PWS Hoods and Ducts - 11 May 22.pdf

Cooking Hoods and Ducted Exhaust Systems Cleaning and Inspection Services

TRAVIS AFB, CA

11 May 2022

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PERFORMANCE WORK

STATEMENT

1. DESCRIPTION OF SERVICES. Contractor shall provide all labor, parts, equipment, materials, and transportation necessary to conduct inspection, cleaning, degreasing and maintenance of hood and duct systems across 17 buildings on Travis AFB. The contractor shall accomplish all services below to meet the requirements of this Performance Work Statement (PWS). All cleanings shall be accomplished in accordance with the delivery schedule provided below (See figure 1). All work to be accomplished in compliance with the National Fire Protection Association (NFPA) Standard 96, Code of Federal Regulations (CFR) 29, Occupational Safety and Health Association (OSHA) regulations, and applicable federal, state, and local laws and regulations.

2. BASIC SERVICES: The contractor shall inspect, degrease, and clean cooking hoods and duct exhaust systems in accordance with National Fire Protection Association Standard (NFPA) 96. The contractor shall inspect all systems and present the Government representative a written report of all findings, discrepancies, recommendations, estimates for repairs and certifications within 30 days of the start of the contract.

3. REPORTS: The contractor shall submit a planned work schedule to CEF for approval for the upcoming month by the 25th of each month. The contractor shall submit a documented report to CEF on each hood, duct and exhaust system’s inspection, test, or maintenance work, noting discrepancies, system impairments and recommendations, within 5 calendar days after each cleaning.

4. CLEANING SCHEDULE AND LOCATIONS: The work shall be performed in complete cycles according to figure 1 unless otherwise approved by the Contracting Officer and Travis Fire Prevention office. Contractor should attempt to schedule all cleanings on Tuesday nights in order to have a Fire Inspector present. All buildings are located on Travis AFB, CA property, with the exception of Cypress Lake Golf Course which is located approximately 4 miles North of Travis AFB.

5. GENERAL INFORMATION

5.1. MATERIALS: The contractor shall use chemical agents and compounds used for cleaning of exhaust systems and shall conform to the following:

5.1.1. Be non-toxic and harmless to human life when utilized for its specific purpose.

5.1.2. Be non-flammable and non-explosive.

5.1.3. Be harmless to all surfaces on which it is applied and be suitable for subsequent cleaning operations.

5.2. CERTIFICATIONS: Contractor personnel performing these services shall be thoroughly familiar with the proper cleaning, degreasing and inspection of kitchen hoods and ducts. The hood and ducts system shall be cleaned by a PROPERLY TRAINED, QUALIFIED, and CERTIFIED person(s) acceptable to the authority having jurisdiction. In this instance, the AHJ deems the appropriate level of training to be Certified Exhaust Cleaning Specialist (CECS).

At least one CECS shall be present at each cleaning and all contractor personnel that will be performing the work shall be fully certified within one year of contract award. Contractor shall submit a Training Schedule within 30 days of contract award.

5.3. SCHEDULING: The contractor shall coordinate scheduling the work with the building managers of each facility.

Work shall be performed in a manner to create minimum disturbance or inconvenience to the building occupants or disruption of normal dining hours, start times vary from 1530-0100. All scheduling shall be done by the contractor and the schedule be given to CEF to approve and prepare for inspection. A listing of building managers and phone numbers are listed figure 1. The contractor should not perform services on Fridays, Saturdays, or Federal Holidays.

The schedule shall include the date and time of the month that the cleaning of the exhaust system will begin. As well

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6. CLEANING

6.1.1. The Contractor shall conduct the following:

6.1.1.1. Review the current cleanliness status of all hood and duct systems included in this contract.

6.1.1.2. Submit any discrepancies that they may find on all hood and duct systems during their cleaning to the government representative within 30 days.

6.1.1.3. Inspect and clean hoods/ducts by covering all surrounding equipment with plastic.

6.1.1.4. Cleaning shall consist of complete removal of all accumulations of grease, chemical coatings, dirt, dust, grime and similar deposits on all parts of exhaust systems including, but not limited to; hoods, ductwork, baffles, fans, fan blades, fan housing, blowers, blower assemblies, filters, roofs and floors where grease has accumulated. Motors shall be cleaned in such a manner that will not cause damage.

