PWS (Holy Trinity Organ Renovation).pdf

PERFORMANCE WORK STATEMENT (PWS)

Pipe Organ Renovation Service Part 1

General Information

1. GENERAL: This is a non-personal services contract. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform the services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.1.1 Removal The Contractor shall remove all required parts of the existing chapel pipe organ (Moller Organ #9468/1960) to renovate (repair, rebuild and reinstall) the pipe organ according to the annexed final Specifications in their facility. Removal includes all packing and shipping IAW normal commercial practices for safe handling and transport.

1.1.2 Shop Work: The completed organ represents the distinctive work of the contractor and does not resemble a supply house assembled product. The Contractor shall negotiate the final Specifications with options that may change cost, understanding that the contract total is a not to exceed amount seeking to maximize the design-build efficiencies of the contractor. The Contractor shall use in-house capabilities to integrate existing parts with new custom parts, including, for example, renovating the Organist’s Console, which requires replacing the (key and stop) switching system and therefore rewiring the entire organ.

The Contractor shall submit a sketch of the proposed visual appearance within the chapel for approval by the Chaplain (Priest). The Contractor shall produce a set of buildable Specifications outlining the project in detail. The documentation includes Stoplist, Tonal analysis, Console & Accessories (detailed features and functions), Space requirements, Loads, Items supplied but not made (typically blowers, power supply, and switching systems), Final Visual Appearance Sketch, Shop Drawings (Plan & Elevation), outline of all existing and new pipes and chests, identify any alterations and all new work.

The Contractor shall modify the existing casework to accommodate any alterations and ensure the casework matches the existing case color.

The Contractor shall provide in the existing or a new Console Case, an Organist’s console conforming to the Specifications complete with either cosmetic repairs and renewed finish, or equivalent. The finish shall match existing casework. The Contractor shall provide a new adjustable bench with adjustable crank, new keyboards (manuals) properly adjusted for touch, a new or renovated Pedalboard with new upper and lower bumper felts, and replacing other worn parts found upon inspection. The Contractor shall provide new Maple key naturals and standard shape and finish key sharps for the Pedalboard, and properly adjusted touch and feel. All of the above Console items must conform to the AGO Console standard.

For the Console internals and electrical elements, the Contractor shall provide new electric stop controls to effectively manage the Stop list, The Contractor shall provide a new solid-state Combination Action integrated with the Switching System, final details pending. [Note: For planning purposes allow for 10 generals, affecting all stops and couplers of the entire organ and with thumb and toe pistons. And at least four Divisional’s affecting the stops and intra-manual couplers of each division. Provide normal Reversible pistons for each Division. Provide system required Special Pistons to include General Cancel, Setter, Indicate, Memory Select, Transposer, and Restore thumb pistons.] The Contractor shall install two balanced pedal movements, IAW the Specifications and properly wired to provide Expression and a Register Crescendo Pedal.

The Contractor shall provide new AC accessory wiring and all DC console-wiring harnesses providing new cabling and over-current protection. The Contractor shall provide new console lighting, including music rack and Pedalboard, IAW the Specifications. The Contractor shall provide any LCD display panel, record/playback, MIDI In/Out/Thru, USB Ports, Sequencer with at least Previous and Next pistons as required to support the solid-state operating system features and functions.

The Contractor shall provide a blower of adequate capacity at normal use producing a gentle steady wind with an appropriate CFM to each division bellows for the attached pipes supplied by single rise style bellows equipped with a curtain-style flow-control valve adjusted to provide the correct operating pressure for the organ pipes in use. In the event that the final specification requires more system capacity, the required alterations are included within this agreement and without additional cost to the government. [Note:

Gentle-steady wind, for ceremonial and liturgical music. (Normal use is 25% polyphony)].

The Contractor shall perform all required cleaning, repairs, and preliminary re-voicing work of organ pipes as outlined. This includes fitting existing pipes to new chests; or the fitting of replacement tuning slides to existing pipe sets as outlined in the final Specifications. Make all required new pipes.

The Contractor shall perform all required alterations to existing wind chests; or provide new compatible electro-pneumatic wind chests IAW the final Specification. All actions shall be fit for use. All racking shall properly support the pipes. The Contractor shall provide for reasonable service access in wind chest layout.

The Contractor shall pack and ship the completed work IAW normal commercial practices for safe handling and transport pending reinstallation at West Point.

