselves as Contractor personnel and shall display Contractor badges or other identification for meetings with Government personnel.

Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

The Contractor shall ensure third party Contractors have complied with personnel identity verification procedures and have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services. The Contractor shall ensure Third party Contractors are always accompanied by an authorized Contractor escort while in the work areas covered by the scope.

2.13 Post Award Conference/Periodic Progress Meetings:

The Contractor shall attend any post award conference convened by the contracting activity or administration office in accordance with FAR Subpart 42.5. The CO, PM, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

2.13.1 Post-Award Orientation Conference:

The Contractor shall participate in a post-award conference for the purposes of making introductions, coordinating security requirements, discussing schedules, prioritizing PWS requirements and providing details regarding the transition of work requirements from the incumbent Contractor.

The Contractor shall commence work on the first day of the period of performance. The Post Award Orientation Conference shall occur within seven (7) days after award. Attendance by the Contractor shall be at no additional (direct) cost to the Government.

2.14 Contracting Officer Representative (COR):

The COR monitors all technical aspects of the contract and assists in Contract Administration. The COR will be identified via a separate delegation letter. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially about changes in cost or price, estimates or changes in delivery dates. The COR is NOT authorized to change any of the terms and conditions of the contract or changes to the requirements of the PWS. Any modification to the contract, will be done through written modification by the CO.

2.15 Key Personnel and Other Required Labor Categories:

This is a performance based commercial FFP. The Contractor shall possess the necessary training, qualifications, experience, and clearances to accomplish all tasks identified in this PWS. The Government will accept minimal tradeoffs between education, experience, or skills, which may be accepted on a case-by-case basis as recommended by the Government. In addition to the Personnel Qualifications listed below, the Contractor’s organization itself must have been in business for a minimum of three (3) years, prior to award. In addition to the organizational experience, the Contractor shall have specific SWTW experience, as described in this PWS, with a U. S. Federal Government Agency, for a minimum of at least three (3) years prior to award.

The Contractor may have access to classified information or equipment IAW DD Form 254 which will be incorporated after award but prior to access of classified information. The Contractor shall ensure that Contractor employees providing classified support to equipment in the performance of their duties possess a Secret DoD clearance.

All Contractor personnel shall pass a National Agency Check plus Written Inquiries (NACI) or equivalent National Security clearance with Local Agency Checks including Credit Check (NACLC), IAW DoD 5200-08-R, DTM-08-003, and DTM-08-006 prior to working under this PWS. All Contractor personnel working shall have at least a “Secret Security Clearance”. The Contractor shall provide personnel with the ability to obtain a Secret Security Clearance to meet mission requirements. A DD254 is required for this PWS. The security requirements are in accordance with the attached DD254.

Only those Contractors that meet the required Secret Security Clearance levels are eligible to compete. In general, all necessary facility and employee security clearances shall be at the expense of the Contractor. In some cases, Government offices that conduct background investigations do not have a means for accepting direct compensation from Contractors and instead charge customer agencies for the background investigations. In these cases, the Contractor shall be flexible in establishing ways of reimbursing the Government for these expenses. Any tailored or additional security requirements shall be stipulated.

The Contractor’s employees must have demonstrated applicable experience in the areas for which they are considered and will perform under this PWS. The Contractor shall provide a single fully burdened rate for each labor category which will be charged no matter if the Prime Contractor or a Subcontractor is to perform the work. There will be a total of twenty-six (26) required Labor Categories (LCATs) under this PWS. The following personnel are considered “Key Personnel” by the Government:

• Program Manager

Below are job descriptions and qualifications for the Key Personnel that will be required for the effort throughout the term:

Program Manager:

The Program Manager shall oversee and manage the complex programs in SWTW and other Government related areas under this PWS. The Program Manager shall have knowledge of the program acquisition life cycle process under the requirements of the PWS. The Program Manager shall have knowledge of the Federal Acquisition Regulations (FAR) regulations, requirements, policies, and procedures, cost and schedule estimating, systems disciplines, engineering specifications and commercial practices relating to systems procurement and production as it pertains to this PWS. The Program Manager shall communicate regularly with the Government COR, PM and CO and customers to ensure program and mission success as required by this PWS. The Program Manager shall lead and contribute to programs to meet increasingly complex objectives of the SWTW.

The Program Manager shall provide technical expertise in one or more areas as required or in support of tasks, project deliverables or PWS. The Program Manager shall build effective teams and fostering a positive work culture to meet or exceed project standards in SWTW and the requirements of this PWS. The Program Manager shall manage multiple projects simultaneously and provide leadership and people management, with administrative and multitasking skills to meet or exceed project standards in SWTW and the requirements of this PWS. The Program Manager shall work with Scientists, Providers, and other medical personnel, create and maintain comprehensive databases to meet or exceed project standards in SWTW and the requirements of this PWS. The Program Manager shall be proficient in MS Office Suite (Outlook, Word, PowerPoint) and intermediate Excel skills. The Program Manager shall manage workplace/team environment, including training, logistics, administration, and transportation functions. The Program Manager shall be proficient in understanding and working knowledge of computers, email, voicemail, and telephone systems. The Program Manager shall build long-term relationships with pertinent stakeholders based on the requirements of this PWS. The Program Manager shall supervise and review the work of employees and subcontractors based on the requirements of the PWS.