6.1.1.5. Flush and rinse areas with clean water, wipe down hoods to remove stains and dry surface areas.

6.1.1.6. If there is a floor drain, ensure drain is plugged and the wash water with degreaser is disposed of properly.

6.1.1.7. Remove plastic; mop and clean all working areas, wipe down hoods inside and out.

6.1.1.8. Maintain hoods/ducts cleanliness on a scheduled basis as identified in Figure 1.

6.1.1.9. If work is unsatisfactory per the government representative, the contractor shall fix the discrepancy until satisfactory.

6.1.2. Clean hoods with EPA approved degreaser to include roof vents systems and filters.

6.1.3. Any building where the Government has replaced a drip pan at the exhaust fan outlet, the contractor shall remove all grease from and clean the pan.

6.1.4. Access panels shall be removed and cleaned then replaced after cleaning and sealed tight to prevent air leakage. Missing or inadequate fasteners shall be replaced.

6.1.5. The contractor shall accomplish all work in such a manner as to safeguard installed equipment and protect adjacent structures from damage. Clean drop cloths (heavy duty plastic) shall be placed adjacent to other food handling equipment to prevent contamination. All appliances, fixtures, machinery and other equipment in the way of the work operations shall be moved as directed and repositioned by the contractor at completion of the work in each facility. All motors and electrical equipment shall be protected from damaged.

6.1.6. The cleaning operation of each exhaust system shall be inspected and approved by the Fire/Government Inspector. The contractor shall complete the Travis Fire Department provided AF IMT 2519 and have facility representative complete designated bottom portion of the form. Form will be left with facility representative to give to Fire/Government inspector. Upon post inspection of the hoods, the Fire/Government Inspector will complete the AF IMT 2519 and provide the contractor with a copy. Each system will be accepted individually upon completion of work. The contractor will provide a completed form for each building that is serviced, according to the building number, and is to be signed by the Fire/Government Inspector.

6.1.7. The contractor shall be responsible for notifying the Fire Dispatch at (707) 424-3886, when an exhaust system is ready for inspection or acceptance.

6.2. CLEANUP: Cleanup work must be accomplished promptly after completed cleaning of each system in each building.

All residue, waste materials, grease, etc., shall be disposed of according to all appropriate local, state, and federal regulations.

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7. QUALITY CONTROL: The contractor shall develop and maintain a quality control program (QCP) to ensure grease hood and duct cleaning services are performed in accordance with commonly accepted commercial practices and services identified in this PWS. The contractor’s QCP shall be submitted as part of the proposal.

8. QUALITY ASSURANCE: The Government will evaluate the Contractor’s performance under this contract. The Government Representative will participate in the observation of this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer. All services to be performed by the Contractor shall be subject to review by the CO or Government Representative.

9. SURVEILLANCE METHODS: 100% Surveillance requires the Fire/Government Inspector to inspect the services each time it occurs within 24-hours. The inspection will be on items identified in the contractor’s inspection sheets. Any deficiencies shall be documented and the contractor shall re-perform service immediately, if appropriate, or within 24 hours at no increase in the contract amount.

10. GOVERNMENT FURNISHED PROPERTY AND SERVICE:

10.1. GOVERNMENT FURNISHED UTILITIES: The government will furnish electricity, water and sewage service as necessary for accomplishment of work in accordance with this contract.

10.2. UTILITY CONSERVATION: The contractor shall adhere to all base level utility conservation practices or requirements. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

10.3. SECURITY, FIRE, AND MEDICAL SERVICES: The government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis. In case of an emergency, contact Fire Dispatch at 707-424-4911.

11. GENERAL INFORMATION

11.1. NORMAL BASE HOURS: Base hours of operations are 0700-1630 hours. The contractor may find if necessary to deviate from normal base hours of operations to meet mission requirements and to ensure timely completion of work under this PWS at no additional cost to the Government.

11.2. BASE CLOSURES: Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alerts, will be accomplished as soon as possible after reopening the base.