1.1.3 Reinstall: The Contractor shall reinstall the renovated organ in the Most Holy Trinity Chapel (Bldg. 699), West Point, NY in coordination with the Chapel operating schedule.

The Contractor shall provide site preparation and changes in building AC electrical service. (Note: Contractor may request availability of JOC with cost adjustment from

KO.)

All Contractor provided Organ electrical work performed on site shall conform to the current edition of the National Electrical Code (NEC) Article 650 and related, (NFPA 70) as enforced locally. The Contractor shall remove all cotton-covered cable in the organ and replace with new PVC (appropriately rated such as Plenum) insulated wiring and DC fusing. The Contractor shall also replace the old DC power supply and install a new (UL 1012) DC power supply to operate the organ, the power supply shall be of adequate capacity at full organ and produce a ripple-free DC suitable for solid-state electronics operation. The Organist console shall control the new lightning tolerant fiber optic solid-state operating system, with integrated combination action and wired to control the organ actions. (The supplier options shall include Walker Technical, Syndyne, and Contractor choice.) Features and Functions are IAW the final Specifications.

The Contractor shall integrate all required supporting electrical products. The Contractor supplied services include replacement The Contractor shall provide a DC electric Expression shade controller opening the louvers a minimum of 60 degrees that provides acceptable volume control. The Contractor shall retain and repair, as needed the existing tremolos, adjusted for organist taste. The Contractor shall provide and artistically control any digital voices, which will be by the Allen Organ Company, Macungie, PA.

The on-site installation completes the final assembly of the organ. Additional site-work follows which includes on-site tonal regulation and adjusting the voicing of each pipe.

The Contractor shall pitch and tune the entire organ to a-440 Hz at normal use temperature. The completed Organ is then subject to acceptance testing. The Contractor shall provide a standard warranty following completion.

1.2 Background:

By design, the service life of industrial grade pipe organs is 50 years, depending on the local environment. The instrument is cost-effectively renewable for at least an additional 50 years of service. It is comprised of 2 manuals and a pedal organ of 11 stops and 12 ranks in as-is condition. It has served for 62 years and is past due for major repairs. It is part of the chapel building and classified as special ecclesiastical equipment. Further, this organ fits within the existing balcony and after renovation remains near average in size for the Liturgy and seating capacity.

1.3 Objectives: Provide one renovated pipe organ to RSO chapel including staff approved visual sketch and detailed Specifications at a cost not to exceed the agreed to amount by utilizing the design-build services of the contractor. Contractor is responsible for integrating all required supporting products, including site preparation and changes in building AC electrical service.

1.4 Scope: Negotiation will determine what to include in the final Specifications document. To begin site work, the Contractor shall remove all required parts to their facility. Shop work shall use the Contractor’s in-house capabilities to integrate existing parts with new custom parts, including, for example, renovating the Organist’s Console.

In addition, the services include replacement (1) DC Power and distribution, (2) fiber-optic, lightning tolerant switching system with integrated combination action, (3) expression system, and other required accessories. New electrical work complies with the current National Electrical Code as locally enforced. Site work finishes with the completion of the organ, which includes on-site tonal regulation, and tuning of the pipe organ, followed by acceptance testing.

1.5 Period of Performance: The period of performance shall be for 18 months.

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within thirty (30) workdays after date of contract award (Deliverable A.009). After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within thirty (30) workdays. If the Government has provided comments, the Contractor shall then have five (5) workdays to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing.

Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO no later than 10 calendar days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan and the Performance Requirements Summary (PRS). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

New Year’s Day 1 January Martin Luther King Day 3rd Monday in January President’s Day 3rd Monday in February Memorial Day last Monday in May Juneteenth 3rd Monday in June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0830-1630 Monday thru Friday except Federal holidays or when the Government facility closes due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility closes for the above reasons. The Contractor must maintain at all times an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility does not close for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4.1 Operations Schedule: The facility is an active military chapel. Various events such as weekday services may be part of the regular operating schedule. Additional events may alter the building availability such as funerals or other VIP events. At all times, the site work must accommodate the operating requirements of the chapel. The contractor shall make appropriate allowances accordingly.

1.6.5 Place of Performance: The shop work occurs at the Organ Builder’s facility in Lawrence, KS. The site work occurs at Most Holy Trinity Chapel, 699 Washington Rd, West Point, NY.