The Program Manager shall:

• Assign projects, performs a variety of highly skilled duties such as:

assembling, coordinating, and managing multidisciplinary technical review teams.

• Facilitate and troubleshoot the myriads of problems associated with developing complex systems or with coordinating and development, and design projects.

• Prepares internal and external memos, reports, documents, and correspondence required.

• Properly manages and documents project activities; assists in the development of presentations, budget projections and justifications and travel as needed.

• Provides highly skilled technical and management advice and assistance to department management and personnel.

• Solicits, monitors, and communicates project performance, status, and results to leadership and the team; addresses or escalates issues as appropriate.

• Responds to inquiries about projects.

• Chairs various project review and pre-submittal meetings.

• Act as subject matter expert, project representative, and effective liaison;

establish rapport, build credibility.

• Establishes and maintains liaison as required with boards, committees, and commissions.

• Ensures compliance with protocol guidelines and requirements. Always maintains strict confidentiality and classification requirements.

• Coordinates and participates in a variety of complex activities involved in the collection, compilation, documentation, and management of research, trend, or historical data.

• Identifies and documents programmatic risks using expert judgment and historical data; implements approved actions and workarounds required to mitigate the impact of project risk.

• Assists in developing departmental plans, goals, objectives, policies, and procedures.

• Coordinates schedules of staff and other interested parties.

• Acquires and maintains all necessary publications (journal article reprints, etc.). Manages study documentation and publications from different sources.

• Tracks annual training requirements of project personnel to ensure compliance with protocols.

• Effectively communicates using oral and written formats of ideas presented so others will understand.

• Works closely with the Government and shall have direct authority to act for the Contractor on all matters relating to daily operations

Qualifications:

The Program Manager shall have at least a Bachelor’s Degree from an accredited academic institution recognized by the U.S. Department of Education in one or more of the following disciplines in Finance, Science, Engineering, or in one of the following other Program disciplines: Business Integration; Finance: Business Process Engineering; Business Risk Analysis; Component Design Engineering;

Contingency Planning Analysis; Logistics Engineering; Mathematics; Process Engineering; Systems Architecture; Systems Engineering; Test & Evaluation Engineering; and Training Systems. The Program Manager shall have a minimum of ten (10) years of experience working under a similar project as described in this PWS. In lien of the ten (10) years of similar project experience, the Program Manager may have a Master’s Degree from an accredited academic institution recognized by the U.S. Department of Education, in one or more of the following disciplines in Finance, Science, Engineering, or in one of the following other Program disciplines: Business Integration; Finance: Business Process Engineering; Business Risk Analysis; Component Design Engineering;

Contingency Planning Analysis; Logistics Engineering; Mathematics; Process Engineering; Systems Architecture; Systems Engineering; Test & Evaluation Engineering; and Training Systems, with up to a minimum of four (4) years of experience working under a similar project as described in this PWS.

Equipment Maintenance Manager:

The Contractor’s Equipment and Facility Maintenance Manager does a variety of tasks. The Contractor shall perform specific duties including:

• Establish and conduct periodic maintenance to include, but no limited to;

lubrication, repairing non- warranty items, tightening all fasteners of all human performance equipment within program.

• Assist Facility Manager with any maintenance and repairs on host facility, where possible within the confines of CE guidelines.

• Schedule any outside repairs with an authorized and certified repair company based on manufacturer’s recommendation.

• Establish daily, weekly, and monthly checks for all hydrotherapy equipment to include maintenance of all chemicals.

• Establish and conduct daily, weekly, monthly checks of all facilities assigned to the program.

In conjunction with Special Warfare Training Wing, provide all necessary reports regarding maintenance matters.

Qualifications:

The Equipment Maintenance Manager shall possess a High School Diploma, or equivalent and have at least three (3) years of experience performing similar tasks and proficient understanding and working knowledge of computer, e-mail, voice mail, and cell phone texts to perform duties and with Microsoft Word, Excel, and PowerPoint.

Instructional Systems Specialist:

The Contractor’s Instructional Systems Specialist serves as the education and training developer within the course, responsible for the education and training development of individual instructional programs. The Contractor shall perform specific duties including:

• Assesses adequacy of audiovisual products, determines need for revisions, and develops recommendations for improvement.

• Plans, develops, and revises the content, organization, style, format, emphasis, and treatment of the instructional materials and media to meet educational standards.

• Develops effective instructional material or media methodologies, to include order of presentation, level of interaction, feedback, and remediation.

• Knowledge of professional instructional design and instructional materials development, to…