11.3. CONTRACTOR/EMPLOYEE BASE PASS AND IDENTIFICATION, SPECIAL CLEARANCES AND

VEHICLE PASSES: The contractor shall comply with all requirements and procedures IAW FAR 5353.242-9000, Contractor Access to Air Force Instillations.

11.4. SPECIAL SECURITY REQUIREMENTS: Travis Air Force Base is designated as a closed base. The Contractor shall provide an Entry Authority List (EAL) of all workers on company letterhead which require a badge/pass. All requests for a badge/pass will be submitted through the Base Contracting Office within one week of contract start date. A badge/pass will be issued for a maximum of one year. Prior to renewing a badge/pass, return the old badge/pass to the Pass and Registration for destruction.

11.4.1. Ensure the EAL includes:

11.4.1.1. Contract number

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11.4.1.2. Work site or location

11.4.1.3. Inclusive dates of the contract

11.4.1.4. Work schedule (include days of the week and time periods contractors are on base)

11.4.1.5. Contractor’s full name, date of birth, and social security number

11.5. CRIMINAL BACKGROUND CHECKS: All individuals are subject to Criminal Background History (CBH), National Crime Information Center (NCIC) wants/warrants and California Law Enforcement Terminal System (CLETS) driver license history checks. Individuals will be adjudicated based on the listed disqualifying criteria.

11.5.1.1. The installation is unable to verify the individual’s:

11.5.1.1.1. Citizenship, immigration status, social security number, or claimed identity.

11.5.1.2. The individual is/has/has been:

11.5.1.2.1. Barred from entry/access to a federal installation or facility.

11.5.1.2.2. Wanted by federal/civil law enforcement authorities, regardless of offense/violation.

11.5.1.2.3. On a federal agency “watch list” or “hit list” for criminal behavior/terrorist activity.

11.5.1.2.4. Knowingly/willfully engaged in acts/activities to overthrow the government by force.

11.5.1.2.5. Incarcerated 12 months/longer in the past 10 years, regardless of offense/violation, unless released on proof of innocence.

11.5.1.3. The individual has been convicted of:

11.5.1.3.1. Child molestation or pornography; any crime involving indecent acts with a minor.

11.5.1.3.2. Espionage, sabotage, treason, terrorism, or murder.

11.5.1.3.3. Firearms or explosive violation within the past ten years.

11.5.1.3.4. Felony involving violence against a person, armed robbery or burglary.

11.5.1.3.5. Drug distribution, possession, intent to sell, trafficking, or use more than once.

11.5.1.3.6. Sexual assault, rape, human trafficking or any felony sexual in nature requiring registration as a sex offender under applicable federal or state law.

11.5.1.4. The individual is known to be or reasonably suspected of:

11.5.1.4.1. Being a terrorist or belongs to an organization with known terrorism links or support.

11.5.1.5. There is reasonable basis to believe the individual:

11.5.1.5.1. Submitted fraudulent information concerning his or her identity.

11.5.1.5.2. Will unlawfully or inappropriately use an access credential outside the workplace.

11.5.1.5.3. Will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information.

11.5.1.6. There is reasonable basis to believe, issuance of access credentials poses unacceptable risk when:

11.5.1.6.1. Criminal or dishonest history exists.

11.5.1.6.2. A statutory or regulatory bar prevents the individual’s contract employment;

or would prevent federal employment.

11.5.1.6.3. The individual’s material, intentional false statement, deception or fraud in connection with federal or contract employment.

11.5.1.7. Based on the nature or duration of the individual’s alcohol abuse without evidence of substantial rehabilitation.

11.5.1.8. Based on the nature or duration of the individual’s illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation.

11.5.2. Lost Badges/Passes: The contractor supervisor will investigate and provide written notification for a lost badge/pass to the 60th Contracting Squadron. Written notification should include an explanation from the contractor on how, when, where and what steps have been taken to locate the missing badge/pass. If a replacement is needed, forward the notification with the request for a badge/pass.

12. CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING CRISIS: None of the services required by this contract are identified are essential as defined and described in DoD Instruction 3020.37, 6 | P a g e

Continuation of Essential DOD Contractor Services during Crises.