1.6.6 Type of Contract: The government will award a Firm Fixed Price type contract.

(Sole Source?)

1.6.7 Security Requirements: NA

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, secure all government facilities, equipment, and materials.

1.6.7.1.1 The physical security of the chapel, including opening and closing the building, are performed by chapel staff.

1.6.7.2 Key Control. NA

1.6.7.2.1. Key Loss. NA

1.6.7.2.2. Key Use. NA

1.6.7.3 Lock Combinations. NA

1.6.8 Special Qualifications:

The Contractor shall have expert level experience with the Design, Build, and Repair of traditional electro-pneumatic Pipe Organs equipped with Universal wind chests and Pitman and Unit stop actions.

20 years of experience minimum on major builds & rebuilds of electro-pneumatic pipe organs.

Internal Pipe Shop, staffed with pipe makers and voicers.

Internal Wood Shop that produces Pitman & Unit Universal wind chests with a minimum experience base of 150 chests.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. The Government will provide a COR who will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR and sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of this contract. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions:

Assure that the Contractor performs the technical requirements of the contract Perform inspections necessary in connection with contract performance Maintain written and oral communications with the Contractor concerning technical aspects of the contract

Issue written interpretations of technical requirements, including Government drawings, designs, specifications

Monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies

Coordinate availability of Government property Coordinate site entry of Contractor personnel.

Examples of COR Duties and responsibilities may be found in Table 1 of the DoDI 5000.72.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

Function Name Qualifications

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: Travel cost shall be included in the proposal.

1.6.14 Other Direct Costs: NA

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: NA

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AGO American Guild of Organists AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer NEC National Electric Code OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services. Performance is in part at a Government Facility. Therefore, FAR Part 45.000(b)(5) applies. Specifically, Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a Government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines. The Government will provide musical instruments although not specifically meeting the definition of GFP/GFE under the above-cited FAR reference.

3.2 Facilities: The Government will provide access to MHT chapel [Bldg. 699] or other congregational spaces including access to the Chapel pipe organ for site and shop work and related supporting building services such as the AC electrical service. The Government will provide temperatures matching occupancy during services, which includes either heat or air-conditioning during site work (removal, packing, installation, and tonal work). In addition, the chapel must remain completely quiet during tonal work.

Contractor will have access to the balcony lighting controls.

3.3 Utilities: The Government will provide access to electricity, water and other essentials including access to a dumpster. The Chapel staff will turn on appropriate building lighting and the site crew may turn on additional balcony lighting during duty hours. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide the existing chapel Moller Pipe Organ.

3.5 Materials: The Government will provide all needed high-voltage AC wiring and control circuits, to include service lighting in the chamber, any required permits, site work.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

(This section is used to identify the materials and equipment that the contractor must provide. Examples provided below.)

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, materials, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.1.1. The Contractor shall provide specifications for chamber repairs/alterations.

4.2 Secret Facility Clearance: NA

4.3. Materials. NA

4.4. Equipment. NA

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 BASIC SERVICES

The completed organ represents the distinctive work of the contractor and does not resemble a supply house assembled product.

5.2. GENERAL

5.2.1 The Contractor shall provide a detailed list to the COR of all work accomplished for historical reference NLT 30 days after final delivery. Deliverable A.001

STD: Detailed list of all work accomplished AQL: to the COR NLT 30 days after final delivery

5.2.2 The Contractor shall submit an invoice to the COR and into WAWF by Close of Business (COB) on the 5th of every month. The invoice shall include: Deliverable A.002

Vendor’s name Contract number CLINs provided and quantity of each Quantities of Occurrences Used & Occurrences Remaining Explanation of CLINs service provided such as the nature of the service; contractor shall comply with PII protection protocols.

