PWS - History Office Book Production (2 Apr).pdf

Attachment 1 – Performance Work Statement History Office Book Production

THE UNITED STATES AIR FORCE ACADEMY (USAFA)

PERFORMANCE WORK STATEMENT (PWS)

HISTORY OFFICE BOOK PRODUCTION

Program Manager approves the PWS by signing and certifying the contents as written meet the needs of the requiring activity.

X

*Dr. Brian D. Laslie, Program Manager

(2 April 2025)

1. GENERAL INFORMATION/DESCRIPTION OF SERVICES

1.1. General. This is a non-personnel services contract to provide 2,000 hardbound cloth-covered books to celebrate the 50th anniversary of women at the United States Air Force Academy (USAFA) and their significant contributions to National Security since 1976.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.2. Background. The vision of the book is a chronological history of major events beginning with the admission of women to USAFA in 1975, the graduation of the first class in 1980, and notable female graduates and their accomplishments towards National Security from 1980 to present day.

1.3. Description of Services. The Contractor shall provide all supervision, personnel, equipment, facilities, materials, supplies, tools, transportation, and all other items necessary to develop, produce, print and distribute a visually exciting book. This shall include providing print-ready files that include research and photography as defined in this PWS.

1.3.1. The Contractor shall be responsible for project management of book production to include authoring, editing, designing, printing, binding, and publishing. The Contractor shall also be responsible for delivery of the finished book. The Contractor shall also be responsible for delivering the finished books to the USAFA Office of the Command Historian.

1.3.2. The Contractor shall conduct research in the Air Force Academy special collections, history office, and other associated locations on the installation, write a completed manuscript, copyedit, typeset, proof, and print in accordance with the PWS requirements.

1.3.3. The Contractor shall conduct interviews and incorporate first-hand accounts into the final product as appropriate.

1.3.4. The Contractor shall work closely with the USAFA History Office of the Command Historian and Archives staff in the Library’s Special Collections department to ensure the appropriate historical events are captured completely and accurately.

1.3.5. The Government shall support the Contractor by:

1.3.5.1.Ensuring access to Government staff, to include historical experts.

1.3.5.2. Providing access to Government managed resources required for performance of services. Resources may include directives, publications, data systems, academic libraries, historical experts, and USAFA owned photos.

1.3.5.3. All documentation provided to the Contractor shall remain the property of the Government and shall be returned upon completion of this contract.

1.3.6. The Contractor shall produce a completed book covering the chronological achievements of women at USAFA. The final book shall have been edited, typeset, and hardbound. The final book shall:

1.3.6.1. Be structured and outlined.

1.3.6.2. Incorporate information derived from research, to include interviews.

1.3.6.3. Include cover and interior design.

1.3.6.4. Include paging of the book and indexing.

1.3.6.5. Format. The book’s format shall be approximately 200 pages and include around 35,000 words on 9” X 12” pages. It shall be produced and printed using the CMYK four-color process and include approximately 175 glossy photos.

1.3.7. The Contractor will submit to the Air Force Academy Office of the Command Historian the following stages of development:

1.3.7.1. Outline. The outline shall be submitted for approval 30 days after contract award.

1.3.7.2. Cover and Interior Design. The Contractor shall submit cover and interior design samples for Government approval. If not approved by the Government, the Contractor shall have 30 days to resubmit revised samples.

1.3.7.3. Manuscript and Page Proofs. The Contractor shall submit the manuscript and initial page proofs to the Government for review and approval within 180 days of contract award. If revisions are required, the Contractor shall resubmit the revised page proofs to the Government within 15 days.

1.3.7.4. Finished Books. The finished books shall be completed and delivered no later than 365 days after contract award.

1.3.7.5. Production. The final product shall conform to all approved materials submitted and accepted by the Government. It shall consist of the following:

1.3.7.5.1. 2,000 hardbound books ready for use.

1.3.7.5.2. Printer-ready PDF files, to include InDesign application files with all fonts and art used for the cover and interior.

1.4. Hiring of U.S. Government Employees. The Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives proper approval. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in DAFI 64-106 Air Force Industrial Labor Relations Activities paragraph 3.

2. SERVICE SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Table 2-1 Service Summary Table SS Item

No. Performance Objective PWS Para. Ref. Performance Threshold

SS-1

Book outline shall be submitted on time for Government approval with minimal revisions required.

1.3.6.1 Book outline is submitted for approval within 30 days of contract award, with no more than 3 required revisions.

SS-2

Manuscript shall be submitted on time for Government approval with minimal revisions required.

1.3.6.3 1.3.6.4

Manuscript is submitted for approval within180 days of contract award, with no more than 3 required revisions.

SS-3 Finished product is accurate with no errors.

1.3.5 1.3.6.5

The finished product contains no errors and is ready for distribution by USAFA within 365 days after contract award.

3. QUALITY ASSURANCE

The Government shall evaluate the Contractor’s performance under this contract. The Government shall use appropriate surveillance methods to ensure Contractor conformance to PWS requirements, standards, and established thresholds identified in the Service Summary Table (Table 2-1), as well as identifying performance deficiencies. Government surveillances may assist the Government in rating Contractor performance.