13. HAZMART: The Contractor shall not store chemicals/HAZMAT on Travis AFB. The government (HAZMART personnel) will inventory all chemicals that the contractor brings on to Travis AFB or any property under the control of Travis AFB. Any product that meets the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from Government property. This inventory will be performed prior to commencement of work.

Criteria for identifying hazardous waste is contained in Subpart C of 40 CFR, part 261.

13.1.1. Spill Response: The contractor will be briefed on Travis AFB Spill response procedures. The contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations, in the event it is necessary to utilize Government material, equipment, or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the Government for all associated costs.

13.2. Hazardous Material/Waste Management: The contractor will be briefed on Travis AFB Hazardous

Material/Waste management Plan. The contractor shall comply with Travis AFB Hazardous Waste Management Plan and address 60th Civil Engineering Squadron, with questions regarding the management of hazardous waste.

13.3. Hazardous Material Handling: The contractor shall have approval from the base Bio-Environmental (BEE) and

HAZMART sections prior to purchasing, handling, using, and storing any chemicals, solvent, lubricants, and other products that require MSDS’s. The contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous Material Authorization Request, Process Identification Form, and shop Disposal Form. The contractor shall provide one copy of the MSDSs for each item to HAZMART section for review prior to any chemicals being brought onto Travis AFB. The contractor shall maintain one copy of the MSDSs for each hazardous material line item used within the work center. The contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or persistent Bio-accumulative and Toxic (PBT) chemicals. Any HM containing one of these banned substances will not be allowed on base.

13.4. Training: The contractor shall ensure all employees complete the local Air Force Hazardous Communication, HAZMART, and hazardous waste training as required. The contractor shall appoint a primary and alternate HAZMART and hazardous waste monitor. Monitors are responsible for training all contractors’ personnel regarding hazardous material containers maintained within Travis AFB and complete MSDS’s immediately upon receipt of new chemicals, products, or materials used in this contract. The contractor shall submit MSDS’s to HAZMART as required.

14. TRAFFIC LAWS: The contractor and its employees shall comply with base traffic regulations.

15. WEAPONS, FIREARMS, AND AMMUNITION: Contractor employees are prohibited from possessing weapons, firearms, or ammunitions, on themselves or within their contractor owned or private vehicle while on Travis AFB.

16. REPORTING REQUIREMENTS: Contractor personnel shall report to an appropriate authority any information or circumstances of which that are aware of that may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information.

17. PHYSICAL SECURITY: The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractors use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

18. CONTRACT MANAGER: The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with government personnel designated by the Contracting Officer (CO) to discuss problem areas. The contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The contractor shall also provide to the CO the names and phone/pager numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

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19. PERSONNEL: Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

20. RESTRICTIONS: The government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

21. APPLICABLE PUBLICATIONS: Publications applicable to this PWS are listed below. The contractor is obligated to follow the publications to the extent necessary to accomplish requirements of the PWS. It is the responsibility of the contractor to ensure that all mandatory publications are available and up-to-date.

Publication Title Date Mandatory

NFPA 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations

Current Yes

DAFMAN 91-203 AIR FORCE OCCUPATIONAL SAFETY, FIRE, AND HEALTH

STANDARDS

Current Yes

Manufacturer’s Owner’s Manual

Instruction Manual Current Yes

FIGURE 1.

Hood and Duct Cleaning Delivery Schedule Facility Name Cleaning Schedule Facility Phone Number

3 Kado’s (Air Terminal) Quarterly

172 Popeye’s (Shopette) Quarterly

214 Travis Bowl Quarterly

648 Panda Express (BX Food Court) Quarterly

648 Charley's Subs (BX Food Court) Quarterly

648 Arby’s (BX Food Court) Quarterly

650 Dominos (BX Mini Mall) Quarterly

685 Burger King Quarterly

1301 Monarch Inn Dining Facility Quarterly

2012 Cypress Lakes Golf Course Bi-Annually

665 Child Development Center #1 Bi-Annually

668 Child Development Center #2 Bi-Annually

7690 Child Development Center #3 Bi-Annually

2012 Cypress Lakes Golf Course Bi-Annually

7763 Youth Center Bi-Annually

400 Delta Breeze Bi-Annually

438 First Street Chapel Annually

Federal Holidays:

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New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first duty day post the holiday observance.