Date of invoice Dates of service Total cost per service type Total of invoice

STD: Submit an invoice to the COR and into WAWF AQL: (COB) on the 5th of every month

5.2.3 The Contractor shall provide a standard warranty to the KO via the COR for all new work within 30 days of final delivery. Deliverable A.003

STD: Provide a standard industry warranty AQL: Within 1 month of final delivery

5.3 DESIGN PHASE

5.3.1 The Contractor shall produce a set of buildable Specifications.

5.3.1.1 Provide preliminary Specifications outlining all pipes, chests, any other alterations or new work, including the Console summary and accessories for discussion of alternatives. Deliverable A.004

5.3.1.2 Revise the Specifications and submit for approval the Specifications, outlining the final project details. Deliverable A.005

Stop list/Tonal analysis Console & Accessories (features and functions) Items supplied but not made (typically blowers, power supply, and switching systems) Approvals by Priest, Musician, and Curator

5.3.2 Drawings

5.3.2.1 Visual Appearance

5.3.2.1.1 Preliminary Sketch Deliverable A.006

5.3.2.1.2 Final Sketch [approval] Deliverable A.007

5.3.2.2 Plans

5.3.2.2.1 Plan & Elevation (as built) Deliverable A.008

5.4 BUILD PHASE

5.4.1 STRUCTURE & CASEWORK

5.4.1.1 The Contractor shall modify the existing casework IAW shop drawings as needed to accommodate any alterations.

STD: Modify the existing casework AQL: IAW shop drawings

5.4.1.2 The Contractor shall ensure the casework matches the existing case color.

STD: Stain new casework to match AQL: Visual inspection

5.4.2 CONSOLE CASE

5.4.2.1The Contractor shall provide an Organist’s console conforming to the Specifications requirements detailing features and functions.

STD: Per the Specifications AQL: IAW AGO Console standard.

5.4.2.2 The Contractor shall provide cosmetic repairs and renew the console case finish.

STD: Provide cosmetic repairs AQL: No visual finish defects.

5.4.2.3 The Contractor shall provide a new adjustable bench with adjustable crank.

STD: Provide new adjustable bench AQL: Per the Specifications

5.4.2.4 The Contractor shall provide new keyboards (manuals).

STD: Provide properly adjusted touch on keyboards AQL: AGO console standard

5.4.2.5 The Contractor shall replace upper and lower bumper felts in the pedal keyboard.

STD: Replace the worn parts of Pedal keyboard AQL: IAW AGO Console standard.

5.4.2.6 The Contractor shall provide new Maple key naturals and standard shape and finish key sharps for Pedalboard.

STD: Provide properly adjusted touch and feel on Pedalboard AQL: IAW AGO Console standard.

5.4.3 CONSOLE ELECTRICAL

5.4.3.1 The Contractor shall provide new electric stop controls.

STD: Provide electric stop controls AQL: New

5.4.3.2 The Contractor shall provide a new integrated solid-state Combination Action IAW final Specifications, final details pending.

STD: Provide Solid-state combination action system.

AQL: Per the Specifications.

5.4.3.3 Pedal Movements: The Contractor shall install balanced pedal movements, IAW the Specifications.

STD: Install two balanced pedals AQL: AGO Console Standard

5.4.3.4 The Contractor shall remove and replace AC accessory wiring as required and all DC console-wiring harnesses providing new cabling and over-current protection. Provide new console lighting, including music rack and Pedalboard, IAW the Specifications.

STD: Remove/replace AC and DC wiring, Provide console lights AQL: All new internals for console electrical

5.4.4 ELECTRICAL (BLDG AC AND ORGAN DC)

5.4.4.1 All electrical work shall conform to the current edition of the National Electrical Code (NEC) (NFPA 70) enforced locally.

5.4.4.2. The Contractor shall remove all cotton-covered cable in the organ. Replace with new PVC (Plenum) insulated wiring and DC fusing.

STD: 100% rewire of organ AQL: National Electrical Code Article 650 and related

5.4.4.3 The Contractor shall remove old DC power supply and install a new (UL 1012) DC power supply to operate the organ. The power supply shall be of adequate capacity at full organ and produce a ripple-free DC suitable for solid-state electronics operation.

STD: Replace DC power supply AQL: National Electrical Code Article 650 and related

5.4.5 SWITCHING SYSTEM: The Contractor shall provide new fiber optic solid-state operating system to control the entire organ. (The supplier options shall include Walker Technical, Syndyne, and Contractor choice.) Features and Functions are IAW the final Specifications.

STD: Replace old relays, switch stacks, and accessories AQL: Per the manufacturer’s instructions

5.4.6 EXPRESSION: The Contractor shall provide a DC electric Expression shade controller opening the louvers a minimum of 60 degrees.

STD: Provide a DC electric Expression shade controller AQL: Provides acceptable control over the volume

5.4.7 EFFECTS: The Contractor shall retain and repair, as needed the existing tremolos.

STD: Retain the existing tremolos AQL: Provides an adjustable vibrato effect

5.4.8 NON-WIND VOICES: Any digital voices will be by the Allen Organ Company, Macungie, PA.

STD: Supply any digital voices AQL: Tonal results under the artistic control of the Contractor

5.4.9 WINDING: The Contractor shall provide a blower of adequate capacity at normal use producing a gentle steady wind to each division with an appropriate CFM for the attached pipes supplied by a single rise bellows equipped with a curtain-style flow-control valve adjusted to provide the correct operating pressure for the organ pipes in use.

In the event that the final specification requires more system capacity, the required alterations are included within this agreement and without additional cost to the government.

STD: Correct any wind system faults AQL: Gentle-steady wind, for ceremonial and liturgical music.

(Normal use is 25% polyphony).

5.4.10 ORGAN PIPES: The Contractor shall perform all required cleaning, repairs, and preliminary re-voicing work of organ pipes as outlined. This includes fitting existing pipes to new chests; or the fitting of replacement tuning slides to existing pipe sets as outlined in the final Specifications. Make all required new pipes.

STD: Provide all required alterations, repairs and new pipes AQL: IAW final Specifications

5.4.11 WIND CHEST & ACTIONS: The Contractor shall perform all required alterations to existing wind chests; or provide new compatible electro-pneumatic wind chests IAW the final Specification. All actions shall be fit for use. All racking shall properly support the pipes. Provide for reasonable service access in wind chest layout.

STD: Provide all required wind chests to play the pipes.

AQL: 100% inspection pipes and related chests match Stop list.

5.5 SITE WORK:

5.5.1 Removal: The Contractor shall remove and transport to builder’s facility all required parts including the console, selected pipework, and wind chests, for renovation.

STD: Remove and transport parts to builder’s facility AQL: Standard commercial transport practices

5.5.2 Installation: The Contractor shall deliver and re-install the new and reworked portion as scheduled with the chapel staff or within 1 month of completion of shop work.

STD: Deliver and re-install the new and reworked portion AQL: Subject to chapel operations schedule

5.5.2.1 The Contractor shall regulate and adjust the voicing of each pipe, within 1 month of completion of the installation work.

STD: Regulate and adjust the voicing of each pipe AQL: Subject to chapel operations schedule

5.5.2.2 The Contractor shall pitch and tune the entire organ to a-440 Hz, upon completion of the voicing work.

STD: Pitch and tune the entire organ AQL: To a-440 Hz, at Occupancy temperature

5.5.3 Acceptance Testing

Performance Test of entire instrument Functional Test each control

STD: Meets the chapel musical requirements AQL: Customer feedback

5.3. Service Contract Reporting: The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this purchase order via a secure data collection site. The Contractor is required to fill in all required data fields using the following web address: http://www.sam.gov.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs are reportable any time during the FY, all data shall be reported no later than October 31 of each calendar year.

If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the Contractor Reporting requirement. All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the Contractor Reporting requirement.

All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

STD: Report ALL Contractor labor hours AQL: NLT October 31 of each calendar year.

PART 6

APPLICABLE PUBLICATIONS

(In this section list any publications, manuals, and/or regulations that the contractor must abide by. See example provided below.)

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) (If applicable): (In this section list any publications, manuals, and/or regulations that the contractor must abide

by. See example provided below.)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. (For example, insert AR 25-2, AR 530-1.)

National Electrical Code (NFPA 70), current local edition.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

(Under this section list all attachments and technical exhibits that will be useful for the contractor to submit an appropriate proposal.)

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

7.4 Attachment 4/Technical Exhibit 4 – Preliminary Specifications

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

1BStandard Performance Threshold

Method of Surveillance

Provide one renovated pipe organ to RSO chapel including staff approved visual sketch and detailed Specifications at a cost not to exceed the agreed to amount by utilizing the design-build services of the contractor.

Contractor is responsible for integrating all required supporting products, including site preparation and changes in building AC electrical service.

(PWS 1.3)

IAW final Specification 100% 100% Inspection

REMOVAL Remove and transport to builder’s facility all required parts including the console, selected pipework, and wind chests, for renovation.

remove and transport parts to builder’s facility for repairs, rework, and reconditioning including the console, selected pipework, and wind chests (PWS 5.5.1)

Standard commercial transport practices

98% Periodic Inspection

DESIGN Produce a set of buildable Specifications. Provide preliminary and then final Specifications. (PWS 5.3.1)

Specifications include: Stop list with Tonal Analysis (old/new pipes and chests), Console & Accessories (features and functions), Items supplied by third parties (often blowers, power supplies and switching systems), Sketch: Visual Appearance Plans (Layout plan and elevation)

Approval by Priest, Musician & Curator

STRUCTURE & CASEWORK:

The Contractor shall modify the existing casework, and ensure the casework matches the existing case color. (PWS 5.4.1 ff)

Modify Case and match finish 85% Periodic Inspection

CONSOLE CASE: The Contractor shall provide an Organist’s console complete with cosmetic repairs and renew case finish. Console accessories include a new adjustable bench.

Internal changes include new manuals, with properly adjusted touch. The Pedalboard shall feel, appear, and perform near new.

(PWS 5.4.2 ff)

IAW AGO Console Standard and Per the Specifications requirements detailing features and functions

98% 100% Inspection

CONSOLE ELECTRICAL:

Provides new electric stop controls, operated by integrated solid-state Combination Action.

Includes two new balanced Pedal Movements. New AC accessory wiring including console lights, and DC wiring harnesses. (PWS

5.4.2 ff)

Stop Controls, Solid-state combination action. Install two balanced pedals all conforming to AGO Console Standard. Note: The Console is a manufactured product following good engineering practices. It is not site wired and therefore exempt from NEC except for final site interconnects, if any.

98% 100% Inspection

REWIRE ORGAN Remove all cotton-covered cable in the organ. Replace with new PVC (Plenum) insulated wiring and DC fusing. (PWS 5.4.4.2)

National Electrical Code Article 650 and related

98% Random Sampling

DC POWER: Replace DC power supply (PWS 5.4.4.3)

(UL 1012) DC power supply IAW National Electrical Code Article 650 and related

100% 100% Inspection

SWITCHING SYSTEM:

Replace operating system (switching) Specifications list features and functions. (PWS 5.4.5)

Install new fiber optic solid-state operating system IAW the final Specifications

98% Random Sampling

EXPRESSION: Provide a DC electric shade controller opening a minimum of 60 degrees. (PWS 5.4.6)

Provides acceptable control over the volume

98% Customer Feedback

EFFECTS: Repair the existing tremolos. (PWS 5.4.7)

Retain and adjustable for acceptable vibrato effect

98% Customer Feedback

NON-WIND VOICES: Any digital voices are by the Allen Organ Company (PWS 5.4.8)

Tonal results under the artistic control of the Contractor

98% Random Sampling

WINDING: Provide an adequate blower producing a gentle steady wind to each division supplied by a single rise bellows adjusted to the correct pressure. (PWS 5.4.9)

Correct wind system faults by providing a Gentle-steady wind.

(Normal use is 25% polyphony).

98% Customer Feedback

ORGAN PIPES: Perform all renovations of organ pipes. Fit pipes to chests; fit tuning slides.

Make required new pipes. (PWS 5.4.10)

Provide all required alterations, repairs and new pipes IAW final Specifications

100% 100% Inspection

CHEST & ACTIONS: Alter existing chests; provide new chests. All actions function properly. Check pipe racking.

Check for service access (PWS 5.4.11)

Verify all chests play the right pipes and all sets are present IAW Specification.

100% 100% Inspection

Installation: Re-install the new and reworked portions. (PWS 5.5.2)

As scheduled subject to chapel operations

100% 100% Inspection

Regulate and adjust the voicing of each pipe (PWS 5.5.2.1)

Following completion of installation

98% Random Sampling

Pitch and tune the entire organ

(PWS 5.5.1.1)

To a-440 Hz, upon completion of the voicing work

98% Random Sampling

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Deliverable A.001 Detailed list to the COR of all work accomplished for historical reference

(PWS 5.2.1

NLT 30 days after final delivery

1 Excel KO via the COR

Deliverable A.002 Invoice to the COR and into WAWF

(PWS 5.2.2)

Close of Business (COB) on the 5th of every month

1 WAWF Format KO via the COR

Deliverable A.003 Standard Industry warranty for all new work. (PWS 5.2.3) within 30 days of final delivery

1 .pdf KO via the COR

Deliverable A.004 Preliminary Specifications.

(PWS 5.3.1.1)

1 .pdf COR routing to Priest, Musician and Curator for review

Deliverable A.005 Submit revised Specifications and for approval.

(PWS 5.3.1.2)

1 .pdf COR routing to Priest, Musician and Curator for approval

Deliverable A.006 Preliminary Sketch

(PWS 5.3.2.1.1)

1 .pdf COR routing to Priest for review

Deliverable A.007 Final Sketch (PWS 5.3.2.1.2)

1 .pdf COR routing to Priest for review

Deliverable A.008 Plan & Elevation

(PWS 5.3.2.2.1)

1 .pdf COR routing to Priest, and Curator for approval

Deliverable A.009 Contractor’s Proposed QCP

(PWS 1.6.1)

within ten (10) workdays after date of contract award

1 .pdf KO via COR

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

0BITEM

NAME

ESTIMATED

QUANTITY

TECHNICAL EXHIBIT 4

Preliminary Proposed Specification

(Musical goal: modern liturgical requirements, ceremonial music)

I GREAT (fixed) 8 Principal 61 new pipes and chest 8 Open Flute 61 existing 16 Rohrflute- uncapped and revoiced 4 Octave 61 new pipes and chest 4 Spillflute 61 new pipes on 4 Octave chest 2 2/3 Twelfth 61 12 new pipes and chest, remainder from Positiv 2 Principal 61 Rank 1 of II Mixture, on Mixture chest 8 Fagotto 61 existing Great pipes, revoiced 8 Trumpet SW 8 Oboe 61 new pipes and chest Tremolo

Unison Off Great-to-Great 4 Positiv-to-Great 16 Positiv-to-Great 8 Swell-to-Great 8

II SWELL (fixed) 8 Geigen Principal 73 1-44 existing Pedal 8 Octave pipes on new chest. 55-73 existing Great 4 Octave pipes, on new chest.

8 Viola 61 8 Viola Celeste 49 (tc) 4 Geigen Octave extension 12 pipes from Geigen Principal 16 Trumpet (tc) non-coupling 8 Trumpet 61 new pipes and chest – solo Trumpet quality, non-coupling 8 Oboe GT

Swell-to-Swell 16 Swell-to-Swell 4

POSITIV (fixed or floating) 8 Geigen Principal SW 8 Gedeckt 61 4 Geigen Octave SW 4 Nachthorn 61 2 Principal 61 1 1/3 Quinte 61 Rank 2 of II Mixture, on new chest 8 Cromorne 61 new pipes and chest Tremolo

Positiv Unison Off Positiv-to-Positiv 4

Swell-to-Positiv 8

PEDAL (fixed) 16 Geigen 12 electronic voice, extension of Swell 16 Subbass 44 1-24 electronic voice, 25-44 new pipes and chest 8 Octave 44 new pipes on existing chest 8 Subbass extension 8 Open Flute GT 4 Octave extension 16 Double Trumpet 12 electronic voice, extension of Swell 16 Fagot 12 existing pipes, revoiced 8 Trumpet SW 4 Cromorne PO

Great-to-Pedal 8 Swell-to-Pedal 8 Positiv-to-Pedal 8 Positiv-to-Pedal 4

SUMMARY OF PROJECT DETAILS

[Statement of Work by Contractor]

SUMMARY CONSOLE FEATURES AND ACCESSORIES

Reversible pistons Provide for normal Reversible Toe pistons for each manual division.

Standards The Organist’s console must conform to the American Guild of Organists industry practices and published standards.

Adjustable Combinations Provide an integrated combination action system. Which includes:

Ten General Thumb pistons affecting all stops and couplers of the entire organ, and duplicated on Toe pistons At least four thumb pistons affecting each Division controlling the stops and intra-manual couplers.

Special Function Pistons General Cancel, Setter, Indicate, Memory select, Transposer, and Restore thumb pistons

Other Accessories LCD Display Panel Record/Playback MIDI In/Out/Thru USB port Sequencer, with Previous & Next functions

Pedal Movements Register Crescendo Pedal, programmable, multi-level, with indicator Balanced Shutter Pedal, Swell Organ

Miscellaneous console details New expression mechanism integrated with the balanced pedals Solid-state operating system Key tension set to AGO standard LED lighting for music rack LED lighting for Pedal clavier LED lighting is dimmable